2025 Government Industry Annual Meeting

The National Highway Traffic Safety Administration (NHTSA) is seeking audio-visual assistance and workshop support for the 2025 Government Industry Annual Meeting/SAE International Government Cybersecurity Workshop. The conference, scheduled for January 28-30, 2025, at the Walter E. Washington Convention Center in Washington, DC, aims to provide a neutral forum for government policy makers and automotive industry representatives to discuss technical matters related to vehicle safety, emission control, and energy conservation. The agency intends to award a firm-fixed-price Purchase Order, with an apparent intent to sole source the contract to SAE International, Incorporated. Interested firms must demonstrate their capability within 10 days of the notice publication, and without qualified responses, NHTSA will proceed with the sole source award. The procurement falls under NAICS code 541820 (Public Relations Agencies) with PSC R708, focusing on support and management of public relations activities.

The contract opportunity does not have a specific set-aside designation, and the current anticipated contractor is SAE International. The period of performance extends through January 31, 2025, with the conference being offered free to the public due to NHTSA's sponsorship. The event is jointly sponsored by the Department of Transportation, Environmental Protection Agency, and Department of Energy, indicating a collaborative approach to discussing automotive industry technical challenges. The procurement is structured as a Purchase Order, suggesting a relatively modest contract value focused on specific workshop support services. The solicitation process appears to be expedited, with a quick 10-day window for potential contractors to demonstrate their capabilities, and a clear preference for awarding to SAE International if no other qualified responses are received.