Questions & Answers (W91QV120R0017-00002 - Tree & Shrub Solicitation).docx
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- Solicitation number
- W91QV1-20-R-0017
About this file
This document contains questions and answers regarding a tree and shrub maintenance services solicitation at Arlington National Cemetery and the U.S. Soldiers' and Airmen's Home National Cemetery. The incumbent contractor is Discount Tree Service, Incorporated, with the current contract valued at $13,560,658.39. Services required under the contract include pruning between 2,800 and 3,800 trees, removing between 225 to 275 trees, pruning between 9,000 and 11,000 linear feet of shrubs and hedges annually. Additional tasks include pruning trees lining the Ceremonial Mall, training wisteria vines at the Old Amphitheater, emergency support, cabling and lightning protection installation, and 2,600 to 2,900 hours of ground pruning. Up to 310 trees may also be planted and warranted in a healthy state for one year. The solicitation is being conducted by the Department of the Army Materiel Command Mission and Installation Contracting Command at Fort Sam Houston.
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QUESTIONS/ANSWERS
Q1. Who is the current Vendor and what is the total price of the current contract?
A. The incumbent contractor is DISCOUNT TREE SERVICE, INCORPORATED.
The current contract price is $13,560,658.39.
The incumbent contractor has held, at least a portion of, the ANC tree & shrub services since 2009.
Q2. Does the Vendor assume liability for older trees/shrubs?
A. No. However, viability of new trees/shrubs shall be guaranteed for 12mths.
Q3. How is access to accomplished for trees/shrubs located close to graves?
A. Coordination with the COR and, possibly, the Vendor(s) responsible for another contract (ie. Landscaping/Turf & Grounds etc) will be required.
Q4. Will coordination with Vendors on other contracts be required?
A. Yes, occasionally.
Q5. Who is responsible for proposing the cost for annual escalation?
A. The Vendor. Please provide the annual percentage (if applicable) along with pricing in Amendment A.
Q6. Regarding the USSAHNC. The map provided in the PWS seems to be quite clear. The 16 acres are bordered by 3 roads; Rock Creek Church Rd., Harewood Rd. and Clermont Dr. Is any part of the grounds east of Clermont Drive will be part of the requirements to maintain on this contract?
A. No. The only area included in the contract's PWS is the 16-acre site identified on the map as the US Soldier's and Airmen's Home National Cemetery (encompassed by Rock Creek Church Road, Allison Street NE, Harewood Road, and North Capitol Street NE). Rock Creek Cemetery, which is across Rock Creek Church Road, NW is NOT included in the contract.
Q7. How many funerals are held each day?
A. Approximately 30. Services must work around the funeral schedule. A schedule for the following day will be published one (1) day before each work day.
Q8. If additional acreage needs to be added during the term of the contract, how will that be handled?
A. If additional acreage is added during the term of the contract, an update will be made to the PWS and a modification to the contract will be made for all CLINs remaining that are affected by the change.
Q9. Can hard copies of the proposal be physically submitted or only electronically by email?
A. Proposal submission via email is preferred. However, proposals delivered via hard copy are acceptable. Vendors who choose to deliver a hard copy of their proposal will make the delivery to the below address:
9410 Jackson Loop, Bldg 1425 Ft. Belvoir, VA 22060-5124
To be considered timely, the delivered hard copy proposal must be date/time stamped and signed for by one of the following individuals before the due date & time for proposal submission. (3:00 PM, ET (FT Belvoir Local Time) ON: 17 JANUARY 2019)
Contracting Officer: Kenneth L. Mitchell Primary Contract Specialist: Sharon Lightfoot Secondary Contract Specialist: Heather Nikiforakis
Q10. Will another site visit be held?
A. No, another official site visit will not be formally organized. However, both cemeteries are open to the public. All vendors interested in viewing the grounds are welcome visit during normal business hours.
File details come from the government source that posted it. Updated .