Water_Treatment_Services.pdf

By participating in this solicitation, you, on behalf of the Vendor, understand and agree that all plans, drawings, maps, specifications, documents, or similar information included in this solicitation (“Protected Information”) may only be used by Vendor for the purpose of this solicitation and no other purpose. Without the written permission of KCAB, Vendor must not reproduce, copy, duplicate, or disclose the Protected Information by any means, except to employees and agents who have a “need to know” for the purpose of this solicitation. All employees and agents of Vendor are bound by these provisions, and Vendor shall inform those employees and agents of these terms. If Protected Information becomes available to third parties Vendor is responsible for third party compliance with these terms. Vendor shall indemnify and hold KCAB harmless from any liabilities or damages resulting from the unauthorized use or disclosure of Protected Information.

All Protected Information in any form remains the sole property of KCAB. At the request of KCAB Vendor agrees to immediately return Protected Information to KCAB. All Protected Information in any form must be destroyed upon completion of the purpose above. KCAB has all rights and remedies available by law and equity to enforce these provisions, specifically including injunctive relief to prevent unauthorized use of the Protected Information.

INVITATION TO BID

26-001-ITB - Services

WATER TREATMENT SERVICES

ATTENTION: This is not an order. Read all instructions, terms, and conditions carefully.

IMPORTANT: Proposals must be received no later than 2:00 pm Eastern Time (ET) on

Thursday, February 5, 2026.

BID INVITATION# 26-001-ITB - Services

DATE ISSUED: January 15, 2026

Table Of Contents

1. NOTICE TO BIDDERS

1.1. NOTICE TO BIDDERS

2. GENERAL INFORMATION & BID INSTRUCTIONS

2.1. SCHEDULE OF EVENTS

2.2. AUTHORITY TO RELEASE

2.3. BACKGROUND

2.4. SUBMISSION OF BIDS

2.5. BID QUESTIONS

2.6. ADDENDA

2.7. SCOPE OF SERVICES

2.8. MINIMUM QUALIFICATIONS

2.9. KENTUCKY OPEN RECORDS ACT

2.10. ACCEPTANCE PERIOD

2.11. PERFORMANCE AND PAYMENT

2.12. BADGES AND KEYS

2.13. RECORDS/FINANCIALS

2.14. GRATUITIES AND KICKBACKS

2.15. NON-COLLUSIVE VENDOR CERTIFICATION

2.16. BID CONDITIONS AND PROVISIONS

3. PRICING PROPOSAL

3.1. PRICING PROPOSAL

4. VENDOR QUESTIONNAIRE

4.1. VENDOR QUESTIONNAIRE

4.2. ATTACHMENTS

Attachments:

A - Resident & Non-Resident Bidder Affidavits

B - KCAB Water Management Program

C - Equipment & Systems by Building

D - Proposed Water Treatment Services Contract

E - Notice to Bidders

F - System Requirements

1. NOTICE TO BIDDERS

1.1. NOTICE TO BIDDERS

Pursuant to the provisions of KRS 424.260, the Kenton County Airport Board (“KCAB”) will receive bids for Water Treatment Services at the Cincinnati/Northern Kentucky Int’l Airport (“CVG”). Bids will be received no later than Thursday, February 5, 2026, at 2:00 pm. No bids will be accepted after that time unless such date or time is extended pursuant to an addendum issued by KCAB.

KCAB reserves the right to waive any informality or irregularity in any proposal or bid guaranty, to reject any or all proposals, to award or refrain from awarding a contract for the work, and to negotiate with the apparent qualified responsible proposer to such extent as may be beneficial to KCAB.

Preference for Kentucky resident bidders will be applied in accordance with Kentucky law.

KCAB in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42

U.S.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

Further information and copies of the Invitation to Bid (ITB) may be downloaded from our website www.cvgairport.com/bids - KCAB's e-Procurement Portal.

KENTON COUNTY AIRPORT BOARD

Lawrence J. Krauter, Chief Executive Officer

CINCINNATI/NORTHERN KENTUCKY INTERNATIONAL AIRPORT

Hebron, KY 41048 https://www.cvgairport.com/bids

2. GENERAL INFORMATION & BID INSTRUCTIONS

2.1. SCHEDULE OF EVENTS

Release Project Date: January 15, 2026

Deadline For Questions To Be

Submitted:

January 26, 2026, 11:59pm

Answers To Questions Issued: January 29, 2026, 11:59pm

Proposals Due: February 5, 2026, 2:00pm

Interviews: Week of February 16

Anticipated Contract Implementation: March 1, 2026

KCAB reserves the right to modify or alter the schedule of events to such extent as may be beneficial to KCAB.

2.2. AUTHORITY TO RELEASE

KCAB is the sole entity with the authority to issue and/or distribute any solicitation documents and/or related information. All solicitation documents obtained from any source other than KCAB may be incomplete or incorrect. KCAB assumes no responsibility for any error, omission or misinterpretation resulting from the reliance or use of any Solicitation Documents not issued and distributed by KCAB.

