W91QVN-17-R-0083-0001.pdf

411TH CSB, KOREA - SERVICE TEAM

POC: MS. PAK, HYON CHON

TEL:02-7914-6546

HYONCHON.PAK1.LN@MAIL.MIL

APO AP 96205-5289

UNITED STATES OF AMERICA (THE)

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

SEE NEXT PAGE

1. CONTRACT ID CODE PAGE OF PAGES

J 1 29

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 10-May-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W91QVN-17-R-0083

X 9B. DATED (SEE ITEM 11)

24-Apr-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

10-May-2017

CODE

411TH CONTRACTING SUPPORT BRIGADE, KOREA

RCC YONGSAN, UNIT #15289

APO AP 96205-5289

UNITED STATES OF AMERICA (THE)

W91QVN 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE W91QVN

FACILITY CODECODE

EMAIL:TEL:

W91QVN-17-R-0083

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

A001 A. The purpose of this amendment is to provide answers to the potential offerors' questions and to incorporate the following changes into the solicitation as shown on below:

B. All other terms and conditions remain unchanged.

Reference

(PWS/RFP)

Questions Answers

Q1: Please proivde an incumbent contractor currently performing these servcies or if this is a new requirement. If there is an incumbent, could you please provide the contract number ?

A4: This is a follow-on new requirement and the incumbent contract number is W91QVN-14-D- 0021.

Para 1.6.3 in PWS Q2: A QC plan is not a submittal requirement and not an evaluation factor for this solicitation. However, it is stated that "Offer shall submit QCP with contract proposal" in the PWS on page 102 of the solicitation. Is it okay for an offeror or a contractor to submit the QC plan after award because it is not a submittal requirement and not an evaluation factor?

A2: The sentence "Offeror shall submit QCP with contract proposal" is revised to read "The offeror shall submit QCP after contract award"

Para 1.10, 1.11.1, and

1.11.2 in PWS

Q3: In the submittal requirements, subfactor 1. and subfactor 2.

require "within the last seven (7) years from the closing date of this solicitation".

However, para 1.10, 1.11.1. and 1.11.2 of the PWS require ''within the last five (5) years".

A3: The valid period of submittal requirement in PWS is changed from "within the last five (5) years " to "within the last seven (7) years" in compliance with revisions to FAR 52.212-1 Addendum and 52.212-2.

CLIN X003, Work Call Center Operation in Solicitation

Q4: Is this CLIN X003 just to provide personnel who receive work calls? Is this CLIN X003 excluding any minor repairs? That is, minor repairs are covered under CLIN X001 & CLIN X002?

A4: Refer to para 5.4.4 in PWS. CLIN X003 is for On-Call Repair Services. Regardless of CLIN X001, X002, & X003, contractors are required to do minor repairs with consumable repair parts costing less than $250.00 purchased by the contractor without any reimbursement from the Government.

CLINX006, HVAC

duct/Exhaust Fan Duct cleaning service in solicitation

Q5: Would you please provide the building number and work scope of each building for CLINX006?

A5: Estimated building locations of the CLIN X006 services is listed in the Attachment 1 and 2.

SECTION SF 1449 - CONTINUATION SHEET

SUPPLIES OR SERVICES AND PRICES

CLIN 0003

The CLIN description has changed from Work Call Center Operation to On-Call Repair Services.

The CLIN extended description has changed from:

Work Call Center Operation in accordance with the paragraph 5.4.4 (24hours and 7 days a week). Attachment (7 & 8)//Technical Exhibit Listed.Base Year: 1 August 2017 – 30 June 2018

To:

On-Call Repair Services Operation in accordance with the paragraph 5.4.4 (24hours and 7 days a week).

Attachment (7 & 8)//Technical Exhibit Listed.Base Year: 1 August 2017 – 30 June 2018.

