(SUBMIT THIS) Conformed Solicitation Amendment - W91QV1-20-R-0017 0001 (Tree & Shrub Maintenance) 010320.pdf

SEE ADDENDUM

(No Collect Calls)

W91QV120R0017 19-Dec-2019

b. TELEPHONE NUMBER

703-805-2003

8. OFFER DUE DATE/LOCAL TIME

03:00 PM 17 Jan 2020

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W91QV19. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

SHARON C LIGHTFOOT

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

MICC-FORT BELVOIR

9410 JACKSON LOOP, SUITE 101

BLDG. 1425

FORT BELVOIR VA 22060-5116

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W81XLC 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

ARLINGTON NATIONAL CEMETERY

GREGORY HUSE

BUILDING 123D

ARLINGTON VA 22211

TEL: 703-695-3588 FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$8,000,000

NAICS:

561730

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

X

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF163

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W91QV120R0017

Section SF 30 - BLOCK 14 CONTINUATION PAGE

QUESTIONS/ANSWERS

QUESTIONS/ANSWERS

Q1. Who is the current Vendor and what is the total price of the current contract?

A. The incumbent contractor is DISCOUNT TREE SERVICE, INCORPORATED.

The current contract price is $13,560,658.39.

The incumbent contractor has held, at least a portion of, the ANC tree & shrub services since 2009.

Q2. Does the Vendor assume liability for older trees/shrubs?

A. No. However, viability of new trees/shrubs shall be guaranteed for 12mths.

Q3. How is access to accomplished for trees/shrubs located close to graves?

A. Coordination with the COR and, possibly, the Vendor(s) responsible for another contract (ie.

Landscaping/Turf & Grounds etc) will be required.

Q4. Will coordination with Vendors on other contracts be required?

A. Yes, occasionally.

Q5. Who is responsible for proposing the cost for annual escalation?

A. The Vendor. Please provide the annual percentage (if applicable) along with pricing in Amendment A.

Q6. Regarding the USSAHNC. The map provided in the PWS seems to be quite clear. The 16 acres are bordered by

3 roads; Rock Creek Church Rd., Harewood Rd. and Clermont Dr. Is any part of the grounds east of Clermont Drive will be part of the requirements to maintain on this contract?

A. No. The only area included in the contract's PWS is the 16-acre site identified on the map as the US

Soldier's and Airmen's Home National Cemetery (encompassed by Rock Creek Church Road, Allison Street NE, Harewood Road, and North Capitol Street NE). Rock Creek Cemetery, which is across Rock Creek Church Road, NW is NOT included in the contract.

Q7. How many funerals are held each day?

A. Approximately 30. Services must work around the funeral schedule. A schedule for the following day will be published one (1) day before each work day.

Q8. If additional acreage needs to be added during the term of the contract, how will that be handled?

A. If additional acreage is added during the term of the contract, an update will be made to the PWS and a modification to the contract will be made for all CLINs remaining that are affected by the change.

Q9. Can hard copies of the proposal be physically submitted or only electronically by email?

A. Proposal submission via email is preferred. However, proposals delivered via hard copy are acceptable.

Vendors who choose to deliver a hard copy of their proposal will make the delivery to the below address:

9410 Jackson Loop, Bldg 1425 Ft. Belvoir, VA 22060-5124

To be considered timely, the delivered hard copy proposal must be date/time stamped and signed for by one of the following individuals before the due date & time for proposal submission. (3:00 PM, ET (FT Belvoir Local Time) ON: 17 JANUARY 2019)

Contracting Officer: Kenneth L. Mitchell Primary Contract Specialist: Sharon Lightfoot Secondary Contract Specialist: Heather Nikiforakis

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 12 Months Tree & Shrub Maintenance Service (Base)

FFP

Contractor shall provide complete Tree & Shrub Maintenance Services IAW all specifications as detailed in the associated PWS to include, but not limited to:

Section 5 (Specific Tasks), Section 1.6 (General Information) and all technical exhibits.