All solicitation documents are posted on KCAB’s e-procurement portal at: https://procurement.opengov.com/portal/cvgairport

2.3. BACKGROUND

The Kenton County Airport Board (“KCAB”) is soliciting bids for Water Treatment Services at the

Cincinnati/Northern Kentucky International Airport (“CVG”). KCAB is seeking the services of a firm to administer the current water treatment program. The water treatment services must also include all professional testing, chemicals, equipment, and consulting services of a certified testing lab, utilizing licensed and certified chemical water treatment professionals deploying the proper tools and methods.

2.4. SUBMISSION OF BIDS

Responses to this ITB must be submitted electronically through KCAB’s online bidding system which can be accessed at https://procurement.opengov.com/portal/cvgairport. Select the project titled Water

Treatment Services (Invitation #26-001-ITB - Services) and follow the instructions for submittal. The completed and signed bid (together with all required attachments) must be transmitted and received through OpenGov no later than Thursday, February 5, 2026 at 2:00 pm Eastern Time (ET). Bidders should allow for sufficient time to upload and transmit all required information. Proposer is solely https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Fprocurement.opengov.com%2Fportal%2Fcvgairport&data=05%7C02%7Clpurcell%40cvgairport.com%7C915de49180aa4be8bfc808dd4c6e70bc%7Ce88b51b645364ffaa129350653cdad28%7C0%7C0%7C638750759399244215%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=dfJmJP4%2FJyNShw%2F66qqftK7bU4WctyXlBbuJWjH7szY%3D&reserved=0 https://procurement.opengov.com/portal/cvgairport responsible to ensure its submission is transmitted prior to the due date and time. KCAB will not accept submissions after the due date and time and is not responsible for any error in transmission including but not limited to power outage, internet connectivity, unauthorized access, etc.

2.5. BID QUESTIONS

KCAB is not bound by, and bidders may not request or rely on any oral interpretation or clarification of this RFP. Therefore any questions regarding this ITB are encouraged and must be submitted electronically using the Question and Answer tab of this ITB on KCAB’s online bidding system, which can be accessed at https://procurement.opengov.com/portal/cvgairport.

Questions received on or before the Deadline to Submit Questions in the Schedule of Events will be posted on the Question and Answer tab of this ITB on the bidding system per the Schedule of

Events. Answers to questions from any bidder will be available to all proposers.

All communications regarding this solicitation must only be through the Questions and

Answers section of the ITB or through the Contract and Procurement Administration

Department. No communication is to be directed to any other KCAB personnel unless otherwise instructed by the Contract and Procurement Administration Department. Failure to comply may result in the disqualification of proposer’s submittal.

2.6. ADDENDA

In the event it becomes necessary to revise, change, modify or cancel this ITB or to provide additional information, addenda will be issued to all recipients of this ITB.

2.7. SCOPE OF SERVICES

2.7.1. Service Level and Response Time

The successful bidder ("Contractor") must be available to field concerns on specific problems as they occur. The Contractor’s representatives must be available to KCAB within 4 hours of notification (by phone or other satisfactory means) and available in-person within twenty-four (24) hours, if required.

2.7.2. Chemical Storage and Handling Requirements

The Contractor must provide examples of chemical handling, storage and disposal procedures contemplated for this assignment. KCAB anticipates that the Contractor must deliver, distribute, unload, handle and position chemicals in appropriate containers to the point of feed for primary applications. Chemical container and packaging must be appropriate for the content, durable and leak proof, weatherproof, and water resistant. KCAB anticipates chemical products will be provided in the appropriate concentration so to be used without on-site dilution or mixing. In order to minimize the liability in this regard, the airport requires the following:

• Chemical Storage Requirements o Storage container material must be appropriate for the chemical contained, the handling means used, and the storage conditional available. Paper, cardboard, thin plastic, thin metal or corrosive sensitive material must be avoided.

o Spill containment vessels must be sized at 150% of the stored chemical.

https://procurement.opengov.com/portal/cvgairport o Liquid chemical storage vessels must be designed in such a way to ensure unobstructed suction for feed pump and to allow for complete emptying of the vessel.

o Liquid storage vessels must have a means to accurately gauge the remaining volume of contents for the purpose of chemical inventory management and control of the Water

Treatment Service Program.

o Feed pumps must be leak proof, rigidly affixed to a working surface and/or located inside the spill containment vessel.

o The Contractor will retain ownership of the chemical spill containment vessels throughout the service cycle of this RFP, irrespective of where that spill containment vessel resides.

The Contractor must permanently label the container to identify ownership.

o Tanks must be vented and fitted with fume suppression equipment during delivery.

• Chemical Delivery Requirements o Chemical transport equipment must comply with DOT requirements for transporting hazardous material.

o Chemical containers may need to be transported up/down steps, or ladders. Contractor will be responsible for delivery of chemical to the point of use.

o The Contractor must establish communication protocol with the appointed KCAB contract and must notify KCAB of deliveries and on-site visits to perform tests, evaluate feed equipment, identify inventory, and other on-site duties. KCAB must be notified at least one day in advance of all visits.

o Contractor must provide examples of chemical handling procedures utilized elsewhere, examples of Contractor's chemical delivery training program, and photos of storage and handling equipment. Please indicate where similar systems may be seen locally if desired by KCAB.

o No empty chemical vessels are to be stored on site. Empty chemical vessels must be removed from the site by the Contractor.

o Deliveries must be made by material handlers who are:

▪ Certified on HAZMAT compliance.