CLIN 1003

The CLIN extended description has changed from:

Work Call Center Operation in accordance with the paragraph 5.4.4 (24hours and 7 days a week). Attachment (7 & 8)//Technical Exhibit Listed.1st Option Year: 1 July 2018 – 30 June 2019

To:

On-Call Repair Services Operation in accordance with the paragraph 5.4.4 (24hours and 7 days a week).

CLIN 2003

The CLIN extended description has changed from:

Work Call Center Operation in accordance with the paragraph 5.4.4 (24hours and 7 days a week). Attachment (7 & 8)//Technical Exhibit Listed.2nd Option Year: 1 July 2019 – 30 June 2020

To:

On-Call Repair Services Operation in accordance with the paragraph 5.4.4 (24hours and 7 days a week).

The following have been modified:

PWS

NOTICE TO OFFERORS

All sources may submit a proposal or quote as applicable. However, the Republic of Korea (ROK)-United States (U.S.) Status of Forces Agreement (SOFA), precludes the U.S. Government from granting Invited Contractor or Technical Representative status to any offeror, for this requirement. All sources submitting a proposal or quote, as applicable, including U.S. sources, must already have, or obtain the requisite business licenses directly from the ROK Government, and conduct business in accordance with all applicable ROK laws, including but not limited to, rules and policies regarding labor, taxation, and immigration. Any contractor not already doing business in Korea, must submit adequate verification in its initial proposal or quote, that it has the requisite authorization and capacity to compete for the requirement, and to conduct business in accordance with all applicable ROK laws, including but not limited to, rules and policies regarding labor, taxation, and immigration. If an initial proposal does not fully demonstrate this authorization and capacity, it will not be further considered for award. Whether an offeror qualifies shall be determined by the Contracting Officer. All offeror(s) interested in competing for this requirement are required to submit their price proposal, as applicable, in Korean won only. A proposal submitted in currency other than Korean won will not be considered for award.

Note: Due to planned redeployment of U.S. Forces from Yongsan (Seoul) to the Camp Humphreys (Pyongtaek) starting 2018 year, the life of this contract some or all contract requirements may be reduced or adjustable.

PERFORMANCE WORK STATEMENT

Preventive Maintenance & Repair of Heating and Ventilation Systems for

USAG-Yongsan

Part 1

General Information

1. GENERAL: This is a non-personal services contract to provide Heating and Ventilation Maintenance and Repair services. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform operation, maintenance, repair and overhaul of integrated heating, ventilation and heat pump systems as defined in this Performance Work Statement (PWS), section 5 except for those items specified as government furnished property and services. The Contractor shall perform to the standards in this contract.

1.2 Background: There are multiple heating systems located throughout USAG Yongsan, FED Compound, Camp Morse, and CP Tango to be serviced under this contract. The Contractor shall maintain the heating and ventilation systems thru a Preventive Maintenance program to ensure reliable heating during the heating season.

1.2.1 The Contractor shall refer to Attachments 1 thru 4 to validate the types and location of the heating, ventilation systems.

1.3 Objectives: The objective of this contract is to provide complete and full Preventive Maintenance and repair on all heating systems at USAG Yongsan, FED Compound, Camp Morse, and CP Tango. Preventive Maintenance includes all inspections, testing, routine service (0800-1700 hours), and maintenance in accordance with prescribed manufacturer guidelines and intervals. Contractor shall perform, coordinate and complete the requirements of the contract in cooperation with any other contractors or trades performing work at USAG Yongsan, FED Compound, Camp Morse, and CP Tango as required by the standards of this contract.

1.4 Scope: The Contractor shall provide preventive maintenance and repair services for a variety of heating systems and their components. This work includes the maintenance, repair, and installation of all components, devices, equipment, and associated systems, including but not limited to compressors, blowers, motors, drive assemblies, fans, service valves, dampers, condensers, cooling coils, piping, pumps, purge units, control systems and wiring, duct work, burner assemblies, combustion chambers, thermostats and temperature controls, registers, condensate and drip pans and drains, grills, evaporators, air filters, heat/air conditioning units, and all other items of equipment essential to the proper operation of the heating systems in accordance with the manufacturer’s manuals.

