191N6026Q0007-SOW-American Center Technology Infrastructure modernization.docx

191N6026Q0007 - STATEMENT OF WORK

Project Title: American Center Chennai’s Technology Infrastructure Procurement

Requesting Agency: Public Diplomacy / American Center Chennai

SECTION A: PROJECT DESCRIPTION & OVERVIEW

What: Supply, configuration, and installation of American-brand computing, audio-visual, and makerspace technology hardware at the American Center Chennai.

When: Within ninety (90) calendar days from the date of contract award.

Where: American Center, U.S. Consulate General Chennai, Tamil Nadu, India.

Why: To modernize the Center's technological capability with high-end American brand /equivalent hardware that projects a premium, high-tech "American look and feel," enabling flawless technical delivery for public diplomacy programming.

Goal: Deploy flexible, multi-modal AV and computing infrastructure that supports formal briefings, large public events, and STEM/makerspace programming.

Target Audience: Guests of U.S. Consulate General Chennai, VIP/ executive stakeholders, technical teams, and American Center program attendees & visitors.

Primary Objective: Deliver fully tested, IT-cleared, American brand / equivalent technology hardware. All hardware selections are subject to final U.S. Government and Consulate IT team clearance prior to purchase.

SECTION B: KEY COMPONENTS & SCOPE

B.1 Primary Digital Wall - Quantity 1, Supply, configure, and mount a high-definition digital video wall measuring approximately 10 ft (H) × 10 ft (W).

B.2 Interactive Smart Board Supply and install one (1) commercial-grade interactive smart board for digital brainstorming, real-time notation, and schematic illustration. Hardware must be an approved American brand/ equivalent.

B.4 Kindle/E-Reader Charging & Storage Station – Quantity 1, Supply a charging/storage station unit capable of charging and storing five (5) Kindles/e-readers.

B.5 Makerspace Technical Kits All components must be American brands / equivalent and receive explicit technical clearance from the Consulate's IT section prior to purchase:

· Coding Kits: ten (10) advanced hardware coding kits, fully compatible with Windows and macOS environments. American brand / equivalent.

· Electronic Circuit Kits: ten (10) modular electronic toolkits for schematic logic and circuit engineering. American brand / equivalent.

· Durable 3D Printer: two (2) high-resolution, multi-color 3D printers with an initial complement of twenty (20) compatible material spools. American brand / equivalent.

· Laptops: three (3) high-performance laptops with Windows 11 pro and wolf security. American brand / equivalent.

· Gaming Consoles with controllers: Eight (8 Nos) and headsets: Eight (8 Nos) American brand / equivalent gaming consoles.

B.6. Mini studio equipment for video and audio recording

· Wireless lapel mics: two (2) wireless lapel mics with Bluetooth connectivity.

· Wireless microphones: (2) wireless microphones.

· LED studio lighting kit: (1) for recording videos

· Green screen: one (1) collapsable green screen. Approximately 10 feet X 8 feet.

· Teleprompter: one (1) teleprompter compatible with windows pcs.

· Tripod: one (1) tripod for mobile phone.

SECTION C: CONTRACTOR QUALIFICATIONS & REQUIREMENTS

· Documented past performance in commercial AV and computing hardware integration.

· Dedicated project team including commercial AV installers and hardware integration specialists.

· A fluent English-speaking Supervisor/Foreman, approved by the Government, to oversee installation, coordinate with the U.S. Govt POC and Consulate IT team, and remain on duty through final testing.

SECTION D: CONFIDENTIALITY, INTELLECTUAL PROPERTY & COMPLIANCE

· Exclusive U.S. Government Property: All custom technical configurations and mapping profiles developed under this engagement become the exclusive property of the U.S. Mission India.

· IP Warranty & Indemnification: Contractor warrants all hardware and technical configurations are free of third-party IP claims or encumbrances and shall indemnify the U.S. Government against infringement claims.

· Confidentiality: Contractor shall keep network integration profiles, security parameters, and project data strictly confidential.

· All equipment must be 110-volt compatible.

· Standard one-year warranty for all equipment.

SECTION E: MILESTONES, DELIVERABLES & PAYMENTS

Total estimated contract duration: 90 calendar days. The vendor must consider the actual requirement for electronics, computing components, and gadgets, and submit a quote accordingly, with all components requiring written USG approval.

