Appendix D Regulations_Manuals_Forms.docx

Appendix D Regulations, Manuals, and Forms

1. Regulations

The contractor shall abide by all applicable regulations, publications, manuals, and local policies / procedures. The contractor is solely responsible for reviewing the following website and ensuring its use of the latest, most applicable publication - http://www.apd.army.mil/. The below listing is for the contractor reference and convenience only. This is not a complete or up-to-date listing of all regulations required for use under this effort. Should revisions, additions or deletions require a material change to this effort, the contractor must promptly notify the Contracting Officer of the change.

The following documents are incorporated into this PWS:

Number Title/Classification Date

WEBSITES

DOD Publications: http://www.dtic.mil/whs/directives/

Army Field Manuals (FMs): http://www.apd.army.mil/ Air Force Publications: http://www.e-publishing.af.mil/ Navy Publications: http://doni.daps.dla.mil/default.aspx Marine Corps Publications:

http://www.marines.mil/news/Pages/OrdeAPGndDirectivesSearch.aspx

Wide Area Work Flow: https://wawf.eb.mil

2. Forms

The below listing is for the contractor reference and convenience only. This is not a complete or up-to-date listing of all forms required for use under this effort. Should revisions, additions or deletions require a material change to this effort, the contractor must promptly notify the Contracting Officer of the change.

3. Definitions

The definitions set forth below are those unique to this contract and can be found in the technical documents referenced in the individual functional areas of the PWS, but are not all-inclusive.

Property Book Officer (PBO) – The PBO is accountable for property upon receipt until subsequently turned-in, used (consumed) for authorized purposes, or dropped from accountability (hand receipt holders are not considered AO). Refer to AR 710-2, DA Pam 710-2-1, DA Pam 710-2-2, and AR 735-5.

Army Oil Analysis Program (AOAP) –Program that provides specific information on types and amounts of contaminants present in engine and automatic transmission oils (water, antifreeze, dirt, and trace metals).

Basic Issue Item (BII) –Those essential ancillary items required to operate a piece of equipment and to enable it to perform the mission and function for which it was designed or intended.

Calibration – The comparison of an instrument (measurement standard or item of test, measurement and diagnostic equipment) of unverified accuracy for detection and correction of any discrepancy in the accuracy of the unverified instrument.

Certification – One who has received a certificate or license stating he or she has met the minimum requirements for packaging and certification of hazards; fabricating, servicing, or repairing certain specific items; or the process of evaluating and validating oil analysis laboratory equipment and personnel.

Clearance – Authority permitting individuals performing Department of the Army work, and having a legitimate interest therein, access to classified technical information, materiel, or equipment, or admission to restricted areas where such information or materiel is located.

Configuration – The functional/physical characteristics of hardware/software set forth in technical documentation and achieved in a product.

Contract Data Requirements List (CDRL) – Data required to be submitted by the contractor to the Government.

Contract Discrepancy Report (CDR) – A report used to document unsatisfactory contractor performance in accordance with the Performance Requirement Summary. The CDR requires the contractor to explain, in writing, why performance is unsatisfactory; how performance shall be returned to satisfactory levels; and how recurrence of the problem shall be prevented in the future.

Contract Administrator – The official Government representative delegated authority by the Contracting Officer to administer a contract. This individual, normally working in an appropriate contracting or procurement career field, advises on all technical contractual matters.

Contract Discrepancy – A failure of the contractor to perform in accordance with contract requirements and specifications. A contract discrepancy may result from a failure of the contractor to provide, or provide on time, the required contract products or services; or it may result because delivered products or services do not meet specific contract standards.

Contract Performance Start Date – The first date on which the contractor shall be responsible for full performance under this contract pursuant to task orders issued by the Contracting Officer. Also, this will be the first date of the contract base period.

Contracting Officer's Representative (COR) – An individual designated in writing by the Contracting Officer to act as an authorized representative of the Contracting Officer to perform specific contract administrative functions within the scope and limitations as defined by the Contracting Officer.

Contracting Officer (PCO) – A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the Contracting Officer acting within the limits of their authority as delegated by the Contracting Officer.

Contractor Acquired Property (CAP) – Property acquired or otherwise provided by the contractor with funding provided in the contract and to which the Government has title.

Contractor – The contractor, its subsidiaries, subcontractors, and affiliates, joint ventures involving the contractor, or any entity with which the contractor may have merged or any individual or entity that assisted or advised the contractor in the preparation of proposal under this solicitation.

Contractor-Furnished Equipment (CFE) – That equipment the contractor is required to furnish in order to perform the requirements of the contract.

Contractor-Furnished Property (CFP) – That property the contractor is required to furnish in order to perform the requirements of the contract. The contractor retains title to all CFP. The term CFP includes contractor furnished equipment (CFE).

Contractor-Owned, Contractor-Operated (COCO) Equipment – Contractor purchased or leased equipment which the contractor uses and maintains to perform tasks under this contract.

