Current Vendor Q and As updated 6.27 .xlsx
XLSX spreadsheet 15 KB Posted
- Attached to
- FEMA -Self-Supporting Tower, Log Periodic Antenna, Grounding, and Transmission Line Installation
- Solicitation number
- WX03345Y2025T
About this file
This file is a Questions and Answers (Q&A) document for a Federal Emergency Management Agency (FEMA) solicitation for a tower and antenna installation project. The solicitation (WX03345Y2025T) involves installing a USAP 3002SS 100 Ft Self Supporting Tower, Log Periodic Antenna, grounding system, and transmission line at a base location. The project is a new requirement with an estimated contract value between $10,000 and $250,000, to be completed within 90 days of award. Key technical details include installing a tower with a climbing ladder kit, 80-foot safety climb (provided by FEMA), antenna pointing at 113 true north, and routing a 400-foot AVA5 7/8" coax cable through a 4" conduit. The foundation will be pre-installed by others, and the contractor will be responsible for tower erection, antenna installation, grounding, and transmission line connections.
The Q&A document reveals several critical project specifics, including site access requirements (base access needed), conduit and ground ring details, and equipment specifications. Vendors asked clarifying questions about anchor bolts, tower drawings, cable specifications, and installation methods. FEMA will provide the tower, antenna, climbing equipment, and foundation, while the contractor will handle installation according to manufacturer specifications. The project involves precise technical requirements such as using a compass for antenna alignment, connecting the ground ring to the tower, and terminating the coax cable with a 7/8" EIA flange. Detailed erection drawings will be made available upon contract award, and the installation must comply with the attached Statement of Work.
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Other files
| File | Type | Posted |
|---|---|---|
| Current Vendor Q and As.xlsx | XLSX spreadsheet | |
| Current Vendor Q and As. Updated 6.4.xlsx | XLSX spreadsheet | |
| Current Vendor Q and As Updated 6.4.xlsx | XLSX spreadsheet | |
| Current Vendor Q and As updated 6.3.xlsx | XLSX spreadsheet | |
| Solicitation WX03345Y2025T updated 6.3.pdf | ||
| Current Vendor Q and As. 06.02.xlsx | XLSX spreadsheet | |
| Current Vendor Q and As 06022025 1028AM.xlsx | XLSX spreadsheet | |
| Current Vendor Q and As.xlsx | XLSX spreadsheet | |
| Solicitation WX03345Y2025T.pdf | ||
| Statement of Work.pdf |
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Text version
Sheet1
| Quest. # | Timestamp | Description | Asked By | Seller Organization | |
| 1 | Fri 5/30/2025 8:16 AM | 1. | Could you kindly confirm whether this initiative represents a new undertaking, or is there an incumbent currently delivering these services? If an incumbent exists, may we request the relevant details of their contract, including the contract number? | ||
| 2. | Could you share the anticipated contract value associated with this opportunity? | Seller Rep | ProposalHelper | ||
| Fir 5/30/2025 9:37 AM | Buyer Response: 1. This is a new requirement. 2. The estimated range is over $10,000 and up to $250,000 | ||||
| 2 | Fri 5/30/2025 2:40 PM | Question 1 |
This question is in related to the external ground ring.
Was the ground ring not installed during the foundation installation?
It was part of the foundation scope.
Question 2 Is there a spec sheet on the USAP model 3002 SS Self Supporting Tower that details the tower section weights?
Question 3
| Will it be possible for the awarded contractor to ship items related to the project directly to the project location prior to start of work. | Seller Rep | Vertical Technology Services, LLC | ||||
| Mon 06/02/2025 10:27AM | Buyer Response: Q1: The installation requires Ground ring Q2: Yes. Q3: . We will coordinate advance shipment of related items for the project with the appropriate point of contacts once awarded. | |||||
| 3 | Mon 6/2/2025 11:49 AM | 1. Is there a cost estimate , budget or ballpark figure for the project listed? 2. Is there an actual start date for the project? | ||||
| Mon 6/2/2025 12:30 PM | Buyer Response: Per the period of performance, all work shall be completed by the contractor within 90 days from the award date of the resulting order. The estimated range is over $10,000 and up to $250,000 | Seller Rep | Construct Connect | |||
| 4 | Tues 6/3/2025 9:52:00 AM | The solicitation specifically calls out the tower, antenna, grounding and transmission line installation. There is no reference to the foundation installation aside from a foundation drawing. Is the foundation installation part of the scope of work, or will the foundation be by others? | ||||
| Buyer Response: The foundation will not be part of the scope of work. The foundation will be in place when the project starts. | ||||||
| 5 | Wed 6/4/2025 9:17AM | 1. | Will the anchor bolts and anchor bolt templates be provided with this tower? We see that FEMA is providing the tower and antenna but it does not specifically state if the anchor bolts, anchor hardware and templates are being provided. | |||
| 2. | Please confirm we can used the stamp tower drawing as provided as Attachement I, on page 15 of the SOW and we do not need to have our own stamped drawings created. Can you please provide the original PDF? This one is scanned and inserted in the document so quality is lost. | Seller Rep | Elk Mountain Technology LLC | |||
