37th Training Group Family Retreat
Closed Solicitation Posted
- Solicitation number
- FA301625RFQ1
- Agency
-
Air Education and Training Command
Air Force, Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 721110 Hotels (except Casino Hotels) and Motels
- Place of performance
- Austin, Texas, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Air Force Air Education and Training Command's 37th Training Group True North Religious Support Team is seeking hotel/resort services for a family resiliency retreat through this Request for Quote. The procurement requires a contractor to provide 24 hotel rooms accommodating 48 adults and 32 children for one night from August 1-2, 2025, along with two catered buffet meals (dinner on August 1st and breakfast on August 2nd) served in separate conference rooms equipped with audio-visual support. Additional services must include on-site amenities such as golf, spa services, fitness center, pool, parking, and in-room internet access to support the chaplain-led relationship training sessions focused on spiritual and emotional connection, trust, and communication for military couples. The contract will be evaluated using the Lowest Price Technically Acceptable (LPTA) method, with vendors assessed on a pass/fail basis for technical capability followed by price evaluation. The final submission deadline is 5:00 PM Central Standard Time on July 28, 2025, and all interested vendors must be registered in the System for Award Management (SAM).
This solicitation operates under NAICS code 721110 (Hotels) with a $40 million size standard and does not include any set-aside designations, making it open to all qualified contractors. No incumbent contractors or current service providers are identified in the documentation. While specific budget ranges are not disclosed, the government intends to award a firm-fixed price purchase order with the caveat that funds are not currently available and the solicitation may be cancelled. The retreat will accommodate a total of 80 attendees (48 adults and 32 children) requiring specialized childcare considerations for children with various medical needs including allergies, autism, and cerebral palsy as detailed in the attached childcare documentation. Performance will take place at a hotel/resort facility in the Austin, Texas area, supporting Joint Base San Antonio operations, with the contractor required to maintain professional conduct and redirect any media inquiries to the contracting officer.
Notice text
4 versions
Update #4 · Latest ·
This is Amendment 2 to Notice #FA301625RFQ1. The following changes were made to the RFQ:
1. Updated Performance Work Statement to inclue additional amemities: Golf and Spa Services
2. Update the amount of childern attending from 45 to 32.
The 37th Training Group True North Religious Support Team (RST) has a requirement for a non-personal services hotel/resort contract to suport their resiliency retreat event. The specific requirements is for the vendor to provide hotel accommodation for 48 adults and 45 childern (24 rooms for one (1) night) from August 1-2, 2025. The rooms will be any combination of king or two double beds. In addition, they are to provide two (2) catered buffet meals for dinner on Friday, 1 August and for breakfast on 2 August in two separate conference rooms; and entertainment activity and other services (i.e. round of golf and spa services). The facility must include apprppriate leisure activities on site.
Update #3 ·
This is an amendment to Notice #FA301625RFQ1. The following changes were made to the RFQ:
1. Updated Performance Work Statement to inclue additional amemities: Golf and Spa Services
2. Update the amount of childern attending from 27 to 45.
If there are any questions to this amendment before it closes tomorrow, please contact Ms. Audra Novatnak @ audra.novatnak.1@us.af.mil
The 37th Training Group True North Religious Support Team (RST) has a requirement for a non-personal services hotel/resort contract to suport their resiliency retreat event. The specific requirements is for the vendor to provide hotel accommodation for 48 adults and 45 childern (24 rooms for one (1) night) from August 1-2, 2025. The rooms will be any combination of king or two double beds. In addition, they are to provide two (2) catered buffet meals for dinner on Friday, 1 August and for breakfast on 2 August in two separate conference rooms; and entertainment activity and other services (i.e. round of golf and spa services). The facility must include apprppriate leisure activities on site.
Update #2 ·
This is an amendment to Notice #FA301625RFQ1. The following changes were made to the RFQ:
1. Updated Performance Work Statement to inclue additional amemities: Golf and Spa Services
The 37th Training Group True North Religious Support Team (RST) has a requirement for a non-personal services hotel/resort contract to suport their resiliency retreat event. The specific requirements is for the vendor to provide hotel accommodation for 48 adults and 27 childern (24 rooms for one (1) night) from August 1-2, 2025. The rooms will be any combination of king or two double beds. In addition, they are to provide two (2) catered buffet meals for dinner on Friday, 1 August and for breakfast on 2 August in two separate conference rooms; and entertainment activity and other services (i.e. round of golf and spa services). The facility must include apprppriate leisure activities on site.
Update #1 ·
The 37th Training Group True North Religious Support Team (RST) has a requirement for a non-personal services hotel/resort contract to suport their resiliency retreat event. The specific requirements is for the vendor to provide hotel accommodation for 48 adults and 27 childern (24 rooms for one (1) night) from August 1-2, 2025. The rooms will be any combination of king or two double beds. In addition, they are to provide two (2) catered buffet meals for dinner on Friday, 1 August and for breakfast on 2 August in two separate conference rooms; and entertainment activity and other services (i.e. round of golf and sap services). The facility must include apprppriate leisure activities on site.
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