W91QEX-19-R-0003-0002_Facility_Operations_and_Maintenance_(Q&A).pdf

W91QEX19R0003

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to (1) provide the Government's responses to contractor questions, (2) add paragraph 4.5 to Contractor Furnished Items and Services, (3) add Attachment 6, Preventive Maintenance Equipment List, (4) add Attachment 8, AC PLANT CHILLER OPERATION LOG (DAILY) and (5) extend the submission date from 13 May 2019 at 9:00am Eastern to 15 May 2019 at 9:00am Eastern. The POC for this action is Catherine Richardson, Contracting Officer, catherine.p.richardson.civ@mail.mil.

1. CONTRACT ID CODE PAGE OF PAGES

1 83

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 09-May-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W91QEX19R0003

X 9B. DATED (SEE ITEM 11)

11-Apr-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

09-May-2019

CODE

410TH CSB-MIAMI DIVISION

9301 NW 33RD ST

DORAL FL 33172-1202

W91QEX 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 13-May-2019 09:00 AM to 15-May-2019 09:00 AM.

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been added by full text:

GOVERNMENT RESPONSES

Note 1: There is a requirement for the contractor to lease a facility/warehouse to maintain overstock materials, supplies, and equipment. The pricing for this lease shall be added to CLINs 0002, 1001, 2001, 3001, 4001 (General Work Management & Support).

Contractor Question 1: Key Point 4 indicates the contractor needs to provide proof of an approved accounting system. As an 8(a) small business, the Cost Accounting Standard 8-103.2 CAS Exemptions include “Contracts and subcontracts with small businesses” are exempt. Approved cost accounting systems typically go hand-in-hand with CAS. Given this is an 8(a) set-aside, would the government remove this requirement? (Solicitation Page:

116/Reference: Section L: 3.c. (i)(4))

Government Response 1: In accordance with FAR Part 30 (see 48 CFR 9903.201-1(b) (FAR Appendix) for these and other exemptions) Cost Accounting Standards Administration this Key Point 4 will be deleted.

Contractor Question 2a: (ii) VOLUME II – Cost/Price states “submit prices for each SubCLIN. Does this mean you require a Summary Roll-Up and Direct Labor Table for each SubCLIN? (Solicitation Page: 116/Reference:

Volume II (ii))

Government Response 2a: In reference to (ii) Volume II. No, the Government does not require a Summary Roll- Up and Direct Labor Table for each SubCLIN.

Contractor Question 2b: (ii) VOLUME II – Cost/Price states “submit prices for each SubCLIN. Under (4) b) 3rd para - you state for each CLIN provide a Summary Roll-Up and Direct Labor Table. Therefore, is it correct you want the Roll-Up and Table for both the CLIN and SubCLIN level? (Solicitation Page: 116/Reference: Volume II (ii))

Government Response 2b: No. As stated in the paragraph prior to the heading ‘SUMMARY ROLL UP”, “For each of the cost CLINs, the offeror shall submit an escalated cost summary roll-up and a direct labor table as shown below in Microsoft Excel format.”

Contractor Question 2c: (ii) VOLUME II – Cost/Price states “submit prices for each SubCLIN. Under Notes: (1) -you require cost elements by WBS. Do you want the cost elements (i.e. Direct Labor Table and Summary Roll-Up) by WBS, CLIN, and SubCLIN? (Solicitation Page: 116 117-119/Reference: Volume II (ii))

Government Response 2c: No. As stated in the paragraph prior to the heading ‘SUMMARY ROLL UP”, “For each of the cost CLINs, the offeror shall submit an escalated cost summary roll-up and a direct labor table as shown below in Microsoft Excel format.” Direct Labor Table requests information be provided by WBS. See pages 117- 119 for examples.

Contractor Question 2d: (ii) VOLUME II – Cost/Price states “submit prices for each SubCLIN. Do you want the same Cost Substantiation information for the Option Years as well? (Solicitation Page: 116/Reference: Volume II (ii))

Government Response 2d: Yes. Section B shall be filled out in its entirety.

Contractor Question 3: States if an employee is cross-utilized we can use the example term “see paragraph 4.0”.

