W91QV119B0005 QUESTIONS AND ANSWERS AMENDMENT 0002f.docx

W91QV119B0005

QUESTIONS AND ANSWERS

1. Would you identify the tasks that requires the following Pesticide Certification Categories: 1C – Fumigation of Soil and Agricultural Products; 1D – Chemigation; 4 – Seed Treatment; 5B – Marine Anti-Foulant Paints; 9 – Regulatory Pest Control; 10 – Demonstration and Research Pest Control; and 11 – Aerial Pesticide Application

ANSWER: 1C and 11 are required.

1D, 4, 5B, 9, and 10 have been removed from the requirement. 1C is required in case a customer desires no vegetation in a certain area. 11 is required if aerial treatment for mosquitoes is requested. Technical Exhibit 10 has been updated via Amendment 0002.

2. Section 5.20 on page 59 it says, "This contract work will require the pesticide applicator certification categories listed in Technical Exhibit -11". In Exhibit 11 it lists all categories that a company could be certified in by the Virginia Department of Agriculture. It appears that the scope of work for this proposal would be covered by categories:

a. 3A - Ornamental Pest Control

b. 3B - Turf

c. 6 - Right of Way

d. 7A - General Pest Control

e. 7B - Wood Destroying Pest Control

f. 7D - Vertebrae Pest Control

g. 8 - Public Health Pest Control

h. Can you confirm if the above categories are sufficient? Or are additional categories needed? If so, please provide which other categories are needed.

ANSWER: The following categories are required: 1C, 2, 3A, 3B, 5A, 6, 7A, 7B, 7C, 7D, 7E, 8, and 11.Technical Exhibit 10 has been updated via Amendment 0002.

3. Are there any current pest concerns? If so, what are they? Where are the issues occurring?

ANSWER: Yes, the current pest concerns are any pests in Child Development and Youth Centers and mice in food facilities and warehouse storage areas.

4. Bed bugs are listed as a covered pest, but there is not a separate line item for a treatment price. Are bed bug treatments supposed to be included in the overall cost? If not, do we quote them separately as needed?

ANSWER: Bed bugs are covered under CLIN 0002. They are not a separate line item nor are they quoted separately.

5. If bed bug treatments are supposed to be included, how many have you had in the past 12 months?

ANSWER: No bed bug treatments in last 12 months.

6. What is the expected response time for emergencies on weekends/holidays/after hours?

ANSWER: Section 4.2: Work Hours “The Contractor shall provide a dedicated, and properly trained and certified, workforce able to be onsite within two (2) hours of a service call during normal duty hours (between 0700 and 1600 hrs.) Monday through Friday and within two (2) hours of a service call after duty hours (including holidays and weekends) (i.e., “after normal duty hours”) for emergency service calls.

7. How many technicians do you have onsite on a daily basis?

ANSWER: There are currently two (2) Full Time Equivalents (FTEs) onsite daily.

8. Regarding Page 60 Section 5.22 – Subcontracting, if the contractor subcontracts any work under this contract, the subcontractor must follow the same rules and guidelines as the prime contractor. Is the prime contractor required to perform 51% of the contract?

ANSWER: Yes.

9. Regarding CLIN 0010 and 0012 – Rather than a monthly fee, could we provide a per linear foot price since we are not able to estimate the cost of the termite treatment (liquid or bait) until we know the size of the building to be treated?

ANSWER: No.

10. In Technical Exhibit 12, some locations have acreage or square footage, but others do not. Is it possible to get the measurements of those areas by location?

ANSWER: 1- 1 acre, 2- .25 acre, 3- 10 acres, 4 - .25, TOTAL 11.5 acres. Technical Exhibit 12 has been updated via Amendment 0002.

11. What forms of wildlife are covered under the contract, and would you consider specifically excluding certain wildlife (such as coyotes, beavers, bobcats, and bears) due to the specialty requirements in their nuisance wildlife elimination?

ANSWER: Coyotes, beavers, bobcats, and bears are excluded from trapping. All other wildlife found on Fort Belvoir are covered under the contract. All wildlife found dead are disposed of by the contractor.