This CLIN encompasses all costs for labor, transportation, supplies and equipment to be utilized on this contract except for the items listed separately under CLIN 0002. Profit, Overhead and any applicable Subcontractor fees should also be included.

Reference Attachment A for Tree & Shrub Maintenance proposed costs to include:

Fully burdened labor rates and proposed pricing for necessary supplies, equipment and materials.

The chart in Attachment A must be filled out IAW Volume IV - Price of Instructions to Offerors (Section L).

FOB: Destination

PSC CD: F014

NET AMT

0002 1 Job Supplies, Materials, Plants - Base

FFP

*This is a NTE CLIN where the NTE Cost is the cost as proposed by the Offeror in accordance with Attachment A for the associated contract year*

Contractor is responsible for procuring all supplies, materials and plants as needed to meet the Tree & Shrub contract requirements as described in the associated

PWS.

This CLIN allows for the purchase of select pre-priced items accounted for as “Supplies, Materials, and Plants” in Attachment A. All other supplies and materials shall be included in the pricing as proposed for Services under CLIN 0001.

Invoicing may occur, as needed, in accordance with the pricing, quantity and unit, as proposed by the Contractor. Up to a +10% cost differential in cost for these items is still considered fair and reasonable by the KO in light of normal/seasonal cost variations in pricing.

If costs are more than +10% of the agreed to pricing listed in Attachment A, coordination with the COR and the KO is required to determine a fair and reasonable market price before purchasing may take place.

This CLIN will be funded via subCLIN in order to appropriately divide the funding across FYs. The Contractor will bill against the appropriate subCLIN associated with when the supplies, materials and plants are purchased.

SubCLIN 1 - FY20 funds will be used for purchases occurring between the April - September.

SubCLIN 2 - FY21 funds will be used for purchases occurring between the October - March.

(This subCLIN will be funded when FY21 funds are released)

The Contractor shall notify the COR and the Contracting Officer when/if they expect exceed 75% of the NTE value of this CLIN.

The chart in Attachment A must be filled out IAW Volume IV - Price of Instructions to Offerors (Section L).

0003 1 Job OPTION Emergency Services - Base

FFP

*This is a NTE CLIN where the NTE Cost is the cost as proposed by the Offeror in accordance with Attachment A for the associated contract year*

Contractor shall conduct Emergency Pruning and Removal services IAW PWS section 5.2.4. All overtime rates and additional costs incurred due to the emergency shall be billed IAW the Vendor’s pricing as proposed in Attachment A.

This CLIN will remain optional until services are required.

Coordination for work under this CLIN shall be made with the COR prior to commencement of services.

This CLIN will be funded via subCLIN in order to appropriately divide the funding across FYs. The Contractor will bill against the appropriate subCLIN associated with when the emergency services were performed.

SubCLIN 1 - FY20 funds will be used for emergencies occurring between the April

- September.

SubCLIN 2 - FY21 funds will be used for emergencies occurring between the October - March.

(This subCLIN will be funded when FY21 funds are released)

The Contractor shall notify the COR and the Contracting Officer when/if they expect exceed 75% of the NTE value of this CLIN.

The chart in Attachment A must be filled out IAW Volume IV - Price of Instructions to Offerors (Section L).

0004 1 Each ECMRA - Base

FFP

Typically not separately priced (NSP).

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Arlington National Cemetery via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. If labor crosses over fiscal years, an ECMRA must be completed for both FYs. If there is a change in labor force during the course of the contract due to a modification, an updated ECMRA must be completed at that time. Contractors may direct questions to the help desk at: http://www.ecmra.mil.

0005 1 Each Phase In Period

FFP

During this 20day phase in period, the Contractor is expected to accomplish all tasks, obtain all clearances and possess all needed supplies, equipment, materials, and personnel, IAW PWS section 1.6.14, in order to meet the required PWS service standards before the start of the POP in CLIN 0001.