GENERIC SPECIFICATIONS OF AV/ GADGETS:

Laptops | Quantity 3 tech specs: Processor: AMD Ryzen™ 5 220 processor (22 MB cache, 6 cores, up to 4.9 GHz) Operating System: Windows 11 Pro with Wolf Security and MS Office Suite Video Card: NVIDIA® GeForce RTX™ 3050, 6 GB GDDR6 Display: 15.3", WUXGA 1920x1200, 165Hz, 300 nits, sRGB 62.5% Memory: 16 GB, 1 x 16 GB, DDR5, 5600 MT/s Hard Drive: 512 GB, M.2, PCIe NVMe Gen 4, SSD Quantity: 1 No Color Gaming Consoles | Quantity 2 Tech specs: Size 360.45 mm; 7nm Enhanced Process Memory & Storage: 16 GB GDDR6 w/320-bit-wide bus, 10GB @ 560 GB/s / 6GB @ 336 GB/s bandwidth; 1TB Custom NVMe SSD; I/O Throughput 2.4 GB/s Raw / 4.8 GB/s Compressed; Expandable via 1TB Storage Expansion Cards (sold separately) or USB 3.1 external HDD (sold separately) Video Capabilities: True 4K Gaming Resolution, Up to 8K HDR, 4K UHD Blu-Ray Optical Drive, Up to 120 FPS Performance Target, Auto Low Latency Mode, HDMI Variable Refresh Rate, AMD FreeSync Sound Capabilities: Dolby Digital 5.1, DTS 5.1, Dolby TrueHD with Atmos, Up to 7.1 L-PCM Ports & Connectivity: 1x HDMI 2.1 port, 3x USB 3.1 Gen 1 ports, 802.11ac Dual Band Wireless, 802.3 10/100/1000 Ethernet, Dedicated Dual-Band Xbox Wireless Radio Dimensions: 5.94 x 5.94 x 11.85 in (15.1 x 15.1 x 30.1 cm) Weight: 9.8 lbs (4.4 kg) | Any color| Compatible with standard televisions.

Gaming Console compatible headsets | Quantity: 8 Must support direct wireless connection via console's proprietary wireless protocol, OR 3.5mm analog jack connection via controller audio port, OR USB wired connection via console USB ports | Any color Gaming Console compatible controllers | Quantity 8 Compatible Controllers: Wireless controller using proprietary console wireless protocol; must support standard button/analog layout, USB-C wired connection option, and manufacturer-specified accessibility/adaptive configurations Video wall | Quantity 1 Display Type: Indoor High-Brightness LED Video Wall, 10 ft x 10 ft, Long-Lasting Display Life (8–10 Years) Pixel Specifications: 1.5 mm Pixel Pitch, SMD1212 LED Type, 1R1G1B Pixel Composition, 422,500 Pixel Density (dots/m²) Viewing Angles: 160° Horizontal, 140° Vertical Brightness & Color: 500–1000 cd/m² Brightness, 3000K–21000K Color Temperature, ≥97% Brightness Uniformity, 281 Trillion Grayscale/Color Depth, 20°C to +40°C Working Temperature, 10%–60% Working Humidity (No Condensation) Reliability: ≥10,000H Mean Time Between Failure (MTBF), ≥100,000H Service Life, ≤15% Decay Rate (After 3 Years) Refresh & Frame Rate: 3840Hz Refresh Rate, 60Hz Frame Rate, HDMI/Port connectivity to standard windows laptops, Cabinet Construction: Mild Steel Material, 8-Tank Powder Coating (15-Year Life) Fire Safety: UL94 V-0 Flame Retardant Smart Board | Quantity 1 Dimensions: 44.5 in x 77.1 in x 3.4 in (1130 mm x 1959 mm x 85.6 mm) Weight: 185 lbs (84 kg) Graphics: Intel® i5 iGPU Display: PixelSense™ Display, 16:9 Aspect Ratio, 8-bit Color, 30.5mm Border, Anti-Glare IPS LCD, In-Cell Touch with 20 Simultaneous Touch Points and Two Pens Resolution: 3840 x 2160 Audio/Video: 100Hz–12KHz Range 3-Way Stereo Speakers (4 Front-Facing Mid-Range, 2 Front-Facing Tweeter, 1 Rear Bass Driver); Full-Band 8-Element MEMS Microphone Array; 4K Smart Camera with Custom USB-C® Connection, 136-Degree HFOV Pen Compatibility: Active, Dual-Pen Inking Support; Compatible with Surface Hub Pen (Active), Surface Slim Pen, Surface Slim Pen 2; Compatible with Microsoft Teams Rooms Certified Peripherals Sensors: (2) Doppler Occupancy Sensors Compute: Memory 32 GB, Storage 512 GB Wireless: Wi-Fi 5 (IEEE 802.11ac, a/b/g/n/ac Compatible), Bluetooth® Wireless 5.1, Gigabit Ethernet, Microsoft Teams Cast Software: Windows 11 IoT Enterprise with Microsoft Teams Rooms on Windows Experience; Configurable to Windows 11 Pro/Enterprise Exterior: Casing – Precision Machined Aluminum with Mineral-Composite Resin; Color – Platinum; Physical Buttons – Power, Volume, Source Connections: (3) USB-C®, (1) USB-A™, RJ45 Gigabit Ethernet, Mini-DisplayPort™ Video Output, HDMI Video Input, USB-C® with Alt-Mode DisplayPort Input Quantity: 1 Color Wireless Lapel Mics | Quantity 2

