2310--629-26-4-690-0729- grounds equipment polaris replacement (VA-26-00073480)
Closed Solicitation Posted
- Solicitation number
- 36C25626Q1230_1
- Agency
-
Veterans Integrated Service Network 16
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- Service-Disabled Veteran-Owned Small Business
Opportunity facts
- NAICS code
- 336999 All Other Transportation Equipment Manufacturing
- PSC
- 2310 Passenger Motor Vehicles
- Place of performance
- Louisiana 70119, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 16 seeks two 2026 Polaris Ranger Crew XP 1000 Premium utility terrain vehicles with associated accessories and delivery, with quotations due September 14, 2026 at 10:00 a.m. CT (extended from September 10). This procurement is 100% set aside for Service-Disabled Veteran-Owned Small Businesses.
Place of performance is New Orleans, Louisiana; delivery is required to 2400 Canal Street, New Orleans, LA 70119. The NAICS code is 336999, All Other Transportation Equipment Manufacturing, with a small business size standard of 1,000 employees. Questions are due September 8, 2026 at 12:00 p.m. CST. This is a Request for Quotation (RFQ) for commercial items under FAR Part 13 simplified acquisition procedures.
The contractor must deliver, install, and fully set up the vehicles; perform functional testing and commissioning; provide onsite training for VA staff on operational use and maintenance; deliver all manuals and technical documentation; and provide a minimum one-year manufacturer's warranty. All work must be completed within 30 calendar days of contract award. Delivery, setup, accessory installation (winch, steel bumper, skid plate, and gas-assist dump box), operational testing, training, and warranty documentation are included in the quoted price. Accessories need not be Polaris factory items; dealer-installed equivalents are acceptable. Factory colors of green or grey are preferred, but any available factory color is acceptable. Training may be conducted at the dealership or at delivery and may be provided to all operating staff or to the Grounds Supervisor for cascade training.
Award will be made on a Lowest-Priced Technically Acceptable basis. The performance period runs September 18, 2026 through March 17, 2027. Quotations must be submitted electronically to kimberly.anderson6@va.gov; only electronic submissions will be accepted.
Notice text
3 versions
Update #3 · Latest ·
Amendment - RESPONSES TO VENDOR QUESTIONS AND EXTEND SOLICITATION RESPONSE DATE
- Are the required winch, steel bumper, skid plate, and gas-assist dump box required to be Polaris factory/accessory items, or are equivalent dealer-installed accessories acceptable? No, they are not required to be Polaris factory accessories items. They can be dealer installed.
- Please confirm the required scope of training/commissioning at delivery. Training on vehicle operation can be done at dealership or at delivery. This training can be done for all staff who will operate vehicles or given to the Grounds Supervisor, and he can train his staff.
- Are there any vehicle size, time-of-day, escort, or other restrictions for delivery to Building N, Grounds Shop, Room 1121A? No vehicle size restrictions. Time of day can be normal VA working hours. 7:00am- 3:00pm and no escort is needed.
- Is a specific exterior color required, or is any available factory color acceptable? Factory colors of green or grey are preferred; however, if unavialable, any available factory color is acceptable.
- Please confirm whether delivery. Setup, accessory installation, operational testing, training/familiarization, and warranty documentation are required to be included in the quoted price. Yes, they should be included in price.
The response date has been extended. The revised response deadline is September 14, 2026 at 10:00 AM CT. All other terms and conditions remain unchanged.
Amendment - Vehicle Model Clarification
The purpose of this amendment is to clarify the required model. The required model is 2026 POLARIS RANGER CREW XP 1000 PREMIUM. All other terms and conditions of the solicitation remain unchanged. The solicitation response date remains September 10,2026, at 3:00 PM CT.
This is a COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with format in Subpart 12. Acquisition of Commercial Products and Commercial Services, in conjunction with Far Part 13, Simplified Acquisition Procedures. This announcement constitutes the only solicitation; quotations are being requested.
The solicitation number is 36C25626Q1230_1 and is issued as a Request for Quotation (RFQ).
The proposed contract action is for two (2) Polaris Ranger 1000 Premium Utility Terrain Vehicles (UTVs), or equal, and associated accessories, in accordance with the attached Statement of Work (SOW) and solicitation requirements. This solicitation is 100% set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs). Quoters must meet the applicable SDVOSB eligibility requirements at the time required by the solicitation.
Applicable NAICS: 336999
This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC 2023-01). Only emailed requests received directly from the requester will be accepted.
Fully licensed company shall provide for the New Orleans VA Medical Center, 2400 Canal St. New Orleans, LA, at the delivery location specified in the solicitation.
