36C25626Q0231 Medical Physicist and Radiation Safety Officer Services
Closed Solicitation Posted
This opportunity was awarded. See its 2 award notices in the notice history.
- Solicitation number
- 36C25626Q0231
- Agency
-
Veterans Integrated Service Network 16
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- Service-Disabled Veteran-Owned Small Business Sole Source
Opportunity facts
- NAICS code
- 541990 All Other Professional, Scientific, and Technical Services
- Place of performance
- Biloxi, Mississippi 39531, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Health Administration is seeking a contractor to provide comprehensive Medical Physicist and Radiation Safety Officer Services, including annual compliance testing, equipment calibration, regulatory assessments, and radiation safety oversight for diagnostic radiological equipment across multiple VA facilities. The contractor must provide all necessary management, supervision, labor, transportation, tools, materials, and other resources to complete deliverables outlined in the Statement of Work, with the government exercising no direct supervision over contractor personnel. Key qualifications include certified medical physicists and radiation safety officers holding certifications from the American Board of Radiology, with demonstrated expertise in compliance with Nuclear Regulatory Commission regulations, VHA Directives, and The Joint Commission standards. The government will evaluate contractor performance using a Quality Assurance Surveillance Plan with 100% acceptable quality level standards across six task areas including annual compliance testing, quarterly regulatory surveys, equipment functionality, documentation, personnel qualifications, and privacy practices. Technical questions were accepted until December 12, 2025, and the current proposal submission deadline is January 21, 2026, at 4:00 PM CST, with multiple amendments extending the original December 19, 2025 deadline.
This solicitation is a Service-Disabled Veteran-Owned Small Business (SDVOSB) sole source set-aside with a contract value range of $1,000 to $2,000,000 over five one-year ordering periods spanning April 1, 2026 through March 31, 2031. The contractor will manage annual compliance testing for approximately 50 medical imaging devices including radiographic units, CT/SPECT systems, MRI machines, mobile C-arms, dental radiographic units, and gamma cameras distributed across four primary VA facilities. Services will be performed across multiple locations including Biloxi, Mississippi; Jackson, Mississippi; Pensacola, Florida; Mobile, Alabama; and Panama City, Florida, with the primary place of performance at Biloxi, MS 39531. The pricing schedule reflects detailed unit costs for various equipment maintenance and radiation safety services across the five-year contract period, with annual Radiation Safety Officer Services listed at no charge. Offerors must submit quotes via email to Contract Specialist Tiffany Lee-Franklin using exact government-provided forms without modifications, with failure to meet the January 21, 2026 deadline resulting in proposal rejection.
Notice text
4 versions
Update #4 · Latest ·
**AMENDMENT 0004 AND REVISED PRICE/COST SCHEDULE POSTED, OFFERS NOW DUE 1-21-2026, 4:00PM CST**
**AMENDMENT 0003 AND REVISED PRICE/COST SCHEDULE POSTED, OFFERS NOW DUE 1-20-2026, 4:00PM CST**
Medical Physicist and Radiation Safety Officer Services
The contractor shall provide all management, supervision, labor, transportation, tools, materials, parts, and other items necessary to perform work, execute services, and to successfully complete all deliverables as contained within this Statement of Work. The Government shall not exercise any supervision and/or control over contractor personnel (which includes contractor service providers, contractor representatives, and subcontractors employed with and/or being utilized by the prime contractor) during all active performance periods of the contract. All contractor personnel shall be accountable solely to the Contractor, who in turn is responsible to the Government.
Technical Questions: All questions must be received in writing via email only. Questions should be sent to the Contract Specialist, Tiffany Lee-Franklin (Tiffany.Lee-Franklin@va.gov). Questions will only be accepted until December 12, 2025, at 4:00 PM CST. All responses to questions will be incorporated into a written amendment.
Submission of Quotes: Offerors shall submit their quotes in writing via email to the Contract Specialist, Tiffany Lee-Franklin (Tiffany.Lee-Franklin@va.gov) on or before December 23, 2025, at 4:00 PM CST. Exact forms must be used, any edits to forms to add logo or letterheads, etc. will not be accepted. Faxed or mailed submissions will not be accepted. Note: Offers received after the due date and time will not be considered for award.
