Pre-Soliciation Notice - 2027 Sappporo Snow Sculpture.pdf
PDF 109 KB Posted
- Attached to
- 2027 Sapporo Snow Sculpture
- Solicitation number
- 19JA7026Q0085
- Issued by
-
Department of State
About this file
This is a Pre-Solicitation Notice for a firm-fixed-price contract issued by the U.S. Consulate General in Sapporo, Japan. The U.S. Consulate seeks design, construction, maintenance, and presentation support for a large-scale snow sculpture to be featured at Odori Park during the 2027 Sapporo Snow Festival. The sculpture will promote U.S.-Japan relations, celebrate America, and serve as a visually engaging installation for festival attendees. The scope includes enhanced lighting, stage programming opportunities, and filming of both construction and exhibition for official promotional use. The contract classification is R708 (Support-Management: Public Relations), and the NAICS code is 561920 (Convention and Trade Show Organizers). All responsible sources may submit quotations, and the Government may award based on the initial offer without discussion.
The proposed solicitation number is 19JA7026Q0085, with performance to occur at the U.S. Consulate General Sapporo, 3-15 Kita 1-jo Nishi 28-chome, Chuo-ku, Sapporo, Japan 064-0821. All U.S. contractors must be registered in SAM (System for Award Management) prior to quotation submission per FAR 52.204-7; overseas contractors are recommended to register prior to award. Electronic submission is permitted with a 15MB email size limit. The notice is subject to FAR 52.229-12 (Tax on Certain Foreign Procurements). No set-asides apply. The archive date is 12/31/2026. Primary point of contact is Matthew J. Haffner, Contracting Officer (+81-11-641-1829, HafnerMJ@state.gov), and secondary contact is Toshiya Ikeda, Procurement Agent (+81-11-641-1854, IkedaTX@state.gov). The formal solicitation will be posted on SAM.gov when available.
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Text version
Pre-Solicitation Notice
PROPOSED SOLICITATION NUMBER:
19JA7026Q0085
PROCUREMENT TYPE:
Pre-Solicitation
TITLE:
2027 Sapporo Snow Sculpture
CLASSIFICATION CODE:
R708 – Support- Management: Public Relations
NAICS CODE:
561920 – Convention and Trade Show Organizers
IS THIS A RECOVERY AND REINVESTMENT ACT ACTION?
NO
PRIMARY POINT OF CONTACT:
Matthew J. Haffner Contracting Officer Phone: +81-11-641-1829 Fax: +81-11-641-1180 Email: HafnerMJ@state.gov
SECONDARY POINT OF COTACT:
Toshiya Ikeda Procurement Agent Phone: +81-11-641-1854 Fax: +81-11-641-1180 Email: IkedaTX@state.gov
DESCRIPTION:
Please note this solicitation is not ready to be issued as of this date. The U.S. Consulate General in Sapporo, Japan, will launch the solicitation on the SAM.gov website when it is available.
This is a firm-fixed-price contract for the Contractor to carry out 2027 Sapporo Snow Sculpture to support Mission Japan. The U.S. Consulate General in Sapporo seeks the design, construction, maintenance, and presentation support of a large-scale snow sculpture to be featured in one of the blocks reserved for large sculptures at Odori Park during the 2027 Sapporo Snow Festival. The sculpture will promote U.S.-Japan relations, celebrate America, and serve as a prominent, visually engaging installation for festival attendees. Given the increased scale and visibility of a large sculpture, the Consulate intends to incorporate enhanced lighting, stage programming opportunities, and filming—either directly or via contractors—of both the construction and exhibition for official promotional use.
All responsible sources may submit a quotation, which will be considered.
The Government may award the contract based on the initial offer without discussion. The resultant contract will be a firm-fixed-price contract.
All U.S. Contractors must be registered in the SAM (System for Award Management) Database https://www.sam.gov prior to submitting a quotation pursuant to FAR provision 52.204-7.
Therefore, prospective quoters are required to register prior to the submittal of quotations.
It is recommended for oversea Contractors to be registered in the SAM (System for Award Management) Database https://www.sam.gov prior to an award of the contract.
This opportunity is subject to 52.229-12 - Tax on Certain Foreign Procurements (FEB 2021)
Electronic Submission/Responses: This opportunity allows for electronic responses. Please submit your quote prior to the response date and time. Please ensure your email with your quote does not exceed 15MB, if it does then you might have to send more than one email.
PLACE OF CONTRACT PERFORMANCE:
U.S. Consulate General Sapporo 3-15 Kita 1-jo Nishi 28-chome Chuo-ku, Sapporo Japan 064-0821
ARCHIVE POLICY:
Automatic, on specified date
ARCHIVE DATE:
12/31/2026
Allow Vendors to Add/Remove from Interest Vendors:
Yes
Allow Vendors to View Interested Vendors List:
No
SET ASIDE:
N/A
File details come from the government source that posted it. Updated .