INVITATION TO BID

QUEEN ANNE'S COUNTY, MARYLAND

DEPARTMENT OF PARKS & RECREATION

October 27, 2025

Professional Well Installation Services:

White Marsh Park

On-site pre-bid meeting Monday, November 3, 2025

Bids Due 1:00pm, Friday, November 7, 2025

Queen Anne’s County

Department of Parks and Recreation

ATTN: Beryl Eismeier, Project Manager

1945 4-H Park Rd

Centreville, MD 21617

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QUEEN ANNE'S COUNTY, MARYLAND

DEPARTMENT OF PARKS & RECREATION

PROFESSIONAL WELL INSTALLATION SERVICES

TABLE OF CONTENTS

INVITATION TO BID

I. SCOPE OF WORK

II. INSTRUCTIONS TO BIDDERS

III. BID FORM

IV. CONFLICT OF INTEREST DISCLOSURE, EMPLOYMENT OF ALIENS STATEMENT & POLITICAL

CONTRIBUTIONS FORM

V. LOCAL VENDOR BID AFFIDAVIT

VI. SAMPLE AGREEMENT

VII. GENERAL CONDITIONS

VIII. APPENDIX

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1. PROJECT LOCATION: White Marsh Park – 200 Bloomfield Farm Lane, Centreville, MD 21617

2. SCOPE OF WORK:

Sealed bids to obtain professional well installation services at White Marsh Park located at 200 Bloomfield

Farm Lane, Centreville, MD to provide a potable water source will be received from qualified bidders by the County Commissioners of Queen Anne’s County at the Department of Parks and Recreation, 1945 4H

Park Road, Centreville Maryland 21617 until November 7, 2025 at 1:00pm local time. At this time, bids will be opened publicly and read aloud. The contract will be awarded to the lowest responsive, responsible bidder.

This Invitation to Bid is to obtain licensed professional well installation services to establish a potable water source for a comfort station at White Marsh Park.

The successful bidder will be responsible for all aspects of well installation, including permitting, excavation, connection to a constant pressure pump, stubbing the water line for future connection. Fixtures to be served by the well will include a urinal, 5 toilets, 4 sinks and a wash sink, water fountain and exterior hose bib, and final connections once the building is completed.

Manufacturer’s specifications for connections to the restroom building are provided in the Appendix.

All work shall comply with local codes, and the contractor shall be responsible for all necessary permits and inspections. The contractor shall provide all labor, tools, supplies and equipment necessary to complete the required work.

Work will be required prior to and following installation of the concrete building in May 2026.

3. The Local Vendor preference and Local Vendor Bid criteria WILL NOT apply to this project since NOT all funds for the project are County Funds.

4. Copies of the Contract Documents may be obtained beginning October 27, 2025. Contract Documents will be available at no cost in electronic format only in .pdf format on eMaryland Marketplace Advantage at https://emma.maryland.gov and on the County Web Site at http://qac.org/Bids.aspx.

5. PRE-BID MEETING: Bidders may attend and register at the Pre-Bid Meeting on Nov 3, 2025 at 1:00

P.M at the White Marsh Park, 200 Bloomfield Farm Lane, Centreville, MD 21617. Attendance at the pre-bid meeting is not a requirement but bidders are strongly encouraged to attend. Attendees are requested to park near the traffic circle inside the park.

6. Sealed bids for this Proposal will be received from bidders by the County Commissioners of Queen

Anne's County at the Department of Parks and Recreation, 1945 4-H Road, Centreville, Maryland, 21617.

Bids will also be accepted electronically at: qacmd.seamlessdocs.com/f/WhiteMarshWell.

7. Bids will be received UNTIL 1:00 P.M. LOCAL TIME ON FRIDAY, NOVEMBER 7, 2025 at which time they will be opened publicly and read aloud in the Department of Parks Conference Room. Bids will be received until the time of close of bids. No bids shall be accepted after 1:00pm local time on Friday, http://qac.org/Bids.aspx

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November 7, 2025. Bid Security is required to be submitted with the bid in accordance with the General

Conditions. Completed Conflict of Interest Disclosure/Employment of Aliens Statement/Political

Contributions Form is required to be submitted with the bid. Failure to submit this with the bid shall cause the bid to be deemed non-responsive.

8. Any Addenda issued shall be issued via electronic posting on the Queen Anne’s County Procurement and eMaryland Marketplace Advantage websites. It is the Bidder’s responsibility to ensure receipt of all addenda.

8. Bidders are directed to the provisions of the Instructions to Bidders for additional information governing the bidding process.

9. The Owner reserves the right to waive any informalities and to reject any or all bids. No bidder may withdraw his bid within sixty (60) days after the actual date of the opening thereof. Bids are to remain open for 60 days.

* * End of Invitation to Bid * *

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I. SCOPE OF WORK

Scope of Work for Professional Well Installation Services:

This Invitation to Bid is to obtain licensed professional well installation services to establish a potable water source for a restroom at White Marsh Park.

The successful bidder will be responsible for all aspects of well installation, including permitting and inspections from AHJ’s, excavation, connection to a constant pressure pump, and stubbing the water line for future connection. Fixtures to be served by the well will include a urinal, 5 toilets, 4 sinks and a wash sink, water fountain and exterior hose bib.

Manufacturer’s specifications for connections to the restroom building are provided in the Appendix.

