Solicitation Amendment (changes only) - W91QV1-20-R-0017 0001 (Tree & Shrub Maintenance) 010320.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

1) PWS updated w ith minor adjustments to w ording throughout and added clarif ication regarding quantities in technical exhibits 1 & 8.

2) Update Amendment A w ith proposed historical quatities and units.

3) Vendor Questions/Answ ers are provided under Section "Questions/Answ ers"

4) The POC for this modification is Sharon Lightfoot, sharon.c.lightfoot.civ@mail.mil (703.805.2003) and the KO is Mr. Kenneth L. Mitchell., kenneth.l.mitchell.civ@mail.mil (703-806-4435).

1. CONTRACT ID CODE PAGE OF PAGES

J 1 69

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 03-Jan-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W91QV120R0017

X 9B. DATED (SEE ITEM 11)

19-Dec-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

31-Dec-2019

CODE

MICC-FORT BELVOIR

9410 JACKSON LOOP, SUITE 101

BLDG. 1425

FORT BELVOIR VA 22060-5116

W91QV1 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W91QV120R0017

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

QUESTIONS/ANSWERS

QUESTIONS/ANSWERS

Q1. Who is the current Vendor and what is the total price of the current contract?

A. The incumbent contractor is DISCOUNT TREE SERVICE, INCORPORATED.

The current contract price is $13,560,658.39.

The incumbent contractor has held, at least a portion of, the ANC tree & shrub services since 2009.

Q2. Does the Vendor assume liability for older trees/shrubs?

A. No. However, viability of new trees/shrubs shall be guaranteed for 12mths.

Q3. How is access to accomplished for trees/shrubs located close to graves?

A. Coordination with the COR and, possibly, the Vendor(s) responsible for another contract (ie.

Landscaping/Turf & Grounds etc) will be required.

Q4. Will coordination with Vendors on other contracts be required?

A. Yes, occasionally.

Q5. Who is responsible for proposing the cost for annual escalation?

A. The Vendor. Please provide the annual percentage (if applicable) along with pricing in Amendment A.

Q6. Regarding the USSAHNC. The map provided in the PWS seems to be quite clear. The 16 acres are bordered by

3 roads; Rock Creek Church Rd., Harewood Rd. and Clermont Dr. Is any part of the grounds east of Clermont Drive will be part of the requirements to maintain on this contract?

A. No. The only area included in the contract's PWS is the 16-acre site identified on the map as the US

Soldier's and Airmen's Home National Cemetery (encompassed by Rock Creek Church Road, Allison Street NE, Harewood Road, and North Capitol Street NE). Rock Creek Cemetery, which is across Rock Creek Church Road, NW is NOT included in the contract.

Q7. How many funerals are held each day?

A. Approximately 30. Services must work around the funeral schedule. A schedule for the following day will be published one (1) day before each work day.

Q8. If additional acreage needs to be added during the term of the contract, how will that be handled?

A. If additional acreage is added during the term of the contract, an update will be made to the PWS and a modification to the contract will be made for all CLINs remaining that are affected by the change.

Q9. Can hard copies of the proposal be physically submitted or only electronically by email?

A. Proposal submission via email is preferred. However, proposals delivered via hard copy are acceptable.

Vendors who choose to deliver a hard copy of their proposal will make the delivery to the below address:

9410 Jackson Loop, Bldg 1425 Ft. Belvoir, VA 22060-5124

To be considered timely, the delivered hard copy proposal must be date/time stamped and signed for by one of the following individuals before the due date & time for proposal submission. (3:00 PM, ET (FT Belvoir Local Time) ON: 17 JANUARY 2019)

Contracting Officer: Kenneth L. Mitchell Primary Contract Specialist: Sharon Lightfoot Secondary Contract Specialist: Heather Nikiforakis

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

ATTACHMENT A

Attachment A (Offerors shall fill out the attached excel spreadsheet (including formulas) for submission with their proposal along with the solicitation)

SAMPLE BELOW

PERFORMANCE WORK STATEMENT

(UPDATED) PERFORMANCE WORK STATEMENT

Tree & Shrub: Planting and Maintenance Arlington National Cemetery & U.S. Soldier’s & Airmen’s Home National Cemetery

1. General Information:

1.1 Description of Services: This is a non-personal services contract in which the Contractor shall provide all labor, materials, equipment and supervision necessary to perform tree planting and tree and shrub maintenance services at the Arlington National Cemetery (ANC), Arlington, Virginia and the United States Soldier’s and Airmen’s Home National Cemetery (USSAHNC), Washington, D.C. in accordance with this Performance Work Statement (PWS).