▪ Equipped with PPE as required for delivery, unloading, handling, positioning, and transfer of chemicals.

▪ Trained and equipped with PPE, tools and materials required to contain and handle chemical spills and other similar incidents.

2.7.3. Equipment Ownership

The Contractor must furnish, supply, maintain, repair and replace as necessary all devices, parts, hoses, power wiring, extension cords, and other equipment needed to measure, control and operate the water treatment feed equipment. The Contractor must repair or replace any non-functioning equipment at no cost to KCAB for the duration of this agreement. Ownership of Water Treatment

Service equipment must revert to KCAB at the completion of this assignment, unless agreed to otherwise.

2.7.4. Health and Safety

The Contractor must provide SDS and HazMat information to KCAB to ensure a safe environment for all and comply with all state and federal laws concerning the handling of hazardous materials. KCAB requires a SDS for all products and chemicals. The Contractor must provide a 24-hour, 7-day per week, chemical material safety and handling expert, who can be contacted in the event of emergencies or concerns regarding chemical spills and other accidents involving chemicals furnished under this contract.

2.7.5. Troubleshooting Capabilities

The Contractor must have or contract with a laboratory facility capable of analytical work necessary to facilitate monitoring, control, and troubleshooting of KCAB systems being treated. The Contractor must provide all necessary laboratory services. If this work is to be subcontracted, Contractor must identify laboratory of choice and note this in the bid response. Laboratory services must include corrosion coupon analysis, water analysis, deposit analysis, microbiological analysis, and metallurgical analysis. All laboratory fees and costs must be included for the duration of this agreement.

2.7.6. Training

Contractor must provide training to KCAB staff. This training must include how to monitor chemical feed systems, understanding the test results, how to access chemical treatment inventory level information, how to work safely around chemical products, and training regarding chemical treatment of hot water hydronic systems, boilers, chilled water system, condenser water systems and cooling tower systems. Training must also include the use of online monitoring system. Note that training for

KCAB personnel is to provide a level of understanding of the chemical treatment systems and chemicals used.

2.7.7. Water Treatment Products

The Contractor must utilize treatment chemicals in the liquid state, and must deliver chemicals in the

“ready to use” concentration. The following requirements must be demonstrated and met:

• All condenser water biocides must be supplied with a fluorescent tag capable of being read and controlled by automated controllers.

• Control of chemical treatment products must be achieved by Contractor furnished monitoring devices capable of measuring chemical concentration with a degree of accuracy of +/- 5 ppm. Devices must measure data on a continuous basis and report data through Water

Treatment Service Contractor furnished communication devices connected to KCAB furnished virtual network.

• Scale and corrosion inhibitor water treatment product concentration must be measured continuously and fed as concentration level demand requires. Time based feed systems are not acceptable.

A treatment chemical concentration level monitoring system is a key deliverable of the agreement.

Monitoring system must send supervisory alarms to Contractor monitoring personnel when pre-determined alarm levels of chemical and conductivity are reached. Water chemistry must be continuously monitored and reported via Contractor’s cloud-based monitoring application. In the event of chemical concentrations outside of pre-determined limits, the Contractor will be notified via the cloud-based monitoring system and will communicate this information via emails and phones calls to designated KCAB personnel. Contractor will work with KCAB in responding to and addressing alarm conditions, which may include KCAB performing some point of alarm investigation, fact finding, and notifying the Contractor with findings. The responsibility for addressing issues/alarms is the sole responsibility of the Contractor.

The on premise virtual or hosted software solution will be provided by the Contractor to monitor the chemical system. The Contractor will provide information on the software system and the monitoring equipment proposed along with system report templates. KCAB may request the Contractor to provide a demonstration of the software during the bid review process. The monitoring system must allow multi-seat username and password protected remote access. The chemical monitoring system must self-calibrate for variations in water temperature, specific gravity, flow rates, pressure etc. The performance of the system must not be sensitive to changes in sample line pressure, normal fluctuation in sample flow, or changes in cycles of concentration.

2.7.8. Monitoring System

KCAB requires that all chemicals added to the water for equipment and systems to be protected must be continuously monitored, and chemical concentration levels must adjust automatically, without interface with humans.

• Water Treatment Service Contractor must provide, configure, and support and internet-accessible application for the monitoring, retrieving, recording, and archiving of water treatment information. Such a system must have the following features:

o Secure, username and password protected access o Standard internet browser accessible o Application must support user-initiated data logging and reporting o Application must support the upload and retrieval of service reports, operator logs, laboratory analysis, corrosion coupon reports, inventory, digital images, SDS's, product data sheets, technical papers, procedures, surveys, and training information.

o Application must collect data from the water treatment monitor system (i.e. conductivity, ORP, pH, inhibitor, chemical level sensor readings) from water treatment controller(s).

o Application must support trend reporting for system data captured o Application must support multiple data graph and trend comparisons of collected data o Application must have the ability to set alarm limits and notify authorized individuals via email alert notifications o Application must support multiple security levels o Training and in-services on use and navigation of the database system

• Provide the following for the Open Conser Water Treatment System:

o Three (3) 120 VAC electronic chemical metering pumps with manually adjustable stroke length. Provide pumps with adequate chemically inert tubing.

o Three (3) chemical resistant pump mounting brackets o One (1) dry contact water meter for makeup meter. Properly sized meter for system.

o One (1) normally closed, 120 VAC solenoid valve for controlled condenser water bleed-off:

Properly sized valve for system.

o CVG will provide a dry contact closure from the building automation system to the Water

Treatment Service Contractor when the condenser water pumps are in operation.