To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have key personnel on board, during the phase-in period except for those key personnel employed by the incumbent contractor and performing as part of the phase-out period. During the phase in period, the Contractor shall become familiar with performance requirements in order to commence full performance of services on the contract start. The new Contractor will be required to supply or, if need be, acquire all deliverables identified in Tech Exhibit 3 during the phase in period (Vehicle Pass Information, Key Personnel List, and Equipment List).

The Contractor will be required to mobilize and stage all of their equipment, supplies, and materials on site at ANC to be ready to perform all tasks identified in the PWS on the first day of the POP. This includes installation of office trailer(s) and associated office equipment, communication devices, etc. needed to perform the PWS duties with no lag in service between contractors. Coordination with the incumbent vendor is expected during this process as there is not enough space at ANC for two contractors to be collocated simultaneously. Both vendors will need to work together to accomplish the move-in / move-out simultaneously.

1001 12 Months OPTION Tree & Shrub Maintenance Service - OPYR1

FFP

Contractor shall provide complete Tree & Shrub Maintenance Services IAW all specifications as detailed in the associated PWS to include, but not limited to:

Section 5 (Specific Tasks), Section 1.6 (General Information) and all technical exhibits.

This CLIN encompasses all costs for labor, transportation, supplies and equipment to be utilized on this contract except for the items listed separately under CLIN 1002. Profit, Overhead and any applicable Subcontractor fees should also be included.

Reference Attachment A for Tree & Shrub Maintenance proposed costs to include:

Fully burdened labor rates and proposed pricing for necessary supplies, equipment and materials.

The chart in Attachment A must be filled out IAW Volume IV - Price of Instructions to Offerors (Section L).

1002 1 Job OPTION Supplies, Materials, Plants - OPYR1

FFP

*This is a NTE CLIN where the NTE Cost is the cost as proposed by the Offeror in accordance with Attachment A for the associated contract year*

Contractor is responsible for procuring all supplies, materials and plants as needed to meet the Tree & Shrub contract requirements as described in the associated

PWS.

This CLIN allows for the purchase of select pre-priced items accounted for as “Supplies, Materials, and Plants” in Attachment A. All other supplies and materials shall be included in the pricing as proposed for Services under CLIN 1001.

Invoicing may occur, as needed, in accordance with the pricing, quantity and unit, as proposed by the Contractor. Up to a +10% cost differential in cost for these items is still considered fair and reasonable by the KO in light of normal/seasonal cost variations in pricing.

If costs are more than +10% of the agreed to pricing listed in Attachment A, coordination with the COR and the KO is required to determine a fair and reasonable market price before purchasing may take place.

This CLIN will be funded via subCLIN in order to appropriately divide the funding across FYs. The Contractor will bill against the appropriate subCLIN associated with when the supplies, materials and plants are purchased.

SubCLIN 1 - FY21 funds will be used for purchases occurring between the April - September.

SubCLIN 2 - FY22 funds will be used for purchases occurring between the October - March.

(This subCLIN will be funded when FY22 funds are released)

The Contractor shall notify the COR and the Contracting Officer when/if they expect exceed 75% of the NTE value of this CLIN.

The chart in Attachment A must be filled out IAW Volume IV - Price of Instructions to Offerors (Section L).

1003 1 Job OPTION Emergency Services - OPYR1

FFP

*This is a NTE CLIN where the NTE Cost is the cost as proposed by the Offeror in accordance with Attachment A for the associated contract year*

Contractor shall conduct Emergency Pruning and Removal services IAW PWS section 5.2.4. All overtime rates and additional costs incurred due to the emergency shall be billed IAW the Vendor’s pricing as proposed in Attachment A.

This CLIN will remain optional until services are required.

Coordination for work under this CLIN shall be made with the COR prior to commencement of services.

This CLIN will be funded via subCLIN in order to appropriately divide the funding across FYs. The Contractor will bill against the appropriate subCLIN associated with when the emergency services were performed.