12. 5.4 Emergency Service Calls mentions having a technician available to respond within one hour onsite to provide an initial inspection and treatment; however, 5.4.2 mentions that contractors shall respond either in one or two hours based on location, but it does not specify that it must be in person. Could an initial phone call within the required time qualify as the first response?

ANSWER: No, phone calls are not considered a response. Response must be in person.

13. In 5.22 Subcontracting, what is the minimum level of work required under this contract for the prime contractor?

ANSWER: 51%

14. TE -3 Workload

5.1.1 And 3.1.1.B Perform general pest control

i. Is this service to be performed at sites other than those listed in TE 4

ANSWER: The TE 4 covers all of Fort Belvoir except for National Museum of the United States Army (NMUSA), Fort Belvoir Community Hospital, Privatized Housing and Lodging, National Geospatial Intelligence Agency (NGA), Defense Logistics Agency (DLA), and Rivanna Station. Areas referred to in TE 4 are referenced for specific treatments required at those areas.

15. Section 3.1.2 C Animal lists that 34 animals a month - 408 a year, are addressed - And 3.2.5 Animals Lists additional animal handling. 45 animals / month = 540 year. Is that a Total 948 animal encounters we are to expect on Ft Belvoir?

ANSWER: These numbers in TE 3 reflect all animal encounters to include but not limited to birds, rodents, other mammals. Inspection and removal activity may include but not limited to the removal of a mouse from a trap.

16. TE 11 Required Certifications. Please identify the actual Virginia Pest Business Licenses requirements for services expected in this work statement. We recognize other federal, state, local, and base permitting is required.

ANSWER: Technical Exhibit 10 reflects required certifications for this requirement.

17. TE 14 Sidewalks, curbs We toured a good amount of sidewalk and most of it was beautifully maintained and appears to have been maintained by mechanical edger's grounds maintenance. Can we assume the chemical vegetation maintenance is for broken pavement/asphalt cracks? Or is this a task that would otherwise typically be done by grounds maintenance in association with mowing?

ANSWER: Sidewalks are regularly maintained by the Base Operations Maintenance Contractor who performs mechanical edging and trimming. Those sidewalks and curbs listed in TE 14 are treated to remove remaining vegetation.

18. SF 1449 Line Items We are unable to find several of the listed Performance Work Summaries.

ANSWER: Performance Work Statement is incorporated in the solicitation, and is updated via Amendment 0002.

19. On page 4- Item No: 0003 – Animal and Wildlife Control: The Quantity states 12. Under description is states: 1 April to 31 October annually.

a. QUESTION: Should the quantity be 7 or 12?

ANSWER: The quantity of 12 is correct. The unit price should reflect the amount for the period of service, and spread evenly throughout the applicable period of performance.

20. On page 5- Item No: 0006 – Mosquito Larviciding: The Quantity states 12. Under description is states: 1 April to 31 October annually.

a. QUESTION: Should the quantity be 7 or 12?

ANSWER: The quantity of 12 is correct. The unit price should reflect the amount for the period of service, and spread evenly throughout the applicable period of performance.

21. On page 6- Item No: 0007 – Invasive Weed Control: The Quantity states 12. Under description is states: 1 April to 31 October annually.

a. QUESTION: Should the quantity be 7 or 12?

ANSWER: The quantity of 12 is correct. The unit price should reflect the amount for the period of service, and spread evenly throughout the applicable period of performance.

22. On page 6- Item No: 0008 – Sidewalk Curb Road Edge and Parking Lot: The Quantity states 12. Under description is states: 1 April to 31 October annually.

a. QUESTION: Should the quantity be 7 or 12?

ANSWER: The quantity of 12 is correct. The unit price should reflect the amount for the period of service, and spread evenly throughout the applicable period of performance.

23. CLIN Quantity for some line items to not match PWS.

ANSWER: All quantities reflected in the solicitation are correct with the historical data in the Extended Description of each CLIN, please prepare your bid accordingly.

24. What is the historical number of unscheduled calls conducted per month and/or year timeframe?

ANSWER: The historical number of unscheduled calls is 133/month or 1600/year.