1.2. Background: Arlington National Cemetery is our nation’s most sacred shrine and the final resting place for our most revered military and political leaders. Arlington Cemetery receives four to six million visitors per year - including visits from the President of the United States, other heads of state, family members of the deceased, and millions of tourists from around the world. Approximately 6,000 funerals are conducted yearly – in addition to over 2,000 other ceremonies, such as commemorations, wreath ceremonies, and head-of-state visits. These ceremonies and funerals often receive the intense focus of the press and other media. Total acreage of ANC is approximately 623 acres, which includes the recently opened Millennium site. USSAHNC is small in comparison to ANC, however it too is a national shrine and final resting place for those who have served our nation. The Cemetery is approximately 16 acres in area and receives visitors, and conducts approximately 8 funerals and 4 ceremonies annually. See Technical Exhibit 5 for area maps of ANC and USSAHNC. Because of the special significance and the attention both cemeteries receive, strict adherence to these specifications is essential. Failure to meet specifications could have a negative impact on our Nation’s image. Arlington National Cemetery grounds are comprised of more than 9 ,800 trees. There are over 500 different species of flowering, coniferous, and shade trees and shrubs of various ages and sizes. There are approximately 200 trees of various species at USSAHNC, as well as hedges and shrubs. Trees and shrubs to receive maintenance, and tree planting locations can be located anywhere on ANC or USSAHNC property.

ANC property includes all lands that are currently administered by ANC, including the parcels of land formerly known as the Naval Annex (Exhibit 5) and additionally, the recently opened Millennium site.

1.3. Objectives: The basic service objective is to maintain the health of the trees and shrubs, and plant quality specimen trees at both ANC and the USSAHNC.

1.4. Scope: The Contractor shall annually provide all labor, equipment, materials (unless otherwise noted), and supervision to prune between 2,800 and 3,800 trees, remove between 225 to 275 trees, prune between 9,000 and 11,000 linear feet of shrubs and hedges, prune the trees lining the Ceremonial Mall, train the wisteria vines at the Old Amphitheater, provide emergency support, install cabling and lightning protection and perform between 2,600 and 2,900 hours of additional ground pruning tasks annually. Tree and shrub maintenance includes air-spading, root pruning, watering small trees, watering large trees, and watering shrubs, spraying trees and shrubs with pesticides or other products, applying soil injections of fertilizers, pesticides, and other products to trees and shrubs. Up to 310 trees are to be planted and warranted to be in a healthy, vigorous state for one year following initial post-planting acceptance, and the Contractor shall provide all plant care and maintenance during that time. Contractor shall transplant up to 6 trees annually from one location to another within ANC or at USSAHNC (included as part of “ANC” whenever reference henceforth in this document unless specifically noted).

1.5. Period of Performance: This contract shall be for one (1) base year of 12 months and four (4) 12-month option years to include the possibility of an additional six (6) month contract extension IAW FAR clause 52.219-8 “Option to extend Services”.

1.6. General Information

1.6.1. Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. As a minimum, the contractor shall develop quality control procedures that address the areas identified in “Performance Requirements Summary”. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system. Quality Control Plan shall be submitted with the contractor’s proposal.

1.6.2. Quality Assurance: The Government will monitor the Contractor’s performance under this contract using the Quality Assurance Surveillance Plan (QASP). All work performed under this contract will be subject to inspection at all times by the Government. See Technical Exhibit 4, Performance Requirements Summary.

1.6.2.1 Progress Meetings: The Contracting Officer may require the Site Manager to meet with the Contracting Officer, Contracting Officer’s Representative (COR), and other Government personnel as necessary to accomplish the goals of this contract and perform the tasks of this PWS. Written minutes of such meetings may be recorded by the Government and signed by the Site Manager and the Contracting Officer or COR and distributed within five (5) workdays after the meeting. The Contractor may request a meeting with the Contracting Officer or COR when the Contractor believes such a meeting is necessary. Written minutes of such meetings may be recorded by the Contractor and signed by the Site Manager and the Contracting Officer or COR and distributed within five (5) workdays after the meeting. In either case, if the Contractor does not concur with any portion of the minutes, recorded by the Government or the Contractor, such non-concurrence shall be provided in writing to the Contracting Officer within two (2) calendar days following receipt of the minutes.

1.6.3 Federal Government Holidays: The Contractor is not required to perform on holidays listed below, unless otherwise noted. Holidays occurring on weekends will be observed as directed by the published Army calendar.

