37th Training Group Family Retreat

The Department of the Air Force Air Education and Training Command's 37th Training Group True North Religious Support Team is seeking a non-personal services hotel/resort contract to support a family resiliency retreat event. The contractor must provide accommodation for 36 adults and 35 children in 18 rooms for one night from August 29-30, 2025, along with two catered buffet meals (dinner on August 29 and breakfast on August 30) served in separate conference rooms equipped with audio-visual equipment. The facility must include daily access to on-site entertainment activities and amenities such as fitness center, pool, parking, and internet access to support chaplain-led relationship training focused on spiritual and emotional connection, trust, and communication. The government will evaluate proposals using the Lowest Price Technically Acceptable (LPTA) method, assessing technical capability on a pass/fail basis. Quotes are due by 2:00 PM Central Standard Time on August 12, 2025, and must be submitted via email to the designated contracting specialists.

This opportunity is designated as a 100% Small Business Set-Aside under NAICS code 721110 (Hotels and Motels) with a size standard of $40 million, and no incumbent contractors are mentioned in the solicitation materials. The contract covers a brief but intensive timeline, requiring room check-in at 4:00 PM on August 29 and check-out at 11:00 AM on August 30, 2025, with specific meal service windows and conference room usage from 8:00 AM to 11:00 AM on August 30. The retreat will accommodate 71 total attendees including childcare staff, with detailed requirements for managing 35 children across different age groups (7 children ages 0-2, 12 children ages 3-6, and 11 children ages 7-13), some with special needs including mobility issues, autism, and food allergies. Performance will take place in Universal City, Texas, and the solicitation includes strict protocols for contractor employee conduct and media interaction policies. While no specific budget range is disclosed, the firm-fixed price structure and small business set-aside designation suggest a moderate-value procurement focused on supporting military family resilience programming.