All work shall comply with local codes, and the contractor shall be responsible for all necessary permits and inspections. The contractor shall provide all labor, tools, supplies and equipment necessary to complete the required work.

Work will be required prior to and following installation of the concrete building in May 2026. All work leading up to the final connection to the new building will be completed no later than April 1, 2026.

The successful bidder will be responsible for the following tasks:

1. Site Assessment and Planning

1.1 Conduct a site assessment to determine optimal well location based on soil conditions, water table depth, and engineering specifications provided in the bid package.

1.2 Develop a work plan that includes the layout of the well, pump, and water line, ensuring it complies with local regulations and best practices for park facilities.

1.3 Well is to be completed, developed and grouted according to state regulations. Flow Test is to be done to determine permanent pump setting. Supply and install one pitless adapter capable of handling both the pump weight and flow rate needed of 40 gallons per minute.

2. Permitting and Application Management

2.1 Obtain all necessary permits for well drilling and water service installation at the park site, including any health department and environmental clearances as required.

2.2 Submit applications for establishing a new well, manage inspections, and ensure that all regulatory requirements are met for well activation on April 1, 2026.

3. Well Drilling and Casing Installation

3.1 Drill and install a well to the specifications outlined here, considering optimal depth and yield for a public restroom facility.

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3.2 Install well casing and other structural supports to ensure stability, meet all code requirements, and protect the water source from contaminants.

4. Constant Pressure Pump Installation

4.1 Install a constant pressure pump suitable for public restroom use, ensuring it is compatible with the well specifications and provides consistent water pressure to meet expected usage.

4.2 Connect the pump to a power source as needed and integrate it with the plumbing lines and water tank of the restroom.

5. Water Line Installation and Stub-Up

5.1 Run a water line from the well to the restroom location, following engineering specifications for depth, pipe type, and insulation (if required).

5.2 Stub up the water line at the restroom site according to manufacturer’s specifications, leaving it ready for future connection to restroom fixtures. Note that a 1.5” entry is specified on the plans.

6. Testing and Water Quality Assurance

6.1 Conduct initial testing of the well to verify water flow, pressure, and pump functionality.

6.1.1 Initial Pump Run: Run the well pump for a 24-hour clean-out period to flush out any drilling sediments or debris and to allow the well to stabilize.

6.1.2 First Flow Test: Before the 24-hour clean-out period, conduct a 4-hour flow test to assess the initial yield of the well under normal pumping conditions. Please note any changes in flow during this period.

6.1.3 Clean-out Period: After the initial 4-hour flow test, allow the well to continue running for a 24-hour clean-out period to ensure that all fine materials are removed from the well.

6.1.4 Second Flow Test: After the clean-out period, conduct another 4-hour flow test to assess the well's performance once it has been fully cleaned out and stabilized.

6.2 Perform water quality testing according to local regulations to ensure compliance with public health standards.

6.3 Submit results of flow and quality tests to the City/County for approval.

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7. Documentation and As-Built Drawings

7. 1 Provide complete documentation of the well installation, pump setup, and water line route, including as-built drawings showing the location and specifications of all components.

7.2 Include a final report with testing results and recommendations for future maintenance or expansion.

8. Site Clean-Up and Restoration

8.1 Restore all disturbed areas to pre-construction condition, including filling trenches, leveling ground, and removing any debris.

8.2 Ensure the site is safe and accessible to the public upon completion of work.

9. Material specifications:

9.1 Well is to be completed, developed and grouted according to state regulations. Flow Test is to be performed to determine permanent pump setting. Supply and install one PVC pitless adapter capable of handling both the pump weight and flow rate needed of 15 gallons per minute, minimum. 1 HP, 240V, 15 GPM submersible well pump

9.2 Supply and install:

9.2.1 The well pump is to be a Franklin, Grundfos or Gould pump capable of providing a minimum of 15 gallons per minute.

9.2.3 There is to be a watertight cap and telescoping well. The cap fitting is to be of the highest standard to prevent insect and other vectors from contaminating the well.

9.2.4 Pump to be installed on 2” Schedule 120 PVC Threaded and Coupling Column Pipe or 2” PVC Pipe.

9.2.5 The Bidder shall stipulate on the Bid Form if proposing substitutions for materials specified in this Section 9.

9.2.6 The Bidder shall provide specification sheets for all equipment proposed.

10. Site Clean-up and Restoration:

10.1 Restoration and Cleanup: Restore the worksite to its original condition or as specified by the

County, including backfilling, grading, and removing all excess materials and debris.

11. Additional Requirements

11.1 Licensing and Insurance: The contractor must hold current state and local licenses for well installation and provide proof of insurance that meets State and local requirements.

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11.2 Warranty: Well is to have a (5) Five Year Warranty on well capacity. Pump is to have

Manufacturer’s Warranty and (1) One Year on Labor.

12. Coordination:

12.1 Coordination of Activity: The contractor shall coordinate with the County to schedule inspections, minimize disruptions, and ensure work is completed within agreed timelines.

Coordination with other contractors may also be necessary.

13. Building specifications:

13.1 See Appendix; mechanical and site drawings are provided as separate files found on the procurement websites.

*** END OF SECTION ***

II. INSTRUCTIONS TO BIDDERS

1. DEFINED TERMS

1.1 Terms used in these Instructions to Bidders and on the Bid Forms, are defined and have the meanings assigned to them in the General Conditions.

1.2 The term "Lowest Responsible Responsive Bidder" means the Bidder to whom Owner (on the basis of Owner's evaluation as hereinafter provided) makes an award on the basis of the total bid.

