191N6026Q0007 - PR16205087 - American Center Chennai’s Technology Infrastructure Modernization
Closed Solicitation Posted
- Solicitation number
- 191N6026Q0007
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 541519 Other Computer Related Services
- Place of performance
- Chennai Tamil Nadu India
- Points of contact
-
- Malathy Ravi chennaiprocurement@state.gov +914428574000
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Consulate General Chennai seeks technology infrastructure modernization services for American Center Chennai, with proposals due September 15, 2026 at 3:00 p.m. IST. This is an unrestricted procurement open to all responsible sources, issued as a Request for Quote with firm fixed-price terms and no currency fluctuation adjustment.
Place of performance is Chennai, Tamil Nadu, India (220 Anna Salai, Gemini Circle, Chennai 600 006). A mandatory site visit occurs September 3, 2026 at 11:30 a.m. IST; vendors must register by September 1, 2026 at 3:00 p.m. IST. Technical queries are due September 5, 2026 by 2:00 p.m. IST. Vendors must have service support availability in Chennai and must attend the mandatory site visit to be considered. Quotations must include a clear line-item breakdown with GST and be submitted electronically to ChennaiProcurement@state.gov with the specified subject line; submissions via courier or to other email addresses will not be considered.
Award will be made to the lowest priced, technically acceptable responsible bidder. The NAICS code is 541519, Other Computer Related Services; PSC is R425, Support–Professional: Engineering/Technical. For orders valued over $40,000, SAM registration is mandatory. For offerors without SAM registration, the solicitation requires UEI, TIN, organization type, CAGE code, and standard FAR certifications including small business eligibility under the $34.0 million size standard.
Performance requires a 4-workday completion timeline with a 2% daily penalty for delays without prior written approval. Contractor provides all materials, labor, equipment, and tools (all new, good quality) and must restore landscaping and perform complete site cleanup. A 2-year warranty on defect-free work is required. Contractor is fully liable for all injuries, damages, and third-party claims. Worker security clearance is required within three calendar days of award. Payment via Electronic Fund Transfer occurs within 30 days of service completion and invoice submission to MissionIndiaPayments@state.gov. Mandatory safety requirements and compliance with local occupational health and safety standards apply; failure to comply results in debarment from future consulate business.
Contracting Officer: Mr. Seth A Burchett. Procurement Section contact: Ms. Malathy Ravi. Both reachable at 044-2857 4000 or ChennaiProcurement@state.gov.
Notice text
DATE: August 28, 2026
Consulate Chennai’s Solicitation #: 191N6026Q0007 - PR16205087
Request for Quote- “American Center Chennai’s Technology Infrastructure Modernization”
The U.S. Consulate General Chennai invites you to participate in this solicitation for “American Center Chennai’s Technology infrastructure modernization” as described in the attached solicitation documents.
The vendor shall furnish all the information required to accomplish all the work as required in the solicitation document. Please refer to the attached Request for Quote (RFQ) letter herewith for details. All responsible sources may submit a quotation, which shall be considered.
RFQ TIMELINE:
- Registration for site visit: Tuesday, September 01, 2026 by 3:00 p.m. (IST) to ChennaiProcurement@state.gov
- Mandatory Site visit with vendors: Thursday, September 03, 2026 at 11:30 a.m. (IST) at the U.S. Consulate General Chennai located at 220, Anna Salai, Gemini circle, Chennai 600 006.
- Deadline to submit technical queries: Saturday, September 05, 2026 by 02:00 p.m. (IST) to ChennaiProcurement@state.gov
- Deadline for RFQ Submittal: Tuesday, September 15, 2026 at 03:00 p.m. (IST) to ChennaiProcurement@state.gov
Points of Contact:
- Mr. Seth A Burchett - Contracting Officer
Phone Number: 044-2857 4000
Email: ChennaiProcurement@state.gov - Ms. Malathy Ravi – Procurement Section
Phone Number: 044-2857 4000 / 4319
Email: ChennaiProcurement@state.gov
NOTE: Your quotation for the subject requirement must be submitted electronically by email with subject line “191N6026Q0007- PR16205087 – American Center Chennai’s Technology Infrastructure modernization”. Please do not submit your quotation via courier. Quotes submitted to any other email address and after the due date and time given, shall not be considered.
ATTACHMENTS:
- 191N6026Q0007 - PR16205087 – RFQ letter signed by CO (Read all the pages of the RFQ and submit your acceptance with sign and seal along with the quote).
- 191N6026Q0007 - PR16205087 – Scope of Work (SOW) (Read the document completely before submission of quote).
- 191N6026Q0007 - PR16205087 – Vendor QA Sheet (Submit your queries as per this format).
- 191N6026Q0007 - PR16205087 – Requirements in lieu of SAM registration
- 191N6026Q0007 - PR16205087 - Technical Evaluation form (Generic) (To be completed and submitted along with quote – MANDATORY).
- 191N6026Q0007-PR16205087- Cybersecurity Supply Chain Risk Management (C-SCRM) Go/No Go Evaluation factor (Read the document completely before submission of quote).
- 191N6026Q0007-PR16205087- C-SCRM Questionnaire (To be completed and submitted along with quote).
- 191N6026Q0007-PR16205087- State Department Secure Software Development Attestation Form (To be completed and submitted along with quote).
- CLAUSES – Non-Commercial
- Annex B and Vendor Safety requirements
Files
| File | Type | Posted |
|---|---|---|
| 191N6026Q0007-PR16205087-RFQ letter signed by CO.pdf | ||
| Clauses - Non-Commercial.docx | DOCX document | |
| 191N6026Q0007 - PR16205087 - Technical Evaluation Form.docx | DOCX document | |
| 191N6026Q0007-State Department Secure Software Development Attestation Form.pdf | ||
| Annex B and Vendor Safety Requirements.doc | DOC document | |
| 191N6026Q0007-SOW-American Center Technology Infrastructure modernization.docx | DOCX document | |
| 191N6026Q0007 - PR16205087 - Vendor QA Sheet.pdf | ||
| 191N6026Q0007 - Requirements in lieu of SAM Registration.docx | DOCX document | |
| 191N6026Q0007-C-SCRM Go- No Go Evaluation Factor Template.docx | DOCX document | |
| 191N6026Q0007-C-SCRM Questionnaire.xlsx | XLSX spreadsheet |
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