Update #3 ·
**AMENDMENT 0003 AND REVISED PRICE/COST SCHEDULE POSTED, OFFERS NOW DUE 1-20-2026, 4:00PM CST**
Medical Physicist and Radiation Safety Officer Services
The contractor shall provide all management, supervision, labor, transportation, tools, materials, parts, and other items necessary to perform work, execute services, and to successfully complete all deliverables as contained within this Statement of Work. The Government shall not exercise any supervision and/or control over contractor personnel (which includes contractor service providers, contractor representatives, and subcontractors employed with and/or being utilized by the prime contractor) during all active performance periods of the contract. All contractor personnel shall be accountable solely to the Contractor, who in turn is responsible to the Government.
Technical Questions: All questions must be received in writing via email only. Questions should be sent to the Contract Specialist, Tiffany Lee-Franklin (Tiffany.Lee-Franklin@va.gov). Questions will only be accepted until December 12, 2025, at 4:00 PM CST. All responses to questions will be incorporated into a written amendment.
Submission of Quotes: Offerors shall submit their quotes in writing via email to the Contract Specialist, Tiffany Lee-Franklin (Tiffany.Lee-Franklin@va.gov) on or before December 23, 2025, at 4:00 PM CST. Exact forms must be used, any edits to forms to add logo or letterheads, etc. will not be accepted. Faxed or mailed submissions will not be accepted. Note: Offers received after the due date and time will not be considered for award.
Update #2 ·
Medical Physicist and Radiation Safety Officer Services
The contractor shall provide all management, supervision, labor, transportation, tools, materials, parts, and other items necessary to perform work, execute services, and to successfully complete all deliverables as contained within this Statement of Work. The Government shall not exercise any supervision and/or control over contractor personnel (which includes contractor service providers, contractor representatives, and subcontractors employed with and/or being utilized by the prime contractor) during all active performance periods of the contract. All contractor personnel shall be accountable solely to the Contractor, who in turn is responsible to the Government.
Technical Questions: All questions must be received in writing via email only. Questions should be sent to the Contract Specialist, Tiffany Lee-Franklin (Tiffany.Lee-Franklin@va.gov). Questions will only be accepted until December 12, 2025, at 4:00 PM CST. All responses to questions will be incorporated into a written amendment.
Submission of Quotes: Offerors shall submit their quotes in writing via email to the Contract Specialist, Tiffany Lee-Franklin (Tiffany.Lee-Franklin@va.gov) on or before December 23, 2025, at 4:00 PM CST. Exact forms must be used, any edits to forms to add logo or letterheads, etc. will not be accepted. Faxed or mailed submissions will not be accepted. Note: Offers received after the due date and time will not be considered for award.
Update #1 ·
Medical Physicist and Radiation Safety Officer Services
The contractor shall provide all management, supervision, labor, transportation, tools, materials, parts, and other items necessary to perform work, execute services, and to successfully complete all deliverables as contained within this Statement of Work. The Government shall not exercise any supervision and/or control over contractor personnel (which includes contractor service providers, contractor representatives, and subcontractors employed with and/or being utilized by the prime contractor) during all active performance periods of the contract. All contractor personnel shall be accountable solely to the Contractor, who in turn is responsible to the Government.
Technical Questions: All questions must be received in writing via email only. Questions should be sent to the Contract Specialist, Tiffany Lee-Franklin (Tiffany.Lee-Franklin@va.gov). Questions will only be accepted until December 12, 2025, at 4:00 PM CST. All responses to questions will be incorporated into a written amendment.
Submission of Quotes: Offerors shall submit their quotes in writing via email to the Contract Specialist, Tiffany Lee-Franklin (Tiffany.Lee-Franklin@va.gov) on or before December 19, 2025, at 4:00 PM CST. Exact forms must be used, any edits to forms to add logo or letterheads, etc. will not be accepted. Faxed or mailed submissions will not be accepted. Note: Offers received after the due date and time will not be considered for award.
Files
Show all 16
Notice history
| Notice | Type | Posted |
|---|---|---|
| J065--Medical Physicist and Radiation Services (Base + 4 options) -NEW REQUIREMENT BILOXI, MS | Award Notice | |
| Q523-- neuromonitoring new orleans, LA | Award Notice | |
| This notice | Solicitation |
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