1.4.1 Preventive Maintenance: Contractor shall perform Preventive Maintenance (PM) inspections on the equipment and systems listed in Attachments 1 thru 4 in accordance with the tasks specified in Part 5. PM consists primarily of inspection, cleaning, lubrication, adjustment, calibration, on-call repair services and component replacement (e.g. filters, belts, hoses, fluids, oil and grease, and refrigerant) for minor repair as required minimizing malfunction, breakdown, and deterioration of equipment; and the identification of and/or performance of any repairs required to bring the equipment up to the manufacturer’s operating standards. PMs shall be performed as specified in Attachments 10 and shall include all of the applicable check points. The Contractor shall complete all repair requirements identified during the performance of a PM inspection. The Contractor shall submit a detailed PM schedule to the COR for approval 30 calendar days prior to the start date of each Contract year. The schedule shall cover the entire term of the contract year and shall include each specific piece of equipment, PM, location, work to be performed (i.e. weekly, monthly or quarterly PM). Semi-annual PM inspections for heating equipment shall be scheduled immediately prior to the heating and cooling seasons.

1.4.1.1 Routine Calls: Service Calls that do not meet the requirement in paragraph 1.4.1.2. will be classified as routine calls. The Contractor shall respond, begin work on routine service calls within 24 hours after receipt of the call, and complete all repairs within 7 calendar days. Routine service call work will normally be performed during the government’s regular working hours.

1.4.1.2 Emergency Calls: Service calls will be classified as an emergency when system failures constitute a danger to personnel, threaten to damage property, or threaten to disrupt activity operations or mission. Examples include loss of heating service in areas with no concentrated heat producing equipment. The Contractor shall respond within 2 hours and work until the emergency condition is fixed. Once contractor eliminates the emergency condition additional repairs shall be completed within 5 days.

1.4.2 Performance: All work shall be accomplished in conformance with approved and accepted standards of the industry; equipment manufacturers; all applicable local, state, and federal standards; and all applicable building and safety. When the Contractor completes work on a system, that system shall be free of missing components or defects which would prevent it from functioning as originally intended and/or designed. Corrective or repair/replacement work shall be carried to completion including operational checks and cleanup of the job site.

Except where otherwise noted, replacements shall match existing in dimensions, finish, color, and design. The Contractor shall schedule and arrange work to cause the least interference with normal operations and mission. In those cases where some interference may be essentially unavoidable, the Contractor shall make every effort to minimize the impact of the interference, inconvenience, equipment downtime, interrupted service, and customer discomfort.

1.5 Period of Performance

Phase-In Period: 1 July 2017 – 31 July 2017 (CLIN 0009) Base Period: 1 August 2017 – 30 June 2018 (CLIN 0001 thru CLIN 0008) 1st Option Period: 1 July 2018 – 30 June 2019 (CLIN 1001 thru CLIN 1008) 2nd Option Period: 1 July 2019 – 30 June 2020 (CLIN 2001 thru CLIN 2008)

1.6 General Information

1.6.1 Hours of Operation: The Contractor is responsible for conducting business, 0800(08:00 a.m.) to 1700 (05:00 p.m.) Monday through Friday except Korean legal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. However, operations at the installations continue twenty four (24) hours seven (7) days per week, therefore the Contractor must maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

1.6.2 Place of Performance: The work to be performed under this contract will be performed at USAG Yongsan, FED Compound, Camp Morse, and CP Tango, Attachment 1 list heating equipment and location of service.

1.6.3 Quality Control- The offeror shall submit a Quality Control Plan (QCP) that demonstrates the offeror’s approach to conducting comprehensive quality control. The plan shall clearly describe the offeror’s quality control methods and practices such as standardized procedures to monitor performance, identify discrepancies, and take corrective action to prevent re-occurrences. As part of the QC Plan, the Offeror shall identify what items the Offeror will inspect under its comprehensive QC for each task listed in the PRS table. The QCP shall be used throughout the life of this contract and shall be updated by the Contractor when the changes impact the QCP. The offeror shall submit QCP after contract award.

