2027 Sapporo Snow Sculpture
Closed Solicitation Posted
- Solicitation number
- 19JA7026Q0085
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 561920 Convention and Trade Show Organizers
- Place of performance
- Hokkaido 064-0 Japan
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State's U.S. Consulate General in Sapporo seeks design, construction, maintenance, and presentation support for a large-scale snow sculpture at the 2027 Sapporo Snow Festival, with quotations due June 1, 2026 at 12:00 noon Japan Standard Time. This is a firm-fixed-price contract; all responsible sources may submit, and the Government may award based on initial offers without discussion.
Place of performance is Hokkaido, Japan. The NAICS code is 561920, Convention and Trade Show Organizers; PSC code is R708, Support—Management: Public Relations.
The scope requires design consultation (with final Government approval), construction of a large-scale sculpture meeting festival standards, installation of a sophisticated programmable nighttime illumination system, stage access and programming support for U.S. Government VVIP visits (minimum one afternoon and one evening slot), daily maintenance and safety inspections throughout the festival, filming access coordination, and audiovisual support during Government stage use. Period of performance runs through May 10 (the contract end date). A pre-quotation conference and site visit are scheduled for May 20, 2026.
Technical acceptability is evaluated on a pass/fail basis and requires demonstrated past performance in large-scale snow sculpture design and construction within the past five years, sound design and structural approach meeting safety and festival standards, lighting system capability, project management and coordination ability, and a clear maintenance and safety plan. Payment is made upon satisfactory completion and Government acceptance.
U.S. contractors must be registered in SAM prior to submission. Overseas contractors are recommended to register. Quotations must be submitted electronically via email to Toshiya Ikeda (IkedaTX@state.gov) in English, with a maximum file size of 15 MB. Incomplete proposals will not be accepted. The procurement is subject to FAR 52.229-12, Tax on Certain Foreign Procurements.
Notice text
This is a firm-fixed-price contract for the Contractor to carry out 2027 Sapporo Snow Sculpture to support Mission Japan. The U.S. Consulate General in Sapporo seeks the design, construction, maintenance, and presentation support of a large-scale snow sculpture to be featured in one of the blocks reserved for large sculptures at Odori Park during the 2027 Sapporo Snow Festival. The sculpture will promote U.S.-Japan relations, celebrate America, and serve as a prominent, visually engaging installation for festival attendees. Given the increased scale and visibility of a large sculpture, the Consulate intends to incorporate enhanced lighting, stage programming opportunities, and filming—either directly or via contractors—of both the construction and exhibition for official promotional use.
All responsible sources may submit a quotation, which will be considered.
The Government may award the contract based on the initial offer without discussion. The resultant contract will be a firm-fixed-price contract.
All U.S. Contractors must be registered in the System for Award Management (SAM) database https://www.sam.gov prior to submitting a quotation, in accordance with FAR provision 52.204-7. Therefore, prospective quoters must complete registration before submitting their quotations.
Overseas Contractors are recommended to register in the System for Award Management (SAM) database https://www.sam.gov prior to contract award.
This opportunity is subject to FAR 52.229-12 - Tax on Certain Foreign Procurements (FEB 2021)
Electronic Submission/Responses: This opportunity allows for electronic responses. Please submit your quotation prior to the specified response date and time. Please ensure that your submission does not exceed 15MB. If your submission exceeds this limit, you may need to send multiple emails.
Files
| File | Type | Posted |
|---|---|---|
| RFQ and Cover Letter_19JA7026Q0085_2027_Snow Sculpture.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| 2027 Sapporo Snow Sculpture | Pre-Solicitation |
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