2027 Sapporo Snow Sculpture
Closed Pre-Solicitation Posted
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- Solicitation number
- 19JA7026Q0085
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 561920 Convention and Trade Show Organizers
- Place of performance
- Sapporo Hokkaido 064-0 Japan
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Consulate General in Sapporo, Japan, is seeking design, construction, maintenance, and presentation support for a large-scale snow sculpture to be featured at Odori Park during the 2027 Sapporo Snow Festival through a firm-fixed-price contract. The Department of State procurement will promote U.S.-Japan relations and celebrate American culture as a visually engaging installation for festival attendees. Key contract requirements include enhanced lighting, stage programming opportunities, and filming of both construction and exhibition phases for official promotional use. All responsible sources may submit quotations, and the Government reserves the right to award the contract based on the initial offer without further discussion or negotiation. U.S. contractors must be registered in the System for Award Management (SAM) prior to quotation submission in accordance with FAR 52.204-7, while overseas contractors are recommended to register prior to award. The quotation submission deadline is May 28, 2026, and electronic submissions are permitted with a maximum email file size of 15MB.
This procurement carries no set-aside designations and involves no identified incumbent contractors or budget range disclosure in the pre-solicitation notice. The contract is classified under NAICS code 561920 (Convention and Trade Show Organizers) and PSC category R708 (Support-Management: Public Relations), reflecting the event management and public relations nature of the work. Performance will take place at the U.S. Consulate General Sapporo located at 3-15 Kita 1-jo Nishi 28-chome, Chuo-ku, Sapporo, Japan. The formal solicitation will be posted on SAM.gov when available, with an archive date of December 31, 2026. Primary contact for inquiries is Matthew J. Haffner, Contracting Officer, at HafnerMJ@state.gov or +81-11-641-1829, with secondary contact Toshiya Ikeda, Procurement Agent, at IkedaTX@state.gov or +81-11-641-1854. The procurement is subject to FAR 52.229-12 (Tax on Certain Foreign Procurements).
Notice text
Please note this solicitation is not ready to be issued as of this date. The U.S. Consulate General in Sapporo, Japan, will launch the solicitation on the SAM.gov website when it is available.
This is a firm-fixed-price contract for the Contractor to carry out 2027 Sapporo Snow Sculpture to support Mission Japan. The U.S. Consulate General in Sapporo seeks the design, construction, maintenance, and presentation support of a large-scale snow sculpture to be featured in one of the blocks reserved for large sculptures at Odori Park during the 2027 Sapporo Snow Festival. The sculpture will promote U.S.-Japan relations, celebrate America, and serve as a prominent, visually engaging installation for festival attendees. Given the increased scale and visibility of a large sculpture, the Consulate intends to incorporate enhanced lighting, stage programming opportunities, and filming—either directly or via contractors—of both the construction and exhibition for official promotional use.
All responsible sources may submit a quotation, which will be considered.
The Government may award the contract based on the initial offer without discussion. The resultant contract will be a firm-fixed-price contract.
All U.S. Contractors must be registered in the SAM (System for Award Management) Database https://www.sam.gov prior to submitting a quotation pursuant to FAR provision 52.204-7. Therefore, prospective quoters are required to register prior to the submittal of quotations.
It is recommended for oversea Contractors to be registered in the SAM (System for Award Management) Database https://www.sam.gov prior to an award of the contract.
This opportunity is subject to 52.229-12 - Tax on Certain Foreign Procurements (FEB 2021)
Electronic Submission/Responses: This opportunity allows for electronic responses. Please submit your quote prior to the response date and time. Please ensure your email with your quote does not exceed 15MB, if it does then you might have to send more than one email.
Files
| File | Type | Posted |
|---|---|---|
| Pre-Soliciation Notice - 2027 Sappporo Snow Sculpture.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| 2027 Sapporo Snow Sculpture | Solicitation | |
| This notice | Pre-Solicitation |
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