Are you saying to put this phrase into the Direct Labor Table or where? (Solicitation Page 119/Reference: Notes (1))

Government Response 3: No. Use the example provided in Note (1) “For example, if an employee performs duties under WBS/PWS paragraphs 4.0, 4.5, and 5.5, and you only listed a cost/price under paragraph 4.0, insert “see paragraph 4.0” in the pricing section for paragraphs 4.5 and 5.5. Cross-references should be utilized to preclude unnecessary duplication of data between sections.”

Contractor Question 4: States CLINs 0005 and 0006 are for informational purposes and are not to be filled in.

Does that apply to the SubCLINs 0005AA-0005AD and 0006AA-0006AB as well? (Solicitation Schedule B)

Government Response 4: The CLINs are information, but the SubCLINs are priced and must be filled in.

Contractor Question 5: In Section L 3. Cost/Price Factor (e) - you state in determining probable cost in the out-years the wage determination rates are escalated 3%. Are we to price the 3% Wage Determination escalation in our pricing in the out-years? (Solicitation Page 128/Reference: Evaluation (e))

Government Response 5: Yes, the offeror shall price a 3% escalation in pricing in the out-years.

Contractor Question 6: Are you requiring any other cost detail beyond the Summary Roll-Up, Direct Labor Table, and the Cost Rationale? (Solicitation Page 116-120/Reference: Cost/Price)

Government Response 6: No. The Government is not requiring any further cost detail other than what has been requested in Volume II.

Contractor Question 7: In the Cost Rationale section you list rates required, can we add to that list? (Solicitation Page 119/Reference: Notes (5))

Government Response 7: No further rates are to be added in the cost rationale section. Failure to follow the above cost proposal preparation instructions may cause your proposal to be deemed unacceptable by the Government.

Contractor Question 8: Can we assume the Direct Labor Table and Summary Roll-Up are to be provided in Excel?

Which version of Excel can you accept? (Solicitation Page 118-119/Reference: Volume II Cost/Price)

Government Response 8: Yes, the Direct Labor Table and Summary Roll-Up are to be provided in Excel. There was no version specified in the solicitation, as such any version will be acceptable.

Contractor Question 9: Are we to assume CLIN 0004 in Schedule B is for 11 months also. (Solicitation Reference:

Schedule B)

Government Response 9: CLIN 0004 is an informational CLIN.

Contractor Question 10: Should this be Volume IV versus Volume V? (Solicitation Page 112 122/Reference:

Section L: (v))

Government Response 10: The SOLICITATIONS, OFFER AND AWARD DOCUMENTS AND CERTIFICATIONS/REPRESENTATIONS Volume will be renamed IV versus V.

Contractor Question 11: How many past performance references are permitted? (Solicitation Page 120/Reference:

Section L: (iii) Volume III)

Government Response 11: The Government has not put a limit on the number of past performance references.

Contractor Question 12: Indicates Attachment 1 is a Sample Consent Letter. Solicitation shows Attachment 1 is the PRS. Would the government provide a sample Consent Letter? (Solicitation Page 121/Reference: Section L:

Factor II 4.)

Government Response 12: Attachment 1 has been added to the amendment.

Contractor Question 13: Indicates Attachment 2 is related to Specific Relevant Contracts Format. Attachment 2 is the Deliverables Schedule. Would the government provide this Attachment? (Solicitation Page 122/Reference:

Section L: 4. Format)

Government Response 13: Attachment 2 has been deleted.

Contractor Question 14: In addition to SCA and DB, is there a Collective Bargaining Agreement? (Solicitation Page 117/Reference: Volume II (b))

Government Response 14: No, there is not a Collective Bargaining Agreement.

Contractor Question 15: The Volume numbers on page 114 do not match the Volume numbers for the details.

Which Volume numbers should we use? (Solicitation Page 114/Reference: Section L)

Government Response 15: The volumes will be corrected to mirror those on page 114 of the solicitation.

Contractor Question 16: How should the contractor estimate overtime? Is there any historical data for overtime?

(Solicitation Page 118/Reference: Notes (1))

Government (Requiring Activity) Response 16: Most overtime requirements would be associated with Demand Maintenance or Project Orders and would not be part of your firm fixed price proposal. Generally, preventative maintenance work that involves a disruption of utilities (electrical power or air conditioning predominantly) would need to be performed afterhours or on weekends or holidays, and may involve overtime, otherwise most preventative maintenance work would require

Contractor Question 17: How would the government like us to price the Phase-In? Should we create our own Excel file and submit with the pricing? (Solicitation: Schedule B)

Government Response 17: The contractor shall use Attachment A3-4 as a reference and place pricing for the Phase-In in CLIN 0001.