• Provide the following for the Closed Loop Systems:

o One (1) 5-gallon bypass chemical feeder. Feeder must be constructed of steel with corrosion-resistant exterior coating, minimum 3 1/2" fill opening in the top, NPS 3/4" bottom inlet and top side outlet, and minimum 200 psig working pressure.

o Any additional water treatment related equipment which is needed, (chemical pumps, controllers, timers, injection equipment and water meters), may be provided by the treatment company for purchase by the facility.

2.7.9. Chemicals

Chemicals must include scale and corrosion inhibitors. This product must be in liquid form using fluorescent tracer technology. Chemicals must be oxidizing microbicide and be in the form of liquid sodium hypochlorite or liquid bromine. The use of oxidizer “tablets” is prohibited. Non-oxidizing biocide chemicals products must be in liquid form and be fed at a rate consistent with the recommendations in its product literature a minimum of every 2 weeks.

• Open Evaporative (Cooling Tower) System o Contractor must provide chemicals capable of inhibiting and minimizing mineral scale, corrosion, microorganisms, and biological fouling (i.e. biofilm) on all water-side surfaces

(i.e., cooling tower fill, basin, piping, condenser tubes) of the condenser water system.

o The biocide chemical must meet Cooling Technology Institute (CTI) and/or Association of

Water Technologies (AWT) guidelines relative to the control of condenser water pathogens such as Legionella.

o Chemical controller which incorporates PTSA for control of chemical scale and corrosion control. Oxidizing biocide must be fed using ORP spike feed method. Non-oxidizing biocide musth be fed using programmable internal timer. Both biocides would include pre-bleed and lock-out capabilities. Controller would have remote communications capability via KCAB furnished VPN.

• Closed Loop Water Systems o Contractor must provide chemical capable of inhibiting and controlling corrosion and deposits on all water-side surfaces of the chilled and hot loop water systems. Chemical supply must be in the amount to dose the closed loops one (1) time per year as determined by test results. Laboratory testing must be performed at least annually on each loop. Testing must include inhibitors, metals, and ammonia.

o Corrosion inhibitor chemical must be in liquid form and maintain protection for all system ferrous and non-ferrous metals. Test results must include results for all metals.

2.7.10. Routine Technical Service Requirements

The qualified technical service representative must maintain a Certified Water Technologist (CWT) professional qualification or equal. Service visit frequency must be a minimum of once per month.

The technical service representative will perform the following duties during site visits:

o Sample and test all relevant water systems. Record results and recommendations on the

Contractor’s database application.

o Closed loops must be tested quarterly once automated control has been established.

o Make adjustments, repairs, and or improvements to water-related systems and water treatment equipment, and enter such actions taken on the Water Treatment monitoring application.

o Discuss and review all findings and actions taken with KCAB management during routine and non-routine service visits. It is recommended to coordinate visits to align with monthly

KCAB facilities management meetings.

o Inspect water-consuming equipment during routine and non-routine openings. If desired, utilize videoscopes and or borescopes, as well as digital camera and visual inspection techniques. Subsequent reports and images must be made available on the Water

Treatment Monitoring application.

o Review operator logs on the Internet database account and/or hardcopy during site visits.

o Analyze mild steel and copper corrosion coupons (condenser program only) at least twice per year.

o Make routine inventory checks of treatment chemicals and test reagents to confirm remote monitoring systems o Make adjustments to the controllers, timers, and chemical pumps as needed.

o Submit a service schedule outlining all work to be performed during the upcoming year.

o A Management Review will be conducted twice a year to highlight accomplishments, system data, cost information and recommended projects for the coming year.

o Provide detailed checklist and report of visit within 7 days to KCAB.

2.7.11. Legionella Testing Services

Legionella testing services will be performed on cooling towers and domestic water systems quarterly to adhere to the KCAB Water Management Plan. The testing must include all cooling towers and water services for the following buildings:

• Main Terminal Building domestic water supply

• Concourse A domestic water supply

• Concourse B domestic water supply

• Facility Maintenance Warehouse domestic water supply

• Glycol Building domestic water supply

• Terminal Parking Building domestic water supply

• Police Station Building domestic water supply

• Sign Shop Building domestic water supply

• Facility Maintenance domestic water supply

• North Fire Station domestic water supply

• South Fire Station domestic water supply

• CVG Centre Building domestic water supply

• Meyer Hanger Building domestic water supply

• Central Warehouse Building domestic water supply

• Field Maintenance Building domestic water supply

• Oxford Airport at Miami University Building domestic water supply

2.7.12. Annual Equipment Inspection

It is the Contractor’s responsibility to ensure that scale build-up on internal surfaces does not deter the heat transfer efficiency of the equipment. In the event of a scale build-up on internal surfaces, it is the Contractor’s responsibility to clean the affected areas. Contractor will schedule with the CVG’s mechanical contractor to bore scope internal surfaces and make inspections when units are open for yearly cleaning.