RESPONSES ARE DUE Thursday, September 10, 2026, by 3:00 p.m. CD. Quotes are due electronically to kimberly.anderson6@va.gov no later than the response date listed. Only electronic quotes will be considered.
Phone calls will not be accepted, all question and or concerns must be submitted via email to
kimberly.anderson6@va.gov by 12:00pm CST September 8, 2026!
Point of contact for this solicitation is Kimberly Anderson at Kimberly.anderson6@va.gov.
All Inquires must be submitted electronically.
When preparing offers in response to this solicitation offerors shall refer to FAR 52.212-1 (Instructions to Offerors – Commercial Products and Commercial Services) and the solicitation’s instructions to offerors. Quotations shall include all information required by the solicitation. Incomplete or nonresponsive quotations may not be considered for award.
Update #2 ·
Amendment - Vehicle Model Clarification
The purpose of this amendment is to clarify the required model. The required model is 2026 POLARIS RANGER CREW XP 1000 PREMIUM. All other terms and conditions of the solicitation remain unchanged. The solicitation response date remains September 10,2026, at 3:00 PM CT.
This is a COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with format in Subpart 12. Acquisition of Commercial Products and Commercial Services, in conjunction with Far Part 13, Simplified Acquisition Procedures. This announcement constitutes the only solicitation; quotations are being requested.
The solicitation number is 36C25626Q1230_1 and is issued as a Request for Quotation (RFQ).
The proposed contract action is for two (2) Polaris Ranger 1000 Premium Utility Terrain Vehicles (UTVs), or equal, and associated accessories, in accordance with the attached Statement of Work (SOW) and solicitation requirements. This solicitation is 100% set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs). Quoters must meet the applicable SDVOSB eligibility requirements at the time required by the solicitation.
Applicable NAICS: 336999
This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC 2023-01). Only emailed requests received directly from the requester will be accepted.
Fully licensed company shall provide for the New Orleans VA Medical Center, 2400 Canal St. New Orleans, LA, at the delivery location specified in the solicitation.
RESPONSES ARE DUE Thursday, September 10, 2026, by 3:00 p.m. CD. Quotes are due electronically to kimberly.anderson6@va.gov no later than the response date listed. Only electronic quotes will be considered.
Phone calls will not be accepted, all question and or concerns must be submitted via email to
kimberly.anderson6@va.gov by 12:00pm CST September 8, 2026!
Point of contact for this solicitation is Kimberly Anderson at Kimberly.anderson6@va.gov.
All Inquires must be submitted electronically.
When preparing offers in response to this solicitation offerors shall refer to FAR 52.212-1 (Instructions to Offerors – Commercial Products and Commercial Services) and the solicitation’s instructions to offerors. Quotations shall include all information required by the solicitation. Incomplete or nonresponsive quotations may not be considered for award.
Update #1 ·
This is a COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with format in Subpart 12. Acquisition of Commercial Products and Commercial Services, in conjunction with Far Part 13, Simplified Acquisition Procedures. This announcement constitutes the only solicitation; quotations are being requested.
The solicitation number is 36C25626Q1230_1 and is issued as a Request for Quotation (RFQ).
The proposed contract action is for two (2) Polaris Ranger 1000 Premium Utility Terrain Vehicles (UTVs), or equal, and associated accessories, in accordance with the attached Statement of Work (SOW) and solicitation requirements. This solicitation is 100% set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs). Quoters must meet the applicable SDVOSB eligibility requirements at the time required by the solicitation.
Applicable NAICS: 336999
This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC 2023-01). Only emailed requests received directly from the requester will be accepted.
Fully licensed company shall provide for the New Orleans VA Medical Center, 2400 Canal St. New Orleans, LA, at the delivery location specified in the solicitation.
RESPONSES ARE DUE Thursday, September 10, 2026, by 3:00 p.m. CD. Quotes are due electronically to kimberly.anderson6@va.gov no later than the response date listed. Only electronic quotes will be considered.
Phone calls will not be accepted, all question and or concerns must be submitted via email to
kimberly.anderson6@va.gov by 12:00pm CST September 8, 2026!
Point of contact for this solicitation is Kimberly Anderson at Kimberly.anderson6@va.gov.
All Inquires must be submitted electronically.
When preparing offers in response to this solicitation offerors shall refer to FAR 52.212-1 (Instructions to Offerors – Commercial Products and Commercial Services) and the solicitation’s instructions to offerors. Quotations shall include all information required by the solicitation. Incomplete or nonresponsive quotations may not be considered for award.
Files
| File | Type | Posted |
|---|---|---|
| 36C25626Q1230.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| 2310--629-26-4-690-0729- grounds equipment polaris replacement (VA-26-00073480) | Pre-Solicitation |
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