1st Quarter Food Requirements
Closed Solicitation Posted
- Solicitation number
- 15B31625Q00000007
- Agency
-
Federal Correctional Institution Williamsburg
Correctional Facilities, Department of Justice
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 311999 All Other Miscellaneous Food Manufacturing
- PSC
- 8945 Food, Oils And Fats
- Place of performance
- Salters, South Carolina 29590, United States
- Points of contact
-
- Christopher Hustad wil-contracting-s@bop.gov (843) 387-9400
Notice details come from SAM.gov. Updated .
About this opportunity
The Federal Bureau of Prisons, Federal Correctional Institution Williamsburg in Salters, South Carolina, is soliciting quotes for comprehensive first quarter food requirements under solicitation number 15B31625Q00000007. This procurement encompasses a wide range of food products including general menu items (80 line items ranging from beans and pasta to meats and vegetables), religious dietary products (24 kosher items, 11 halal meals), and perishable items requiring weekly delivery such as bread (176,000 loaves), dairy products (140,400 half-pint milk containers), eggs (506 cases), and fresh produce (17 different items). The contract will be structured as a firm-fixed price arrangement with indefinite delivery/requirements terms, requiring one-time delivery of most items between October 1-17, 2025, and weekly deliveries of perishables from October 6 through December 31, 2025. Offers must be submitted by September 2, 2025, at 12:00 PM EST, and evaluation will be based on past performance and price to determine the most advantageous offer to the government. The government reserves the right to make single or multiple awards to responsible offerors whose proposals conform to the solicitation requirements.
This opportunity is designated as a 100% small business set-aside under NAICS code 311999 (All Other Miscellaneous Food Manufacturing) with a size standard of 700 employees, and no incumbent contractors are identified in the documentation. While specific contract values are not disclosed, the procurement involves substantial quantities including 21,400 pounds of chicken leg quarters, 120,000 frozen cookie dough pieces, and 400,000 kosher sugar substitute packets, indicating a significant food service operation. All deliveries must be made to the FCI Williamsburg Warehouse at 8301 U.S. Highway 521, Salters, SC 29590, between 8:00 AM and 12:00 PM EST, Monday through Friday, with specific scheduling requirements for different product categories. The performance period spans from October 1, 2025, through December 31, 2025, with strict temperature control and quality specifications that must be maintained throughout the delivery process. Vendors must coordinate delivery appointments and comply with detailed product specifications, including proper kosher and halal certifications for religious dietary items.
Notice text
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in the notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Please carefully follow all instructions listed below. Failure to comply with the instructions may lead to the exclusion of the quote from consideration.
The Federal Bureau of Prisons, Federal Correctional Institution (FCI) Williamsburg, Salters, South Carolina intends to issue solicitation 15B31625Q00000007 for the requirements of 1st Quarter Food. The solicitation is issued as a Request for Quote (RFQ). The completed solicitation package must be returned no later than September 02, 2025, at 12:00 p.m. EST.
Terms of Delivery are FOB Destination. One-time delivery date for all items except bread, dairy, eggs, and produce will begin October 1, 2025, through October 17, 2025. Weekly delivery dates for bread, dairy, eggs and produce will begin October 6, 2025, through December 31, 2025. Deliveries will be made to the FCI Williamsburg Warehouse, 8301 U.S. Hwy 521, Salters, SC 29590 between the hours of 8:00AM - 12:00 PM EST Monday – Friday, unless otherwise specified in SOW. The warehouse is closed on all federal holidays.
The contract type is firm-fixed price. The Government reserves the right upon award to make formal single or multiple awards. The Government will award to the responsible offeror(s) whose offer, conforming to the solicitation, is the most advantageous to the Government, with past performance and price considered. All future information about this acquisition, including solicitation amendments, will be posted to the System for Award Management (SAM) https://sam.gov. Interested parties are responsible for monitoring this site to ensure they have the most up-to-date information about this solicitation. As of October 2012, all vendors participating shall be registered and active status in the SAM website, https://sam.gov. All potential offerors are advised that this solicitation includes the clause FAR 52.212-4 (November 2023) for commercial items.
Offerors must include their typed Company Name, Phone Number, Point of Contact, and Unique Entity ID (UEI) number in section 17a on page 1 of their offers. Place bids on the attached specification sheet. All quoted prices shall have a maximum of four decimal points.
All orders will be placed on a government purchase card or purchase order (wherein payment will be made by Electronic Funds Transfer) at the discretion of the Contracting Officer. All Government purchase card transactions are fill or kill. All invoices must be submitted via mail to P.O. Box 220, Salters, SC 29590. For faster processing of payments, you may e-mail invoices to WIL-Accounting-S@bop.gov.
The point of contact for all information regarding this solicitation is Justin Shortt, Procurement and Property Specialist: 8301 U.S. Highway 521, Salters, SC 29590. Complete offers may be e-mailed or hand delivered. The only format by which questions will be answered will be by e-mail at WIL-Contracting@bop.gov.
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