SubCLIN 1 - FY21 funds will be used for emergencies occurring between the April

- September.

SubCLIN 2 - FY22 funds will be used for emergencies occurring between the October - March.

(This subCLIN will be funded when FY22 funds are released)

The Contractor shall notify the COR and the Contracting Officer when/if they expect exceed 75% of the NTE value of this CLIN.

The chart in Attachment A must be filled out IAW Volume IV - Price of Instructions to Offerors (Section L).

1004 1 Each

OPTION ECMRA - OPYR1

FFP

Typically not separately priced (NSP).

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Arlington National Cemetery via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. If labor crosses over fiscal years, an ECMRA must be completed for both FYs. If there is a change in labor force during the course of the contract due to a modification, an updated ECMRA must be completed at that time. Contractors may direct questions to the help desk at: http://www.ecmra.mil.

2001 12 Months OPTION Tree & Shrub Maintenance Service - OPYR2

FFP

Contractor shall provide complete Tree & Shrub Maintenance Services IAW all specifications as detailed in the associated PWS to include, but not limited to:

Section 5 (Specific Tasks), Section 1.6 (General Information) and all technical exhibits.

This CLIN encompasses all costs for labor, transportation, supplies and equipment to be utilized on this contract except for the items listed separately under CLIN 2002. Profit, Overhead and any applicable Subcontractor fees should also be included.

Reference Attachment A for Tree & Shrub Maintenance proposed costs to include:

Fully burdened labor rates and proposed pricing for necessary supplies, equipment and materials.

The chart in Attachment A must be filled out IAW Volume IV - Price of Instructions to Offerors (Section L).

2002 1 Job OPTION Supplies, Materials, Plants - OPYR2

FFP

*This is a NTE CLIN where the NTE Cost is the cost as proposed by the Offeror in accordance with Attachment A for the associated contract year*

Contractor is responsible for procuring all supplies, materials and plants as needed to meet the Tree & Shrub contract requirements as described in the associated

PWS.

This CLIN allows for the purchase of select pre-priced items accounted for as “Supplies, Materials, and Plants” in Attachment A. All other supplies and materials shall be included in the pricing as proposed for Services under CLIN 2001.

Invoicing may occur, as needed, in accordance with the pricing, quantity and unit, as proposed by the Contractor. Up to a +10% cost differential in cost for these items is still considered fair and reasonable by the KO in light of normal/seasonal cost variations in pricing.

If costs are more than +10% of the agreed to pricing listed in Attachment A, coordination with the COR and the KO is required to determine a fair and reasonable market price before purchasing may take place.

This CLIN will be funded via subCLIN in order to appropriately divide the funding across FYs. The Contractor will bill against the appropriate subCLIN associated with when the supplies, materials and plants are purchased.

SubCLIN 1 - FY22 funds will be used for purchases occurring between the April - September.

SubCLIN 2 - FY23 funds will be used for purchases occurring between the October - March.

(This subCLIN will be funded when FY23 funds are released)

The Contractor shall notify the COR and the Contracting Officer when/if they expect exceed 75% of the NTE value of this CLIN.

The chart in Attachment A must be filled out IAW Volume IV - Price of Instructions to Offerors (Section L).

2003 1 Job OPTION Emergency Services - OPYR2

FFP

*This is a NTE CLIN where the NTE Cost is the cost as proposed by the Offeror in accordance with Attachment A for the associated contract year*

Contractor shall conduct Emergency Pruning and Removal services IAW PWS section 5.2.4. All overtime rates and additional costs incurred due to the emergency shall be billed IAW the Vendor’s pricing as proposed in Attachment A.

This CLIN will remain optional until services are required.

Coordination for work under this CLIN shall be made with the COR prior to commencement of services.

This CLIN will be funded via subCLIN in order to appropriately divide the funding across FYs. The Contractor will bill against the appropriate subCLIN associated with when the emergency services were performed.

SubCLIN 1 - FY22 funds will be used for emergencies occurring between the April

- September.