Contractor Question 18: May the Site Supervisor act as the Alternate Project Manager? (Solicitation: Performance Work Statement paragraph 1.6.10.)

Government (Requiring Activity) Response 18: No, as per the Performance Work Statement Paragraph 1.6.10 “The following personnel are considered key personnel by the government: project manager/alternate project manager, site supervisor. The contractor shall provide a project manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the KO. The project manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.”

Contractor Question 19: We are able to identify Leased Facilities in the Attachment but cannot identify Real Property Facilities. We are trying to determine the difference between standard preventive maintenance (CLIN

0004) and Real Property preventive maintenance. Would the government send this information? (Solicitation:

Schedule B and Performance Work Statement Attachment 5 – Facility List)

Government (Requiring Activity) Response 19: The only leased facilities (listed as “Army Leased” on Attachment 5) to be maintained under this contract requirement are Buildings 736 and 741 (and their associated supporting facilities as listed in Attachment 5) on the Homestead/SOCSOUTH Site, all other facilities on the Homestead/SOCSOUTH Site and all facilities on the Doral/SOUTHCOM Site are Army Real Property (listed as “Army Owned” on Attachment 5). The scope of maintenance for the facilities is the same; the reason for the separate CLINs relates to different government funding programs and a requirement for the government to pay for sustainment costs from different lines of accounting.

Contractor Question 20: Hours of operation seem to vary. Solicitation 1.6.4 references 0730-1630 M-F.

Solicitation l. lists normal working hours of 0630-1730. Can this be clarified? (Solicitation Page 80/ Performance Work Statement paragraph 1.6.4.)

Government (Requiring Activity) Response 20: As per paragraph 1.6.4 in Performance Work Statement, contractor is responsible for conducting business between the hours of 7:30 AM to 4:30 PM, Monday through Friday, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Routine inspection, maintenance, repair and minor construction work shall be accomplished during normal duty hours from 7:30 AM. to 4:30 PM., Monday through Friday (excluding observed Federal Holidays), or as otherwise specified by the KO

Contractor Question 21: Can Attachment-8 be provided? (Solicitation Performance Work Statement paragraph 5.3.2.2.2.)

Government (Requiring Activity) Response 21: The contractor shall provide and maintain a daily log. The log sheets shall at a minimum include the information identified in Attachment 8. Attachment 8 is provided.

Contractor Question 22: Can Attachment-6 be provided? (Solicitation Performance Work Statement paragraph 5.4.)

Government (Requiring Activity) Response 22: The contractor shall perform preventive maintenance on facilities and equipment listed below. The contractor shall provide, as part of the bid price, preventive maintenance parts and materials up to a cost of $500.00 per PM cycle per individual item upon which PM is performed. Individual items are listed as separate lines in Attachment 6. Attachment 6 is provided.

Contractor Question 23: Are IJO & PWO the same? If yes, please clarify the discrepancy in the minimum and maximum labor/material thresholds. (Solicitation: Schedule B and Performance Work Statement paragraph 1.4.5.)

Government (Requiring Activity) Response 23: An IJO is an Individual Job Order and a PWO is a Project Work Order. Yes, they are one in the same and the minimum of $2,000 and may not exceed $250,000.

Contractor Question 24: Solicitation indicates submission of Section G – Contract Administration Data. It appears Section G does not require any type of signature. Should we just include the single page in our submission?

(Solicitation Page: 123/Reference: Section G)

Government Response 24: The requirement for submission of Section G – Contract Administration Data will be deleted from the solicitation.

Contractor Question 25: If submitting as a Joint Venture, should we include a copy of the Joint Venture in our submission? If yes, into which Volume?

Government Response 25: The Government will add the following statement in Section L, Volume I, Key Point 7 and Section M, Volume I (i), Section 1 – Sub-factor 1 (1): “The contractor provided evidence of a Joint Venture or partnership.”

Contractor Question 26: How is this work currently being performed; by whom; and, at what monthly cost to the government?

