3426--Tabletop Laser Marking System Surgical Instruments

This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-05 (effective 05/22/2024).

This solicitation is set-aside for Service-Disabled Veteran-Owned Small Businesses.

The associated North American Industrial Classification System (NAICS) code for this procurement is 332812, Metal Coating, Engraving (except Jewelry and Silverware), and Allied Services to Manufacturers. The small business size standard of 600 employees. The FSC/PSC is 3426, Metal Finishing Equipment.

The Department of Veterans Affairs, Network Contracting Office 12 (NCO 12), Veterans Integrated Services Network 12 (VISN 12), Milo C Huempfner Health Care Clinic, Green Bay Sterile Processing Services has a requirement for a tabletop laser marking system to complete surgical instrument laser marking. Requirement includes laser etching, commissioning and data optimization for each surgical instrument into the Censitrac system (up to 14,000 instruments). Training and minimum one year service/maintenance contract should also be included.

All interested contractors shall provide quotations for the following:

Schedule of Supplies

Brand name or Equal to NuTrace NUX-20 instrument laser marking system

Line Item

Product Number

Description

Qty

Unit of Measure

Unit Price

0001

NuTrace Laser NUX20 NG

1

EA

0002

NuTrace R+ Scanner

1

EA

0003

Services LIA (Laser Institute of America).Two certification, Up to 32 hours of training On-line and On-site including: Sample tray of Surgical instruments will be marked with unique device identifier on most instruments including stainless steel, anodized aluminum, titanium, and plastics Data entry/Editing - Existing instruments already marked will be reviewed for accurate description and unnecessary duplicates will be eliminated

1

EA

0004

Laser Etching Data Marking, commissioning and Data optimization for each surgical instrument into the Censitrac system. Laser Marking Services for up to 14,000 instruments.

1

EA

0005

Service/Maintenance Service Contract for 1 Year - Includes PM repairs, any mechanical repairs, 2 on location specialists for 3 days per year and any shipping costs/use of a loaner.

1

EA

Salient Characteristics

Maximum power supply required must be equal to or less than 20W.

Must include fume and odor extractor

Must include templates and laser setups of various instrument material

Marking process must include an aftercare/cleaning procedure that prevents rust

Scanner must include the use of a 2D Data Matrix reader or equivalent

Must be able to recognize and read manufacturer preprinted identifiers (GS1 codes)

Must include minimum two pairs of 1064Nm OD7+ clear safety glasses to safely operate the laser in class 4 laser mode

Must include on-site & hands on training

Must be registered and approved by the VA OI&T and TRM Management Group

Must be compatible with VA CensiTrac IntrumenTrac (CensiTracNW)

Contractor shall properly and effectively protect all materials and equipment furnished during and after installation. A minimum of two (2) copies of any associated operational and/or service manuals shall be provided for all equipment as applicable.

Contractor will be responsible for all labor, material, tools, equipment, training, delivery, and accessories necessary to furnish and install the equipment. Contractor will deliver and install equipment during normal business hours. Contractor shall schedule work/installation to impose minimum hardship on the present operations of the facility and the performance of the work of other services within the hospital.

Equipment shall be provided and installed by the Contractor in the space determined by the Government. All equipment installed by the Contractor shall be FDA approved for use, in new condition, and fully operational in accordance with manufacturer s literature specifications. All workmanship shall comply with applicable manufacturer s requirements and standards. Installation personnel shall be trained by the manufacturer on safe and proper Personal Protective Equipment (PPE) usage and general infection control regulations and requirements relevant to the installation.

Contractor is responsible for cleaning up all materials, debris and rubbish from the delivery location. Disposal of all packaging material, debris and rubbish must be disposed of off the VA campus. There are no dumpsters available for contractor use.

Period of Performance

All equipment will be delivered and installed within 60 days from receipt of award.

Place of Performance/Place of Delivery

All equipment will be delivered F.O.B. Destination at no cost to the government.