Department of Defense Activity Address Code (DODAAC) – A six-digit code that gives a delivery address for supplies and equipment.

Depot Maintenance – Maintenance involving overhaul of economically repairable materiel to augment the procurement program in satisfying overall Army requirements and, when required, to provide for repair of materiel beyond the capability of Field Maintenance organizations.

Discrepancy – Disagreement between the quantities or condition of property on hand and that required to be on hand, as shown by an accountability record of the property, stock record balance or bill of lading. Refer to AR 735-11-2 for specific definitions of supply discrepancies, and to DOD 4500.9-R for specific definitions of transportation discrepancies.

DLA Disposition Services (formerly the Defense Reutilization Marketing Office (DLADS)) – Activity which receives, processes, controls and disposes of Government property classified as excess, obsolete, or not economically repairable for the Department of Defense.

Durable Item – Item not consumed in use, but retaining its original identity and not characterized as expendable or non-expendable.

Environmental Protection – Formalized responsibilities, policies, and procedures established to preserve, protect, and restore the quality of water, land, and air.

Equipment – Articles needed to outfit an individual or organization. Clothing, tools, utensils, vehicles, weapons, and similar items are articles of equipment. Term is synonymous with "supplies", "material", and "materiel." Equipment is mobile, as opposed to real property which is attached.

Expendable Items or Supplies – Items that are consumed during normal use such as paint, rations, and office supplies; or are merged into another entity when used for their intended purpose, such as nuts, bolts, construction materials, and repair parts.

Fair Wear and Tear (FWT) – The loss or impairment of the appearance, effectiveness, worth, or utility of an item that has occurred solely because of the normal and customary use of the item for its intended purpose.

Federal Acquisition Regulation (FAR) – A Federal regulation establishing uniform policies for acquisition by all executive agencies.

Field Maintenance – Maintenance operations performed in accordance with AR 750-1.

Fiscal Year (FY) – The Government fiscal year begins every October 1st and ends the following September 30th. The fiscal year is designated by the calendar year in which it ends. For example, Fiscal Year 2010, abbreviated FY10, begins 1 Oct 09 and ends 30 Sep 10.

Government-Furnished Equipment (GFE) – Means a tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale, and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment or special tooling.

Government-Furnished Property (GFP) – Means property in the possession of, or directly acquired by, the Government and subsequently furnished to the contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

Government/Army-Unique Training – Training deemed necessary for performance of a Government or Army contract that is available only through Government or Army schools, seminars, or conferences.

Hand Receipt – A signed document acknowledging acceptance of, and responsibility for, listed items of property that are issued for use and are to be returned (AR 710-2, AR 735-5, DA Pam 710-2-1).

Hazardous Material (HAZMAT) – Any material which has been determined by the Occupational Safety and Health Administration, Department of Transportation or military regulations under conditions incident to transportation or supply as capable of posing an unreasonable risk to health, safety, and property. Includes material classified as explosive, flammable, corrosive, combustible, porous, poisonous, compressed gas, toxic, radioactive, or unduly magnetic.

Hazardous Waste (HAZWASTE) – Waste materials that are toxic or poisonous, corrosive, irritating or sensitizing, radioactive, biologically infectious, explosive, or flammable and that present a hazard to human health and the environment (40 CFR).

Independent Contract – A Government contract that provides support and/or services related to but separate from another contract with the same Government customer.

Individual Equipment – Personal clothing and equipment issued for exclusive personal use of one individual.

Information Assurance Security Officer – A person who disseminates and ensures implementation of information assurance policy, guidance and training requirements.

ISO 9000 – ISO 9000 is a series of standards and guidelines, published by the International Standards Organization, that define the minimum requirements for an effective quality system accepted internationally.

ISO 14001. A series of environmental management standards developed and published by the International Organization for Standardization (ISO).

Julian Date – Method of annotating a date using the Julian Calendar, which numbers the days of the year from 001 through 365 (or 366 in years divisible by 4). The Julian date uses the last digit from the current year plus the 3-digit number for the day. For example, the Julian date for November 3, 1995 would be 5307.

Key Personnel - personnel proposed to permanently fill or filling key positions

Logistics Information Systems (LIS) – A collection of various logistics-related information management systems. A listing of LIS applications and their functions is located in Technical Exhibit 1 and in PWS sections 4-6.

Lock Out/Tag Out – Refers to the requirement to deactivate, disconnect, or otherwise render inoperative and tag to indicate this action has been accomplished any stored energy, such as electrical, hydraulic, spring tension, etc., while work is being performed on facilities or equipment affected by that stored energy (FBGA Reg385-1).

Maintenance Expenditure Limit (MEL) – MEL is the total allowable one-time cost to restore and end item, major component, or repairable component to a fully serviceable condition as prescribed in the appropriate technical manual or technical bulletin (TB 43-0002 series).

Marking – The application of numbers, letters, labels, tags, symbols, or colors for handling or identifying during shipment and storage.

