Synopsis - Sources Sought (intent to sole source)_693JJ925RQ000041_toPost (01-08-25).pdf

UNITED STATES DEPARTMENT OF TRANSPORTATION (USDOT)

NATIONAL HIGHWAY TRAFFIC SAFETY ADMINISTRATION (NHTSA)

Sources Sought Synopsis (with intent to sole source) – 693JJ925RQ000041

Title: 2025 Government Industry Annual Meeting

Introduction

The SAE, International Government/NHTSA Cybersecurity Workshop (2025 Government Industry Annual Meeting) is an annual conference (to be held January 28-30, 2025) is designed to assemble significant numbers of government policy and regulatory makers with auto industry representatives to discuss the effect of government actions on future vehicle design. The annual conference provides a neutral forum that shares information with the legislative and regulatory bodies on technical matters prior to drafting legislation or regulations for safety, emission control, and energy conservation. The annual Cybersecurity Workshop co-organized by NHTSA and SAE International, is offered free-of-charge to the public in part because of NHTSA’s sponsorship.

Purpose

A Purchase Order will be awarded to the SAE International, Incorporated to provide audio-visual assistance and other annual Cybersecurity Workshop costs. The conference is jointly sponsored by DOT, EPA, and DOE.

The conference provides a neutral forum that shares information with the legislative and regulatory bodies on technical matters prior to drafting legislation or regulations for safety, emission control, and energy conservation.

Synopsis

NHTSA will award a Purchase Order with SAE International, Incorporated to reimburse costs associated with provide Cybersecurity Workshop costs in support of the Department’s mission. This synopsis, in is published in accordance with FAR 5.203(a)(1), issues public notification prior to purchase order execution.

Contract Type

NHTSA intends to award a firm-fixed-price Purchase Order for costs associated with the Cybersecurity Workshop.

The applicable North American Industry Classification System (NAICS) code:

541820 – Public Relations Agencies $19

Product Service Code (PSC):

R708 SUPPORT- MANAGEMENT: PUBLIC RELATIONS

Period of Performance

The period of performance will from the effective date of award through January 31, 2025.

Place of Performance/Physical Location

Walter E. Washington Convention Center.

801 Allen Y. Lew Place NW Washington, DC 20001

THIS SYNOPSIS IS NOT A REQUEST FOR PROPOSAL (RFP)

Interested firms should identify their capability to provide the product/service/information described above. The written response must include detailed information relating to the specific data being requested. Expressions of interest without sufficient detail to permit evaluation of one’s ability to provide the requested information will not be considered. All responsible sources may submit a response which, if timely received, must be considered by the agency.

This notice of intent is not a request for competitive proposals nor is a Request-for-Proposal solicitation document currently available. A determination by the Government not to compete this action based upon responses to this notice is solely within the discretion of the Government.

Information received will be considered solely for the purpose of determining whether to conduct a competitive acquisition. In the absence of responses from interested firms demonstrating their capability, NHTSA intends to award a purchase order to SAE International, Incorporated on a noncompetitive basis for the 2025 Government Industry Annual Meeting as described. Responses must be received by the listed procuring office with ten (10) days from the date of publication of this notice.

Purpose