New Year’s Day 1st Day in January Martin Luther King Jr.’s Birthday 3rd Monday in January George Washington’s Birthday 3rd Monday in February Memorial Day Last Monday in May Independence Day 4th Day of July Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veterans Day 11th Day of November Thanksgiving Day 4th Thursday in November Christmas Day 25th Day of December

1.6.3.1. Other Than Normal Hours of Operation: The Contractor shall provide personnel support outside the normal hours of operation as required, including holidays, to support the Arlington National Cemetery mission. The Site Manager or the Alternate Site Manager shall be available after normal duty hours or on working holidays to serve as the central point of contact for Contractor operations.

1.6.3.2. Interface with Government Operation: Performance of work by Contractor personnel under the terms of this contract shall not interfere with regularly scheduled Government operational activities.

1.6.4. Hours of Operation: The Contractor shall perform work during the hours of 6:30 A.M. – 4:00 P.M.

Monday through Friday. Authorization to work outside of these hours must be coordinated in advance with the COR. Contractor is responsible for access to cemetery. Access is subject to change, depending upon changes in the security requirements of the Cemetery. Spraying of trees or shrubs or soil injections conducted outside the normal hours of operation (Monday – Friday, 6:30-4:00) must be coordinated with the COR.

Generally, tree and shrub watering on weekends is allowable, provided advance coordination with the COR.

Hours of Operation for USSAHNC are 8:00 A.M. to 5:00 P.M. Monday through Friday and closed on Federal Holidays.

1.6.5. Place of Performance: Contractor shall perform all work at ANC and at USSAHNC IAW the PWS.

1.6.6. Type of Contract: The Government will award a Firm Fixed Price contract.

1.6.7. Security Requirements: Contractor personnel or any representative of the Contractor entering Arlington National Cemetery shall abide by all security rules and regulations. The Contractor shall coordinate with ANC Directorate of Security (DES) in order to obtain all appropriate security background checks.

Contractor shall receive security guidance upon award of contract. The Contractor shall carry passes issued by Arlington National Cemetery for all vehicles entering the Cemetery, whether company-owned or for employees’ private vehicles. The Contractor Site Manager shall maintain a current list of all vehicles and individuals issued such passes.

1.6.7.1. The Contractor shall ensure all names and social security numbers or Alien Registration Numbers of contractor personnel performing under this contract are provided to the Headquarters, Department of the Army

(HQDA) Security & Safety Directorate (SSD) within 5 days of contract being awarded. The HQDA SSD will perform a criminal records check on all proposed contractor employees and provide an approval or disapproval to the contractor within 2 business days. All contractor personnel who have not been approved for cemetery access may not be used to perform services on the ANC site of work

1.6.7.2. After contract award, the contractor shall provide the names and social security numbers or Alien Registration Numbers of new/replacement personnel to HQDA SSD for approval prior to the proposed new/replacement hire performing on the contract. The HQDA SSD will perform a criminal records check on all proposed contractor employees and provide an approval or disapproval to the contractor within 2 business days. All contractor personnel who have not been approved for cemetery access may not be used to perform services on the ANC site of work

1.6.7.3. Training: AT Level I Training: All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 15 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The Contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee, to the COR, within five (5) calendar days after completion of training by all employees and subcontractor personnel. At Level I Awareness training is available at the following website: https://jkodirect.jten.mil

Contractor and all associated sub-contractor employees will brief all employees on the local iWATCH/OPSEC program (training materials are available from the ANC Security Office). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed prior to beginning performance.

1.6.7.4. Physical Security: The Contractor shall safeguard all Government property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured.

1.6.7.5. Search and Seizure: Contractor personnel and property shall be subject to search and seizure upon entering the confines of Arlington National Cemetery and upon leaving the confines of Arlington National Cemetery.

1.6.7.6. Cemetery Access: The Contractor shall be responsible for ensuring that all Contractor personnel authorized to perform work under this contract obtain cemetery access. Within five (5) workdays after contract award, the Contractor shall submit to the Contracting Officer and COR the names of ALL personnel working under this contract. Changes of the Contractor personnel list shall be submitted within 24 hours of the change taking place. All Contractor employees shall have on them, at all times, positive, photographic identification.

1.6.7.7. Gate Access: The Contractor shall establish and implement methods of ensuring that all gate access codes are not revealed to unauthorized persons. The Contractor shall notify the COR when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.6.8. Special Qualifications: The Contractor is responsible for ensuring all employees possess all required state motor vehicle licenses for operating equipment and vehicles used in the execution of this contract.