SubCLIN 2 - FY23 funds will be used for emergencies occurring between the October - March.

(This subCLIN will be funded when FY23 funds are released)

The Contractor shall notify the COR and the Contracting Officer when/if they expect exceed 75% of the NTE value of this CLIN.

The chart in Attachment A must be filled out IAW Volume IV - Price of Instructions to Offerors (Section L).

2004 1 Each

OPTION ECMRA - OPYR2

FFP

Typically not separately priced (NSP).

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Arlington National Cemetery via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. If labor crosses over fiscal years, an ECMRA must be completed for both FYs. If there is a change in labor force during the course of the contract due to a modification, an updated ECMRA must be completed at that time. Contractors may direct questions to the help desk at: http://www.ecmra.mil.

3001 12 Months OPTION Tree & Shrub Maintenance Service - OPYR3

FFP

Contractor shall provide complete Tree & Shrub Maintenance Services IAW all specifications as detailed in the associated PWS to include, but not limited to:

Section 5 (Specific Tasks), Section 1.6 (General Information) and all technical exhibits.

This CLIN encompasses all costs for labor, transportation, supplies and equipment to be utilized on this contract except for the items listed separately under CLIN 3002. Profit, Overhead and any applicable Subcontractor fees should also be included.

Reference Attachment A for Tree & Shrub Maintenance proposed costs to include:

Fully burdened labor rates and proposed pricing for necessary supplies, equipment and materials.

The chart in Attachment A must be filled out IAW Volume IV - Price of Instructions to Offerors (Section L).

3002 1 Job OPTION Supplies, Materials, Plants - OPYR3

FFP

*This is a NTE CLIN where the NTE Cost is the cost as proposed by the Offeror in accordance with Attachment A for the associated contract year*

Contractor is responsible for procuring all supplies, materials and plants as needed to meet the Tree & Shrub contract requirements as described in the associated

PWS.

This CLIN allows for the purchase of select pre-priced items accounted for as “Supplies, Materials, and Plants” in Attachment A. All other supplies and materials shall be included in the pricing as proposed for Services under CLIN 3001.

Invoicing may occur, as needed, in accordance with the pricing, quantity and unit, as proposed by the Contractor. Up to a +10% cost differential in cost for these items is still considered fair and reasonable by the KO in light of normal/seasonal cost variations in pricing.

If costs are more than +10% of the agreed to pricing listed in Attachment A, coordination with the COR and the KO is required to determine a fair and reasonable market price before purchasing may take place.

This CLIN will be funded via subCLIN in order to appropriately divide the funding across FYs. The Contractor will bill against the appropriate subCLIN associated with when the supplies, materials and plants are purchased.

SubCLIN 1 - FY23 funds will be used for purchases occurring between the April - September.

SubCLIN 2 - FY24 funds will be used for purchases occurring between the October - March.

(This subCLIN will be funded when FY24 funds are released)

The Contractor shall notify the COR and the Contracting Officer when/if they expect exceed 75% of the NTE value of this CLIN.

The chart in Attachment A must be filled out IAW Volume IV - Price of Instructions to Offerors (Section L).

3003 1 Job OPTION Emergency Services - OPYR3

FFP

*This is a NTE CLIN where the NTE Cost is the cost as proposed by the Offeror in accordance with Attachment A for the associated contract year*

Contractor shall conduct Emergency Pruning and Removal services IAW PWS section 5.2.4. All overtime rates and additional costs incurred due to the emergency shall be billed IAW the Vendor’s pricing as proposed in Attachment A.

This CLIN will remain optional until services are required.

Coordination for work under this CLIN shall be made with the COR prior to commencement of services.

This CLIN will be funded via subCLIN in order to appropriately divide the funding across FYs. The Contractor will bill against the appropriate subCLIN associated with when the emergency services were performed.

SubCLIN 1 - FY23 funds will be used for emergencies occurring between the April

- September.

