Wireless Construction SOW Meissner 04_2022.docx

Columbia 9-1-1 Communications District Construction Scope of Work Site Name: Meissner

Section 1 - General Project Information

1.1 Site Details

Site Name: Meissner Site Number: N/A Site Location: Lookout RD, Deer Island, Oregon 97054

1.2 Summary of Work

This project is to expand and upgrade an existing public safety communications site by constructing a repurposed 150’ lattice tower, 11’x21’ shelter, emergency power system, installing new fencing, removal of abandoned infrastructure.

1.3 Definitions and Bid Communication

The following definitions apply to this document

· Owner – Columbia 9-1-1 Communications District

· Owner’s Construction Manager – Columbia 9-1-1 Communication District’s construction field representative (may be a contracted position)

· Engineer – Engineer of record for the site design

· Contractor – Awarded company of the construction contract described by this scope and the attached and referenced documents and applicable codes

· Design – Approved for construction engineered drawings

· R56 – Motorola Standards and Guidelines for Communications Sites

· Substantial completion date – Date by which the Contractor is contractually obligated to have the communications site ready for use including substantial completion inspection and approval by the Owner.

· Contract completion date – Date by which all the work, including any substantial completion punch list items must be completed.

During the bidding process the contractor shall submit all bid related questions to the buyer using the method identified in the bid documents.

Communication during construction shall utilize a request for information (RFI) process for all clarifications of contract direction that is not defined or unclear in the contract documents. If a contract requirement must be changed this shall be done utilizing a Contract Change Order.

1.4 Permit requirements

The following permits have been obtained by the Owner, all other permits are the responsibility of the Contractor. This includes any access, highway transport, and traffic control permits. The awarded contractor will be provided a list of property owners on the access easements if applicable.

· Owner Obtained Permits

· Conditional use permit

· Access Easement

· Building Permit

· Anticipated Contractor obtained permits (may not be inclusive of all required permits, bidders are responsible for doing their own due diligence)

· Mechanical installation permits (i.e. fuel line)

· Electrical permit

· Over size load transport permit

1.5 Inspections

The Owner will provide inspection services to ensure the quality of the overall project. These services include but are not limited to Owner, engineering, and construction material inspections. The Contractor is responsible for coordinating all inspections with the owner at least 2 full business days prior to the needed inspection. The Contractor shall also coordinate with any owner provided 3rd party inspection firms and any jurisdictional required inspection. Project delays as a result of not requesting inspections in a timely manner do not release the Contractor’s obligation to deliver the project on time and are not a valid justification for cost or schedule change.

1.6 Specifications

The project specifications can be found in the general notes section of the engineering plans. This project utilized and complies with all local and jurisdictional codes. The grounding systems are designed utilizing the Motorola R56 grounding guidelines.

1.7 Key Dates

The following dates are considered to be critical for the delivery of the project. All durations are in calendar days. Comment by Foster, Bryce (PacifiCorp): Columbia Co. to confirm schedule works for their plan

· RFP Due date – See solicitation

· Estimated construction award date – See solicitation

· Estimated construction start date – November 8, 2021 (this date is subject to material availability)

· Substantial completion date – 70 days following construction start

· RF migration completion (by others) – 60 days following Substantial Completion

· Existing site removal start – no more than 15 days following completion of RF migration

· Existing site removal completion – 30 days following start of removal

· Construction completion and final inspection – 10 days following site removal

· Contract completion date – 30 days following final acceptance

1.8 Contractual Discrepancies

In the event that there is a discrepancy in the bid or contract documents the following order of precedence shall be used and the Contractor shall communicate the discrepancy to the Owner so direction can be provided by the Owner.

1.9 Contract Delivery

Refer to the ITB Contract

1.10 Proposal Submittal

All proposals must include the following items to be considered responsive

· Project schedule

· Proposed total price with cost breakdown to support total cost

· Statement of qualifications including proof of certified tower climbers

· Five example projects with reference contacts

· Proposed construction delivery plan

1.11 Proposal Review

A technical review of each proposal will be performed based on the criteria in the RFP Evaluation Form for which each item will be rated using the criteria and questions on the form to determine the most qualified proposing Company. In the event that more than one company is found to be the most qualified in the technical review, the Owner at their discretion may choose to perform technical interviews for more clarification with all the most qualified bidders or select the lowest cost most qualified proposal.

Reviews will be completed by the Owner’s management and engineer.

Section 2 - Site Access and Surrounding Work

2.1 Site access

The Contractor shall be responsible to access the project site utilizing the directions provided in the plans when traveling on non-public roads. These routes follow the Owners approved access route. If a different route is needed for access the Contractor shall request access through the Owner. Depending on the Owner’s existing easements and agreements the alternate route may not be approved or the contractor may be responsible for obtaining their own permission to utilize alternate routes.

The Contractor is responsible for all repairs required to the access road necessary to perform the contracted construction, access the project site, and to return the road to the pre-construction or better condition upon project completion.