Anyone applying pesticides must be trained and certified in the appropriate pesticide applicator categories by the state of Virginia, District of Columbia or Department of Defense (DoD). A pesticide technician is not a valid substitute for a state or DoD certified pesticide applicator. The Contractor shall comply with all required laws and regulations, to include Environmental Protection Agency(EPA) guidelines and applicable laws and regulations of the Commonwealth of Virginia and District of Columbia (DC) for licensed applicator requirements, when using any chemicals and the contractor may not use such chemicals without prior consent from the Government. The contractor may submit requests for review of its proposed use of these chemicals to the COR. In the event of a conflict between laws and regulations of Virginia and DC, the laws and regulations of the jurisdiction where the chemicals are used shall take precedent.

1.6.8.1 Conservation of Utilities: The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves.

1.6.9. Post Award Conference/Period Progress Meetings: The Contractor shall attend post-award conferences that may be convened by the contracting officer in accordance with Federal Acquisition Regulation (FAR) Subpart

42.5. The Contractor shall met periodically with the Contracting Officer, COR, and other Government personnel to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of any issues that it may be experiencing. The Contractor shall resolve all issues identified by the Contracting Officer.

Appropriate action shall be taken to resolve outstanding issues. The Contractor's participation at these meetings and its follow-up efforts to resolve issues is an integral part of the Contractor's performance of the contract and PWS and the Contractor will receive no additional compensation for this performance.

1.6.10. Contracting Officer’s Representative (COR): The COR will be nominated by the requiring activity and appointed by the contracting officer by separate letter. A copy of the COR’s appointment letter will also be sent to the awarded Contractor, identifying the designated duties and limitations of the COR. The CORs’ designated duties will describe the level of responsibility (inspection only – or inspection and acceptance) and what technical or administrative aspects of the contract are to be monitored. The COR’s oversight responsibilities are not limited to the QASP since all listed contract requirements or tasks are expected to be met by the contractor at all times, the COR is authorized to conduct oversight on any and all tasks or requirements and report observations to the Contracting Officer. The COR is not authorized to change any terms or conditions in the contract that pertain to cost, schedule, performance, quality, quantity, or other legal aspects of the resulting order.

1.6.11. Key Personnel: The Government considers the following positions to be Key Personnel: Site Manager, Tree Pruning/Removal Supervisor, and Quality Control Manager. These are the contractor personnel that will be evaluated in the source selection process. One (1) resume for each Key Personnel must be provided with the proposal; minimum requirements for each position detailed below. Any key personnel identified in the proposal shall be assigned positions as identified on the proposal. Offerors must provide, along with the resumes of its proposed Key Personnel, a written commitment from the person the offeror proposes for each Key Personnel position. Offerors will be considered unacceptable for the submission related to the Key Personnel without this written commitment and also be rated as Unacceptable for the Key Personnel subfactor under the Technical Capabilities factor.

When departure of Key Personnel is anticipated, the Contractor shall submit a resume and any required supporting documents/certifications for the projected replacement to the COR thirty (30) days prior to the Key Personnel’s departure. The Contractor is responsible for back filling the position in a manner that provides uninterrupted services with an employee that possesses equal, or better, qualifications as the original employee. The CO must approve the Contractor's proposed replacement before a new employee may assume the departed Key Personnel's duties.

When departure of Key Personnel is unexpected, the Contractor is responsible for back filling the position within fifteen (15) working days of the Key Personnel’s departure with an employee that possesses equal, or better, qualifications as the original employee. The Contractor must submit a resume for the proposed substitute and any required supporting documents/certifications for the projected replacement to the designated COR and the CO must approve the Contractor's proposed replacement before a new employee may assume the departed Key Personnel's duties.

All key personnel shall have means of verbal communication and by e-mail and/or text with the COR, as the Cemetery anticipates communication, at a minimum, twice daily. Key Personnel and alternates shall be able to communicate fluently in English both verbally and in writing.

1.6.11.1. Site Manager: The Contractor shall provide a site manager who shall be responsible for the performance of the work. The name of this person and an alternate shall be designated in writing to the contracting officer. The site manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The site manager shall be available on-site whenever work is being performed (with the exception of weekend watering). The Site Manager shall have a post high school degree in Arboriculture, Urban Forestry, or similar field, with a minimum of eight (8) years’ experience in the commercial tree care industry (with no less than six (6) years’ experience in an installation comparable in scope and complexity to ANC) and a minimum of five (5) years’ experience as a direct manager on commercial or public facility comparable in scope and complexity to ANC. The Site Manager shall have extensive knowledge in arboriculture, tree care products and tools, advance calculations, tree planting, hazard tree assessment, plant health care/integrated pest management, equipment calibration, arboriculture/urban forestry terminology and methodology, soil science, computer software, etc. that is necessary for performing job requirements. The site manager must be an International Society of Arboriculture (ISA) Certified Arborist in good standing.