| Wed 6/4/2025 10:01AM | Buyer Response Q1 : The anchor bolts will be imbedded in the foundation and the anchor bolt templates will be provided. Q2: The document attached with Statement of Work will be available for the contractor. Tower will be installed on an existing foundation that was tailored for the tower being installed. So site work and pouring foundation NO. Erecting and installing antenna YES | |||||
| 6 | Fri 6/6/2025 10:21 AM | 1. | Item 11 requests that the coax be "terminate with 1 5/8” EIA Flange at the antenna". The EIA flange is typically 7/8". They make a 1 5/8" coax EIA flange connector but this project requests AVA5 which is 7/8 cable. Please confirm the attached connector with a 7/8" EIA flange is what is desired. | |||
| 2. | The project states that the new coax should be 400' long and references conduit. We assume that we are pulling the new AVA5 7/8" coax through a conduit that has been installed by others as part of the foundation installation? Can you please provide a few pictures of the tower foundation and the transition from the conduit to the tower foundation and building? What size is the conduit? There is a picture of the building entry port in the SOW however no conduit is visible so we are trying to understand the coax routing effort. | Seller | Elk Mountain Technology LLC | |||
| Fri 6/27/2025 2:07PM | Buyer Response: Q1: 7/8” EIA flange. Q2: The project states that the new coax should be 400' long and references conduit. We assume that we are pulling the new AVA5 7/8" coax through a conduit that has been installed by others as part of the foundation installation? Correct Can you please provide a few pictures of the tower foundation and the transition from the conduit to the tower foundation and building? The foundation and conduit installation are in construction currently. No pictures right now. What size is the conduit? 4” There is a picture of the building entry port in the SOW however no conduit is visible so we are trying to understand the coax routing effort. The Statement of Work for the Conduit installation states that a 7/8 coax cable will run through the conduit. There should be a pull rope to pull the cable. | |||||
| 7 | Tues 6/17/2025 2:43PM | Please clarify the following: "SPEC-PDF PG2,3 | 5. Install USAP 3002SS 100 Ft Self Supporting Tower & Mast with rotor bypass modification (Attachments C and F), with Climbing ladder kit, and 80-foot safety climb according to manufacturer’s specifications." Please confirm that the climbing ladder kit and 80-foor safety climb are both provided by FEMA. | Seller | Sitemaster | |
| Wed 6/18/2025 6:26AM | Buyer Response: Yes, the climbing ladder kit and 80-foot safety climb will be provided by FEMA. | |||||
| 8 | Tue 6/17/2025 3:07 PM | What is the required method for determining the following: 4. Antenna will be pointed at 113° true north. (Attachments A, E, and H) | Seller | Sitemaster | ||
| Buyer Response: The use of a compass is sufficient. | ||||||
| 9 | Mon 6/23/2025 6:52PM | Is there a site access road to the new tower location, and can you provide pictures? |
Can we visit the site to confirm the crane set-up area?
Will the new AVA5-50 be routed inside the center mass pipe, or does the existing 4” conduit exit the foundation so coax will be run on the tower with coax supporting brackets?
Fri 6/27/2025 2:07PM Buyer Response: Is there a site access road to the new tower location, and can you provide pictures? – Awardee will need base access. No pictures at this time Can we visit the site to confirm the crane set-up area? Again you’ll need base access and at your expense Will the new AVA5-50 be routed inside the center mass pipe, or does the existing 4” conduit exit the foundation so coax will be run on the tower with coax supporting brackets? The 7/8 cable will come out of the 4” conduit straight to the bottom of the tower connecting to 7/8” EIA flange 10 Wed 6/25/2025 3:10PM We have a question regarding the ground ring; a ground ring is normally connected to the building ground bus bar. Therefore, we need an accurate distance from foundation to building.
Also, is it possible to install the #2 wire in the conduit or do we need to dig up that length.
| Fri 6/27/2025 2:07PM | Buyer Response: The ground ring will be connected to the tower. | ||
| 11 | Regarding the Statement of Work, Page 3, Specific number 10: Is the referenced conduit run between the communication shelter and the tower through which the feedline will run already in place, or will the contractor be responsible for providing and installing this conduit? | ||
| Buyer Response: The conduit will be in place. | |||
| 12 | What is the required method for determining the following: | ||
| SPEC-PDF PG2 | 4. Antenna will be pointed at 113° true north. (Attachments A, E, and H) |
Is the use of a compass sufficient? Is there a specified tolerance?
| Buyer Response: Compass is fine. | ||
| 13 | Please clarify the following: | |
| SPEC-PDF PG2,3 | 5. Install USAP 3002SS 100 Ft Self Supporting Tower & Mast with rotor bypass modification (Attachments C and F), with Climbing ladder kit, and 80-foot safety climb according to manufacturer’s specifications. |
Please confirm that the climbing ladder kit and 80-foor safety climb are both provided by FEMA.
| Buyer Response: Yes provided by FEMA. | |
| 14 | I am reaching out to request the erection drawings associated with the LP-1001 antenna system. According to the antenna manufacturer’s documentation, this tower is referenced under their part number, but I understand it is manufactured by Valmont. |
Could you kindly confirm whether the erection drawings can be provided by your team ?
The drawings will be critical for ensuring proper installation and compliance with engineering specification.
Buyer Response: The drawing will be available upon award of the contract.
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