Contractor must visually inspect and record the tube inspection of the CVG’s boilers and chillers and must be able to provide KCAB with a narrated video tape of the inspection. KCAB will have the sole authority to determine as to whether descaling is required.

2.7.13. Performance Requirements

• Water quality for HVAC systems must minimize corrosion, scale buildup, and biological growth for optimum efficiency of HVAC equipment and systems, without creating a hazard to operating personnel or the environment.

• Contractor will base HVAC water treatment on the site water quality from samples they extract and test.

• Closed hydronic systems, including heating hot water loop and chilled water loop, must have the following water qualities:

o pH: Maintain a value within 8.5 – 10.

o Conductivity: Maintain a value within 2000 – 4000 µmhos.

o Sodium Nitrite: Maintain a value within 1000 – 1500 ppm.

o Tolyltriazole: Maintain a value within 10 – 20 ppm.

o Microbiological Limits:

▪ Total Aerobic Plate Count: Maintain a maximum value of 1000 organisms/ml.

▪ Total Anaerobic Plate Count: Maintain maximum value of 100 organisms/ml.

▪ Nitrate Reducers: Maintain a maximum value of 100 organisms/ml.

▪ Sulfate Reducers: Maintain a maximum value of 0 organisms/ml.

▪ Iron Bacteria: Maintain a maximum value of 0 organisms/ml.

• Open hydronic systems, including condenser water, must have the following water qualities:

o pH: Maintain a value within 8.0 to 8.9.

o Total Alkalinity: Maintain a value within 100 – 300 ppm.

o Total Hardness: Maintain a value within 300 – 700 ppm.

o Conductivity: Maintain a value within 1200 – 1800 µmhos.

o Phosphonates: Maintain a value within 4 – 10 ppm.

o Polymer: Maintain a value within 10 – 20 ppm.

o Tolyltriazole: Maintain a value within 2 – 5 ppm.

• Microbiological Limits:

o Total Aerobic Plate Count: Maintain a maximum value of 10,000 organisms/ml.

o Total Anaerobic Plate Count: Maintain a maximum value of 000 organisms/ml.

o Nitrate Reducers: Maintain a maximum value of 100 organisms/ml.

o Sulfate Reducers: Maintain a maximum value of 0 organisms/ml.

o Iron Bacteria: Maintain a maximum value of 0 organisms/ml.

• Passivation for Galvanized Steel: For the first 60 days of operation.

o pH: Maintain a value within 7.5 – 8.4.

o Total Hardness: Maintain a value within 100 – 300 ppm.

o Total Alkalinity: Maintain a value within 100 – 300 ppm.

o Passivation Treatment Chemical: Maintain residual as recommended by manufacturer.

• Glycol systems must remain at 40% concentrate. A unit price must be provided for this, if glycol is needed the KCAB will take responsibility for the cost.

• When levels are reported outside of recommended ranges the Contractor has 30 days to adjust levels. If levels are out of range after 30 days Contractor is in breach of contract and subject to termination.

2.7.14. Quality Assurance

Contractor Qualifications: A certified specialist in the field of industrial/commercial water treatment for a minimum of 10 years. The water treatment company must have certified water analysis laboratories, and technical service representatives within 24-hour travel time to CVG.

2.7.15. Information Upon Request

• Product Data: For each type of product indicated.

• Shop Drawings: Pretreatment and chemical treatment equipment showing maintenance space required, power and control wiring, and piping connections to HVAC systems.

• Other Informational Submittals:

A. Water Treatment Program: Sequence of operation on an annual basis for the application equipment required to achieve water quality defined in the “Performance Requirements” article above.

B. Water Analysis: Illustrate water quality available at KCAB.

C. Passivation Confirmation Report: Verify passivation of galvanized steel surfaces and confirm this observation in a letter to KCAB.

D. Test web site for water treatment data and records.

2.7.16. Closed Loop System Chemical Product Specifications

Product Specification Literature - include at a minimum the following information for closed loop corrosion inhibitor: product bulletin, MSDS, recent quality assurance analysis noting percentages of components in sample.

Traced Closed Loop Treatment - provide traced closed loop inhibitor in liquid form, for automated metered pump dosing. Products must be a multi-component inhibitor that provides ferrous metal corrosion protection, copper alloy corrosion protection, scale inhibition and dispersancy. Product will be for use in heating and chilled water loops and must have the minimum component chemistry as a percentage of total product.

Sodium Nitrite 24-29%

Molybdate 4-9%

Polyacrylate 4-10%

Tolytiazole 1-5%

2.7.17. Open Loop System Biocide Product Specification

Product Specification Literature - include at a minimum the following information for open loop system biocide; product bulletin, MSDS, recent quality assurance analysis noting percentages of components in sample .

Cooling Tower Biocide (Liquid) - provide all bromine stabilized liquid biocide for use in open loop system for automated metered pump dosing. Contractor must furnish complete description of real-time monitoring of biological activity in system. Product must have minimum component chemistry as noted as a percentage of total products.

Sodium Bromide 9-14%

Sodium Hypoclorite 6-11%

2.7.18. Open Loop System Corrosion Inhibitor Product Specification

Product Specification Literature - include at a minimum the following information for open loop system biocide; product bulletin, MSDS, recent quality assurance analysis noting percentages of components in sample.

