SOW Tents_ 15 April 2025.pdf

TINKER AIR SHOW

Statement of Work

TENTS AND RENTAL ITEMS

1.0 INTRODUCTION

1.1 Organization. Tinker Air Show, Tinker AFB (TAFB) OK.

1.2 Background and Objective the Tinker Air Show requires tents, tables, and chairs in support for the event on 27, 28 and 29 June 2025.

Scope.

1.1 Description of Services: The contractor shall provide all labor, tools, parts, material, equipment, transportation, and incidentals necessary to deliver/set up/take down chairs, tables, tents and securing tents to pavement or ground. See paragraph 6 for a complete list of items that contractor will deliver, set up, take down and pick up.

1.2 Services: The contractor shall provide all that is required to perform the tasks

This Statement of Work (SOW).

1.3 Materials: The contractor shall furnish all parts required for the performance of this SOW.

1.4 Contractor must be local vendor not to exceed 120 miles radius of Tinker AFB.

2. SERVICE DELIVERY SUMMARY

2.1 The contractor will provide a list of names, driver’s license number (must be Real ID) or Pass Port number, state of insurance, date of birth, and social security number of all staff who will be delivering, setting up and/or tearing down the equipment.

This list must be turned in with the official bid and to MSgt Giovanniello.

MSgt PHILIP GIOVANNIELLO / 72 SFS/DDC / philip.giovanniello@us.af.mil / 405-734-6316

3. SPECIFIC TASKS

3.1 Contractor shall deliver and set up all items in this contract at the areas located on a map that will be provided to them. Contractor shall install all items in this contract and ensure it is in good working condition before leaving Tinker AFB. All tent tops will be clean and free of dirt, holes, rips, or tears. All poles will be straight and not bent. All tents will be properly secured with industry standard anchors. All chairs will be free of dirt, marks, and stickers. Tabletops will be clean and free of any food mailto:%20philip.giovanniello@us.af.mil material, tape, and dirt. In addition, tables cannot be chipped cracked or in frail condition. Any wooden tables cannot have splinters or metal framing that bent, protruding or missing. Edges will be smooth and free of any hazards.

3.2 The Period of performance will be 23 June – 30 June 2025. The contractor can start staging equipment on 23 June 2025 before the air show. Contractor shall deliver and set up all items starting on 25 June 2025 and must be completely set up by

27 June 2025 by 1200 hours. All tents must be operational by 1200 hours on 27 June 2025. Tables and chairs will be set up in the tents, with remaining placed in hanger, which includes unfolding all tables and chairs and placed and unfolded placed under tables in the appropriate areas.

3.3 The Contractor shall break down and remove all tents/items located on the flight line will beginning at 1630 on 29 June 2025. All equipment/items on the flight line shall be removed by NLT 2330, 29 June 2025. All other tents/equipment must be removed from the installation NLT 1600 30 June 2025. Contractor shall always proceed with caution when operating vehicles and equipment around all personnel.

3.1.2 The contractor will provide an adequate number of skilled workmen who can speak and understand English to complete work. At the completion of the work the contractor will ensure that all tools and debris is removed.

3.1.3 Contractor shall keep work area clean and in an orderly manner.

3.1.4 Contractor shall remove and dispose of any trash or related debris daily.

Contractor will not smoke on the flight line.

3.1.5 Place of Performance: Building 3102, Building 3001, Building 9001, Building 469, Building 3228, flight line runway area and DV parking area near Building 2121.

3.2 Hours of Operation. The Contractor shall provide services from Monday through Sunday. The contractor shall schedule work through MSgt Daniel M. Jedziniak and/or Contractor will provide two points of contact will cell numbers who can be reached by telephone 24 hours a day in case of emergency. The Contractor will be made available within 30 minutes if the wind or act(s) of God to ensure tents and equipment are in working condition. Contractor will be local to successfully accomplish this task.

3.3 Work will be completed after coordinating with

MSgt JEDZINIAK, DANIEL M. / 72 SFS/S3O daniel.jedziniak@us.af.mil / 405-852-

4. GOVERNMENT-FURNISHED PROPERTY AND SERVICES

mailto:daniel.jedziniak@us.af.mil

4.1 The Government shall provide access to the work area and the existing utilities in the immediate work area. There will be no other government furnished material or equipment for this contract. The contractor shall provide all materials and equipment required for installation.

4.2 Conservation of Utilities: The contractor shall instruct employees on utility conservation practices. The contractor shall be responsible for operating under conditions, which preclude the waste of utilities, which shall include the following:

a. Government phones shall be used for Official Government Business Only.

5. QUALITY ASSURANCE

5.1 According to the inspection of Services Clause, the Government will evaluate the Contractors performance under this contract. When an observation indicates defective performance, the contract monitor will notify the CO and the Contractor.

Any action taken by the CO as a result of surveillance will be according to the terms of this contract. Any manner concerning a change to the scope, prices, terms, or conditions of this contract shall be referred to the CO and not to the Contract Monitor.

The services to be performed by the contractor during the period of this contract are subject to review by the CO or authorized representatives. Other Government personnel may from time to time observe contract operations. These personnel will not interfere Contractor performance.

6. CONTRACTED ITEMS

The contractor shall deliver, set up, take down and pick up the following items.

