4460--AHU Filters and Belts | Wilkes-Barre VA Medical Center

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 4 is seeking vendors to supply air handling unit (AHU) filters and belts for the Wilkes-Barre VA Medical Center under an unrestricted, indefinite-quantity, five-year contract. The required products include MERV 9 pleated pre-filters in 1", 2", and 4" depths; MERV 15 antimicrobial box-style final filters; 99.9% HEPA final filters; 4-ply antimicrobial-treated pre-filters; and replacement drive belts in various profiles (3L, 4L, 5VX, AX, and BX series). Vendors must meet specific technical specifications for each filter type, including pressure drop resistance, frame construction materials, efficiency ratings, and operational temperature limits, and all items on the contract must be bid—partial bids are not permitted. The solicitation does not specify evaluation criteria beyond technical compliance with the detailed product specifications provided in the attachments. Questions must be submitted to Contract Specialist Olivia McDonald at olivia.mcdonald@va.gov by 12:00 PM EST on April 22, 2026, and all quotations are due by 4:00 PM EST on May 1, 2026, via email; no telephone inquiries will be accepted.

This is an unrestricted solicitation with no small business set-aside designation, and no incumbent contractor or award value is identified in the available documentation. The procurement involves substantial quantities across four identical groupings of line items, totaling approximately 21,360 individual units across all filters and belts combined, with annual requirements for pre-filters ranging from 4 to 220 units per item and semi-annual requirements for final filters and belts varying by product type. Deliveries are scheduled quarterly for pre-filters (by the third week of September, December, March, and June) and semi-annually for final filters and belts (by the third week of September and March), with all products to be delivered FOB Destination to the Wilkes-Barre VA Medical Center located at 1111 East End Boulevard, Wilkes-Barre, Pennsylvania 18711. The contract will be for five years beginning in 2026, and payment will be made by electronic funds transfer upon delivery and acceptance through the Tungsten Network electronic invoicing system.