Wireless microphone, Bluetooth 5.0+ Connectivity, 50 Hz–16 kHz Frequency Response, Up to 100 ft Wireless Range, 6–8 Hours Battery Life, Compatible with Smartphones/DSLR/Mirrorless Cameras/PCs/Camcorders, Built-In Noise Reduction, Includes Clip-On Lapel Mic + Receiver + Charging Case Wireless Microphones | Quantity 2 Wireless Handheld Microphone System, UHF Wireless Connectivity, 50 Hz–15 kHz Frequency Response, Up to 300 ft Wireless Range, 8–14 Hours Battery Life (AA/Rechargeable), Single/Dual-Channel Receiver

LED Studio Lighting Kit | Quantity 1 LED Studio Lighting Kit, 2 LED Panel Lights with Stands and Softbox Diffusers, 3200K–5600K Adjustable Color Temperature, 0–100% Dimmable Brightness, ≥95 CRI, AC Powered, Adjustable Stand Height 6–7 ft, Includes Carrying Case Teleprompter | Quantity 1 Teleprompter, Windows PC-Compatible, 10–15 in Beam-Splitter Glass Screen, Windows-Compatible Prompting Software, Tripod-Mount Compatible, DSLR/Camcorder-Friendly Mount, Optional Handheld/Foot-Pedal Remote Tripod | Quantity 1 Heigh adjustable tripod stand for cellphones and cameras.

3 D Printer | Quantity 2 Fused Deposition Modeling (FDM) 3D Printer, Multi-Color/Multi-Material Printing Support (up to 4 colors/materials simultaneously via multi-input hardware system), Build Volume approximately 250 x 210 x 210 mm, Layer Resolution 50–300 microns, Print Speed up to 150 mm/s, Heated Build Plate, Enclosed Chassis, Wi-Fi/USB/SD Card Connectivity, Auto Bed Leveling, Touchscreen Interface, Compatible with Windows/Mac Slicing Software. With 20 multi colored compatible spools.

Kindle Charging station | Quantity 1 Charging/storage station unit capable of charging and storing five (5) Kindles/e-readers.

Coding kits | Quantity 10 Raspberry Pi 5 Processor Model, ARM Manufacturer, 4.00 GHz Clock Speed, 8 GB LPDDR4 Memory, TF Card/SD Card Storage with USB 3.0 Interface, 128GB TF Card Included, 1024 x 600 Max Resolution with Touchscreen Interface, Integrated Display/Camera/Sensors, 1x USB Type-C Port (Data + 5V/2A Power Output), 1x HDMI Port, UART/I2C Expansion Connectors, Gigabit Ethernet, Wi-Fi 6, Bluetooth 5.2 LE, Raspbian OS (Classic and Customized Learning Interface), Compatible with Python/Scratch Programming Environments, 4 Buttons, Built-In Cooling Fan, Microphone Audio Input, Briefcase-Styled Box with Frosted Glass Cover, Dimensions 40.4 x 33 x 13.2 cm, Weight 3.42 kg, USB Type-C Power Connector (5V/5A Input, 5V/2A Output), Power Supply Not Included, Includes USB-A to Micro-B Cable + 128GB TF Card + 2.4G Wireless Keyboard and Mouse, Compatible with ELECROW Black Case, Suitable for Learning Programming/AI Projects/Retro Gaming, Beginner to All Skill Levels Electronic kits | Quantity 10 ELECFREAKS micro Smart Science Box Experiment Kit Model EF08200, All-in-One Circuit & Sensor Lab, Includes Temperature Sensor, Photocell, Servo, Motor, LEDs, MOSFET Transistor, Various Resistors, Trimpot, and Banana Plug Connectors, Compatible with BBC micro (sold separately), Supports Multiple Programming Modes (MakeCode/Python/JavaScript), Also Supports Circuit Design Without micro, Includes Printed Step-by-Step Guidebook, Size 250mm x 176mm x 38mm, Gross Weight 885.5g, Supported Voltage 3V–5V, 18 Components