2025 tinker air show tents tables chairs

The Department of the Air Force Materiel Command Air Force Sustainment Center is seeking a local vendor within 120 miles of Tinker Air Force Base to provide tents, tables, and chairs for the 2025 Tinker Air Show from 23-30 June 2025. The solicitation requires a contractor to supply and set up multiple tents, including a 40' x 100' Distinguished Visitor tent with green carpet and 300 white wedding chairs, along with several smaller tents at various base locations. The contract will be awarded using a lowest-priced technically acceptable (LPTA) methodology, with primary evaluation criteria focusing on vendor locality and pricing. Contractors must be registered in the System for Award Management (SAM) and provide comprehensive documentation including shipment tracking, receiving reports, and invoices. Proposals must be submitted by email to Capt. Christopher Collins by April 28, 2025, with specific requirements for equipment delivery between 23-27 June and complete removal by 1600 on 30 June 2025.

The solicitation is a 100% Small Business Set-Aside contract with a NAICS code of 532289 and a size standard of $12.5M. The procurement covers two rental package options - one with flooring and one without - to be awarded as a single lot. Contractors will be responsible for all product and labor costs, with standard commercial warranties and mandatory replacement of any damaged materials at no additional cost. The place of performance is Tinker Air Force Base in Oklahoma City, Oklahoma, with specific requirements for skilled workers who can communicate in English and adhere to strict safety protocols including OSHA regulations and foreign object damage prevention. Key contact personnel for contract coordination include MSgt Philip Giovanniello and MSgt Daniel M. Jedziniak from the 72nd Security Forces Squadron. The contract includes standard Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS) clauses covering various administrative and compliance requirements.