Attachment 1 - 2025 Air Show DV tents PWS.pdf

Performance Work Statement (PWS)

Joint Base Andrews Air Show

Distinguished Visitor Tents 30 July 2025

Table of Contents

Section 1

1.0. Scope of Work

1.2. General Information

2.0. Services Summary

3.0. Special Requirements

Performance Work Statement (PWS)

1.0 Scope of Work. The 2025 Joint Base Andrews (JBA) Air Show is scheduled to occur September 12-14, 2025. In support of the Air Show effort, the contractor shall provide comprehensive services to deliver, set up, tear down, maintain and remove tables, tents, and chairs in support of the 2025 Joint Base Andrews (JBA) Air Show. This service will be provided in designated locations on Joint Base Andrews. This includes the timely transportation and installation of all required furniture and shelter equipment at designated locations on the event grounds, ensuring all items are safely and securely positioned to accommodate event activities and attendees. Following the conclusion of the air show, the contractor will be responsible for the efficient dismantling and removal of all rented equipment, leaving the site clean and orderly. All work must comply with JBA regulations and support the successful execution of the requirements in this PWS.

1.1. Description of Services

1.1.1. Services Description. The contractor shall furnish, install, and maintain the tents, including all necessary setup and takedown labor. The contractor shall deliver, set-up, tear down and remove tables, tents and chairs to support the 2025 JBA Air Show on Joint Base Andrews, MD with performance dates of 11 September 2025 through 14 September 2025. The intent of this requirement is to meet Distinguished Visitor furnishing requirements for the 2025 JBA Air Show.

Performance Period:

• Setup: Complete by Thursday, September 11, 2025, 4:00 PM

• Event Dates: September 12-14, 2025

• Teardown: Commence Sunday, September 14, 2025, 5:00 PM

1.1.2. Tasks. Equipment will be delivered and installed at Joint Base Andrews West flight line according to the provided Air Show Tent layout, coordinated with the Joint Base Andrews Protocol team.

Performance Requirements

• All equipment must be fully installed by Thursday, September 11, 2025, 4:00 PM

• Equipment must be maintained throughout the event period

• Commence teardown by Sunday, September 14, 2025, 5:00 PM

• Site must be left clean and orderly

1.1.3. Equipment Requirement. Quantity Description

QTY.

TENTS

5 ea 50’W x 50’D frame tent (200’Wx50’D total span) Modular construction with channeled beam system for fabric panels. Includes 6x20 ft sliding curtains (right-to-left opening). No center support beams.

Complete front opening required. Secured with water barrels or concrete blocks. Installation on concrete pad.

NOTE: All tent entry points with sliding curtains will open right to left. All tents must have a complete front opening. All tents must have a complete open space inside, with no supports in the open space.

2 ea 50’W x 50’D frame tent (100’W x 50’D total span) Same specifications as above. Installation on concrete pad.

1 ea 30'W x 30'D Tent. Tent will rest on concrete pad.

5 ea 10'W x 10'D Open-Sided Frame Tents White, secured with water barrels or concrete blocks.

Installation on concrete pad.

1 ea 10'W x 10'D Enclosed Frame Tent White with walls and sliding curtains, secured with water barrels or concrete blocks. Installation on concrete pad.

3 ea 10'W x 20'D Open-Sided Frame Tents White, secured with water barrels or concrete blocks.

Installation on grass surface (2 will be located at 1414 Arkansas Rd JBA, MD 20762).

TABLES AND LINENS

140 ea Round Tables - 48" diameter (exact measurement required)

180 ea Table Linens - Air Force Blue for 48" round tables

90 ea High-Top Tables - 42" height x 36" diameter (exact measurements required)

120 ea High-Top Linens - Air Force Blue for 42"H x 36"D tables

150 ea Banquet Tables - 30"W x 72"L

180 ea Banquet Linens - Air Force Blue for 30"W x 72"L banquet tables

SEATING

3500 ea Folding Chairs - Plastic, uniform color (white, black, blue, or tan)

STAGE EQUIPMENT

1 ea Stage Platform - 32'W x 40'L x 36"H with 4'x4' deck sections, black Astroturf surface, black sateen skirting, adjustable steps (24"-48"H) with guardrails

VIP OUTDOOR FURNITURE

12 ea Armless Chairs - Tan, outdoor rated

10 ea Loveseats - Tan, outdoor rated

10 ea Bench Ottomans - Brown fabric, outdoor rated

10 ea Bench Ottomans - Light blue fabric, outdoor rated

STAFFING

2 ea On-site Attendants - The contractor shall provide two on-site support personnel during the event dates to monitor the tents, address any issues promptly, and ensure continuous operation. Required Tuesday, September 12 at 0700 through equipment removal Sunday, September 14. Must provide immediate contact method (cell phone).

1.1.5. Completion. Completed work will be inspected by 316th Wing Protocol or designee for acceptance.

1.2 General Information.

1.2.1. Non-Personal Services. This is a non-personal services contract. The Government will not supervise contractor employees or control work methods. The contractor must immediately notify the Contracting Officer of any situations that could be perceived as personal services.

1.2.2. Hours of Work. Services will be performed under guidance of the 316 Wing Protocol office or specific designee. Equipment will be set up Thursday 11 September 2025 by 4:00 PM and will be cleaned up and removed in its entirety commencing on Sunday 14 September 2025 by 5:00 pm. Services performed under 316th Wing Protocol guidance. Schedule adjustments require prior approval from designated Government staff.

