2025 Joint Base Andrews Air Show Distinguished Visitor's (DV) Tent
Closed Solicitation Posted
- Solicitation number
- FA286025Q4049
- Agency
-
District Washington
Headquarters Air Force, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 532289 All Other Consumer Goods Rental
- PSC
- W083 Lease Or Rental Of Equipment- Textiles, Leather, Furs, Apparel And Shoe Findings, Tents And Flags
- Place of performance
- JB Andrews, Maryland 20762, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Air Force, 316th Contracting Squadron at Joint Base Andrews, is procuring comprehensive tent, table, and chair rental services for the 2025 Joint Base Andrews Air Show scheduled for September 12-14, 2025. The contractor must provide complete delivery, setup, maintenance, teardown, and removal services for distinguished visitor areas, including seven 50'x50' frame tents, one 30'x30' tent, multiple 10'x10' tents, 140 round tables, 90 high-top tables, 150 banquet tables with Air Force Blue linens, 3,500 folding chairs, outdoor VIP furniture, and a stage platform. The contractor must also provide two on-site attendants throughout the event to monitor equipment and address issues promptly. The solicitation (FA286025Q4049) operates under a firm-fixed price structure with evaluation based on price and technical acceptability factors, with award going to the responsible offeror whose quote is most advantageous to the government. The response deadline is August 11, 2025, at 12:00 PM EST, with quotes remaining valid for 60 days.
This opportunity is designated as a 100% small business set-aside under NAICS code 532289 (All Other Consumer Goods Rental) with a size standard of $12.5 million, and no incumbent contractor is identified in the solicitation documents. The contract period of performance spans September 10-14, 2025, with equipment setup required by September 11 at 4:00 PM and complete teardown by September 14 at 5:00 PM. The work will be performed at Joint Base Andrews, Maryland, specifically on the West Flight Line, with the contractor responsible for coordinating through the 316th Wing Protocol office. The solicitation has undergone multiple amendments to clarify tent configurations, update performance timelines, and provide responses to vendor questions, with the final tent arrangement requiring a modular 250' wide by 50' deep configuration to provide optimal air show viewing for distinguished visitors. Payment terms specify no deposits with full compensation made in one lump sum within 30 days of completion and inspection.
Notice text
4 versions
Update #4 · Latest ·
*This solicitation was amended on 08 August 2025 at 5:12PM. The purpose of this amendment was to 1. update the Period of Performance, site walkthrough and set-up time/date on the PWS and Combo/Synopsis. 2. Update a discrepancy in attachment 4 and the line items in the combo and PWS, update the Q&A , new and updated responses appear highlighted in the document*
The 2025 Joint Base Andrews (JBA) Air Show is scheduled to occur September 12-14, 2025. In support of the Air Show effort, the contractor shall provide comprehensive services to deliver, set up, maintain, tear down, and remove tables, tents, and chairs in support of the 2025 Joint Base Andrews (JBA) Air Show. This service will be provided in designated locations on Joint Base Andrews. This includes the timely transportation and installation of all required furniture and shelter equipment at designated locations on the event grounds, ensuring all items are safely and securely positioned to accommodate event activities and attendees. Following the conclusion of the air show, the contractor will be responsible for the efficient dismantling and removal of all rented equipment, leaving the site clean and orderly. The contractor shall provide two on-site support personnel during the event dates to monitor the tents, address any issues promptly, and ensure continuous operation. All work must comply with JBA regulations and meet all requirements IAW PWS (attachment 1) and conform to Tent Set up - Inside View (attachment 2) and Tent Set up - Placement View (attachment 4).
Update #3 ·
*This solicitation was amended on 08 August 2025. The purpose of this amendment was to 1. update the Period of Performance, site walkthrough and set-up time/date on the PWS and Combo/Synopsis.*
The 2025 Joint Base Andrews (JBA) Air Show is scheduled to occur September 12-14, 2025. In support of the Air Show effort, the contractor shall provide comprehensive services to deliver, set up, maintain, tear down, and remove tables, tents, and chairs in support of the 2025 Joint Base Andrews (JBA) Air Show. This service will be provided in designated locations on Joint Base Andrews. This includes the timely transportation and installation of all required furniture and shelter equipment at designated locations on the event grounds, ensuring all items are safely and securely positioned to accommodate event activities and attendees. Following the conclusion of the air show, the contractor will be responsible for the efficient dismantling and removal of all rented equipment, leaving the site clean and orderly. The contractor shall provide two on-site support personnel during the event dates to monitor the tents, address any issues promptly, and ensure continuous operation. All work must comply with JBA regulations and meet all requirements IAW PWS (attachment 1) and conform to Tent Set up - Inside View (attachment 2) and Tent Set up - Placement View (attachment 4).
Update #2 ·
*This solicitation was updated on 7 August 2025 to 1. Add responses to Q&As as an attachment 2. Reflect updates IAW the Q&A on the PWS 3. Update the Area Layout with Attachment 2 4. Update the Area Layout with an outside view Attachment 4. The Combo Synopsis/Solicitation has been updated accordingly*
The 2025 Joint Base Andrews (JBA) Air Show is scheduled to occur September 12-14, 2025. In support of the Air Show effort, the contractor shall provide comprehensive services to deliver, set up, maintain, tear down, and remove tables, tents, and chairs in support of the 2025 Joint Base Andrews (JBA) Air Show. This service will be provided in designated locations on Joint Base Andrews. This includes the timely transportation and installation of all required furniture and shelter equipment at designated locations on the event grounds, ensuring all items are safely and securely positioned to accommodate event activities and attendees. Following the conclusion of the air show, the contractor will be responsible for the efficient dismantling and removal of all rented equipment, leaving the site clean and orderly. The contractor shall provide two on-site support personnel during the event dates to monitor the tents, address any issues promptly, and ensure continuous operation. All work must comply with JBA regulations and meet all requirements IAW PWS (attachment 1) and conform to Tent Set up - Inside View (attachment 2) and Tent Set up - Placement View (attachment 4).
Update #1 ·
The 2025 Joint Base Andrews (JBA) Air Show is scheduled to occur September 12-14, 2025. In support of the Air Show effort, the contractor shall provide comprehensive services to deliver, set up, maintain, tear down, and remove tables, tents, and chairs in support of the 2025 Joint Base Andrews (JBA) Air Show. This service will be provided in designated locations on Joint Base Andrews. This includes the timely transportation and installation of all required furniture and shelter equipment at designated locations on the event grounds, ensuring all items are safely and securely positioned to accommodate event activities and attendees. Following the conclusion of the air show, the contractor will be responsible for the efficient dismantling and removal of all rented equipment, leaving the site clean and orderly. The contractor shall provide two on-site support personnel during the event dates to monitor the tents, address any issues promptly, and ensure continuous operation. All work must comply with JBA regulations and meet all requirements IAW PWS (attachment 1) and conform to Area Layout (attachment 2).
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