Response_to_Questions_5.pdf

W91QF5-19-R-0005 Questions 5

Question: “How long do you require for the transition period? Does the government have an expected number of days to complete transition from incumbent?”

Answer:

- Anticipated dates of 16-MAR-2019 TO 15-APR-2019

Question: “Can you clarify if the CMR CLIN 0003 is required?”

- Yes, it is required.

Question: " Will remote work be acceptable for the key personnel Project manager?"

- No the project manager needs to be on-site.

Question: “How many past performance examples would you like us to submit?”

- No more than 3 examples/questionnaires.

Question: “Section 4, Contractor Furnished Property and Services. Paragraph 4.1 requires contractors to provide "office supplies, parts, materials, tools, support equipment, labor, and vehicles…." In the past, the Government provided all these items. Will the Government provide historical data on the list of items included in this list and the associated costs?”

Answer:

- Office supplies include, but are not limited to, paper, pens, pencils, markers, note pads, steno/composition books, post-it notes, paper, index cards, labels, file folders, file organizers, envelopes, staplers, staples, scissors, tape, pushpins, binders, binder index systems, paper clips, rubber bands, calendars, and desktop toner cartridges. The

Contractor would have access to six multi-functional copy machines/printers/scanners provided by the government. The copy machines provided are multi-functional and are under contract to provide toner cartridges. Multiple computers can and are set up to print to the multifunctional copy machines, reducing the expense of individual desktop printer toner cartridges.

Question: “Section 4, Contractor Furnished Property and Services. Paragraph 4.1 requires contractors to provide "office supplies, parts, materials, tools, support equipment, labor, and vehicles…." Will the Government facilitate the contractor in establishing an account at the Fort Lee Self-Service Supply Center (SSSC) to help reduce costs?”

- No, that will not be available.

Question: “The Synopsis states the ""contemplated Period of Performance will be for a base year (anticipated to begin on or about 16 March 2019)…. The current contract ends on 15 April 2019. Does the Government expect the Phase-in (not the Base Year) to begin on or about 16 March 2019? "

- We anticipate the phase in to begin between 16 Mar 19 and 1 Apr 19.

Question: “Phase-In, PWS 1.3.1; TAB D, Sub-factor 2: Phase-In

The instructions in Section L for addressing the Phase-In states, the Phase-In plan shall specifically identify how the Offeror will meet the objectives identified in PWS paragraphs 1.3.2.2 - 1.3.2.3.6. These paragraph numbers do not match what is in the

PWS providing guidance on the Phase-In. The PWS paragraphs associated with

Phase-In are 1.3.1 - 1.3.2.6. Will the Government confirm the paragraphs they expect

Offerors to cover in TAB D? "

- The PWS paragraphs that are associated with Phase-In are PWS 1.3.1 - 1.3.2.6

Question: "TAB E, Management Plan, Contingency/Mobilization Planning.

The instructions in Section L direct the Offeror to cover ""Contingencies/Mobilization

Planning (PWS paragraphs 1.11 and 1.12)."" Paragraph 1.11 fits since it consists of

Contingency Planning and Strike Contingency Plan. Paragraph 1.12 is focused on

Documentation/Reports. There is no paragraph that describes Mobilization Planning requirements. Will the Government clarify what they expect in this portion of the

Proposal? "

- Delete the word mobilization planning.

Question: “Do all PCs furnished by the Government for contractor use include

Government furnished Microsoft Access and other Microsoft Office software? “

- Yes - all PC are furnished with government provided software

Question: “Is any proprietary or contractor-furnished software being used currently on the Government furnished PCs? If so, what software?”

- No - government provided software

Question: “Will the Government clarify if this is a Base plus two option years contract or a Base plus four option years contract?”

- Base plus two option years

Question: “Will the Government please supply the historical average monthly cost incurred for office supplies (paper, toner, etc...)?”

- Average 2,500.00 per month

Question: “"-Section L – Table 2 has a requirement for Hard Copies and Digital Copies for Offerors’ proposal. Which leads offerors to either mail or hand deliver their proposals.

The Government provided an answer in the Q&A released that “A hard copy is not required. E-mail is preferred. If submitting a hard copy please use the format in Section

L.”

If offerors elect to email their proposals, are digital copies on CD ROM still required? "

- E-mail preferred.

Question: “Will the Government please provide a cross walk as to which labor categories in Section B equate to the classifications in Addendum A to the CBA?”

Answer:

General Clerk II - Regular Clerk

General Clerk III - Correspondence Clerk

General Clerk II – assigned to Retirement Services - Lead Correspondence Clerk

General Clerk II – assigned to Personnel Automation Branch - Lead Correspondence Clerk

General Clerk III – assigned to Retirement Services - Chief Correspondence Clerk

General Clerk III – assigned to Personnel Automation Branch - Chief Correspondence Clerk

Question: “Will the Government clarify if this a single FFP contract, or will the

Government issue and IDIQ with future Task Orders (reference #2 above from Total

Evaluated Price Tab in workbook)?”

- Single award, FFP contract.

Question: “: Is the Base Year expected to be 12 months in duration? From the hours in the pricing workbook, it appears that the Base Year may only be 11 months long.”

- Yes, the base year includes 11 months, with a 1 month phase-in.

Question: “Is Option Year 1 expected to be 12 months in duration?”

- Yes, 12 months.