1.3 The term "OWNER" as used in the Contract Documents refers to the County Commissioners of

Queen Anne's County.

1.4 The terms "PROJECT MANAGER" and ‘ENGINEER” refer to the Director of the Department of Parks and Recreation of Queen Anne's County, or his representative. All inquiries during the bidding period should be addressed in writing only to Beryl Eismeier, Queen Anne's County, Department of Parks, 1945 4-H Road, Centreville, Maryland, 21617 or email beismeier@qac.org.

2. COPIES OF BIDDING DOCUMENTS

2.1 Complete sets of Bidding Documents shall be used in preparing Bids; neither OWNER nor

PROJECT MANAGER assumes any responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents.

2.2 OWNER and PROJECT MANAGER in making copies of Bidding Documents available on the terms in the Invitation to Bid, do so only for the purpose of obtaining bids on the Work and do not confer a license or grant for any other use.

2.3 Bidding Documents include Invitation to Bid, Scope of Work, Instructions to Bidders, Bid Form, Bidder’s Experience Form, Bid Bond, Conflict of Interest / Employment of Aliens / Political

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2.4 Contributions Form, Local Vendor Affidavit, Agreement, General Conditions, Technical

Specifications, Drawings and any other inclusions referenced therein and addenda (if issued).

3. QUALIFICATIONS OF BIDDERS

To demonstrate qualifications to perform the Work, each Bidder must be prepared to submit within five days of the PROJECT MANAGER’S request, written evidence of types such as financial data, previous experience and evidence of authority to conduct business in the jurisdiction where the Project is located to the satisfaction of the PROJECT MANAGER.

4. EXAMINATION OF CONTRACT DOCUMENTS AND SITE

4.1 Before submitting a Bid, each Bidder shall;

a) Examine the Contract Documents thoroughly;

b) Visit sites to familiarize himself with conditions that may in any manner affect cost, progress or performance of the Work;

c) Familiarize himself with federal, state and local laws, ordinances, rules and regulations that may in any manner affect cost, progress or performance of the Work and;

d) Study and carefully correlate Bidder's observations with the Contract Documents.

4.2 Should any material specified not meet the requirements outlined in the Contract Documents, it is the Bidder’s responsibility to notify the PROJECT MANAGER prior to the submission of the Bid.

4.3 The submission of a Bid will constitute a representation by the Bidder that he has complied with every requirement of this Article 4 and that the Contract Documents are sufficient in scope and detail to indicate and convey a complete understanding of all terms and conditions for the performance of the Work.

5. INTERPRETATIONS

All questions about the meaning or intent of the Contract Documents shall be submitted in writing only, to Beryl Eismeier, Queen Anne's County, Department of Parks, 1945 4-H Road, Centreville, Maryland, 21617 or email beismeier@qac.org not later than seven (7) days prior to bid opening. Replies will be issued only by Addenda, emailed, not later than two (2) days prior to bid opening to all parties recorded by the PROJECT MANAGER as having received the Bidding Documents, if applicable. Failure of any

Bidder to receive such Addendum shall not relieve Bidder from the obligations under the Bid as submitted. Only questions answered by formal written Addenda will be binding. Oral and other interpretations or clarifications will be without legal effect.

6. BID SECURITY

Bid Security is required to accompany all bids in excess of $100,000. The Bid Security shall be in the amount of 5% of the Total Bid. Bid security may be in the form of a legally executed Bid Bond in the

State of Maryland, on AIA Form A310, or in the form of a Certified Check issued to the OWNER. Bid mailto:beismeier@qac.org

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Security shall be forfeited to the OWNER if the Bidder fails to honor the obligation of his bid. Bid

Security shall be returned to the Bidders after faithful execution of the Agreement and furnishing of all

Payment and Performance Bonds, rejection of all Bids, or expiration of the specified time that all bids shall remain in effect.

7. CONTRACT TIME

The contract shall be binding for 1 Year. The number of days within which the Work is to be completed

(the Contract Time) is set forth here and in the Agreement. Each specific project shall be Substantially

Completed not later than 90 calendar days after the Notice to Proceed. The CONTRACTOR shall attain

Final Completion within 15 calendar days from the issuance of Substantial Completion.

8. LIQUIDATED DAMAGES - Provisions for liquidated damages are set forth in the Agreement.

9. SUBSTITUTE MATERIAL AND EQUIPMENT

The Contract, if awarded, will be on the basis of material and equipment described in the Contract

Documents. Consideration of possible substitute or "or equal" items shall only be permitted after bid opening and prior to award of the contract, if submitted by the CONTRACTOR to the PROJECT

MANAGER and approved by the PROJECT MANAGER in accordance with General Conditions Article

6.7 and other applicable areas of the Contract Documents.

10. SUBCONTRACTORS, ETC.

10.1 A list of all Subcontractors and other persons and organizations proposed for those portions of the

Work as to which such identification is so required shall be submitted within ten (10) days of written request by the PROJECT MANAGER and an experience statement is required on demand after the Bids are received with pertinent information as to similar projects and other evidence of qualification for each such Subcontractor, person and organization if requested by Owner.