SubCLIN 2 - FY24 funds will be used for emergencies occurring between the October - March.

(This subCLIN will be funded when FY24 funds are released)

The Contractor shall notify the COR and the Contracting Officer when/if they expect exceed 75% of the NTE value of this CLIN.

The chart in Attachment A must be filled out IAW Volume IV - Price of Instructions to Offerors (Section L).

3004 1 Each

OPTION ECMRA - OPYR3

FFP

Typically not separately priced (NSP).

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Arlington National Cemetery via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. If labor crosses over fiscal years, an ECMRA must be completed for both FYs. If there is a change in labor force during the course of the contract due to a modification, an updated ECMRA must be completed at that time. Contractors may direct questions to the help desk at: http://www.ecmra.mil.

4001 12 Months OPTION Tree & Shrub Maintenance Service - OPYR4

FFP

Contractor shall provide complete Tree & Shrub Maintenance Services IAW all specifications as detailed in the associated PWS to include, but not limited to:

Section 5 (Specific Tasks), Section 1.6 (General Information) and all technical exhibits.

This CLIN encompasses all costs for labor, transportation, supplies and equipment to be utilized on this contract except for the items listed separately under CLIN 4002. Profit, Overhead and any applicable Subcontractor fees should also be included.

Reference Attachment A for Tree & Shrub Maintenance proposed costs to include:

Fully burdened labor rates and proposed pricing for necessary supplies, equipment and materials.

The chart in Attachment A must be filled out IAW Volume IV - Price of Instructions to Offerors (Section L).

4002 1 Job OPTION Supplies, Materials, Plants - OPYR4

FFP

*This is a NTE CLIN where the NTE Cost is the cost as proposed by the Offeror in accordance with Attachment A for the associated contract year*

Contractor is responsible for procuring all supplies, materials and plants as needed to meet the Tree & Shrub contract requirements as described in the associated

PWS.

This CLIN allows for the purchase of select pre-priced items accounted for as “Supplies, Materials, and Plants” in Attachment A. All other supplies and materials shall be included in the pricing as proposed for Services under CLIN 4001.

Invoicing may occur, as needed, in accordance with the pricing, quantity and unit, as proposed by the Contractor. Up to a +10% cost differential in cost for these items is still considered fair and reasonable by the KO in light of normal/seasonal cost variations in pricing.

If costs are more than +10% of the agreed to pricing listed in Attachment A, coordination with the COR and the KO is required to determine a fair and reasonable market price before purchasing may take place.

This CLIN will be funded via subCLIN in order to appropriately divide the funding across FYs. The Contractor will bill against the appropriate subCLIN associated with when the supplies, materials and plants are purchased.

SubCLIN 1 - FY24 funds will be used for purchases occurring between the April - September.

SubCLIN 2 - FY25 funds will be used for purchases occurring between the October - March.

(This subCLIN will be funded when FY25 funds are released)

The Contractor shall notify the COR and the Contracting Officer when/if they expect exceed 75% of the NTE value of this CLIN.

The chart in Attachment A must be filled out IAW Volume IV - Price of Instructions to Offerors (Section L).

4003 1 Job OPTION Emergency Services - OPYR3

FFP

*This is a NTE CLIN where the NTE Cost is the cost as proposed by the Offeror in accordance with Attachment A for the associated contract year*

Contractor shall conduct Emergency Pruning and Removal services IAW PWS section 5.2.4. All overtime rates and additional costs incurred due to the emergency shall be billed IAW the Vendor’s pricing as proposed in Attachment A.

This CLIN will remain optional until services are required.

Coordination for work under this CLIN shall be made with the COR prior to commencement of services.

This CLIN will be funded via subCLIN in order to appropriately divide the funding across FYs. The Contractor will bill against the appropriate subCLIN associated with when the emergency services were performed.

SubCLIN 1 - FY24 funds will be used for emergencies occurring between the April

- September.

SubCLIN 2 - FY25 funds will be used for emergencies occurring between the October - March.