The plan shall include followings at minimum, but not limited to:

a. A description of the preventive maintenance system to cover all services. The description shall specify the areas to be inspected on both a scheduled and unscheduled basis, frequency of inspection, and the title and organizational placement of the inspectors.

b. A description of the methods to be used to identify and prevent defects in the quality of service performed.

c. A description of the records to maintain the inspection and testing documents and corrective or preventive actions taken.

d. The records of inspections shall be kept and made available to the Government throughout the contract period and until the final settlement of any claims after contract completion.

e. A key control plan to ensure all keys issued are accounted for at all times.

1.7 Quality Assurance: The Government will evaluate the contractor’s performance IAW the QA Surveillance Plan (QASP) for those tasks listed in the performance requirements summary (PRS). For those tasks listed on the Performance Requirements Summary (PRS), the COR will follow the methods of surveillance in this contract.

Government personnel will record all surveillance observations. When an observation indicates defective performance, the COR will require technician to initial the observation. Initiating of the observation does not necessarily constitute concurrence with the observation, only acknowledgement that they have been made aware of defective performance. Government surveillance of tasks not listed in the PRS by methods other than those listed in the may occur during the performance period of this contract. Such surveillance will be done according to standard inspection procedures or other contract provisions. Any action taken by the KO as a result of surveillance will be IAW the terms of this contract.

1.8 Security Requirements: Contractor personnel performing work under this contract must have the proper level of security at time of the contract start date, and must maintain Physical Security and Key Control for the life of the contract.

1.8.1 Key Control: The Contractor is responsible for maintaining key control for designated mechanical rooms, if necessary providing locks, keeping mechanical rooms locked except when personnel are actually working in them and coordinating with the Fire Chief to insure the Fire Department has immediate access to them. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the COR.

1.8.1.1 Lost keys shall be reported to the COR In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the COR, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.8.1.2 The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the COR.

1.9 Contracting Officer’s Representative (COR): Use of the COR Management System Tool (CORT Tool which is located inside Wide Area Work Flow https://wawf.eb.mil) for nomination, tracking, documentation, and management of CORs. The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: Assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.10 Contractor’s qualification: The prime contractor shall have a minimum two (2) years of experience in Heating and Ventilation Maintenance and Repair services or similar experience as specified throughout the PWS within the last seven (7) years.

1.11 Key Personnel: The following personnel are considered key personnel by the Government: Contract Manager (CM) and Technical Staffs. The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available readily except designated holidays or when the Government facility is closed for administrative reasons. The Qualifications for all key personnel are listed below:

1.11.1 Personnel Qualification Requirements: The contractor shall provide resumes of Contract Manager (CM), Alternate CM (ACM) and Technical Staffs with verifiable documents and copy of required license issued by Human Resources Development of Korea ( 한 국 산 업 인 력 공 단). The CM or ACM shall be available within two (2) hours during normal duty hours to meet with Government personnel to discuss problem on site. CM should be employed by the prime contractor. The CM and ACM shall be able to read, write, speak and understand English at a level that will enable them to perform all assigned duties. The Contractor shall submit resumes for CM or ACM personnel if there are changes after proposal submission. Any changes in CM or ACM personnel after contract award should first be approved by the Contracting Officer (KO) and the contractor shall notify the COR of any changes in CM or ACM personnel.

1.11.1.1 CM shall have at least two (2) years experience as a CM in the field of engineering related to the operation, maintenance, inspection, construction, design or trouble shooting of heating ventilation and heat pump system within the last seven (7) years. CM shall have Engineer General Machinery ( 기 계 기 사) or Engineer Energy Management ( 에 너 지 관 리 기 사) license.

