36C25024Q0725.docx

SUBJECT*

Supply, Stairway Flooring (Material Only) 541-24-4-5796-2074

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office (NCO) 10 6150 Oak Tree Blvd., Suite 300

Independence OH 44131

POINT OF CONTACT*

Contract Specialist Danielle Bowman Danielle.Bowman@va.gov 216-447-8300-49577

PLACE OF PERFORMANCE

10701 East Blvd.

Cleveland OH

ADDITIONAL INFORMATION

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

DESCRIPTION

Combined Synopsis/Solicitation Notice

Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-03.

This solicitation is set-aside for Full and Open competition.

The associated North American Industrial Classification System (NAICS) code for this procurement is 321918, with a small business size standard of 500 employees.

The FSC/PSC is 5520.

The Department of Veterans Affairs, Network Contracting Office 10 is seeking to purchase Stairway Flooring (Material Only).

All interested companies shall provide quotations for the following:

Supplies/Services

Abrasive Strip Color: Black- Size: 4'

All Items ship to Louis Stokes VAMC 10701 East Blvd.

Cleveland, Oh 44106

See SOW

Delivery shall be provided no later than 30 days after receipt of order (ARO).

Place of Performance/Place of Delivery

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Products and Commercial Services”

2. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services”

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

· FAR 52.212-4, “Contract Terms and Conditions–Commercial Products and Commercial Services” (Nov 2023)

· FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Products and Commercial Services” (Nov 2023)

The following subparagraphs of FAR 52.212-5 are applicable:

[52.203-6, 52.204-10, 52.209-6, 52.219-6, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-40, 52.222-50, 52.223-18, 52.225-1, 52.225-13, 52.232-18, 52.232-19, and 52.232-33.] Reference VAAR 812.3 regarding Grey Market and Counterfeit Items prescription and clauses. VAAR Subpart 839.2—Information and Communication Technology. 852.273-75 Security Requirements for Unclassified Information Technology Resources.

All quoters shall submit the following: An itemized quote with pricing, adequate documentation detailing the capabilities of the product.

All quotes shall be sent to the Contract Specialist Danielle Bowman via email to Danielle.Bowman@va.gov.

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms, conditions.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than 11:59 PM EST June 20th, 2024 at Danielle.Bowman@VA.Gov.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact

Combined Synopsis-Solicitation for Commercial Products and Commercial Services Contract Specialist Danielle.Bowman@va.gov

Page 1 of

Page 1 of Effective Date: 03/15/2023 Revision: 01

ATTACHMENT

STATEMENT OF WORK

STAIRWELL FLOORING

1. Contracting Specialist

2. Contract Title: STAIRWELL FLOORING

Background:

MATERIAL ONLY, NO LABOR

I will contact the vendor when we are ready for a delivery.

The VA Construction Shop is requesting a contract for this material contract.

This material is needed to support another contract that was entered through safety. The other contract cannot move forward until we have all the material for the stairwells.

The Louis Stokes VA Construction Shop would like to request the flooring material for the ENG-22-115 STAIRWELLS FLOORING PROJECT. Refer to 3.1 for material list. Refer to 3.2 spreadsheet for quantities, dimensions, and areas.

Stairwell flooring to be installed by the VA in house Carpenters and Maintenance Mechanic. The stairwell treads are considered a safety item to prevent slips, trips, and falls.

This shall be a material purchase only. All labor to install the flooring will be done by our in-house construction crew.

3. SCOPE:

Vendor will include everything necessary and called for by the specifications provided by the VA architect to produce the results stated in this scope of work.

No additional cost to the VA will be allowed due to miscalculations or underestimating by the contractor.

Vendor is to order all material up front and store the material in their warehouse.

Due to lack of space at the VA, the vendor will need to store the flooring materials at his warehouse and ship the specific amount of material for each stairwell.

The VA will not except a bulk order.

After 7 days, the vendor shall remove the material at the vendor warehouse from shipping pallets, cradles, etc. Rubber roll material should always be stored laying down; Storing rubber rolls on end will curl the edges resulting in permanent memory of the material. Material should only be stored inside on a clean, dry, smooth surface. Rolls should be stored with the end of the roll-on top, facing up.

