100% ISBEE Set-Aside: HVAC Preventative Maintenance at Ft. Yates, ND and Wakpala, SD
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 75H70626Q00139
- Agency
-
Indian Health Service
Department of Health and Human Services
- Responses due
- Set-aside
- Indian Economic Enterprise
Opportunity facts
- NAICS code
- 238220 Plumbing, Heating, and Air-Conditioning Contractors
- Place of performance
- Fort Yates, North Dakota, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Indian Health Service seeks HVAC preventative maintenance services for Standing Rock Hospital in Fort Yates, North Dakota and Great Plains Area Youth Regional Treatment Center in Wakpala, South Dakota, with proposals due June 29, 2026 and questions due June 8, 2026. This is a 100% Indian Small Business Economic Enterprise (ISBEE) set-aside under the Buy Indian Act, restricting competition to Indian-owned firms certified as at least 51% owned and controlled by Indians or Indian Tribes.
The contract is firm-fixed-price with a base year (July 1, 2026 through June 30, 2027) plus four one-year option periods through June 30, 2031. Place of performance spans both locations: Fort Yates, North Dakota (10 Standing Rock Ave, FT YATES ND 58538) and Wakpala, South Dakota (12451 HWY 1806, MOBRIDGE SD 57601). Services include preventative maintenance of air handling units, boilers, chillers, pumps, VAV boxes, split systems, and Johnson Controls Metasys building automation systems; emergency HVAC repair response within 4 hours for Fort Yates and 24 hours for YRTC; and related mechanical system services in occupied healthcare and treatment environments.
The NAICS code is 238220 (Plumbing, Heating, and Air-Conditioning Contractors); PSC code is J041. Offerors must submit Indian Representation Forms certifying eligibility at offer, award, and throughout contract performance. Service Contract Labor Standards apply under wage determinations WD 2015-5379 (Revision 28) for Sioux County, North Dakota and WD 2015-5377 (Revision 31) for Corson County, South Dakota. Contractors on the Standing Rock Indian Reservation must comply with Tribal Employment Rights Office requirements, including a 2.5% fee on total contract price and $250 annual work permits per employee.
Award uses Lowest Price Technically Acceptable (LPTA) procedures without discussions. Non-price factors are rated Acceptable or Unacceptable only; a proposal must achieve Acceptable on all non-price factors to be eligible. Evaluation factors are Past Performance (recent CPARS records or PPQs within three years), Specialized Experience (two to five HVAC projects within seven years, including healthcare facility work), Technical/Management Approach (organization charts, PM plans, emergency procedures, staffing, and BAS certification or training evidence), and Price (all-inclusive unit pricing evaluated for reasonableness).
Notice text
COMBINED SYNOPSIS/SOLICITATION NOTICE
Indian Health Service (IHS), Great Plains Area
________________________________________
Notice ID
75H70626Q00139
Title
Indian Small Business Economic Enterprise (ISBEE) Set-Aside – HVAC Preventative Maintenance Services (Base + Four Option Years) – Standing Rock Hospital and YRTC
________________________________________
Notice Type
Combined Synopsis/Solicitation
________________________________________
Set-Aside
This acquisition is being conducted as a 100% Indian Small Business Economic Enterprise (ISBEE) Set-Aside under the authority of the Buy Indian Act, 25 U.S.C. § 47, and FAR Part 12 procedures.
________________________________________
NAICS Code
238220 – Plumbing, Heating, and Air-Conditioning Contractors
(Size Standard: $19 Million)
________________________________________
PSC Code
J041 – Maintenance, Repair, and Rebuilding of Equipment – Refrigeration, Air Conditioning, and Air Circulating Equipment
________________________________________
Description
The Indian Health Service (IHS), Great Plains Area, is issuing this combined synopsis/solicitation for HVAC Preventative Maintenance services for the following locations:
1. Standing Rock Hospital – Fort Yates, North Dakota
2. Great Plains Area Youth Regional Treatment Center (YRTC) – Wakpala, South Dakota
The resultant contract is anticipated to be a Firm-Fixed-Price Base plus Four (4) Option Year contract for comprehensive HVAC preventative maintenance, inspection, troubleshooting, emergency response, and related mechanical system services.