Contractor shall submit information as to similar projects and other evidence of qualification for each such Subcontractor, person and organization upon request. If OWNER or PROJECT

MANAGER after due investigation has reasonable objection to any proposed Subcontractor, other person or organization, may, before giving Award, request the apparent Lowest Responsible Responsive

Bidder to submit an acceptable substitute and the Bid Price may be increased or decreased by the difference in cost occasioned by such substitution. If the apparent Lowest Responsible Responsive Bidder declines to make any such substitution, the contract may not be awarded to such Bidder. For any

Subcontractor, other person or organization so listed and to whom OWNER or PROJECT MANAGER does not make written objection prior to the giving of the Notice of Award it will be deemed the OWNER and PROJECT MANAGER have no objection.

10.2 No Contractor shall be required to contract with any Subcontractor, other person or organization against whom he has reasonable objection.

11. BID FORM

11.1 The Bid Form is included in the Contract Documents; additional copies may be obtained from the

PROJECT MANAGER. Bid Form must be completed in ink. All names must be typed or printed

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11.2 Bids by corporations must be executed in the corporate name by the president or vice-president

(or other person having authority to bind the corporation, accompanied by corporate power of attorney) and the corporate seal must be affixed and attested by the secretary or an assistant secretary. The corporate address and state of incorporation shall be shown below the signature.

11.3 Bids by partnerships must be executed in the partnership name and signed by a partner, whose title must appear under the signature and the official address of the partnership must be shown below the signature.

11.4 Bids by a limited liability company must be executed in the name of the company and signed by an authorized or managing member of the limited liability company whose title must appear under the signature and the principal office of the limited liability company must be shown below the signature.

12. SUBMISSION OF BIDS

12.1 Bids shall be submitted not later than the time and at the place indicated in the Invitation to bid and shall be enclosed in a sealed envelope with the words, “BID – Well Installation Services” written on the front of the envelope and accompanied by the other required documents. The official Bid Time shall be EST Time. If the bid is sent through the mail or other delivery system, the sealed envelope shall be enclosed in a separate envelope with the notation "BID

ENCLOSED" on the face thereof. Electronic bids will also be accepted by the due date and time at: qacmd.seamlessdocs.com/f/WhiteMarshWell. Bids delivered after the time and at a place other than that stipulated in the Invitation to bid shall cause the Bidder to be deemed non-responsive.

12.2 Bidder’s Experience Form and Maryland Business License: Upon request within Five Days after the bid, the Contractor must submit for review to the PROJECT MANAGER a copy of the

Bidder’s Maryland Business License and documentation demonstrating experience for similar work. The supporting documentation shall include references for which similar work has been performed list of projects showing successful completion.

12.3 Bids shall be submitted only on the Bidding Document forms furnished with the Contract

Documents. Others forms or documents submitted which are not required by the Contract

Documents shall be considered invalid and without bearing or validity to the Bid and Contract.

Bids delivered with incomplete forms shall cause the Bidder to be deemed non-responsive. These required forms consist of the:

a. Bid Form;

b. Conflict of Interest Disclosure/Employment of Aliens/Political Contributions Form

c. Local Vendor Bid Affidavit (as applicable); and

d. Any required bonds and/or Bid Security.

12.4 Any addenda issued shall be issued electronically; see Invitation to Bid. It is the Bidder’s responsibility to ensure receipt of all addenda. Submission of a bid shall constitute acknowledgement by the bidder of his inclusion of all issued addenda in the WORK. Physical submission of Addenda documents with a Bid is not necessary.

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12.5 Local Vendor Bids

12.5.1 In order for a Bid to be considered for a Local Vendor Preference, the bid must be accompanied with a Local Vendor Bid Affidavit along with any other additional documentation demonstrating eligibility as a local vendor as stated in the Definitions section.

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12.5.2 Once the bid has been deemed to be responsive as it regards the Local Vendor

Preference, the 10% or $50,000 preference (whichever is less) shall be applied to the bid and the bids re-ranked to determine the award.

12.5.3 In the event there are two eligible Local Vendor Preference bids, the award will be based solely on the lowest bid with preference, not on the percentage of local participation of a particular bid (ie. Bidder A is 100% local and bids $2 and Bidder B is 50% local and bids $1, Bidder B would be awarded the contract).

13. OPENING OF BIDS

Bids will be opened publicly and read aloud as indicated in the Invitation to Bid, and a Bid Tabulation will be made available after the opening of bids.

14. BIDS TO REMAIN OPEN

Except as otherwise required by law, Bids shall remain irrevocable for the period stated in the Invitation to Bid.

15. AWARD OF CONTRACT

15.1 OWNER reserves the right to reject any and all Bids, to waive any and all informalities and the right to disregard all nonconforming, non-responsive or conditional Bids. Discrepancies between words and figures will be resolved in favor of words. Discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the correct sum.

15.2 In evaluating Bids, OWNER shall consider the qualifications of the Bidders and whether or not the Bids comply with the prescribed requirements.

15.3 OWNER may conduct such investigations as he deems necessary to assist in the evaluation of any

Bid and to establish the responsibility, qualifications and financial ability of the Bidders, proposed

Subcontractors and other persons and organizations to do the Work or furnish equipment in accordance with the Contract Documents to OWNER’S satisfaction.

15.4 If the contract is to be awarded, and after determining that vendors are responsive and responsible, the award shall be made based on the Lowest Responsible and Responsive Local Vendor Bid, so long as such Local Vendor Bid does not exceed the Lowest Responsible and Responsive Bid of another vendor by 10% or $50,000, whichever is less. Notice of Award shall be issued within the time specified for Bids to remain irrevocable.