1.2.3. Base Access Procedures. The contractor shall fill out the required base access form to provide the names, DOBs, full SSNs, Driver’s License numbers and state of issue of all employees who will be requesting base access via email to the Project Manager. All employees will have a background check conducted by Security Forces prior to being granted base access. Once vetted the employees will go to the Security Forces Squadron to get issued a DBIDS badge. Each person must wear the badge in a prominent location. Access to the base is limited to travel from the Main Gate to the location of the designated Joint Base Andrews Air Show. All Contractor vehicles on base must have proof of Insurance and operators must have a valid driver’s license. Violations of these security requirements will revoke any or all passes. The government reserves the right to deny access to any person, with no consequence to the contract. The Visitor Control Center address is, 1832 M. Bond Dr, JBA, MD 20762. The Center can be reached at 301‐981‐0232/0689. The hours of operation are 0600‐1800 M‐F/0800‐1600 Sat/0800‐1600 base down days/ CLOSED all Federal holidays and Sundays.

1.2.4. Quality Control. The contractor shall be responsible for quality control for all work accomplished during the performance of this contract.

1.2.5 Quality Assurance. The government shall inspect and evaluate the contractor’s performance to ensure services are received in accordance with requirements set forth in this contract. The program manager shall inspect by validating actual work performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether performance meets the standards contained in this PWS. Any unsatisfactory inspection (defect) shall be recorded, and the Contractor shall re‐perform the service at no additional cost to the government within 2 days after notification by the Contracting Officer or technical representative. In accordance with the contract terms and conditions, the government reserves the right to inspect any services that have been tendered for acceptance. The government may require re‐ performance of nonconforming services at no increase in contract price.

1.2.6 Physical Security. The government will not be responsible in any way for damage to the Contractor’s supplies, materials, vehicles, equipment, property, or any personal belongings that are damaged or destroyed via fire, theft, accident, or other disasters to include terrorist attack.

1.2.7 Vehicle Operations. All Contractor vehicles on base must have proof of Insurance and operator(s) must have a valid driver’s license as required by the installation commander and comply with all base, local traffic and hauling regulations. All vehicles should have proper accessories, tie‐downs, signals, safety devices, and lights when towing or hauling equipment, materials, or supplies. The Contractor shall not transport any personnel in the bed of trucks.

Vehicles shall be kept clean, operational, and present a professional appearance at all times. All tractors, mowers, and trailers shall have the international “Slow Moving Vehicle” sign on the rear of the unit. All vehicles must meet the proper OSHA, DoD, and Air Force standards for safety equipment, i.e., flashing yellow lights, reflective signs, orange cones, fire extinguishers etc.

1.2.8. Contractor Vehicle Identification. The Contractor shall provide all vehicles required to fulfill the requirements of this contract. The Contractor vehicles used in performance of this contract shall have the proper company identification posted on both outside front doors of the vehicle. These vehicles shall be identifiable as Contractor vehicles bearing the name of the company in letters readable from a reasonable distance. Privately owned vehicles shall not be used.

1.2.9 Damages To Government Buildings, Equipment, Or Vegetation. Damages to government buildings, equipment, or vegetation are addressed in FAR clause 52.237‐2 “Protection of Government Buildings, Equipment, and Vegetation”. Contractor shall be liable for repair/replacement/cost for any government or private property damaged by Contractor personnel, vehicles, equipment, or negligence. The Contractor shall immediately advise the government representative of any damages and provide an action plan for repair and a completed copy of the Accident/Incident Investigation Report to the Contracting Officer within five calendar days of each occurrence.

Damage to safety or security items will be immediately repaired by the government and the contractor will be billed for the repair, to include any labor costs.

1.2.10. Safety Requirements And Reports. The Contractor shall perform work in a safe manner as required by Occupational Safety and Health Act (OSHA) Safety and Health Requirements and follow all Air Force Safety regulations. The Contractor shall also provide a verbal notification to the Contracting Officer or technical representative as soon as possible of each occurrence of damage to government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. In addition, the Contractor shall also provide a completed written copy of the required Accident Investigation Reports to the Contracting Officer or technical representative within five calendar days of each occurrence. The Contractor shall provide for the safety and well‐ being of personnel employed in the administration of this contract. The Contractor shall comply with the provision of AFI 90‐801, Environmental, Safety and Occupational Health. Contractor personnel shall wear all safety items as required by OSHA during the performance of all tasks requiring protective equipment or clothing.

1.2.11 Government Furnished Property And Services. The government will provide utilities (water and electricity) and emergency, fire, and security forces response. The 316th Security Forces Group will provide security and law enforcement response and services to the contractor. The Joint Base Andrews Fire Department shall provide initial response, EMS, and fire protection services to the Contractor.

1.2.12 Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor‐owned or privately owned vehicle while on base.

2.0 Special Requirements.

2.1. Compensation and Cancellation. Should the 2025 JB Andrews Open House be postponed, abandoned, canceled, or otherwise prevented from occurring due to conditions outside the control of either party, including, but not limited to, national or military emergency, disaster, terrorism, or an act of God/force majeure, pandemic and or epidemic neither parties hereto shall be liable to the other for any expense incurred at the time of cancellation. If the Contractor has incurred costs at the time of cancellation, the Contractor shall be entitled to a compensation amount that is commensurate with the amount of work performed. The Contractor shall therefore provide substantiating documents to support costs incurred when invoicing. Negligence, equipment failure, sickness, and loss of employees/subcontractors do not create conditions outside the party's control and do not excuse performance. If the Contractor is on-site and ready to perform on the day of the event but cannot due to circumstances outside of the Contractor's control, the Contractor will be paid 100% of the performance fee. If the Contractor fails to perform for any reason other than those stated above, the Contractor shall not be entitled to compensation of any type; to include 100% of the performance fee or a percentage thereof that is commensurate with the amount of non-performance.

2.1.1. Deposits. The Government will not pay any deposits. All costs will be inclusive and will be paid in one lump sum at the end of the performance. Payment will be made within 30 days of receipt of invoice, material inspection, and receiving report