(This subCLIN will be funded when FY25 funds are released)

The Contractor shall notify the COR and the Contracting Officer when/if they expect exceed 75% of the NTE value of this CLIN.

The chart in Attachment A must be filled out IAW Volume IV - Price of Instructions to Offerors (Section L).

4004 1 Each

OPTION ECMRA - OPYR4

FFP

Typically not separately priced (NSP).

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Arlington National Cemetery via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. If labor crosses over fiscal years, an ECMRA must be completed for both FYs. If there is a change in labor force during the course of the contract due to a modification, an updated ECMRA must be completed at that time. Contractors may direct questions to the help desk at: http://www.ecmra.mil.

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 0003 Destination Government Destination Government 0004 Destination Government Destination Government 0005 Destination Government Destination Government 1001 Destination Government Destination Government 1002 Destination Government Destination Government 1003 Destination Government Destination Government 1004 Destination Government Destination Government 2001 Destination Government Destination Government 2002 Destination Government Destination Government 2003 Destination Government Destination Government 2004 Destination Government Destination Government 3001 Destination Government Destination Government

3002 Destination Government Destination Government 3003 Destination Government Destination Government 3004 Destination Government Destination Government 4001 Destination Government Destination Government 4002 Destination Government Destination Government 4003 Destination Government Destination Government 4004 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 27-MAR-2020 TO

26-MAR-2021

N/A ARLINGTON NATIONAL CEMETERY

GREGORY HUSE

BUILDING 123D

ARLINGTON VA 22211

703-695-3588

W81XLC

0002 POP 27-MAR-2020 TO

26-MAR-2021

N/A (SAME AS PREVIOUS LOCATION)

0003 POP 27-MAR-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

0004 POP 27-MAR-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

0005 POP 06-MAR-2020 TO

26-MAR-2020

N/A (SAME AS PREVIOUS LOCATION)

1001 POP 27-MAR-2021 TO

26-MAR-2022

N/A (SAME AS PREVIOUS LOCATION)

1002 POP 27-MAR-2021 TO

N/A (SAME AS PREVIOUS LOCATION)

1003 POP 27-MAR-2021 TO

N/A (SAME AS PREVIOUS LOCATION)

1004 POP 27-MAR-2021 TO

N/A (SAME AS PREVIOUS LOCATION)

2001 POP 27-MAR-2022 TO

26-MAR-2023

N/A (SAME AS PREVIOUS LOCATION)

2002 POP 27-MAR-2022 TO

N/A (SAME AS PREVIOUS LOCATION)

2003 POP 27-MAR-2022 TO

N/A (SAME AS PREVIOUS LOCATION)

2004 POP 27-MAR-2022 TO

N/A (SAME AS PREVIOUS LOCATION)

3001 POP 27-MAR-2023 TO

26-MAR-2024

N/A (SAME AS PREVIOUS LOCATION)

3002 POP 27-MAR-2023 TO

N/A (SAME AS PREVIOUS LOCATION)

3003 POP 27-MAR-2023 TO

N/A (SAME AS PREVIOUS LOCATION)

3004 POP 27-MAR-2023 TO

N/A (SAME AS PREVIOUS LOCATION)

4001 POP 27-MAR-2024 TO

26-MAR-2025

N/A (SAME AS PREVIOUS LOCATION)

4002 POP 27-MAR-2024 TO

N/A (SAME AS PREVIOUS LOCATION)

4003 POP 27-MAR-2024 TO

N/A (SAME AS PREVIOUS LOCATION)

4004 POP 27-MAR-2024 TO

N/A (SAME AS PREVIOUS LOCATION)

CLAUSES INCORPORATED BY REFERENCE

52.203-3 Gratuities APR 1984 52.203-7 Anti-Kickback Procedures MAY 2014 52.203-11 Certification And Disclosure Regarding Payments To