Services include, but are not limited to:
• Preventative maintenance of AHUs, boilers, chillers, pumps, VAV boxes, and split systems
• Building Automation System (BAS)/JCI Metasys verification and maintenance
• Emergency HVAC repair response services
• Equipment inspection, testing, documentation, and reporting
• Coordination with facility personnel in occupied healthcare and treatment environments
The contractor shall provide all labor, supervision, materials, equipment, tools, transportation, and incidentals necessary to perform the required services in accordance with the attached Statements of Work and solicitation documents.
________________________________________
Period of Performance
The anticipated period of performance is:
• Base Year: 12 months from Notice to Proceed
• Option Years: Four (4) additional 12-month option periods
________________________________________
Solicitation Schedule
• Solicitation Issue Date: June 4, 2026
• Questions Due: June 11, 2026, no later than 12:00 PM CDT
• Quotation Due Date: June 29, 2026, no later than 4:00 PM CDT
________________________________________
Questions Submission
All questions regarding this solicitation shall be submitted electronically to:
Erin Doering
Contract Specialist
Erin.Doering@ihs.gov
Questions received after the stated deadline may not be addressed.
________________________________________
Quote Submission Instructions
Quotes shall be submitted electronically to:
Erin.Doering@ihs.gov
Offerors are responsible for ensuring quotes are received by the closing date and time.
Late submissions may not be considered.
________________________________________
Basis for Award
Award will be made using Lowest Price Technically Acceptable (LPTA) procedures. All non-price factors will be evaluated on an Acceptable/Unacceptable basis. Award will be made to the responsible offeror submitting the lowest evaluated price determined technically acceptable.
The Government intends to award without discussions. Offerors are encouraged to submit their best terms in the initial quotation submission.
________________________________________
Evaluation Factors
The following factors will be evaluated:
1. Past Performance
2. Specialized Experience
3. Technical/Management Approach
4. Price
Evaluation criteria and proposal submission requirements are detailed in the attached Evaluation Factors document.
________________________________________
Attachments
1. Statement of Work – Standing Rock Hospital HVAC PM
2. Statement of Work – YRTC HVAC PM
3. Evaluation Factors
4. Appendix A – Combined Bid Schedule
5. Indian Representation Form
________________________________________
Important Notice
This notice constitutes the only solicitation. A written solicitation document will not be issued separately. All responsible ISBEE sources may submit a quotation, which shall be considered by the agency.
________________________________________
Files
Notice history
| Notice | Type | Posted |
|---|---|---|
| HVAC Preventative Maintenance at Ft. Yates, ND and Wakpala, SD | Award Notice | |
| This notice | Solicitation | |
| Sources Sought: HVAC Preventative Maintenance at Ft. Yates, ND and Wakpala, SD | Pre-Solicitation |
Similar open opportunities
| Opportunity | Agency | Set-aside | Responses due |
|---|---|---|---|
| ISBEE Solicitation: Emergency Department Registered Nurse Services (Up to 8 RNs) – Standing Rock Service Unit, Fort Yates IHS Hospital, Fort Yates, ND. | Indian Health Service | Indian Small Business Economic Enterprise | |
| OK-deep fork NWR-quarters HVAC replacem | — | Total Small Business | |
| Snow Removal and De-Icing Services, Great Plains Area Office - West, Rapid City, SD | Indian Health Service | Indian Small Business Economic Enterprise | |
| Preventative Maintenance & Inspection Services of biomedical equipment | Indian Health Service | Indian Small Business Economic Enterprise | |
| Cooling Tower Refurbishment - Three (3) Cells | Indian Health Service | Indian Small Business Economic Enterprise |
On GovTribe
Work this opportunity
- Track it in your pipeline
- Find teaming partners
- Similar opportunities
- Ask GovTribe AI about this opportunity