1.11.1.2 The Alternate Contract Manager (ACM) who shall be responsible for the overall performance of the work and be given authority to make on-site decisions on behalf of the Contractor on contract matters. ACM shall have at least one (1) year experience as a CM or ACM in the field of engineering related to the operation, maintenance, inspection, construction, design or trouble shooting of heating ventilation and heat pump system within the last seven (7) years. ACM shall have Engineer General Machinery ( 기 계 기 사) or Engineer Energy Management ( 에 너 지 관 리 기 사) license.

1.11.2 Technical Staff: The contractor shall provide the following personnel with necessary license with the contractor’s proposal as minimum staffing for the performance of this contract. Any substitution of Technical Staff must first be approved by the Contracting Officer (KO) through the COR’s review. The replacement Contractor https://wawf.eb.mil/ personnel must have the same or similar qualifications, experience, training or education as the individual he/she is replacing.

a. Industrial Engineer for Heating System – Minimum two (2) persons who have Industrial Engineer Boiler ( 보 일 러 산 업 기 사) license and at least two (2) years verifiable experience within the last seven (7) years in the field of engineering related to the operation, maintenance, inspection, construction, design or trouble shooting of heating systems and equipment specified in Attachment 1.

b. Engineer for Heat Pump System- Minimum one (1) person who has Air-Conditioning Refrigerating Machinery ( 공 조 냉 동 기 계 기 사) license and at least two (2) years verifiable experience within the last seven (7) years in the field of heat pump systems and equipment specified in Attachment 2.

c. Environment Engineer– Minimum one (1) person who has Industrial Engineer Air Pollution Environmental ( 대 기 환 경 산 업 기 사) license.

d. Craftsman for Gas Fired Equipment - Minimum one (1) person who has Craftsman Gas license or completed the course for Gas Facility Safety Management ( 가 스 기 능 사 또 는 가 스 사 용 시 설 안 전 관 리 자 교 육 이 수 자).

1.12 The Contractor shall provide qualified service personnel to perform on-call and major repair services during heating and non-heating seasons. Contractor shall provide qualified personnel to perform emergency repairs after duty, weekends and holidays.

1.13 Identification of Contractor Employees: Contractor personnel shall be easily recognized by wearing a uniform and identification badge. Type or color of uniform shall be accepted by the COR. The Contractor shall provide a list of badge numbers and personnel to the COR no later than twenty (20) calendar days after contract award and shall be updated as changes occur.

1.14 Contractor Personnel Conduct: Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure that personnel present a professional appearance. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor is responsible for ensuring that any Contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove from the job site any employee for reasons of misconduct or security. In accordance with DOD Directive 5500.7-R, “Joint Ethics Regulation”, Contractor employees must avoid improperly influenced in the execution of their duties under the contract. Particular attention should be paid to acceptance of gifts/ gratuities, and on non-disclosure of sensitive or classified information. The Contractor shall ensure employee conduct complies with 41 U.S. C 423 relative to release of acquisition related information or actions or discussions which may prejudice future competitions. The Contractor shall ensure no Contractor employees conduct political related activities or events on the US Army Facilities.

1.15 Phase In/Phase Out : To minimize any decreases in productivity and to prevent possible negative impacts on contract services, the Contractor shall have personnel on board, during the thirty (30) days phase in/phase out periods. The Contractor shall support the succeeding contractor during the contract phase-out period. This support includes the transition of all management and technical services to the successor contractor while minimizing operational impacts.

1.15.1 Phase-In: This requirement includes a 30 days phase-in period after initial contract award. The contractor shall meet all requirements IAW the contractor’s phase-in plan and shall meet periodically with the government (COR) to assess progress. The contractor shall perform contract requirements the first day of contract full performance. Contract staffing readiness will include successful completion of PWS and requirements plus meeting contract. Government transition actions include, but are not limited to, processing the contract and contractor personnel for processing to access installations to perform contract services. There shall be no negative impact on scheduled performance due to contractor phase-in. The contractor will participate in a joint inventory of all property provided by the government. The joint inventory, property control plan and safety plan will be complete and accurate by final day of phase-in period. Prior to the start of performance, the contractor shall submit to the KO and

COR, in writing, a list of all employees who will perform under this contract. The list shall include the full name of each employee and his/her position. In the event the incumbent is awarded the contract, phase in cost will not be allowed.