Materiel – Property necessary to equip, maintain, operate, and support military activities. May be used either for administrative or combat purposes.

Material Handling Equipment (MHE) – Mechanical devices for handling supplies with greater ease and economy, such as cranes, forklift trucks, and motorized pallet jacks.

Materiel Condition Status Report (DA Form 2406) – Report that gives the overall status of a unit's assigned equipment.

Materiel Maintenance – The function of sustaining materiel in an operational status, restoring it to a serviceable condition, or updating its functional usefulness through modification or other alteration.

Overhaul – Restoration of an item to a complete serviceable condition, normally accomplished at a depot, as prescribed by maintenance serviceable standards.

Performance Requirements Summary (PRS) – A PRS is a synopsis of the scope of work and output performance measurements as described in the Performance Work Statement (PWS). The output and requirements in the PRS is the basis of the Quality Assurance Surveillance Plan.

Prescribed Load List (PLL) – The quantity of combat-essential supplies and repair parts (other than ammunition) authorized to be on-hand in units and which is carried by individuals or on unit vehicles to enable a unit to sustain itself until re-supply can be effected.

Preventive Maintenance Checks and Services (PMCS) – Care, servicing, inspection, detection, and correction of minor faults before these faults cause serious damage, failure, or injury.

Productive Direct and Indirect Labor Hours – Historical labor hours used in the performance of contract tasks. These hours do not include supervision or management hours.

Property Administrator (PA) – The Government authorized representative of the Contracting Officer who is responsible for administering the contract requirements and obligations relating to Government property in the possession of a contractor.

Quality Deficiency Report – The authorized means of users of Army equipment to report faults in equipment design, operations, and manufacture.

Rebuild – To restore an item to a standard as nearly as possible to original or new condition in appearance, performance, and life expectancy.

Repair – The restoration or replacement of parts and units to maintain efficient operating conditions.

Repairable – Class IX secondary items that carry maintenance repair code (MRC) “D”, “F”, “H”, or “L”.

Responsible Officer – A contractor individual required to sign for facilities and furnishings.

Rework – Rework is a maintenance effort which is required to be done based on rejection by Government Quality Assurance (QA) personnel or the customer. Rework is performed at an additional cost to resolve the identified deficiencies under cost reimbursement contracts. These deficiencies are based on failure to achieve the required repair standard. The contractor will not be held liable for rework based on faulty repair parts which fail during the Government inspection process. Rework effort will be recorded in LIS using status code 8 based upon failure at inspection by the Government.

Rework Job – A job that was not accepted by the Government because tasks were not properly performed.

Sensitive Items – See Controlled Inventory Items.

Source Requirements Document (SRD). The basic document that describes an external customer’s requirement for work to be performed within the scope of the PWS; becomes part of the documentation required to order tasks under or modify the contract.

Standard Operating Procedures (SOP)

a. External SOP – Standardized set of procedures developed by the contractor that must be adhered to by customers to ensure compliance with regulatory requirements and the PWS.

b. Internal SOP – Standardized set of work station procedures developed by the contractor which provides specific details about how work is to be accomplished by contractor personnel to maintain compliance with PWS requirements and ISO 9001:2008.

Supply Support Activity (SSA) – An activity assigned a DODAAC and having a supply support mission (field/sustainment maintenance, supply and transportation, supply and services).

Sustainment Maintenance – Maintenance operations performed in accordance with AR 750-1.

Table of Distribution and Allowances (TDA) – A table that prescribes the organizational structure, personnel, and equipment authorizations and requirements of a military unit to perform a specific mission for which there is no appropriate Table of Organization and Equipment.

Technical Manual (TM) – A publication providing detailed treatment of specific subjects considered necessary for full accomplishment of required training on, or proper use and maintenance of a particular piece of equipment. A technical manual also contains descriptions of materiel and instructions for operation, handling, maintenance, and repair.

Technical Inspection (TI) – Inspections of equipment and weapons to determine whether they are serviceable for continued use, whether repairs are necessary, whether repairs in process are being performed properly, and whether all required repairs were performed satisfactorily.

Test, Measurement, and Diagnostic Equipment (TMDE) – Any system or device capable of being used to evaluate the operational condition of a system or equipment to identify and isolate any actual or potential malfunction.

The Army Maintenance Management System (TAMMS) – The Army’s prescribed method for preparation and administration of forms and records required to manage maintenance, control the use of, and report warrant actions and deficiencies on Army equipment (DA PAM 750-8).

Workload:

Planned – Predictable work requirements that were previously planned or programmed. This includes cyclical multi-year surge requirements that result in normal workload fluctuations.

Unplanned – Unpredictable work requirements that had not been previously planned or programmed but require prompt attention and must be added to, integrated with, or substituted for previously scheduled normal workloads.

Fluctuation: An instance of change (increase or decrease) in the normal workload that may require temporary shifting of personnel resources to satisfy the changing needs or priorities.

4. Acronyms and Abbreviations