4460--Amendment 1-Questions and Responses Name Brand or Equal MERV HVAC Filters
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 36C25625Q1476
- Agency
-
Veterans Integrated Service Network 16
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- Service-Disabled Veteran-Owned Small Business
Opportunity facts
- NAICS code
- 333413 Industrial and Commercial Fan and Blower and Air Purification Equipment Manufacturing
- PSC
- 4460 Air Purification Equipment
- Place of performance
- Central Arkansas Veterans Healthcare System North Little Rock AR 72114
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Health Administration is seeking to procure name brand or equal MERV HVAC filters for the Central Arkansas Veterans Healthcare System through solicitation 36C25625Q1476. The procurement covers multiple types of air filters with various MERV ratings, including MERV 8, MERV 11, MERV 14, and MERV 15 filters in sizes ranging from 8x20x1 to 24x24x12 inches, with Camfil Filters established as the baseline "Name Brand or Equal" standard. All filters must be wire-backed construction as specified in the government's responses to vendor questions. The solicitation follows Federal Acquisition Regulation simplified acquisition procedures for commercial items, incorporating standard provisions for offeror representations, certifications, and contract terms. Questions regarding the solicitation were due by September 15, 2025, at 10:00 AM Central Standard Time, with quotes due by September 22, 2025, at the same time, all submitted electronically to Contracting Officer Anthony Marion.
This procurement is designated as a total Service-Disabled Veteran-Owned Small Business set-aside under NAICS code 333413 with a size standard of 500 employees. The contract performance period runs from December 15, 2025, to December 14, 2026, with quantities ranging from 4 to 1,568 units across various filter specifications. Performance will take place at the Central Arkansas Veterans Healthcare System located at 2200 Fort Roots Drive, Building 182, North Little Rock, Arkansas 72114. The amendment addressed specific vendor questions, including a correction for Item 0020 to specify the correct part number as MP4H15P-1620 from Columbus Industries, which is a 16x20x4 MERV 15 filter with a header. No incumbent contractors or specific award values were disclosed in the solicitation documents. The procurement utilizes both FAR Part 12 and Part 13 simplified acquisition procedures for commercial items, streamlining the acquisition process for these standard air filtration products.
Notice text
2 versions
Update #2 · Latest ·
Questions and Responses -36C25625Q1476
Question 1: Delivery schedule Would you prefer all filters delivered in a single shipment, or staggered deliveries across the period of performance?
Government Response 1: Filter delivery will be delivered per the Solicitation/SOW delivery schedule.
2. Question 2: Filter construction Should the filters be wire-backed or self-supporting?
Government Response 2: Wire backed.
Question 3: Can you please let me know the type of filter and MERV rating for the following items?
9-3/4X29-1/4X0.5
MPN: PR5-1030
10X28X0.5
MPN: PR5-1028
10X32X0.5
MPN: PR5-1032
Government Response 3: MERV 8 pleated
4. Question 4: Could you confirm the approved brand name(s) that the VA recognizes as the baseline for Name Brand or Equal in this solicitation 36C25625Q1476
Government Response 4: MERV and government used Camfil Filters
Question 5: Item 0020 MPN 89855.041620PSH is not a match to the filter however vendors are showing this as the MPN MP415P-1620
Government Response 5: Correct part:MP4H15P-1620
Columbus Industries 16x20x4 Merv 15 **with a header**
Update #1 ·
Solicitation Number: 36C25625Q1476
1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, in conjunction with FAR Part 13.5 Simplified Acquisition Procedures for Certain Commercial Items as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued.
2. This solicitation document incorporates provisions and clauses are those in effect through Deviations JUL 2025 (eff. 07/11/2025) VAAR DEVIATION APR 2025 (eff. 04/01/2025) VAAM Alert 24-10 (eff. 04/09/2024) Acquisition Policy Flash 25-12 eff. 07/11/2025)
3. This requirement is solicited as total Service-Disabled Veteran-Owned Small Business set aside. The North American Industry Classification System number is 333413 with a size standard in number of 500.
4. Place of Performance: Central Arkansas Veterans Healthcare System, 2200 Fort Roots Drive, Bldg 182, North Little Rock, AR 72114
5. Period of Performance: December 15, 2025 to December 14, 2026.
6. All questions regarding this solicitation shall be submitted via email to Anthony Marion at anthony.marion2@va.gov no later than 10:00am. Central Standard Time on 09/15/2025.
7. Quotes are due no later than 9/22/2025 at 10:00am (CST) and shall be submitted electronically via e-mail to anthony.marion2@va.gov.
8. Please review solicitation in its entirety, review instructions to offeror and evaluation factors. See attached Solicitation.
The following provisions apply to this acquisition: The provision at 52.212-1 Introduction to Offerors Commercial, applies to this acquisition.
The provision at 52.212-2 ADDENDUM, EVALUATION COMMERCIAL ITEMS (Nov 2021) apply to this acquisition.
All offers shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications Commercial Items.
The clause at 52.212-4, Contract Terms and Conditions Commercial Items, applies to this acquisition and a statement. The addendum to FAR 52.212-4 also applies to this acquisition.
The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items, applies to this acquisition and all additional FAR clauses cited in the clause are applicable to the acquisition.
Addendum to FAR 52.212-4 shows FAR clauses followed by VAAR clauses in numeric order.
Solicitation contains a list of all clauses incorporated by reference in numeric order under 52.252-2 (see below), starting first with FAR and followed by VAAR.
Files
| File | Type | Posted |
|---|---|---|
| Filter Questions and Responses -36C25625Q1476-Amendment 0001- 091825.pdf | ||
| 36C25625Q1476 0001_1.docx | DOCX document | |
| 36C25625Q1476-Name Brand or Equal MERV HVAC Filters 090925.pdf | ||
| 36C25625Q1476_1.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| 4460--Name Brand or Equal MERV HVAC Filters | Award Notice | |
| This notice | Solicitation |
On GovTribe
Work this opportunity
- Track it in your pipeline
- Find teaming partners
- Similar opportunities
- Ask GovTribe AI about this opportunity