1.15.2 Phase-Out: The contractor shall retain full responsibility for meeting contract requirements until completion of the contract. The contractor shall provide access to the sites and to all documentation generated as a result of performing services on this contract to the new contractor during the new contract phase-in period. The contractor shall conduct a joint inventory with the government of all sub hand-receipted equipment during the phase out period.

The contractor shall certify the inventory after completion of each site inventory. The contractor shall be responsible for replacing missing items.

1.15.2.1 Phase out transition conference. The contractor shall participate in the phase out transition conference, and periodic follow on meetings, to begin phase out planning and to address the status and issues of the transition. The date and time of the conference will be determined by the government in coordination with the contractor.

1.15.2.2 Transition of data and items. During phase-out, the contractor shall also account for turn-in all cards, keys, and badges.

1.15.3 Base Pass: A list of personnel and equipment shall be submitted to the COR for Base Pass and Vehicle Permit processing within three (3) days of contract award. The Contractor shall obtain all passes and necessary vehicle permits required for entry by authorized Contractor personnel within 30 days. All Contractor employees and representatives shall have in their possession a Korean Citizen Identification Card during performance under this contract.

1.15.3.1 The Contractor shall ensure that employees have a current and valid driver’s license before allowing the employee to operate a Contractor-owned vehicle on the base. The Contractor and its employees shall comply with all security requirements imposed by the local installation commander at all times while on the military installation.

Any Contractor traffic violations may result in the denial of driving privileges on the installations. A copy of all licenses shall be provided to the COR within three (3) days after contract award.

1.15.4. Antiterrorism and Operations Security

1.15.4.1 AT Level I Training: This provision/contract text is for contractor employees with an area of performance within an Army controlled installation, facility, or area. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level I awareness training within 14 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The Contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR or to the KO, if a COR is not assigned within 14 calendar days after completion of training by all employees and subcontractor personnel. AT level 1 awareness, training is available at the following website: https://atlevel1.dtic.mil/at.

1.15.4.2 Access and General Protection/Security Policy and Procedures: This standard language text is for contractor employees with an area of performance within an Army controlled installation, facility, or area.

Contractor and all associated sub-contractors’ employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshall Office, Director of Emergency Services, or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.15.4.3 iWATCH Training: This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 14 calendar days of contract award and within 14 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award.

1.15.4 For Contracts that Require OPSEC Training: Per AR 530-1, Operations Security, new contractor employees must complete Level I OPSEC training within 30 calendar days of their reporting for duty. All contractor employees must complete annual OPSEC awareness training. To satisfy the OPSEC Level I training requirement for this contract, all contractor employees must read the attached OPSEC Addendum.

1.16 The Contractor shall have competent personnel trained and capable of dealing with minor personnel injuries.

The Contractor of their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor will, in turn, notify the KO or COR within 30 minutes of the incident.

Emergency medical treatment and services for Contractor personnel is the responsibility of the Contractor.

1.17 SAFETY

1.17.1. Safety Requirements: The contractor shall insure that safety precautions are taken during the performance of this contract to protect the lives of contractor personnel, the property of the U.S. Government, the Republic of Korea, as well as the private individuals and 91s who may be exposed to or endangered by the contractor’s actions to maintain minimal accidents/incident, zero loss of life and minimal damage to property. The contractor shall submit safety plan to the COR for review not later than 14 calendar days after contract award. The safety plan shall clearly describe the Contractor’s Safety training, safety method, and practices such as standardized procedures to monitor performance, identify discrepancies, and take corrective action to prevent re-occurrence of any safety issue.

The safety plan shall be confirmed and accepted by COR within 5 working days if there is any changes after award.

The safety plan shall comply with EM 385-1-1, the US Army Corps of Engineers Safety and Health Requirements Manual and the Korean Occupational Safety and Health Act (KOSHA).