1.6.11.2. Tree Pruning/Removal Supervisor: The Contractor shall provide a Tree Pruning/Removal Supervisor, full- time, whenever tree pruning, tree removal, shrub pruning, emergency tree pruning and removal, root pruning, and air-spading are performed. The Supervisor shall oversee the pruning of the wisteria at the Old Amphitheater and the pruning of the lindens at the Ceremonial Mall. The Supervisor shall have a minimum of five (5) years’ experience in the commercial tree care industry (with no less than three (3) years’ experience in an installation comparable in scope and complexity to ANC) and a minimum of three (3) years’ experience as a direct manager on commercial or public facility comparable in scope and complexity to ANC.

The Supervisor shall have extensive knowledge in arboriculture, tree care products and tools, advance calculations, tree planting, hazard tree assessment, plant health care/integrated pest management, equipment calibration, arboriculture/urban forestry terminology and methodology, soil science, computer software, etc.

that is necessary for preforming job requirements. The Tree Pruning/Removal Supervisor shall be an ISA Certified Arborist in good standing.

1.6.11.3. Quality Control Manager: The Contractor shall designate an employee for quality control and shall submit a Quality Control Plan for assuring all line items are performed according to specification. This employee shall be available for consultation with the COR on a daily basis. The Quality Control Manager shall have a post high school degree in Arboriculture, Urban Forestry, or similar field, with a minimum of eight (8) years’ experience in the commercial tree care industry (with no less than six (6) years’ experience in an installation comparable in scope and complexity to ANC) and a minimum of five (5) years’ experience as a direct manager on commercial or public facility comparable in scope and complexity to ANC.

1.6.12 Identification of Contractor Employees: All Contractor personnel attending meetings, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.6.13. Supervision of Contractor Employees: The Government will not exercise any supervision or control over Contractor or subcontractor employees while performing work under the contract. Such employees shall be accountable solely to the Contractor, not the Government. The Contractor, in turn, shall be accountable to the Government for Contractor or subcontractor employees.

1.6.13.1 Employee Identification Badges: The Contractor shall provide ID badges. Each badge shall include, as a minimum, the company name, employee name, a photograph, the contract title, and the contract number and expiration date of the badge

1.6.13.2. Conflict of Interest: The Contractor shall not employ any person who is an employee of the United States Government or the Department of Defense, either military or civilian, if such employment would create a conflict of interest or be contrary to the policies contained in Department of Defense (DOD) Joint Ethics Regulation (JER), DOD 5500.7-R.

1.6.13.3. Conduct of Personnel: The Contracting Officer may require the Contractor to remove from the job site any employee working under this contract for reasons of misconduct, security, or found to be under the influence of alcohol, drugs, or other incapacitating agents. Contractor employees shall be subject to dismissal from the premises upon determination by the Contracting Officer that such action is necessary in the interest of the Government. In accordance with (IAW) Joint Ethics Regulations, DOD 5500.7-R, and 18 U.S. 1382 (1972), the cemetery Executive Director (who has authority such as an installation commander) has the authority to bar individuals from the cemetery. The removal from the job site or dismissal from the premises shall not relieve the Contractor of the requirement of providing sufficient personnel to perform the services as required by this contract.

1.6.14. PHASE IN /PHASE OUT PERIOD: To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have key personnel on board, during the 20 day phase-in period except for those key personnel employed by the incumbent contractor and performing as part of the phase-out period. During the phase in period, the Contractor shall become familiar with performance requirements in order to commence full performance of services on the contract start. The new Contractor will be required to supply or, if need be, acquire all deliverables identified in Tech Exhibit 3 during the phase in period (Vehicle Pass Information, Key Personnel List, and Equipment List).

The Contractor will be required to mobilize and stage all of their equipment, supplies, and materials on site at ANC to be ready to perform all tasks identified in the PWS on the first day of the POP. This includes installation of office trailer(s) and associated office equipment, communication devices, etc. needed to perform the PWS duties with no lag in service between contractors. Coordination with the incumbent vendor is expected during this process as there is not enough space at ANC for two contractors to be collocated simultaneously. Both vendors will need to work together to accomplish the move-in / move-out simultaneously.

PART 2: DEFINITIONS &

ACRONYMS

2. Definitions and Acronyms:

2.1. Definitions:

2.1.1 Brush and Debris: Brush shall be considered any vegetative material, including leaf litter, alive or dead plants, mulch or other highly organic material, with the exception of trees over ten inches in diameter or over 25 feet tall.