15.5 Bid Protests – Any bidder that is concerned about the final award of any procurement may submit a bid protest to the Project Manager or Engineer that made the solicitation. Bid protests must be submitted in writing within five (5) working days following the official public announcement of the contract award.

16. PERFORMANCE AND OTHER BONDS

16.1 Paragraph 5.1 of the General Conditions describes the OWNER’S requirements as to Performance and Payment Bonds. The lowest responsible responsive Bidder shall within fourteen days of the issuance of the Notice of Award furnish Performance and Payment Bonds each in an amount equal to 100% of the Bid, to the office of the PROJECT MANAGER unless otherwise specified. Bids less than $100,000 require no bonds.

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17. INSURANCE

Paragraph 5.2 through 5.7 of the General Conditions describes the Owner's requirements as to Insurance.

The lowest responsible responsive Bidder shall furnish said proof of insurance as indicated in paragraph

5.7 of the General Conditions.

18. SIGNING OF AGREEMENT

When OWNER gives a Notice of Award to the lowest responsible responsive Bidder, at least three (3) unsigned duplicate original copies of the Agreement and all other Contract Documents will accompany

it. Within fourteen (14) days thereafter CONTRACTOR shall sign and deliver said duplicate original copies of the Agreement to the PROJECT MANAGER with all Bonds and Insurance certificates and with all other Contract Documents attached. Within fourteen days (14) thereafter, OWNER will sign the duplicate original copies. The OWNER, the CONTRACTOR, and the PROJECT MANAGER will each receive an executed duplicate original copy of the Contract Agreement.

*** END OF SECTION ***

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III. BID FORM

To: The County Commissioners of Queen Anne’s County

Project: Professional Well Installation Services: White Marsh Park

1. The undersigned BIDDER proposes and agrees, if this Bid is accepted, to enter into an Agreement with

OWNER in the form included in the Contract Documents to complete all Work as specified or indicated in the Contract Documents for the Contract Price indicated in this Bid within the Contract Time and in accordance with the Contract Documents. The undersigned BIDDER submits this Bid with the understanding that the OWNER reserves the right to reject any or all bids submitted.

2. BIDDER accepts all of the terms and conditions of the Instructions to Bidders. BIDDER will sign the

Agreement within fourteen days after the date of OWNER'S Notice of Award.

3. In submitting this Bid, BIDDER represents, as more fully set forth in the Agreement, that:

a) BIDDER has examined copies of all the Contract Documents and hereby acknowledges receipt of all

Addenda by signing this bid;

b) This Bid is genuine and not made in the interest of, or on behalf of, any undisclosed person, firm or corporation and is not submitted in conformity with any agreement or rules of any group, association, organization or corporation; BIDDER has not directly or indirectly induced or solicited or induced any person, firm or a corporation to refrain from bidding; and BIDDER has not sought by collusion to obtain for himself any advantage over any other Bidder or over OWNER;

c) BIDDER hereby states that he has available adequate equipment and finances to properly and expeditiously prosecute the Work as bid, and is prepared to present further information to substantiate this statement; and

d) Bidder agrees to coordinate construction with other contractors on the same project site contracted by the OWNER.

4. BIDDER agrees that the Work will be completed within the dates indicated in the Instructions to Bidders and not to exceed the number of consecutive days indicated in the Agreement. BIDDER accepts all the provisions of the Agreement.

5. The following documents are attached to and made a condition of this Bid:

a) Bid Bond;

b) Conflict of Interest Disclosure/Employment of Aliens/Political Contributions Form.

c) Other documents as required by the Instructions to Bidders or Contract Documents.

6. BIDDER covenants and warrants that he has had sufficient time to examine the site of the Work; that he has examined the site of the Work; and that he has based the Contract Prices on his own independent examination and investigation of the site and conditions and has not relied on any information furnished to him by the OWNER or PROJECT MANAGER not included in the Contract Documents. BIDDER has examined the legal requirements (federal, state and local laws, ordinances, rules, codes and regulations) and the conditions affecting cost, progress or performance of the work and has made such independent investigations as BIDDER deems necessary.

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BASE BID ITEMS:

ITEM DESCRIPTION UNIT PRICE

1. Well installation with pump;

2. Stubbed & final connections;

3. Permit Applications & Inspections;

4. Site restoration: #1-4 Lump Sum $__________

SUBMITTED this day of___________ , 2025.

AN INDIVIDUAL

By: /s/

(Typed Name) (Signature)

Doing Business As:

Business Address:

Phone No.: ( )

A CORPORATION or LIMITED LIABILITY COMPANY

Corporation (OR LLC) Name: State of Incorp.

By: /s/

(Person Authorized to Sign) (Title)

Attest: /s/ Corporate Secretary (CORPORATE SEAL)

Business Address:

Phone No.: ( )

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IV. CONFLICT OF INTEREST DISCLOSURE, EMPLOYMENT OF

ALIENS STATEMENT & POLITICAL CONTRIBUTIONS FORM

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V. LOCAL VENDOR BID AFFIDAVIT

Bidder’s Name:

Solicitation Reference:

Bid Amount:

This submission is being made to the Board of County Commissioners for Queen Anne’s County through the Office of

Budget and Finance, in connection with the following solicitation:

LOCAL VENDOR CERTIFICATION

50 percent or more of this procurement bid value will be allocated and executed by one or more Local Vendors having a principal place of business in Queen Anne’s County. Bidders applying for this consideration are required to submit a copy of their SDAT registration with their bid to be considered.