Influence Certain Federal Transactions

SEP 2007

52.203-12 Limitation On Payments To Influence Certain Federal Transactions

OCT 2010

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper

MAY 2011

52.204-7 System for Award Management OCT 2018 52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011 52.204-13 System for Award Management Maintenance OCT 2018 52.204-16 Commercial and Government Entity Code Reporting JUL 2016 52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

52.204-22 Alternative Line Item Proposal JAN 2017 52.209-7 Information Regarding Responsibility Matters OCT 2018 52.219-8 Utilization of Small Business Concerns OCT 2018 52.219-30 (Dev) Notice of Set-Aside for, or Sole Source Award to, Women-

Owned Small Business Concerns Eligible Under the Women- Owned Small Business Program (DEVIATION 2019-O0003).

JAN 2019

52.223-5 Pollution Prevention and Right-to-Know Information MAY 2011

52.223-6 Drug-Free Workplace MAY 2001 52.223-10 Waste Reduction Program MAY 2011 52.223-17 Affirmative Procurement of EPA-Designated Items in Service and Construction Contracts

AUG 2018

52.228-5 Insurance - Work On A Government Installation JAN 1997 52.232-17 Interest MAY 2014 52.232-23 Assignment Of Claims MAY 2014 52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.233-2 Service Of Protest SEP 2006 52.233-3 Protest After Award AUG 1996 52.237-2 Protection Of Government Buildings, Equipment, And

Vegetation

APR 1984

52.237-3 Continuity Of Services JAN 1991 52.242-14 Suspension of Work APR 1984 52.242-15 Stop-Work Order AUG 1989 52.243-1 Changes--Fixed Price AUG 1987 52.245-1 Government Property JAN 2017 52.245-9 Use And Charges APR 2012 252.201-7000 Contracting Officer's Representative DEC 1991 252.203-7003 Agency Office of the Inspector General AUG 2019 252.204-7012 Safeguarding Covered Defense Information and Cyber

Incident Reporting

OCT 2016

252.209-7004 Subcontracting With Firms That Are Owned or Controlled By The Government of a Country that is a State Sponsor of Terrorism

MAY 2019

252.211-7007 Reporting of Government-Furnished Property AUG 2012 252.223-7004 Drug Free Work Force SEP 1988 252.223-7006 Prohibition On Storage, Treatment, and Disposal of Toxic or

Hazardous Materials

SEP 2014

252.225-7001 Buy American And Balance Of Payments Program-- Basic DEC 2017 252.225-7012 Preference For Certain Domestic Commodities DEC 2017 252.226-7001 Utilization of Indian Organizations and Indian-Owned

Economic Enterprises, and Native Hawaiian Small Business Concerns

APR 2019

252.232-7010 Levies on Contract Payments DEC 2006 252.243-7001 Pricing Of Contract Modifications DEC 1991 252.244-7000 Subcontracts for Commercial Items JUN 2013 252.245-7001 Tagging, Labeling, and Marking of Government-Furnished

Property

APR 2012

252.245-7002 Reporting Loss of Government Property DEC 2017 252.245-7003 Contractor Property Management System Administration APR 2012 252.245-7004 Reporting, Reutilization, and Disposal DEC 2017

CLAUSES INCORPORATED BY FULL TEXT

52.202-1 DEFINITIONS (NOV 2013)

When a solicitation provision or contract clause uses a word or term that is defined in the Federal Acquisition Regulation (FAR), the word or term has the same meaning as the definition in FAR 2.101 in effect at the time the solicitation was issued, unless--

(a) The solicitation, or amended solicitation, provides a different definition;

(b) The contracting parties agree to a different definition;

(c) The part, subpart, or section of the FAR where the provision or clause is prescribed provides a different meaning;

or

(d) The word or term is defined in FAR Part 31, for use in the cost principles and procedures.

(End of clause)

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (OCT 2018)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation.

Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers.

Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC 20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision.

Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by--

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone

(215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers exceeding $3,500, and offers of $3,500 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation ``Unique Entity Identifier'' followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) Reserved.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For…