Cooling Tower Corrosion Inhibitor - provide corrosion and scale inhibitor for use cooling towers, in liquid form for automated metered pump dosing. Product must provide for 8 cycles of concentration +

10%). Product must be designed to operate at high alkalinities to eliminate the need for acid feed.

Corrosion protection must protect iron and copper alloys and provide for scale protection and general dispersancy. Product must have minimum component chemistry as noted as a percentage of total products.

Phosphonate 10-15%

Benzotrizole 1-5%

Hi-Stress Polymer 7-12%

2.7.19. Open Loop System Boicide (Dry) Product Specification

Product Specification Literature - include at a minimum the following information for open loop system biocide (dry) product bulletin, MSDS, recent quality assurance analysis noting percentages of components in sample.

Cooling Tower Biocide Tablets - provide bromine tablets for use in open loop cooling system for use with timed dispensing equipment to control biological control. Product must have minimum component chemistry as noted as a percentage of total product.

1-Bromo-3-chloro-5, t-dimelhylhydation 55-60%

1, 3-Dichloro-5, 5-dimenthylhydantoin 25-30%

1, 3-Dicholoro 5-ethyl-5-melhylhydantoin 5-10%

2.7.20. Water Management Program

Contractors must follow KCAB's Water Management Program guidelines in Attachment B.

2.7.21. Equipment & Systems by Building

Attachment C contains a listing of equipment and systems by building for reference.

2.8. MINIMUM QUALIFICATIONS

2.8.1. Minimum Qualifications

Bidder must meet the following minimum qualifications:

Responders to this bid must be Water Treatment Service companies regularly engaged in the successful treatment of hydronic hot water, open and closed loop cooling tower water, chilled water and condenser water systems with chemicals. Contractors must have experience with systems of similar size and capacity to that of KCAB's water treatment system and in the water treatment business.

2.9. KENTUCKY OPEN RECORDS ACT

Each bidder must specifically identify any portion of its bid which it deems confidential, or which contains proprietary information, patents, copyrights or trade secrets. Bidder should provide justification of what material should not be disclosed, upon request, by KCAB to a third party. All documents received by

KCAB are subject to general inspection under the provisions of Kentucky Revised Statutes Chapter

61.870 et seq, the “Kentucky Open Records Act”, subject to very narrow exceptions. These statutes may require disclosure of documents a bidder deems confidential. KCAB may otherwise use or disclose the data submitted by each bidder for any purpose, unless such data is so identified as confidential or proprietary by the bidder. The bidder's opinion of proprietary information is not binding upon KCAB.

2.10. ACCEPTANCE PERIOD

Bids in response to this ITB must indicate it is valid for a period no less than one hundred twenty (120) days from the closing date.

2.11. PERFORMANCE AND PAYMENT

The successful bidder shall issue an invoice on a monthly basis for work performed along with supporting data. KCAB will pay submitted invoices on a net 30 basis subject to the terms of the attached agreement.

2.12. BADGES AND KEYS

1. Contractor shall badge a sufficient number of employees to satisfactorily complete its obligations under this contract regardless of circumstances. This will require a background check made through a fingerprint process. When determining the number of employees to badge, Contractor must consider absent employees due to illness, vacation, employment termination, or other reasons, emergency/on call situations, and supervisors who need access for inspection/supervision visits.

2. Contractor is responsible for the cost of badging. The current fee for identification badges is

$44.00 per badge for the badge, security threat assessment, and for fingerprinting.

3. Contractor shall return all badges upon expiration or termination of the contract whichever is earlier. Additionally, Contractor shall immediately return an employee’s badge when that employee is no longer employed by Contractor. Contractor shall pay $100.00 per badge for each badge not returned within ninety (90) days from the date the Contractor is required to return the badge(s).

4. Contractor is responsible for all keys or badges issued to Contractor’s employees. Such keys or badges may not be duplicated. Contractor shall return any or all keys or access cards to KCAB when requested by KCAB. If the loss of keys or access cards requires changing the combination of locks or changing other access equipment, the cost of such labor and material may be charged to Contractor at the discretion of KCAB. Replacement of lost or damaged keys or badges will be provided at Contractor’s expense. Any fines or civil penalties assessed to KCAB caused by Contractor negligence is the responsibility of Contractor.

5. Badge replacement is at the sole discretion of KCAB. A $100.00 fee will be assessed per lost badge. In the event a Contractor’s employee loses a second badge, the Contractor shall pay

$200.00. If a third badge is lost, the badge will only be renewed with permission of the Airport

Security Coordinator and the Contractor shall pay $300.00.

6. If necessary, KCAB will provide initial supply of keys after receipt of a $500.00 deposit from

Contractor. In the event Contractor loses or duplicates a key(s), KCAB will charge the cost of rekeying the lock(s) of the corresponding area against the $500.00 deposit. Contractor shall be responsible for the full cost of rekeying if Contractor loses or duplicates a key. Any funds remaining of this $500.00 deposit upon termination of the contract will be returned to contractor upon KCAB’s receipt of all keys.

2.13. RECORDS/FINANCIALS

In submitting bids on any item to be purchased by KCAB, the bidder hereby agrees to make available any and all records, books of account, correspondence, or other information reasonably necessary to enable KCAB or its designated agents to investigate the responsibility of the bidder in terms of its financial status, capacity to produce, sources of supply, performance record in the business or industry, and any other matter reasonably related to the proposer’s probable ability to perform adequately under a contract if it is awarded to the bidder.