The cost proposal submitted is based upon the following local vendors - list only those vendors whose principal place of business is in Queen Anne’s County (as defined in the County’s Procurement Policy), and their related allocation of the contract value

VENDOR 1 NAME:

VENDOR 1 EIN:

AMOUNT OF VALUE:

PERCENT OF BID:

Check which applies: Prime Contractor: Sub-contractor: Material Supplier:

VENDOR 2 NAME:

VENDOR 2 EIN:

AMOUNT OF VALUE:

PERCENT OF BID:

Check which applies: Prime Contractor: Sub-contractor: Material Supplier:

VENDOR 3 NAME:

VENDOR 3 EIN:

AMOUNT OF VALUE:

PERCENT OF BID:

Check which applies: Prime Contractor: Sub-contractor: Material Supplier:

TOTAL % ALLOCATED TO “LOCAL VENDORS”:

SUBMITTER INFORMATION – to be completed by the party authorized to enter into the contract

NAME:

TITLE:

COMPANY NAME:

COMPANY EIN:

I affirm under the penalty of perjury, that the foregoing information is true, to the best of my knowledge, information, and belief.

SIGNATURE & DATE

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VI. SAMPLE AGREEMENT

THIS AGREEMENT, in the amount of $ is entered into this ___ day of

_____________2025 by and between the County Commissioners of Queen Anne's County, Maryland, hereinafter called OWNER, and a Corporation known as organized and existing under the laws of the State of ___.

- or -a Partnership known as consisting of the following members:

- or -an Individual trading as hereinafter called CONTRACTOR.

WITNESSETH, that OWNER and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth, agree as follows:

Article 1. WORK:

CONTRACTOR shall complete all Work as specified within the Contract Time and indicated in the Contract

Documents.

Article 2. PROJECT MANAGER:

The PROJECT MANAGER will assume all duties and responsibilities and will have the rights and authority assigned to PROJECT MANAGER in the Contract Documents in connection with completion, inspection and review of the Work and other duties and responsibilities of the PROJECT MANAGER in accordance with the

Contract Documents. The PROJECT MANAGER may permit his designated representative to conduct all or a portion of his contractual duties.

Article 3. CONTRACT TIME:

3.1 The Work will be Substantially Complete not later than 90 calendar days from the Notice to Proceed, in accordance with the Contract Documents.

3.2 The Work will be completed and ready for final payment not later than 15 days following the date of

Substantial Completion, in accordance with the Contract Documents.

3.3 Liquidated Damages: In the event that the Work is not Substantially Complete within 100 calendar days from the Notice to Proceed or is not completed and ready for final payment not later than 15 calendar days following the date of Substantial Completion, the Owner will assess and

CONTRACTOR shall pay liquidated damages in the amount of $100.00 for each calendar day until

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Substantial Completion or Final Completion whichever the case may be. Owner and

CONTRACTOR agree that actual damage due to delay in completion would be difficult or impossible to ascertain at this time and that the amount of liquidated damages herein provided for is adequate as a measure thereof and not as a penalty or forfeiture.

3.4 OWNER and CONTRACTOR recognize that time is of the essence in this Agreement. Therefore, the

CONTRACTOR recognizes that the PROJECT MANAGER may hold any and all payments without interest or any other penalty if the CONTRACTOR is behind his schedule to complete the project on time. The CONTRACTOR shall also be responsible for paying all additional engineering and inspection fees occasioned by the delay.

Article 4. CONTRACT PRICE:

OWNER shall pay CONTRACTOR for performance of the Work in accordance with the Contract Documents in lawful money of the United States of America in accordance with CONTRACTOR'S Bid.

Article 5. PAYMENT:

CONTRACTOR shall submit applications for Payment in accordance with the Contract Documents.

PROJECT MANAGER will process applications for Payment as provided in the General Conditions.

5.1 Progress Payments: OWNER shall make progress payments on account of the Contract Price on the basis of CONTRACTOR'S Applications for Payment as recommended by PROJECT MANAGER.

All progress payments will be on the basis of the progress of the Work measured by the schedule of values submitted by the CONTRACTOR at the pre-Construction Meeting.

5.2 Retention: The OWNER shall with hold 10% of each progress payment until Completion of the

Project. Upon issuance of a Certificate of Substantial Completion, the Contractor may invoice for ½ of the retention being held on a non-bonded project to that point of the project, thereby reducing the overall retention to 5%. Upon Final completion of the project, the Contractor may invoice for the final 5% of the retention. Final Retention amount shall only be released upon approval of the

ENGINEER following Final Completion of all Contract requirements.

Article 6. INTEREST:

All moneys not paid when due hereunder shall bear interest at the legal rate interest per annum except as stated in paragraph 3.4 above.

Article 7. GUARANTEE PERIOD:

CONTRACTOR shall warrant and guarantee his Work, materials and equipment for one (1) calendar year from the date of SUBSTANTIAL COMPLETION in accordance with the Warranty Provisions of the Project

Specifications for those periods so stated from the date of OWNER'S approval of the Certificate of Substantial

Completion issued by PROJECT MANAGER.