2.2 Surrounding Work

The owner has legal access to and on the project property. The surrounding properties are considered to be private property and if any construction activities are to occur outside of the Owner’s property, lease area, and easements it is the Contractor’s responsibility to arrange for this use. This includes staging of materials and construction storage.

2.3 Culturally Sensitive Sites

In the event that any objects of cultural or historical significance are discovered during construction the Contractor shall notify the Owner’s CM and abide by the Oregon Department of Environmental Quality Protection of Archaeological and Cultural Resources rules.

Section 3 - Civil Improvements

3.1 GENERAL REQUIREMENTS

3.1.1. Contractor shall provide, install and maintain all necessary sedimentation control and erosion prevention per the Plans.

3.1.2. Contractor shall install, for future use, pull strings in all conduits installed.

3.1.3. Contractor shall install appropriate termination at each end of all conduits.

3.1.4. High water levels may be encountered. Based on pre-bid observation of the site, Contractor shall include sufficient time in the proposed construction schedule to accommodate dewatering that may be required. Should high water levels be encountered during construction, Contractor shall consult with Owner and Engineer to agree on a construction plan for dewatering the site.

3.1.5. The geotechnical report and engineer design identify what materials are acceptable for structural fill material. The Contractor shall abide by this design which may require importing fill material and exporting construction spoils.

3.1.6. If Contractor finds to be reused excavated materials to not match the design documents, the Contractor shall seek written approval from Owner for clarification on the use of the material.

3.1.7. If Contractor fails to appropriately schedule and execute the work and to protect, preserve, and properly handle earth materials suitable for fill such that suitable soil materials become unusable, Contractor shall be responsible to provide suitable imported fill material at no cost to Owner.

3.1.9. All tree stumps, debris and slash resulting from clearing of the project site, and all excess excavation materials become property of Contractor. Contractor shall remove all tree stumps, debris, slash and all excess excavation materials from the project site and dispose of them. Contractor shall make all arrangements for suitable disposal. Contractor shall not burn debris and slash on site.

3.1.10. Contractor shall ensure site compound is free of vegetation upon site completion.

3.1.11. Contractor shall coordinate with Owner’s Special Inspector for all concrete, soils density, proctor, and steel inspections. Contractor shall collect all Proctor samples for all proposed fill material (native and imported) and coordinate with the special inspector with ample time for testing prior to field installation. Any rush charges for proctor test are at the cost of the Contractor.

3.1.15. Contractor shall notify the Owner’s Project Manager at least 48 hours prior to any inspection. The minimum required inspections include concrete, steel, soils density, grounding, below grade conduits, erosion control, and periodic inspections. In addition to the special inspections required by the jurisdiction and engineer, the Owner requires inspection of all below grade installation prior to backfill and review of any work completed that can not be reviewed after completion (i.e. gas line pressure test, grounding soil enhancement)

3.1.16. Contractor shall inspect all installed equipment and structures for damages and quality and shall document the installation with photos immediately upon final construction, installation, or assembly. Contractor shall include sufficient photos in the Contractor’s Daily Progress Report to document the installation and sufficient photos in the Closeout Package to document the quality of the installation.

3.1.17. Trench backfill and areas of fill below foundations and structural areas require the fill to be tested in 6” lifts. Contractor shall coordinate with Owner’s Special Inspector for these tests. If tests are not performed as required, Contractor shall excavate and refill the area with the tester on site at Contractor’s expense.

3.1.18 Proposals shall consider the geological conditions noted in the included geological report

3.2. SITE-SPECIFIC WORK

SECTION 4 – FOUNDATIONS AND EQUIPMENT SUPPORT

4.1 GENERAL REQUIREMENTS

4.1.1 Contractor shall install foundations as depicted on Construction Drawings and per Motorola R56 standards.

4.1.2 Contractor shall cure foundations to the following strengths before use or equipment or structure installation.

4.1.2.1 Shelter Foundations – 100% of design strength.

4.1.2.2 Tower Foundations – 80% of design strength.

4.1.2.3 Propane Tank Foundations – 100% of design strength or a full 7-day cure.

4.1.2.4 All other concrete under 2500 psi– 100% of design strength or a full 7-day cure.

4.1.2.5 All other concrete over 2500 psi – 100% of design strength.

4.1.3 Contractor shall coordinate all inspections with the Special Inspector and the Owner at least 48 hours prior to need for inspection. Special Inspections (provided by Owner) and Owner inspections are required for all reinforced concrete with specified strength greater than 2500 psi. Concrete inspection required includes both reinforcing steel prior to pour and concrete during pour.

4.1.4 The Owner’s Special Inspector will provide up to eight (8) compression cylinders, five (5) of which will be tested (broken) on the following schedule: 7, 14, two at 28 days, and hold/56 days. The remaining three (3) cylinders are at the Contractor’s discretion for the test (break) days. Comment by Foster, Bryce (PacifiCorp): Need to set up SI contract

4.2 SITE-SPECIFIC WORK

4.2.1 The foundation from the removed structures shall be removed to 24” below the finished grade.

SECTION 5 – TOWER, STEEL PLATFORMS, AND STEEL INSTALLATION

5.1 GENERAL REQUIREMENTS

5.1.1. Contractor shall provide stainless steel or galvanized exterior hardware. Contractor shall hot-dip galvanize all Contractor-supplied steel parts.