2.14. GRATUITIES AND KICKBACKS

It is a breach of ethical standards for any person to offer, give, or agree to give any employee or former employee, or for any employee or former employee to solicit, demand, accept, or agree to accept from another person, a gratuity or an offer of employment in connection with any decision, approval, disapproval, recommendation, preparation of any part of a program requirement or a purchase request, influencing the content of any specification or procurement standard, rendering of advice, investigation, auditing, or in any other advisory capacity in any proceeding of application, request for ruling, determination, claim or controversy, or other particular matter, pertaining to any program requirement or a contract or subcontract, or to any solicitation or proposal therefore.

It is a breach of ethical standards for any payment, gratuity, or offer of employment to be made by or on behalf of a subcontractor under a contract to the prime vendor or higher tier subcontractor or any person associated therewith, as an inducement for the award of a subcontract or order.

In the event that any gratuities or kickbacks are offered or tendered to any KCAB employee, the proposal shall be disqualified and shall not be reinstated.

2.15. NON-COLLUSIVE VENDOR CERTIFICATION

By the submission of this proposal, the proposer certifies that:

1. The proposal has been arrived at by the proposer independently and has been submitted without collusion with any other vendor.

2. The contents of the proposal have not been communicated by the proposer, or, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the proposer or its surety on any bond furnished herewith and will not be communicated to any such person prior to the official opening of the proposal.

3. No proposer may submit more than one proposal for this purchase. It shall be the responsibility of each proposer to obtain the prior written permission of KCAB before proposal opening in every situation in which the proposer, due to corporate association or other affiliation, may be found to be impermissibly associated with another vendor. Failure to observe this requirement could result in all such affiliated proposals being rejected.

2.16. BID CONDITIONS AND PROVISIONS

The terms and conditions of this request for proposal (RFP) include all general and special conditions as enumerated herein.

All participating proposers agree to comply with all of the conditions, requirements and instructions of this RFP as stated or implied herein. Any alteration, erasure or interlineation by the proposer in this proposal constitutes cause for rejection by KCAB. Should KCAB omit anything from this RFP which is necessary to a clear understanding of the work, or should it appear that various instructions are in conflict, then the proposer shall notify the Contract and Procurement Administration Department prior to the deadline for question submissions as per the time and date shown in the Schedule of Events.

Typographical errors in entering quotations on this proposal may result in the disqualification of this proposal.

All proposers are required to complete all information requested in this proposal. Failure to do so may result in the disqualification of proposal.

Unit price for each item must be shown for the unit of measurement indicated. In case of error in extension of prices, the unit price governs.

Each proposer shall fully acquaint and familiarize themselves with the conditions as they exist and the character of the operations to be carried on under the proposed contract and make such investigations as the proposer may see fit so that the proposer shall fully understand the facilities, physical conditions and restrictions associated with the services.

The successful proposer shall comply with all of the specifications, terms and conditions of this RFP.

KCAB is not liable for any costs incurred by proposer in the preparation of proposals or for any work performed in connection therein.

3. PRICING PROPOSAL

3.1. PRICING PROPOSAL

Pricing must be all-inclusive, firm fixed for three (3) years, and delivered to the address specified inclusive of all transportation charges FOB Cincinnati/Northern Kentucky International Airport.

Bids must be submitted electronically using the Line Items tab on KCAB’s electronic bidding system.

Submittals must be confirmed by a duly authorized official of the bidding company.

TABLE 1

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Annual Cost of Water Treatment

Services (billed monthly)

1 YEAR

TOTAL

4. VENDOR QUESTIONNAIRE

4.1. VENDOR QUESTIONNAIRE

Each bid must include the following written information:

1. Minimum Qualifications

Detail experience in treatment of hydronic hot water, open and closed loop cooling tower water, chilled water and condenser water systems with chemicals. Provide experience with systems of similar size and capacity to that of KCAB's water treatment system.

2. Personnel*

Submit the names and resumes of full-time employees of your company that will represent the company in dealings with KCAB. These representatives shall be able to obtain an Airport Security

Badge and be familiar with all aspects of water treatment chemicals and services associated with this bid. Provide complete personnel resumes, including the name, educational background, years in water treatment industry, and years employed by your company.

*Response required

3. Quality Control

Provide examples of quality practices within their company. This shall include ISO certifications, lab certifications, education and experience of proposed staff, recent applicable training, chemical quality testing procedures and reports, data associated with the resolution of customer complaints, and other quality related examples.

4. References*

Contractor must provide at least three (3) current/past references where similar work was performed.

*Response required

5. Subcontractors*

If using subcontractors for this assignment, please attach listing of subcontractors that would be utilized.

*Response required

6. Transition Plan*

Provide a transition plan and schedule for a complete conversion from the existing Contractor’s equipment and chemicals to the new Contractor’s equipment and chemicals.