1.17.2. Accident investigations, reports, and logs: The safety plan shall include a copy of the contractor’s accident investigation reporting format, and logs. Report all accidents as soon as possible but not more than 30 minutes of accident occurrence to the Contracting Officer/Representative (KO/COR). The contractor shall thoroughly investigate the accident and submit the findings of the investigation along with appropriate corrective actions to the KO/COR in the accident investigation reporting format as soon as possible but no later than five (5) working days following the accident. Implement corrective actions as soon as reasonably possible. The accident investigation reporting format shall include at a minimum.

(1) Contract number and contract name/description

(2) Name of contractor

(3) Date/Time of accident

(4) Date report was completed.

(5) Detail description of events that lead to the accident

(6) Root cause of accident

(7) Corrective action(s) to prevent recurrence.

1.17.3. The following require immediate accident notification and written accident report

(1) A fatality

(2) A permanent total or permanent partial disability

(3) The hospitalization of three or more people resulting from a single occurrence.

(4) Property damage of $200 or more

1.17.4. The Contractor shall immediately correct all safety deficiencies upon notification of the deficiencies by the COR/Alternate Contracting Officer’s Representative (ACOR)/ Quality Assurance Representative (QAR), and shall notify the COR of the corrective action to be taken.

1.17.5. Identification of Contractor Employees: The Contractor shall employ only personnel skilled and qualified in performing Heating and Ventilation Maintenance and Repair services related work. Contractor personnel shall present a professional appearance and shall be easily recognizable by wearing a uniform and identification badge made of durable material and shall include the Contractor’s company name and employee’s name.

1.17.6. Other Direct Costs: All fees associated with disposal are the responsibility of the Contractor.

PART 2

DEFINITIONS, ACRONYMS, AND ABBREVIATIONS

2. DEFINITIONS AND ACRONYMS:

2.1 Definitions:

2.1.1 Cannibalize. Remove parts from Government property for use or for installation on other Government property.

2.1.2 Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.3 Contracting Officer (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.4 Contracting Officer’s Representative (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5 Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.6 Deliverable. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.7 Equipment. A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale, and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment or special tooling.

2.1.8 Government Furnished Property. Property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

2.1.9 Government Property. All property owned or leased by the Government. Government property includes both Government-furnished property and contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

2.1.10 Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS.

2.1.11 Loss of Government Property. Unintended, unforeseen or accidental loss, damage, or destruction of Government property that reduces the Government’s expected economic benefits of the property. Loss of Government property does not include occurrences such as purposeful destructive testing, obsolescence, normal wear and tear, or manufacturing defects. Loss of Government property includes, but is not limited to:—

(1) Items that cannot be found after a reasonable search;

(2) Theft:

(3) Damage resulting in unexpected harm to property requiring repair to restore the item to usable condition; or

(4) Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical repair.

2.1.12 Material. Property that may be consumed or expended during the performance of a contract, component parts of a higher assembly, or items that lose their individual identity through incorporation into an end-item.

2.1.13 Minor Repair: Minor problems detected during preventive maintenance with consumable repair parts required to repair costing less than $250.00 purchased by the contractor without any reimbursement from the Government.

2.1.14 Physical Security. Actions that prevent the loss or damage of Government property.

2.1.15 Property. All tangible property, both real and personal.

2.1.16 Provide. To furnish, as in Government-furnished property, or to acquire, as in contractor-acquired property.

2.1.17 Quality Assurance. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.18 Quality Assurance Surveillance Plan. An organized document written by the government specifying the surveillance methodology used for surveillance of Contractor performance.

2.1.19 Quality Control. All necessary measures taken by the Contractor to assure that the quality of a product or service shall meet contract requirements.

2.1.20 Wide Area Work Flow (WAWF): A secure web based system for electronic invoicing, receipt, and acceptance. WAWF allows government vendors to submit and track invoices and receipt/acceptance documents over the web and allows government personnel to process those invoices in a real-time, paperless environment.