5.1.2. All required field modifications to steel must be properly treated with cold galvanizing compound.

5.1.3. All exterior zip ties must be stainless steel. Protruding ends of all interior nylon zip ties must be flush cut. All interior zip ties must be black UV resistant nylon.

5.1.4. All exposed unistrut and all-thread ends must be covered with appropriately sized rubber caps.

5.1.6. Contractor shall notify the Owner 48 hours in advance of beginning construction of the tower and 24 hours in advance of completing construction of the tower to full height.

5.1.7. All tower sections assemblies require an inspection by Owner prior to stacking. Contractor shall request this inspection through the Owner’s Construction Manager at least one week in advance of desired inspection date.

5.2. SITE-SPECIFIC WORK

5.2.1. The tower is a repurposed tower that will have been previously disassembled at another location. As a result the member markings and assembly drawings may have some discrepancies or variation that required field interpretation during assembly.

SECTION 6 – SHELTER AND SHELTER IMPROVEMENTS

6.1 GENERAL REQUIREMENTS

6.1.1. Contractor shall field-assemble and install components of the shelter, such as, but not limited to, fire extinguishers, first aid kit, eye wash station, exterior hoods, generator exhausts, and electrical connections.

6.2 SITE-SPECIFIC WORK

6.2.1. The shelter is a repurposed that will need to be transported from is current location at the Pumpkin Ridge communication site.

SECTION 7 – FENCES, GATES, AND SIGNAGE

7.1 GENERAL REQUIREMENTS

7.1.1 All installed gates must swing freely with latch and locks working as intended.

7.1.2 Contractor shall install the signs using non reversible hardware anchored to the metal portion of the fence. At sites without fencing, signs shall be installed on the building. RF Warning signs shall be installed per FCC requirements.

7.2 SITE-SPECIFIC WORK

7.2.1 Enter SOW or [Reserved]

SECTION 8 – ELECTRICAL SYSTEMS

8.1 GENERAL REQUIREMENTS

8.1.1 Contractor shall perform all electrical Work in compliance with the National Electric Code and the local jurisdiction requirements.

8.1.2 Contractor shall obtain any electrical permits required by the local jurisdiction.

8.1.3 Contractor shall install electrical Work per the Plans.

8.1.4 Contractor shall notify the the Owner and the Owner 24 hours prior to Installation of a new power meter.

8.1.5 All electrical Work will be reviewed by Owner in addition to jurisdiction inspections. The Contractor shall provide access to all closed electrical boxes in which Contractor has performed Work.

8.1.6 For all new installed generators (including generators provided with a new building), Contractor shall coordinate generator commissioning with generator supplier. Commissioning shall include generator preparation, installation of battery, startup and a 1-hour load-bank test. Contractor shall also coordinate scheduling of the commissioning with the Owner and the Owner at least 48 hours in advance of the commissioning. Commissioning by supplier is at no charge to Contractor.

8.2 SITE-SPECIFIC WORK

8.2.1. Enter SOW or [Reserved]

SECTION 9 – GROUNDING

9.1GENERAL REQUIREMENTS

9.1.1 Contractor shall install all new grounding and grounding upgrades required by the project Plans and Statement of Work.

9.1.2 Contractor shall perform all grounding Work in accordance with the Plans, Statement of Work, and current revision of the Motorola R56 Grounding Guidelines in addition to all applicable local, state, and national codes.

9.1.3 Contractor shall provide three-point fall of potential test of the installed ground ring upon site completion. This test shall be performed in accordance with Motorola’s procedures and recommendations.

9.1.4 All below-grade grounding constructed as part of this Contract requires inspection before backfill. Contractor shall schedule the grounding inspection, coordinating that schedule with the the Owner at least 48 hours prior to need for inspection.

9.1.5 In the event that there is a conflict between the Plans or Statement of Work and the Grounding Guidelines, Contractor shall request clarification through the the Owner and the Owner.

9.2 SITE-SPECIFIC WORK

9.2.1 Enter SOW or [Reserved]

SECTION 10 – LOW VOLTAGE/ALARMS/TELCO

10.1 GENERAL REQUIREMENTS

10.1.1 Contractor shall perform All electrical Work shall be performed in compliance with the National Electric Code and the local jurisdiction requirements.

10.1.2 Contractor shall install electrical Work per the Plans and Specifications.

10.2 SITE-SPECIFIC WORK

10.2.1. Enter SOW or [Reserved]

SECTION 11 – EQUIPMENT SET AND TRANSPORTATION

SECTION 12 – FIRE PROTECTION AND HVAC

SECTION 13 – COMMUNICATION EQUIPMENT INSTALLATION AND TESTING

13.1 All communication equipment installation, migration, and testing will be by others.

SECTION 14 – CUTOVERS, COORDINATION, DECOMMISSIONING, AND SITE DEMOLITION

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