*Response required

7. Software System Requirements*

Please download, complete, and upload Attachment F - System Requirements. Contractor must indicate whether each feature is included, not included, or an option/customization in its proposed software. If Contractor indicates a particular feature is an option or customization, Contractor must provide an explanation in the comments section and identify if adding this feature will add to the costs proposed. If a contractor responds on Attachment F–System Requirements that a feature is included with its proposed System and does not indicate it is an option or at additional cost, the contractor must provide the feature at no additional cost to KCAB. Contractor may also describe in the comments section whether an unavailable feature is expected in a future version and should indicate the estimated timeframe when the feature will be available. Contractor should also use the comments section to clarify or further explain how its System provides these features.

• System_Requirements.xlsx

*Response required

8. Exceptions*

State in writing all exceptions to this RFP or sample contract attached. Exceptions should list referencing page and paragraph numbers. If no exceptions are taken, the proposal must include a statement that the bidder takes “No Exceptions”.

*Response required

9. Provide a copy of your Certificate of Insurance*

*Response required

10. Resident & Non Resident Status Forms*

Please download the below documents, complete, and upload.

• Resident_&_Non_Resident_Sta...

*Response required

11. Confirmation*

By submitting a bid, the bidder consents to its use and acceptance of electronic signatures to execute any awarded contract and associated agreements. Bidder agrees to be bound by electronic signatures to the same legal effect and extent as if manually signed. KCAB expects the successful bidder will execute any awarded contract using KCAB’s electronic signature service unless the bidder includes an exception with its proposal signifying its desire to sign manually. Included with the bid, bidders must identify the following information regarding the person with full authority to legally bind proposer and sign agreements on its behalf:

A. Full Name;

B. Position Title; and

C. Email Address.

Please provide this information in the next questions.

☐ Please confirm

*Response required

12. Provide the following:*

Proposers must identify the following information regarding the person with full authority to legally bind proposer and sign agreements on its behalf:

A. Full Name;

B. Position Title; and

C. Email Address.

*Response required https://government-project.s3.us-west-2.amazonaws.com/221611/56a0f664-59a8-4e30-b5e4-2d4673e7fa31_System_Requirements.xlsx https://government-project.s3.us-west-2.amazonaws.com/134681/b1d14070-0fed-42ee-ab6f-9e9b9302c53f_Resident_%26_Non_Resident_Status_Forms.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4LPUIQQIX%2F20260115%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260115T130001Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEGwaCXVzLXdlc3QtMiJIMEYCIQCMjdjjRNllA0fpiE9wXVF05Ov%2F5JrrPtpv9yMDThp8gAIhAK1%2F7P1p5SnyPLu3xUq6Kq7S1jM7imNCQzkn5ICvQm94KowFCDUQAhoMODkyMzY0Njg3NjcyIgzyi61sgvGG5QBEIS4q6QTnc4d02C4Iq49GtiTqvjrcBQVqQt6LJZLUIgGaDT7LkLm8tEtaocoMW%2BdyyRfoiTKcUbAgFhFNl%2BaxkSgdhrLi9c3Lk4OMBhRSPoS%2FEIB3jl8h8ycCMsSQdPGHZahhV3cOpRHW9F6Ba%2FD2ikIgDN%2FXwV4GBJ675bioOc98WpxRPCbF%2FQysgPZbUts01dkuSNGk4g1%2FEaqAQoKzHYf%2FGsjEY%2FJB1RtuByF0wLCVW4QINGRwkX5j4va2OWgOD8O8QDAnfDym9TNuFZVxQaKbeAaPzL4352YWUjBMWg7C437Lj%2BEIGLNwgpx7jyNUitZ27Nmq9AFIAFVV7XLFli1OccZFlNmVDrUrkKm1qYJT5HTxRmMYmv3G%2BK4w4l0bW76Se3a6baFtPWZ1pJcYHPfvwcQoyJElJsirtVBUNcRkV5E8t%2FtoWeYpN97LmZJa4quPWUJiPcJqcDi06xLvFnMgifD0R1WL1ZzUhmhiGuN5uml6KwO8PrUqDzkSIVxDeWNpFGRxs2YeHNUgmcmeL%2BeIrBKcF8Tqr%2FqZYbkC%2FPIHR8n361h5ZZibqk4V2tLzYgQ76qIVpGZMAPPvI%2B9H92nMyzDItwzB9t2liRXVKjh7eNiUcam1hno98NheXvY0yyhUyt7zhkAaocTSHDGVUKcM6yPXnp9HoQn1RbKXVwPY%2Bgqwfpt4PSqgm9gmNmalZLmax6INvegItdxS4v5DWqFvD%2BSnmKB6y4KhzIiUdZBAiWfIh8ZUvwZkvqF4DePGKft8JS5npTPiOuUg9jjcVXDIKvDqNMOZ3Bd9bdNTW2JpzCKqdClIaHm4czWiZjDFraPLBjqYASTM4T3WHdVeqjmSTvaYZqZblR4i034ZI%2BYE1hBuOu9VH4cM%2BDr5XhjwQag0moLIse6R4%2B87KBtNc7Td3EqQnahsi1NdIGiTdwo6OERcPWxREjubqVC8z1Z4XudjRtVSfJkapQtEbpS63A1hul0xhOFoGS4SLoRo99wexLqXUTPDSXVTcr3PUTrjV1LoamEWK7wn478KWUNd&X-Amz-Signature=9d455e739386c563c2e39ae49c272913dac7adc20e6f7016816388c04377627f&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Resident_%2526_Non_Resident_Status_Forms.pdf%22&x-id=GetObject