2.1.21 Work Day. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.22 Work Week. Monday through Friday, unless specified otherwise.

2.2 Acronyms:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CAP Contractor Acquired Property CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative DA Department of the Army DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center

DOD Department of Defense FAR Federal Acquisition Regulation GFP Government-Furnished Property KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit WAWF Wide Area Work Flow

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Facilities: The Government will provide on-site office and material storage space at Yongsan Garrison (Bldg#5728). The Contractor is responsible for maintaining and keeping track of government furnished facilities. This space will not be provided in accordance with Yongsan Relocation Plan.

a. Five (5) offices and One (1) supply room located upstairs of Bldg#5728, approximately 1,750 SF.

b. Shower room (246SF) located upstairs of Bldg#5728, sharing with other occupants.

c. Storage shed (approx. 750SF) adjacent to Bldg #5728.

3.1.1 The Government does not, by providing such office and storage space and such utilities, assume any liability for damage to or loss of Contractor’s property or for injury or death of any person resulting from fire, theft, or any other cause. Contractor shall indemnify the Government from any and all such potential liability.

3.2 Keys: The Government shall provide keys of plants requiring heating maintenance and repair services, and utilities such as water, electricity, and heat without charge.

3.3 Utilities: Electricity, sewage, and water will be made available where existing. Any alterations or temporary connections shall be the responsibility of the Contractor. All temporary connections shall be restored to original condition before the final payment for this contract. No temporary connections will be allowed until the Contractor has submitted a detailed plan for the connection and has received approval from the COR for the connection as planned. The plan shall include a detailed description on how the connection will be restored to its original condition or better. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.4 Materials: The Government will provide the Contractor with the major repair parts such as Warm Air Furnaces (WAF), boilers, and hot water storage tanks required for accomplishment of major repair and replacement services under requirements portion of the contract as specified in CLIN X003.

3.5 The Government will provide the material that is not identified in the CLIN X004 for requirement portion.

3.6 The Government shall provide heavy equipment which is forklift, crane, aerial platform truck, paving cutting machine and backhoe.

PART 4

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Paragraph 3 of this PWS. The Contractor shall provide new or factory reconditioned parts and components when providing maintenance and repair services as outlined in the PWS. All replacement units, parts, components, and materials to be used in the maintenance and repair equipment shall be compatible with that existing equipment on which it is to be used; shall be of equal or better quality than original equipment specifications; shall comply with applicable Government, commercial, or industrial standards such as National Board of Underwriters or Underwriters’ Laboratories (UL), National Board of Fire Underwriters, National Electrical Manufacturer’s Association, American Society of Mechanical Engineers, American Society of Heating, Refrigeration, and Air Conditioning Engineers and used in accordance with original design and manufacture intent.

If the original manufacturer has updated the quality of parts for current production, parts supplied under this contract shall equal or exceed the updated quality

4.2 Materials: The Contractor shall provide all necessary tools and materials required to perform the preventive maintenance of the contract. All hazardous wastes shall be removed from government property and be disposed of by, and at the expense of the Contractor. This includes, but is not limited to, used oil, contaminated or uncontaminated refrigerant, and PCBs. The Contractor shall maintain current Material Safety Data Sheets (MSDS) for any of the following materials used in the performance of his work:

a. Thermal Systems Insulation, including batt insulation, blown insulation, sprayed insulation, and any adhesives or sealants associated with systems installation. Also included is water, steam refrigerant and associated piping insulation.

b. Fire retardant materials including caulk, mineral wool, joint sealants, fireproofing mortar, spray-applied fire proofing, foam sealants.

c. Roofing materials including felt and resin paper, rolled roofing, asphalt, shingles, and elastomeric roof covering.

d. Paint, stain, varnish, polymer coating material, primers, liquid surface preparation materials, and sealers

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS:

5.1 Basic Services: The Contractor shall maintain the heating and ventilation systems thru a Preventive…