Questions and Answers 3.pdf

NATIONAL GUARD BUREAU

UNITED STATES PROPERTY AND FISCAL

OFFICE FOR ILLINOIS 1301 N.

MACARTHUR BLVD. SPRINGFIELD, IL

62702-2317

QuesƟons/Answers FY26 RTI Catering

W91SMC26QA001

5 December 2025

Ques on 1:

1. Can you also confirm if you want the caterer to stay and serve the meal or if they can just drop off? Do you want them in buffet style pans or individually packaged?

2. "Meals will be ready for pick up/and or delivery no later than 30 minutes before the following daily" - this statement in the PWS makes me think you are willing to pick up the meals from the caterer?

Answer 1:

1. The Caterer needs to drop off the meals in buffet pans for buffet style serving. The caterer will not stay and serve the meal. The meals delivered to LLCC on the days annotated on the SOW and appendix 1 will be individually packaged and dropped off at that locaƟon for Lunch.

2. Meals will be delivered no later than 30 min before the mealƟme daily, and any items needing to be picked up by the Caterer would be no later than 30 min aŌer the meal Ɵme.

9 December 2025

Ques on 2: On appendix 2 there's a list of the menu with recipes, Can you send me the menus with the actual recipes?

Answer 2: There are no menu recipes available to the public outside the ILARNG systems. Caterers are authorized to use their own recipes for food following the menu items listed in appendix 2. Meal porƟon sizes shall follow the Statement of Work provided in parts 16-17 of the solicitaƟon.

10 December 2025

Ques on 1: Can you clarify how we should understand the quanƟƟes/PORT on Appendix 2, the amounts don't match up to the quanƟƟes of meals requested in Appendix 1?

Answer 1: PORT on appendix 2 is based off of feeding 50 Soldiers, actual quanƟty from Cater should be in line with head count. Appendix 2 should be used as a guideline based on 50 Soldiers.

Ques on 2: In (SolicitaƟon 16).C it states coffee will be provided for 100% of headcount, but on

Appendix 2 where PORT is 100 it only provides 30 Coffee - AutomaƟc Maker, which is 30%. How should we understand this?

Answer 2: see comment above. Appendix 2 is a guide based on 50 Soldiers

OFFICE FOR ILLINOIS 1301 N.

Ques on 3: (SolicitaƟon#7)

a. Are warming bags or catering equipment required (Sternos for serving)

b. Will heating/cooling equipment be on site to store these meals?

Answer 3:

a. Yes

b. No

Ques on 4: What’s the procedure for unpacking the meals and retrieving the reheaƟng bags for future use?

Answer 4: responsibility of the caterer to drop off meals no later than 30 minutes prior to start of meal and pick up items no later than 1 hr. aŌer scheduled meal

Ques on 5: What credenƟals are required for drivers?

Answer 5: Driver’s license and insurance

Ques on 6: How long does base access approval take?

Answer 6: base access is ID check; they have dealt with caterers enough so that they know why they are here. May check contents of vehicles based on current threat level

Ques on 7: Can the same drivers be used every day or must credenƟals be reapproved?

Answer 7: Can be same driver or different, ID checks will happen 100% of Ɵme entering gate

Ques on 8: Are deliveries allowed through all gates or only designated points?

Answer 8: Only 1 gate in use at Camp Lincoln

Ques on 9: What protocol should we follow if we’re running late?

Answer 9: Contact Point of Contact (POC)

Ques on 10: Should all meals be labeled accordingly?

Answer 10: Yes, we have some students that have dietary or religious views that they need to know what’s the main product of each meal

Ques on 11: We didn't noƟce any discussion about allergies; do they differ from regular meals and how are those allergies presented in the order requests?

Answer 11: Allergies will be reported NLT than 7 days prior to students’ arrival. Some students let us know upon arrival and understand it could be 3-7 days unƟl accommodaƟons are made.

Ques on 12: We weren't able to idenƟfy any differences, for our purposes, between TRADOC and State.

a. Are they billed separately?

b. Are they packaged separately?

OFFICE FOR ILLINOIS 1301 N.

c. Are they delivered separately?

Answer 12:

a. YES, billed separate

b. No unless requested within agrees upon timeframe between RTI and contractor

c. see above

Ques on 13: Please clarify the Boxed Lunch packaging specifics ( LLCC).

Answer 13: Can be served buffet style, does not require special packaging, lunch can be dropped with breakfast meal or served at LLCC site.

11 December 2025

Ques on 1: Could you please confirm whether you will require both the warming bags and the sternos?

Answer 1: yes

Ques on 2: If sternos are needed, will you be expecƟng our team to set them up, or will your team on base be handling the setup?

Answer 2: Caterers will set them up for the meals

Ques on 3: If you require us to set them up, please also advise whether the sternos can be leŌ on-site for use throughout the catering cycle, or if they must be removed aŌer each delivery and brought back with every meal service.

Answer 3: they can be leŌ on site, we provided an area for use to store items that will be used for the long term to cut down on moving equipment for every meal.

Donald G. Piper

ContracƟng Officer

END