2.1.2 Contracting Officer’s Representative (COR): A representative from the requiring activity appointed by the Contracting Officer to perform surveillance and to act as liaison to the Contractor.

2.1.3 DBH (Diameter at Breast Height): The approximate diameter of the trunk(s), measured by the government, at breast height (four and one half feet above ground level). Trees that branch below 4 ½ feet, shall be measured at the smallest circumference below the first branch. If the tree is multi-stemmed (several trunks at ground level), DBH will be the sum of each stem’s circumference at 4 ½ feet.

2.1.4. Fertilizer: Any material for dilution or suspension in water (with proper agitation) that is designed to provide benefits to trees or shrubs.

2.1.5. Girdling Roots: Roots located above or below ground whose circular growth around the base of a tree trunk or over individual roots applies pressure to the bark area, ultimately restricting the sap flow and trunk/root growth, frequently resulting in reduced vitality or stability of the tree.

2.1.6. Grindings: Grindings shall be considered the loose dirt and debris created by the act of grinding or otherwise removing the stump.

2.1.7 Hedge: A hedge shall be any series of adjacent, intermingled shrubs either in linear formation or grouped in a mass.

2.1.8 Hedge or Shrub Pruning: The removal, training, or reduction in size, of any plant less than fifteen feet in height or otherwise considered a hedge or shrub and shall include the removal of all dead or dying portions.

2.1.9 Hour of Spraying Trees or Shrubs, Large Volume: A large volume application is defined as the application of greater than 25 gallons of mixed finished product. One hour of large volume spraying is the actual in-the-field application of spray materials by a two-person application crew – working expeditiously and not including breaks or lunch time. One of these crew members must be a state or DOD Certified Pesticide Applicator. The number of hours devoted to the application of any particular product may include the expeditious mixing of the material with water, and the transport of spray equipment from one target site to another in the field. An hour includes the Contractor’s use of large capacity spray equipment appropriate to the task (For example, a spray tank capacity of 500 to 1,000 gallons or more for tasks estimated to entail four or more hours application time in the field.), and equipment that will uniformly cover assigned targets from bottom to top (Heights of some targets may exceed 90 feet.). Contractor shall provide enough hose to be able to make application to any tree in the cemetery while the spray vehicle is parked on a roadway.

2.1.10 Hour of Spraying Trees or Shrubs, Small Volume: A small volume application is defined as the application of a total of 25 gallons or less of mixed finished product. An hour of small volume applications shall consist of one (1) State or DOD Certified Pesticide Applicator working expeditiously and not including breaks or lunch time. The number of hours devoted to the application of any particular product may include the expeditious mixing of the material with water, and the transport of spray equipment from one target site to another in the field. An hour includes the Contractor’s use of spray equipment appropriate to the task (for example, a hand-held or back-back sprayer).

2.1.11. Integrated Pest Management Coordinator (IPMC): A DOD employee or Contractor officially designated by the installation commander to coordinate and oversee the ANC IPM Program.

2.1.12. Inch, for Tree Transplanting: Tree caliper inch is the diameter of the trunk at six (6) inches above the ground.

2.1.13. Large Tree for Tree Planting: A deciduous tree measuring greater than three and one half (3 ½) and less than or equal to five (5) inches, measured in diameter six (6) inches above the root flare. Or, a coniferous or evergreen tree measuring greater than ten (10) and less than eighteen (18) feet in height measured from the root flare to the tip of the main leader.

2.1.14. Large Tree for Watering: Any tree having a trunk diameter, or a combination of trunk diameters, greater than ten inches - one foot above the ground (However, Contractor should expect a large tree, that is assigned to be watered, to have on average a diameter at breast height of 25 to 45 inches and a crown spread of 60 to 90 feet.).

2.1.15. Large Tree for Tree Planting: A deciduous tree measuring greater than five (5) inches and less than or equal to seven (7) inches, measured in diameter twelve inches above the root flare. Or, a coniferous or evergreen tree measuring greater than eighteen (18) and less than or equal to twenty two (22) feet in height measured from the root flare to the tip of the main leader.

2.1.16. Medium Tree for Tree Planting: A deciduous tree measuring greater than two and one half (2 ½) inches and less than or equal to three and one half (3 ½) inches, measured in diameter six inches above the root flare. Or, a coniferous or evergreen tree measuring greater than eight (8) and less than or equal to ten

(10) feet in height measured from the root flare to the tip of the main leader.

2.1.17. Non-personal services: Services contracts are classified as non-personal when contract personnel are not subject to the supervision and control usually prevailing in relationships between the Government and its employees. When classifying a contract as non-personal, both the contract terms and the manner in which the contract is administered must be reviewed.