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Article 8. CONTRACTOR'S REPRESENTATIONS:

In order to induce OWNER to enter into this Agreement CONTRACTOR makes the following representations:

8.1 CONTRACTOR has familiarized himself with the nature and extent of the Contract Documents, Work, locality, and with all local conditions and federal, state and local laws, ordinances, rules, codes and regulations that in any manner may affect cost, progress or performance of the Work, including the applicability of federal, state or local taxes including sales or use tax and assumes full responsibility for the payment of same.

8.2 CONTRACTOR further covenants and warrants that he has had sufficient time to examine the site of the Work; that he has examined the site of the Work; and that he has based the contract prices on his own independent examination and investigation of the site and conditions.

8.3 CONTRACTOR has correlated the results of such observations, examinations, investigations, tests, reports and data with the terms and conditions of the Contract Documents.

8.4 CONTRACTOR has given PROJECT MANAGER written notice of all conflicts, errors or discrepancies that he has discovered in the Contract Documents and the written resolution thereof by

PROJECT MANAGER is acceptable to CONTRACTOR.

8.5 CONTRACTOR agrees to coordinate his work with other contractors on the same project site contracted by the OWNER. A coordination meeting will be scheduled following Notice to Proceed.

Article 9. CONTRACT DOCUMENTS:

The Contract Documents, which comprise the entire agreement between OWNER and CONTRACTOR, are attached to this Agreement by reference, made a part hereof and consist of the following:

9.1 This Agreement;

9.2 Insurance Certificate(s);

9.3 Performance & Payment Bonds;

9.4 Invitation to bid, Instructions to Bidders, General Conditions, and all Specifications and Drawings provided;

9.5 Addenda;

9.6 CONTRACTOR’S signed completed Bid;

9.7 Completed & Executed Conflict of Interest Disclosure/Employment of Aliens/Political Contributions

Form;

9.8 Documentation submitted by the CONTRACTOR and accepted by the ENGINEER prior to Notice of Award; and

9.9 Any Modification, including Change Orders, duly delivered after execution of Agreement.

There are no Contract Documents other than those listed above in this Article 9. The Contract Documents may only be altered, amended, or repealed by a Modification issued by the ENGINEER.

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Article 10. MISCELLANEOUS:

10.1 Terms used in this agreement, which are defined in the Project Specifications, shall have the meanings indicated in such.

10.2 No assignment by a party hereto of any rights under or interests in the Contract Documents will be binding on another party hereto without the written consent of the party sought to be bound; and, specifically but without limitation, moneys that may become due and moneys that are due may not be assigned, without such consent (except to the extent that the effect of this restriction may be limited by law); and, unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under the Contract

Documents.

10.3 OWNER and CONTRACTOR each binds themselves, their partners, successors, assigns and legal representatives to the other party hereto, his partners, successors, assigns and legal representatives in respect to all covenants, agreements and obligations contained in the Contract Documents.

Article 11. OTHER PROVISIONS:

11.1 CONTRACTOR agrees that he, and his subcontractors, will pay each person engaged in the Work of this Agreement no less than the minimum wage determination for the applicable described class of work, in accordance with law, as specified by the State of Maryland or the United States

Government, under any Maryland or Federal law which is made applicable to the Project, by the terms of the Contract Documents or addenda thereto.

11.2 INDEMNIFICATION:

11.2.1 CONTRACTOR shall hold harmless the OWNER from any losses, costs, and expenses

(including attorney’s fees and court costs), settlement payments, and (whether or not reduced to final judgment) all liabilities, damages and fines paid, incurred, or suffered by the OWNER by reason of or arising out of injuries to persons (including death) or property damage caused by the

CONTRACTOR, his employees, agents or subcontractors or in any way attributable to the performance of work or agreement, and shall further indemnify and hold harmless the OWNER from any claim, action, suit or proceeding threatened, instituted, or otherwise made against the OWNER by reason of or arising out of:

11.2.1.1 Any Breach, violation or non-performance by CONTRACTOR of any provision of this agreement;

11.2.1.2 From any other cause whatsoever due to the careless, negligent, intentional, wanton, or improper conduct of CONTRACTOR; or

11.2.1.3 The failure of the CONTRACTOR to provide the service or any portion thereof on a timely basis and in accordance with an Agreement/ Contract.

11.2.2 This indemnification by CONTRACTOR shall survive the expiration or sooner termination of this Agreement.

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IN WITNESS WHEREOF, the parties hereto have signed three (3) copies of this Agreement. One duplicate original each has been delivered to OWNER, CONTRACTOR and PROJECT MANAGER. All portions of the Contract Documents have been signed or identified by OWNER and CONTRACTOR or by

PROJECT MANAGER on their behalf.

This Agreement will be effective on __________________________________, 2025.

OWNER: CONTRACTOR:

The County Commissioners of __

Queen Anne's County, MD

/s/ _________________________________/s/

Stephen M. Chandlee

Director of Parks and Recreation

Printed Name

(CORPORATE SEAL)

Attest: Attest:

/s/ /s/

Address for Giving Notices: Address for Giving Notices:

Beryl Eismeier, Project Manager

Queen Anne’s County Department of Parks

1945 4-H Park Road

Centreville, MD 21617 beismeier@qac.org

Agent for Service of Process:

Phone Email mailto:beismeier@qac.org

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VII. GENERAL CONDITIONS

ARTICLE 2 -PRELIMINARY MATTERS

2.1 Award: The award of the Contract, if it is awarded, will be to the lowest responsible responsive bidder whose qualifications indicate the award will be in the best interest of the OWNER and whose proposal complies with all the prescribed requirements. No Notice of Award will be given until the OWNER has concluded such investigations as he deems necessary to establish the responsibility, qualifications and financial ability of the Bidders to do the Work in accordance with the Contract Documents to the satisfaction of the OWNER within the time prescribed. The

OWNER reserves the right to reject the Bid of any Bidder who does not pass such investigation to the OWNER'S satisfaction. If the Contract is awarded, the OWNER will give the successful

Bidder a Notice of Award within the time indicated in the Instructions to Bidders.

