4120--36C242-24-AP-3358|528-25-4-4895-0087| Buffalo VA Room 61 Air Handler & Condenser
Closed Pre-Solicitation Posted
- Solicitation number
- 36C24225Q0741
- Agency
-
Veterans Integrated Service Network 2
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 333415 Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing
- PSC
- 4120 Air Conditioning Equipment
- Place of performance
- Department of Veterans Affairs Buffalo Vamc Buffalo, New York 14215, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Western New York Healthcare Facility is seeking a one-time supply contract to purchase HVAC equipment for Building Six, Room 61 at their Buffalo facility located at 3495 Bailey Avenue. The procurement involves supplying one 10-ton condensing unit with 117,000 BTUH cooling capacity, one air handling unit with 4,000 CFM nominal airflow, and associated line-set connections including ACR tubing, fittings, and insulation materials. The condensing unit must operate on R410A refrigerant with 208-240V three-phase power, while the air handling unit requires horizontal suspended installation with side panel access and rear return capability for existing economizer connection. Upon delivery, the VA's Contracting Officer Representative will inspect equipment to verify specifications compliance and freedom from defects, with notification of unacceptable materials provided within three duty days. Responses to this pre-solicitation notice are due by June 23, 2025.
This opportunity is designated as a Total Small Business set-aside under NAICS code 333415 for Air-Conditioning and Warm Air Heating Equipment Manufacturing. The solicitation references specific equipment models including the Arcoaire CAS121HAA0A00A condensing unit and Arcoaire FAX120MAAA0A0A air handling unit as examples meeting the technical specifications. The successful contractor must deliver all equipment within 30 days of receiving the signed purchase order and provide a one-year warranty covering all parts and labor for repairs. The line-set requirements include a minimum of 40 feet of ACR tubing, 12 long radius fittings, and specialized insulation materials. If delivered equipment proves unacceptable during inspection, the contractor must provide replacement materials within 30 business days of notification.
Notice text
SUMMARY:
The Veterans Affairs Western New York (VAWNY) Healthcare Facility located at 3495 Bailey Avenue Buffalo, New York, 14215 is seeking a one-time supply contract to purchase a new condensing and air handling unit for Building Six (6), Room Sixty-One (61).
SPECIFIC TASKS:
Supply one (1) Ten (10) ton condensing unit, air handler, and associated materials that matches the specifications provided within this statement of work (SOW).
GENERAL SPECIFICTIONS:
Per ASHRAE 62.1 recommendation, indoor air handling units will be stretch or shrink wrapped to protect unit from in-transit rain and debris.
Units shall be UL and C-UL Listed.
UNIT SPECIFICATIONS:
The condensing unit shall meet the following specifications:
Cooling Capacity: 117,000 BTUH
Cooling Efficiency: 11.2 EER
Maximum Fuse / Breaker Size: 60 Amps
MCA: 40.6 Amps
Nominal Tons: 10
Number of Circuits: 1
Refrigerant: R410A
Sound Rating: 83 Decibels
Voltage:208-240 / 3 phase
An example of a condensing unit that meets these specifications is Arcoaire CAS121HAA0A00A.
The air handling unit shall meet the following specifications:
2 Stage.
Direct-Expansion Coil Face Area: 10.01 Sq/Ft.
Fans Airflow Range: 3,000-5,000 CFM.
Fans Nominal Airflow: 4,000 CFM.
Fans Nominal Motor: 2.4 Horsepower.
Maximum Fuse / Breaker Size: 15 Amps.
MCA: 7.3/3.3 Amps.
Nominal Tons: 10.
Number of Circuits: 2.
Operating Weight (Lbs.): 425.
Sound Rating: 91.6 Decibels.
Voltage: 208-240/3 phase 460/3 Phase.
This will be a horizontal suspended unit that requires side panel access.
Ability to have a rear return to connect to the preexisting economizer.
Direct drive.
If no stub-outs for coil connections are present on the unit, the vendor shall provide supporting fittings that is required for connection.
An example of air handling unit that meets these specifications is Arcoaire FAX120MAAA0A0A.
The line-set and associated connections shall meet the following specifications:
A minimum of forty (40) feet of ACR tubing.
A minimum of forty (40) feet of ACR hard drawn tubing for suction.
Twelve (12) long radius ninety (90) degree fittings.
Two (2) T-fittings for 2-stage AHU.
1/2-inch wall Armacell Armaflex Insulation to include 1 pint of Armaflex 520 adhesive.
Two (2) Sight glasses with brazed connection.
Two (2) Filter driers with brazed connection.
If another unit that meets the above specifications is provided ensure all line sizing is provided accordingly.
DELIVERY SCHEDULE:
The successful bidder shall deliver all goods purchased under this contract to 3495 Bailey Avenue, Buffalo, NY 14215 within thirty (30) days of receiving the signed purchase order issued from the Contracting Officer (CO).
VA INSPECTION AND ACCEPTANCE CRITERIA:
Upon delivery of condensing and air handling units, the COR or designee will verify that the equipment satisfies this requirement, is complete, and free of defects and/or damage.
The vendor shall be notified within 3 duty days of receipt of unacceptable materials. The contractor shall deliver replacement materials within thirty (30) business days of notification of unacceptable materials.
QUALITY ASSURANCE:
The vendor shall provide a one (1) year warranty on all parts and labor associated with repairs of the air handling and condensing units purchased under this contract.
Files
| File | Type | Posted |
|---|---|---|
| 36C24225Q0741.docx | DOCX document |
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