36C24225Q0741.docx
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- Solicitation number
- 36C24225Q0741
About this file
This Sources Sought Notice is for the Department of Veterans Affairs (VA) Western New York Healthcare Facility seeking a one-time supply contract for HVAC equipment. The procurement involves supplying one 10-ton condensing unit and air handling unit for Building Six, Room Sixty-One, with specific technical requirements including a cooling capacity of 117,000 BTUH, R410A refrigerant, and 208-240V three-phase power. Specific model examples include Arcoaire CAS121HAA0A00A (condensing unit) and Arcoaire FAX120MAAA0A0A (air handling unit), with additional requirements for line-set connections and insulation.
The solicitation (36C24225Q0741) requires delivery within 30 days of purchase order issuance to the Buffalo VAMC location at 3495 Bailey Avenue, Buffalo, NY 14215. The vendor must provide a one-year warranty on parts and labor, and the VA will inspect the equipment upon delivery, with the option to request replacement within 30 business days if the equipment is found unacceptable. The response deadline is June 23, 2025, at 4 PM Eastern Time, with the solicitation archived 99 days after the response date. The procurement uses NAICS code 333415 and product service code 4120, with no specific set-aside noted.
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Text version
Sources Sought Notice Sources Sought Notice
| SUBJECT* |
| 36C242-24-AP-3358|528-25-4-4895-0087| Buffalo VA Room 61 Air Handler & Condenser |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 12208-3410 |
| SOLICITATION NUMBER* |
| 36C24225Q0741 |
| RESPONSE DATE/TIME/ZONE |
| 06-23-2025 4pm EASTERN TIME, NEW YORK, USA |
| ARCHIVE |
| 99 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
| SET-ASIDE |
| SBA |
| PRODUCT SERVICE CODE* |
| 4120 |
| NAICS CODE* |
| 333415 |
CONTRACTING OFFICE ADDRESS
Department of Veterans Affairs Samuel S. Stratton VA Medical Center 113 Holland Avenue (2-90NCA) Albany NY 12208-3410
POINT OF CONTACT*
Contracting Officer Corey Swinton Corey.Swinton@va.gov
PLACE OF PERFORMANCE
| ADDRESS |
| Department of Veterans Affairs |
Buffalo VAMC
3495 Bailey Avenue
Buffalo NY
| POSTAL CODE |
| 14215-1129 |
| COUNTRY |
| USA |
ADDITIONAL INFORMATION
| AGENCY’S URL |
| https://www.va.gov |
| URL DESCRIPTION |
| Department of Veterans Affairs |
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
DESCRIPTION
I. SUMMARY:
The Veterans Affairs Western New York (VAWNY) Healthcare Facility located at 3495 Bailey Avenue Buffalo, New York, 14215 is seeking a one-time supply contract to purchase a new condensing and air handling unit for Building Six (6), Room Sixty-One (61).
II. SPECIFIC TASKS:
A. Supply one (1) Ten (10) ton condensing unit, air handler, and associated materials that matches the specifications provided within this statement of work (SOW).
III. GENERAL SPECIFICTIONS:
A. Per ASHRAE 62.1 recommendation, indoor air handling units will be stretch or shrink wrapped to protect unit from in-transit rain and debris.
B. Units shall be UL and C-UL Listed.
IV. UNIT SPECIFICATIONS:
A. The condensing unit shall meet the following specifications:
1. Cooling Capacity: 117,000 BTUH
2. Cooling Efficiency: 11.2 EER
3. Maximum Fuse / Breaker Size: 60 Amps
4. MCA: 40.6 Amps
5. Nominal Tons: 10
6. Number of Circuits: 1
7. Refrigerant: R410A
8. Sound Rating: 83 Decibels
9. Voltage:208-240 / 3 phase
10. An example of a condensing unit that meets these specifications is Arcoaire CAS121HAA0A00A.
B. The air handling unit shall meet the following specifications:
1. 2 Stage.
2. Direct-Expansion Coil Face Area: 10.01 Sq/Ft.
3. Fans Airflow Range: 3,000-5,000 CFM.
4. Fans Nominal Airflow: 4,000 CFM.
5. Fans Nominal Motor: 2.4 Horsepower.
6. Maximum Fuse / Breaker Size: 15 Amps.
7. MCA: 7.3/3.3 Amps.
8. Nominal Tons: 10.
9. Number of Circuits: 2.
10. Operating Weight (Lbs.): 425.
11. Sound Rating: 91.6 Decibels.
12. Voltage: 208-240/3 phase 460/3 Phase.
13. This will be a horizontal suspended unit that requires side panel access.
14. Ability to have a rear return to connect to the preexisting economizer.
15. Direct drive.
16. If no stub-outs for coil connections are present on the unit, the vendor shall provide supporting fittings that is required for connection.
17. An example of air handling unit that meets these specifications is Arcoaire FAX120MAAA0A0A.
C. The line-set and associated connections shall meet the following specifications:
1. A minimum of forty (40) feet of ACR tubing.
2. A minimum of forty (40) feet of ACR hard drawn tubing for suction.
3. Twelve (12) long radius ninety (90) degree fittings.
4. Two (2) T-fittings for 2-stage AHU.
5. 1/2-inch wall Armacell Armaflex Insulation to include 1 pint of Armaflex 520 adhesive.
6. Two (2) Sight glasses with brazed connection.
7. Two (2) Filter driers with brazed connection.
8. If another unit that meets the above specifications is provided ensure all line sizing is provided accordingly.
XIII. DELIVERY SCHEDULE:
A. The successful bidder shall deliver all goods purchased under this contract to 3495 Bailey Avenue, Buffalo, NY 14215 within thirty (30) days of receiving the signed purchase order issued from the Contracting Officer (CO).
XIV. VA INSPECTION AND ACCEPTANCE CRITERIA:
A. Upon delivery of condensing and air handling units, the COR or designee will verify that the equipment satisfies this requirement, is complete, and free of defects and/or damage.
B. The vendor shall be notified within 3 duty days of receipt of unacceptable materials. The contractor shall deliver replacement materials within thirty (30) business days of notification of unacceptable materials.
XV. QUALITY ASSURANCE:
A. The vendor shall provide a one (1) year warranty on all parts and labor associated with repairs of the air handling and condensing units purchased under this contract.
| *= Required Field |
| Sources Sought Notice |
Sources Sought Notice
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