2.1.18. Pesticide: Any products intended to control or prevent pests on or in ornamental landscape plants.

2.1.19. Privately-Owned Property: For the purposes of this PWS, means property ownership by a non-governmental organization (e.g. privately owned vehicles).

2.1.20. Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.1.21. Quality Assurance: A procedure or set of procedures taken by the Government to ensure that services under development (before work is complete, as opposed to afterwards) meets specified requirements of the PWS. Performed service adheres to and meets the requirements of the PWS.

2.1.22. Quality Control: A procedure or set of procedures implemented by the Contractor to ensure that the performed service adheres to and meets the requirements of the PWS.

2.1.23. Real Property. Means land and rights in land, ground improvements, utility distribution systems, and buildings and other structures. It does not include foundations.

2.1.24. Root Collar: The area where the roots join the main stem or trunk, typified by a flare leading to the major roots.

2.1.25. Root Flare: A root flare shall be considered any above-ground portion of a root extending a maximum of seven feet from the center of the trunk.

2.1.26. Shrub: A woody ornamental plant, fifteen feet or less in height, multi or single-trunked, growing singly or in groups, and usually in a mulched planter, bed, or basin. However, when identified by the COR for the purpose of watering or spraying (See specific tasks, below), a shrub may also be any herbaceous or semi-woody plant.

2.1.27. Shrub Mass: A shrub mass shall be, in general, any irregular grouping of multi-stemmed woody ornamentals less than 15 feet tall and with a normal height at maturity below 15 feet, or otherwise considered a hedge or shrub, by industry standards.

2.1.28. Shrub/Hedge Size: For the purposes of payment under this contract, shrub/hedge size shall be measured in feet. Size shall be measured as width, measured at the shrub’s widest point, for individual shrubs; length, for linear groupings of shrubs; or one half circumference, for shrub masses. Size shall be measured regardless of the height of the hedge or shrub.

2.1.29. Small Tree for Tree Planting: A deciduous tree between one and three quarters (1 3/4) and less than or equal to two and one half (2 ½) inches, measured in diameter six inches above the root flare. Or, a coniferous or evergreen tree measuring between six (6) and eight (8) feet in height measured from the root flare to the tip of the main leader.

2.1.30. Small Tree for Watering: A small tree shall have a trunk diameter, or combination of trunk diameters, of ten (10) inches or less – one foot above the ground. In addition, a small tree may be of any height, single or multi- trunked, and shall be growing in a mulched planter, bed, or basin.

2.1.31. Stump: A stump shall be considered the above and below ground portions of a tree, including any above- ground roots that extend up to seven feet from the center of the trunk. The height of the stump above ground, measured from ground level, shall not exceed 18 inches.

2.1.32. Stump Cavity: The cavity in the earth created by the act of grinding or otherwise removing the stump, following the removal of all the loose dirt and debris.

2.1.33. Stump Removal: Stump removal shall be considered the removal of the stump including the root flares and grindings to a depth of 18 inches below ground level.

2.1.34. Stump Size: The size of each stump shall be the diameter, measured 12 inches above ground level or less, at the widest point excluding root flares. The size measurement shall be rounded to the nearest inch. Exact half- inch measurements shall be rounded up.

2.1.35. Tree: A tree shall be, in general, any single or multi-stemmed woody ornamental with a normal height at maturity above 15 feet or otherwise considered a tree by the COR.

2.1.36. Vine Pruning: All work to train, redirect growth, remove unwanted growth or vines, and to remove dead tissue as directed by the COR.

2.1.37. Sized Secondary Containment: The capacity of the single largest container being stored on the containment pallet. If the container is stored outdoors for any length of time, it is the capacity of the largest container plus 10% for precipitation.

2.1.38. Contracting Officer: A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.39. Contract Administrator: The official Government representative delegated authority by the Contracting Officer to administer a contract. This individual is normally a member of the appropriate Contracting/Procurement career field and advises on all technical contractual matters.

2.1.40. Contractor: A supplier or vendor awarded a contract to provide specific supplies or services to the government. The term used in this contract refers to the prime.