2.2 Delivery of Certificates of Insurance: The OWNER may, at any time during the firm-bid period following the opening of Bids, give Notice of Award the Contract to the bidder designated by the OWNER as the apparent lowest responsible responsive bidder for such Work. The Bidder so designated shall furnish to the OWNER (by delivery to the PROJECT MANAGER unless the

OWNER'S Notice of Award designates a different place of delivery), within fourteen days after the date of such notice the certificates of insurance in accordance with Article 5, all required bonds, letter of credit and a Certificate of Good Standing from the Maryland State Department of Assessments and Taxation.

2.3 Forfeiture of Bid Security: CONTRACTOR shall forfeit his bid security for failure to hold his bid valid for 60 days, for failure to comply with the deadlines and timetable regarding award of the contract, and for failure to comply with any other legal requirement regarding his bid and if successful, his subsequent execution of the contract.

2.4 Execution of Agreement: At least three (3) counterparts of the Agreement and such other

Contract Documents as practicable will be signed by the OWNER and the CONTRACTOR as stipulated in these Contract Documents. The PROJECT MANAGER will identify those portions of the Contract Documents not so signed and such identification will be binding on all parties.

The OWNER, the CONTRACTOR, and the PROJECT MANAGER will each receive an executed duplicate original copy of the Contract Documents.

2.5 Copies of Documents: The OWNER will furnish to the CONTRACTOR one (1) approved permit set of Contract Documents. The Contractor shall have the .pdf copy of the Contract

Documents for his use in the accomplishing of the work.

2.6 Before Starting Work: Within ten days after the execution of the Agreement, the

CONTRACTOR will submit to the PROJECT MANAGER for approval, an estimated progress schedule indicating the starting and completion dates of the various stages of the Work and a schedule of the required submittals.

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2.7 Before starting the Work, a pre-construction conference will be held to review the above schedules, to establish procedures for handling shop drawings and other submissions, for processing applications for payment, and to establish a working understanding between the parties as to the Project. Present at the conference will be the PROJECT MANAGER, the

Resident Project Representative, the CONTRACTOR, and the Superintendent.

2.8 Before undertaking the Work the CONTRACTOR will carefully study and compare the

Contract Documents and check and verify all figures shown thereon and all field measurements.

He will at once report in writing to the PROJECT MANAGER any conflict, error or discrepancy that he may discover. The CONTRACTOR assumes full responsibility for having familiarized himself with the nature and extent of the Contract Documents, Work, locality, and local conditions that may in any manner affect the Work to be done.

2.9 Commencement of Contract Time, Notice to Proceed: The Contract Time will commence to run on the date of the Notice to Proceed. The Notice to Proceed shall be issued with-in fourteen days of the issuance of the Building Permit by the AHJ or execution of the Contract by the OWNER, whichever is later.

ARTICLE 3 - CORRELATION, INTERPRETATION AND INTENT OF CONTRACT

DOCUMENTS

3.1 It is the intent of the Specifications to describe a complete Project to be constructed in accordance with the Contract Documents. The Contract Documents comprise the entire

Agreement between the OWNER and the CONTRACTOR. They may be altered only by a

Modification.

3.2 The Contract Documents are complementary; what is called for by one is as binding as if called for by all. If the CONTRACTOR finds a conflict, error or discrepancy in the Contract

Documents the higher quality, greater quantity, or more expensive is included in the Contract.

Work, materials or equipment described in words, which so applied, have a well-known technical or trade meaning shall be deemed to refer to such recognized standards.

3.3 Each and every provision of law and clause required by law to be inserted in these Contract

Documents shall be deemed to be inserted herein, and the Contract Documents shall be read and enforced as though it were included herein. If through mistake or otherwise, any such provision is not inserted, or is not correctly inserted, then, upon the application of either party, the Contract

Documents shall forthwith be altered to make such insertion.

3.4 CODES: All building, fire, mechanical, plumbing, electrical, gas, energy, environmental, zoning, accessibility and any other applicable code in effect in Queen Anne’s County at the time of Bid are applicable to this project. Contractor is responsible for construction of this project in accordance to the applicable codes to the satisfaction of the AHJ.

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ARTICLE 4 - AVAILABILITY OF LANDS, SUBSURFACE CONDITIONS, REFERENCE

POINTS

4.1 The CONTRACTOR will provide all additional lands and access thereto that may be required for temporary construction facilities or storage of materials and equipment. The

CONTRACTOR shall be provided an area on-site for his storage and temporary facilities. The

CONTRACTOR shall not interfere with the scheduled and regular use of the facilities and properties of Queen Anne’s County, the State Highway Administration, and the use of the adjacent properties by their owners during the course of the Contract. The CONTRACTOR shall not utilize any lands, other than those provided by the OWNER, unless and until he shall place on file with the OWNER a written agreement, executed by the property owner and the

CONTRACTOR, which shall clearly state the terms and conditions under which the

CONTRACTOR has obtained permission or right…