The end of the roll should not be positioned against an adjacent roll or surface, or welts may be created on that roll and the roll below.

There is a site visit prior to quote that shall occur.

The COR will coordinate with VA OH&S and vendor for scheduling material deliveries.

COR will contact the vendor when facility is ready for a delivery. There will be separate deliveries over specified time period.

The asbestos abatement and subsequent flooring installation will occur on a stairwell-by-stairwell sequence as to minimize life safety impact to the medical facility.

Upon receipt of the flooring materials the COR or his delegate shall verify all materials and products have been shipped to the VA warehouse. The vendor will honor a three day turn around on any missing products or materials.

Materials for the current stairwell being renovated shall be delivered to the VA warehouse unopened packaging with all labels intact. Shipping pallets, cradles, banding, etc. are not intended for storage.

3.1 Material List:

Below is the basis of design materials (brand name or equal) for the stairwell flooring materials. These products were selected as part of a larger overall finish palette. Alternate flooring materials will need to meet or exceed compression strengths, slip resistance, stain resistance, and other durability defining characteristics. Colors and patterns need to match those specified below.

· Roppe-One Piece Rubber Tread & Riser #95 Hammered-Color: S638 Cadet Abrasive Strip Color: Black- Size: 4'

· Roppe-One Piece Rubber Tread & Riser #95 Hammered-Color: S638 Cadet Abrasive Strip Color: Black- Size: 4.5'

· Roppe-One Piece Rubber Tread & Riser #95 Hammered-Color: S638 Cadet Abrasive Strip Color: Black- Size: 5'

· TP-620 Pressure Sensitive 9.5" Adhesive Tape

· EN-610 Epoxy Nose Filler

· Roppe-Rubber Tile 95 Hammered Design-Color: S638 Cadet

· AW-510 Adhesive

· Excelsior NC-900 Cleaner

· Denatured Alcohol

Warranty Period

The vendor will warranty in full all material for one year.

3.2 Quantities, Dimensions and Areas

· See attached spreadsheet.

4 Performance Monitoring:

Vendor shall submit full size samples of all materials required in this contract for review and approval by the COR prior to ordering and shipment of materials. Vendor is to notify the COR two weeks in advance before material ships. Vendor must keep the COR informed on his decisions pertaining to the order. The CO and the COR shall be informed immediately if there are any back orders or delays in the scheduled shipping date.

5. Security Requirements All orders must be received in by the VA warehouse.

6. Government-Furnished Equipment (GFE)/Government-Furnished Information

There will be no government furnished equipment provided for the purposes of this contract.

7. Other Pertinent Information or Special Considerations. List if any apply.

· The VA Construction shop takes full responsibility for the amounts and quantities requested. All questions will be directed to the contracting officer.

· No material may be ordered until award is made.

b. Identification of Potential Conflicts of Interest (COI):

There shall be no conflicts of interest.

c. Identification of Non-Disclosure Requirements:

None required.

d. Packaging, Packing and Shipping Instructions:

All materials shall be delivered by the contractor to 10701 East Blvd. Cleveland, Ohio 44106 (VA warehouse shipping dock) by contract personnel.

e. Inspection and Acceptance Criteria:

The COR shall make the final determination for final acceptance.

10. Risk Control:

All efforts shall be made by contract personnel to follow all VA safety guidelines and safe work practices.

11. Place of Performance:

Louis Stokes VA Medical Center 10701 East Blvd.

Cleveland, Ohio 44106

Construction Shop Supervisor: Tim Wasdovitch Phone: 216-854-7908

12. Period of Performance. 7-15-2024 The contractor has 30 days from award to start to order all of the materials for the flooring project and 60 days to complete the order.

13. Hours of Operation.

For delivery scheduling please see the dates below when the VA is closed to receiving.

Off hours can be coordinated with VA to meet schedules.

The Government observes the following holidays:

Christmas Day

If a holiday falls on Sunday, the following Monday will be observed as the National Holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National Holiday by the U.S. Government agencies. Also included would be any day specifically declared by the President of the United States of America as a National Holiday.

Page 1 of Page 1 of