Address:

Clement J. Zablocki VA Medical Center

5000 W. National Avenue

Milwaukee, WI

Postal Code:

53295-0001

Country:

UNITED STATES

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

FAR.201-1, Acquisition 360: Voluntary Survey (SEPT 2023)

FAR 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services (SEP 2023)

Refer to Attachment 2 ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

FAR 52.252-1, Solicitation Provisions Incorporated by Reference (FEB 1998)

FAR 52.204-7, System for Award Management (OCT 2018)

FAR 52.204-16, Commercial and Government Entity Code Reporting (AUG 2020)

FAR 52.204-20, Predecessor of Offeror (AUG 2020)

FAR 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021)

FAR 52.204-29, Federal Acquisition Supply Chain Security Act Orders-Representation and Disclosures (DEC 2023)

FAR 52.211-6, Brand Name or Equal (AUG 1999)

FAR 52.214-21, Descriptive Literature (APR 2002)

VAAR 852.239-75, Information and Communication Technology Accessibility Notice (FEB 2023)

VAAR 852.252-70, Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008)

End of Addendum to 52.212-1

FAR 52.212-2, Evaluation-Commercial Items (NOV 2021)

FAR 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services (MAY 2024)

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services. If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

FAR 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services (NOV 2023)

Addendum to FAR 52.212-4

FAR 52.252-2, Clauses Incorporated by Reference (FEB 1998)

FAR 52.204-13, System for Award Management Maintenance (OCT 2018)

FAR 52.204-18, Commercial and Government Entity Code Maintenance (AUG 2020)

FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023)

VAAR 852.203-70, Commercial Advertising (MAY 2018)

VAAR 852.211-70, Equipment Operation and Maintenance Manuals (NOV 2018)

VAAR 852.212-71, Gray Market and Counterfeit Items (FEB 2023)

VAAR 852.219-73, VA Notice to Total Set-Aside for Certified Service-Disabled Veteran-Owned Small Businesses (JAN 2023) (DEVIATION)

VAAR 852.219-76, VA Notice of Limitations on Subcontracting Certificate of Compliance for Supplies and Products (JAN 2023) (DEVIATION)

VAAR 852.232-72, Electronic Submission of Payment Requests (NOV 2018)

VAAR 852.239-70, Security Requirements for Information Technology Resources (FEB 2023)

VAAR 852.242-71, Administrative Contracting Officer (OCT 2020)

VAAR 852.246-71, Rejected Goods (OCT 2018)

End of Addendum to 52.212-4

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Products and Commercial Services (MAY 2024)

Invoicing

The Contractor will submit each invoice online, including all back-up data, to VA s Electronic Invoice Presentment and Payment System. The Financial Services Center (FSC) uses a third-party contractor, Tungsten, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/US/en/veterans-affairs/ to begin submitting electronic invoices, free of charge.

Vendor e-Invoice Set-Up Information:

Please contact Tungsten at the phone number or email address listed below to begin submitting your electronic invoices to the VA Financial Services Center for payment processing, free of charge. If you have question about the e-invoicing program or Tungsten, please contact the FSC at the phone number or email address listed below:

Tungsten e-Invoice Setup Information: 1-877-489-6135

Tungsten e-Invoice email: VA.Registration@Tungsten-Network.com

FSC e-Invoice Contact Information: 1-877-353-9791

FSC e-invoice email: vafsccshd@va.gov

Additional information can be found at http://www.fsc.va.gov/einvoice.asp.

Evaluation

Refer to Attachment 2: ADDENDUM to 52.212-2 EVALUATION COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The following are the decision factors:

1. Technical Features

2. Delivery Date

3. Warranty

4. Price

The award will be made to the response most advantageous to the Government. Responses should contain your best terms, conditions.

Instructions to Offerors

All quoters shall submit the following: Refer to Attachment 3: ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

All quotes shall be sent to the Contracting Officer at Stacy.Massey@va.gov.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than 5:00pm on September 11, 2024. Responses should be sent to the Contracting Officer, Stacy Massey at Stacy.Massey@va.gov. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact

Stacy Massey

Contracting Officer

Network Contracting Office 12

Stacy.Massey@va.gov