More questions and answers.pdf

More questions and answers

Question 1: Can you clarify how we should understand the quantities/PORT on Appendix 2, the amounts don't match up to the quantities of meals requested in Appendix 1?

Answer 1: PORT on appendix 2 is the percentage of head count, actual quantity from Cater should be in line with head count.

Question 2: In (Solicitation 16).C it states coffee will be provided for 100% of headcount, but on Appendix 2 where PORT is 100 it only provides 30 Coffee - Automatic Maker, which is 30%. How should we understand this?

Answer 2: see comment above. Appendix 2 is a guide based on 50 Soldiers

Question 3: (Solicitation#7)

a. Are warming bags or catering equipment required (Sternos for serving)

b. Will heating/cooling equipment be on site to store these meals?

Answer 3:

a. Yes

b. No

Question 4: What’s the procedure for unpacking the meals and retrieving the reheating bags for future use?

Answer 4: responsibility of the caterer to drop off meals no later than 30 minutes prior to start of meal and pick up items no later than 1 hr. after scheduled meal

Question 5: What credentials are required for drivers?

Answer 5: Driver’s license and insurance

Question 6: How long does base access approval take?

Answer 6: base access is ID check; they have dealt with caterers enough so that they know why they are here. May check contents of vehicles based on current threat level

Question 7: Can the same drivers be used every day or must credentials be reapproved?

Answer 7: Can be same driver or different, ID checks will happen 100% of time entering gate

Question 8: Are deliveries allowed through all gates or only designated points?

Answer 8: Only 1 gate in use at Camp Lincoln

Question 9: What protocol should we follow if we’re running late?

Answer 9: Contact Point of Contact (POC)

Question 10: Should all meals be labeled accordingly?

Answer 10: Yes, we have some students that have dietary or religious views that they need to know what’s the main product of each meal

Question 11: We didn't notice any discussion about allergies; do they differ from regular meals and how are those allergies presented in the order requests?

Answer 11: Allergies will be reported NLT than 7 days prior to students’ arrival. Some students let us know upon arrival and understand it could be 3-7 days until accommodations are made.

Question 12: We weren't able to identify any differences, for our purposes, between TRADOC and State.

a. Are they billed separately?

b. Are they packaged separately?

c. Are they delivered separately?

Answer 12:

a. YES, billed separate

b. No unless requested within agrees upon timeframe between RTI and contractor

c. see above

Question 13: Please clarify the Boxed Lunch packaging specifics ( LLCC).

Answer 13: Can be served buffet style, does not require special packaging, lunch can be dropped with breakfast meal or served at LLCC site.