2.1.41. Defective Service: A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.42. Deliverable: Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.43. Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 ACRONYMS:

ANC Arlington National Cemetery D.C. District of Columbia PWS Performance Work Statement USSAHNC United States Soldier’s and Airmen’s Home National Cemetery QC Quality Control QASP Quality Assurance Surveillance Plan NIOSH National Institute of Occupational Safety and Health IAW In accordance with COR Contracting Officer Representative MS4 Municipal Separate Storm Sewer System EMS Environmental Management System e.g for example OSHA Occupational Safety and Health Act AR Army Regulation FY Fiscal Year p.s.i Pounds per Square Inch ISA International Society of Arboriculture ANSI American National Standards Institute lbs. pounds scfm standard cubic feet per minute m.p.h. miles per hour psig pounds per square foot gauge i.e. that is AM ante meridiem PM post meridiem DBH Diameter at Breast Height MSDS Material Safety Data Sheet

PART 3:

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. Government Furnished Items & Services:

3.1. Services: The Government will provide the property and services listed below. The Contractor shall not use the property or services provided by the Government for any purpose other than in the performance of this contract. All requests for Government furnished property and services shall be approved by the Contracting Officer in writing.

3.2. Facilities: The Government will furnish a parking and staging area for vehicles and equipment with no guarantee of security for the designated area or any assurances of utilities or phone lines. A temporary staging area for trees will be provided, with no assurance of utilities. The Government does not guarantee an available area for repair or service.

3.3. Utilities: Electric, gas or phone lines are not guaranteed for the Contractor in designated staging areas used by the Contractor. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities. If abuse or waste is suspected the Government reserves the right, at any time during the contract performance period, to provide utilities to the Contractor on a fee-for-use basis.

3.4. Equipment: Government will provide up to four (4) traffic control signs that read “Tree Spraying in Progress” for use when pesticide applications are being made to trees. Government will provide one (1) Land Mobile Radio for communication during the performance of this contract.

3.5. Water: Water will be available at designated locations throughout the Cemetery.

PART 4:

CONTRACTOR FURNISHED ITEMS AND SERVICES

4.1. Contractor Furnished Items & Services:

4.2. General: The Contractor shall furnish all property, services, transportation, permits, supplies, materials and equipment not specifically identified in Section 3 as government furnished, but which are necessary to perform the requirements of this contract. Contractor items and services shall be compatible with existing government systems and shall meet applicable Federal, Department of Defense, Army, Virginia, and District of Columbia laws, standards, codes, and directives.

4.3. Materials: The Contractor shall propose to the Government with the inclusion of materials as well as the maintenance supplies needed to perform the requirements of this contract (see technical exhibits 6 & 7). The contractor shall propose the unit cost to provide trees and shrubs and denoted in Technical Exhibit 10. The Contractor will supply all materials required for this contract.

4.4. Pesticides: Prior to application of any pesticides (Fungicides, Herbicides or Insecticides), the Contractor shall provide the COR the labels and MDS’s for all products. The COR will provide the documents to the ANC IPMC for AEC approval.

4.5 Contractor Furnished Permits: Where The Contractor shall obtain all permits required in the performance of services on this contract. All permits obtained by the Contractor shall be maintained current throughout the entire period of performance of the contract. The ANC Engineering Directorate will issue dig permits when required as per the ANC business rule regarding excavation for tree work. Any other permits required will be on a case-by-case basis.

4.6. Equipment Guidelines: The Contractor shall furnish all equipment necessary to perform the requirements of this contract. The contractor’s equipment shall be commercial grade equipped with protective and safety features in good repair and clean IAW the requirements indicated in EM 385-1-1 Safety and Health Requirements. The Contractor shall submit, to the COR, an equipment list which includes, but is not limited to, quantities and descriptive data for all equipment prior to its use on ANC grounds.

PART 5: SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services: The Contractor shall provide all labor, equipment, materials (unless otherwise noted), and supervision necessary to perform the following tasks at Arlington National Cemetery, Arlington, Virginia, and at the U.S. Soldiers and Airman’s Home National Cemetery, Washington, DC. (See Technical Exhibit 6, Historical Tree Shrub Workload.) All fuel and oil and other direct overhead costs necessary to perform the duties in this PWS shall be included in the contractor’s operating budget, unless specifically separated out and noted in the contract.

5.2. Tree and Shrub Maintenance:

5.2.1. Prune Hedges and Shrubs: The Contractor shall Prune Hedges and Shrubs. Hedges and shrubs will be identified by the COR will be reduced in height and spread using hand or power pruners and trimmers. Unless otherwise directed, the pruned hedge shall be wider at the base of the shrubs than at their tops and reduced by no more than 1/5 in height and width. COR may identify individual shrubs or hedges that shall be hand pruned only, but shall otherwise conform to the pruning stated for hedges. Both hedges and shrubs shall have all dead or dying branches removed – as well as the spent flowering wood found on roses, viburnums, rhododendrons, and other ornamentals. Pruning assignments will be provided in writing and/or verbally.

5.2.2. Prune Vines at the Old Amphitheater: The Contractor shall prune vines at the Old Amphitheater.