1. Tents

a. One 40’ x 100’ framed tent (white top) *Must be very neat in appearance/staked and green outdoor carpet (see paragraph 2 below). This tent will be on grass surface area.

This tent must be the first tent erected. (all stakes will have protective covers (example:

cut tennis balls) and all tie downs will have a brightly colored ribbon installed halfway between stake and tent.) Tent poles will be placed on plywood or other flat means to prevent poles from sinking into the soil. (DV tent)

b. One 40’ x 60’ tent on concrete surface: requires tie down by weighted means.

(brightly colored ribbons is required on all tie downs) (3001 SFS entry tent)

c. Two 10’ x 20’ tents top, concrete surface: requires tie down by weighted means, (brightly colored ribbons is required on all tie downs)

d. Seven 15’ x 15’ Tents on concrete surface. (all tie downs will have a brightly colored ribbon installed halfway between stake and tent) (2 @ Bldg. 3001 West Side, 2 @ Bldg.

3228 SFS) 1 @ Flight Line Blast Fence for Autograph Tent

2. The 40’ x 100’ tent interior shall have secured floor and be completely carpeted with clean green outdoor carpet. Inside the tent shall be 300 white wedding chairs and 20 each 8’x 2.5’ – all matching tables – all of which must be in pristine condition – clean, free of any gouges, tape, dirt etc.

3. 40 each 8’ x 2.5’ tables – Surface will not be chipped, cracked or frail – tables will not “bow” and must be usable, neat and clean in appearance. Any wood tables cannot have any protruding wood or steel/aluminum. To include setting up.

4. 54 Regular metal folding chairs without padding to include setting up.

APPENDIX "C"

SAFETY SPECIFICATION

INDUSTRIAL SAFETY REQUIREMENTS

FOR

TENTS, TABLES AND CHAIRS INSTALLATION,

SET UP AND REMOVAL

FOR TINKER AIR SHOW

PRE FILE NO: SEG-08-034

PREPARED BY: OC-ALC/SEG

SECTION I - GENERAL REQUIREMENTS

A. Safety Program Requirements. The contractor will implement a safety program that ensures protection of Government personnel and property. The program will consist of, as a minimum:

1. Mishap notification/reporting as defined in paragraph I.B. below.

2. A Safety Program that addresses, as a minimum, the subjects listed in Safety Program Elements, Section II and to be used during performance of the work described in the contract.

B. Mishap Notification.

1. The contractor shall notify the procuring Safety Office or a designated Government Representative (GR) within one (1) hour of all mishaps or incidents. A written report of the mishap/incident shall be sent within three calendar days to the GR, who will forward it to the Procuring Safety Office. For information not available at the time of initial written report, the contractor shall provide the remaining information no later than 20 calendar days after the mishap, unless extended by the Safety Office.

2. Mishap notifications shall contain, as a minimum, the following information:

a. Contract, Contract Number, Name and Title of Person(s) Reporting

b. Date, Time, and exact location of accident/incident

c. Brief Narrative of accident/incident (Events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to repair/replace)

f. Nomenclature of equipment and personnel involved in accident/incident

g. Corrective actions (taken or proposed)

h. Other pertinent information

3. If requested by the designated government representative, the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by the Procuring Safety Office.

C. The safety provisions of this contract, shall apply to any subcontracts/subcontractors.

D. Safety requirements listed herein that do not concern contractor’s operations or services shall be considered self-deleting as mutually agreed by the contractor and the procuring office.

E. Slow Moving Vehicles.

1. Any contractor personnel operating Slow Moving Vehicles shall be trained by the contractor. The training shall contain, as a minimum the following information:

a. Proper prior use inspection procedures, to include serviceability & maintenance

b. Proper driving techniques for use in crowded areas

c. Proper driving techniques to use while around aircraft

d. Proper driving techniques to use while on the flight line

e. Any applicable Tinker Instructions regarding Slow Moving

Vehicles

f. All manufacturer’s cautionary/warning items contained within the original equipment manufacturer’s user/owner’s manual

g. Other pertinent information

2. Any contractor or contractor employee observed endangering the public, government personnel or government property is subject to having their driving privileges revoked and/or be escorted off base until after the completion of the air show.

SECTION II - SAFETY PROGRAM ELEMENTS

The contractor shall adhere to all OSHA requirements during setup and tear down. The contractor’s Safety Program shall clearly define procedures, personnel qualifications, facilities and required equipment necessary to fulfill the following elements

Element/Requirement Referenced Benchmark

Occupational Safety and Health Administration 29 CFR Series

Vehicle Operations AFI 91-207

Foreign Object Damage (FOD) TAFI 21-100

Tobacco Free Living AFI 48-104

SECTION III - BIBLIOGRAPHY OF PUBLICATIONS/DIRECTIVES

These publications/directives and all supplements/changes thereto apply to the extent required by the provisions of Sections I, and II.

29 CFR Series OSHA Regulations

TINKERAFBI21-100 Feb 24 Foreign Object Damage (FOD)

AFI 31-218 Sep 06 Motor Vehicle Traffic Supervision

DAFI 13-213 TINKERAFBSUP Mar 21 Airfield Driving

AFI 48-104 Jun 19 Tobacco Free Living