Government Response 26: Yes, this work is currently being performed by the incumbent, Integrated Systems Development. The Government cannot provide any further information.

Contractor Question 27: Will an award be made to a company without a Facility Clearance Level and sponsor after award?

Government Response 27: The Government will not make an award to a contractor without a Facility Clearance.

The Government will not sponsor a contractor.

Contractor Question 28: Will the Government consider Major Subcontractor’s Experience and Past Performance as relevant?

Government Response 28: The contractor, not the subcontractor’s experience and past performance will be relevant.

Contractor Question 29: Is restriping of crosswalks and parking lots included in this contract?

Government (Requiring Activity) Response 29: It is not part of the Firm Fixed Price (FFP) for normal preventative maintenance, however, it may be requested as an Individual Job Order (IJO) or Project Work Order (PWO) at an additional cost.

Contractor Question 30: What is the contractor’s obligation for maintaining and servicing advanced metering?

Government (Requiring Activity) Response 30: All utilities meters on site are maintained by our utilities providers; this requirement does not included any meter maintenance or repair.

Contractor Question 31: What is the contractor’s responsibility of repairs exceeding 32 hours and $2,000.00?

Government (Requiring Activity) Response 31: The $2,000 / 32-hour limitation does not apply to “maintenance” and “repair” work, it applies to “construction” (construction of a complete and usable new facility or alteration/improvement to an existing facility). Any “construction” work that exceeds $2,000 or 32-hours cannot be performed as a Demand Maintenance Order (DMO), and must be performed as an Individual Job / Project Order (IJO/PWO) in order to comply with the Davis-Bacon Act. The government will always identify work requested via DMO as “construction” or “maintenance and repair”. If the work is construction and it will exceed $2,000 or 32-hours, it must be completed as an IJO/PWO. “Maintenance and repair work” that is outside the scope of Preventative Maintenance will be performed as a DMO or an IJO/PWO depending on urgency of need as determined by the government. For example, if a critical utility component fails the repair will most likely be performed as a DMO under an emergency priority, however, repainting non-critical road and parking lot markings will most likely be performed as an IJO/PWO.

Contractor Question 32: Does the Government take responsibility for repairs that exceed 32 hours and $2,000.00?

Government (Requiring Activity) Response 32: Maintenance and repairs that are outside the scope of preventative maintenance, will be performed as either a DMO or an IJO/PWO depending on urgency of need as determined by the Government. The $2,000 / 32-hour limitation relates to “construction” that must be performed as an IJO/PWO in order to comply with the Davis-Bacon Act; refer to the Government Answer to Question 31 above.

Contractor Question 33: Will the O&M contractor be provided office space on site?

Government (Requiring Activity) Response 33: Yes, there is a limited amount of administrative and storage space provided in the Bldg 3 Central Air Conditioning Plant at the Doral/SOUTHCOM site (1,600 SqFt) and Bldg 741 at the Homestead/SOCSOUTH site (500 SqFt), however this is not sufficient for storage of equipment and material required to perform. The current contractor performing these requirements leases approximately 5,000 Sq Ft of space off-site in Doral (approximately 1,000 SqFt of administrative space and 4,000 SF of shop and material storage space).

Contractor Question 34: When was the last eddy current test performed on the 4-1,000 ton chillers?

Government (Requiring Activity) Response 34: The last eddy current test performed on the 4-1,000 ton chillers was conducted February 2019 and is done once per year.

Contractor Question 35: When was the last De-Energized Electrical Testing Performed?

Government (Requiring Activity) Response 35: We do not De-Energize the electrical systems. Annual IR Scans are performed instead. The last test was performed in July 2018.

Contractor Question 36: When was the last flow obstruction test performed on the fire suppression system?

Government (Requiring Activity) Response 36: The last flow obstruction test was conducted on December 18, 2018 and the next test is planned for June 2019.

Contractor Question 37: What is the contractor’s responsibility for AV equipment?

Government (Requiring Activity) Response 37: None, it is not part of this contract requirement, Audio-Visual, Information and Communications systems are maintained by a separate entity and their contractors on site; this requirement only maintains electrical and air conditioning equipment that are considered part of the buildings and support these systems.

Contractor Question 38: What is the contractor’s responsibility for CCTV and other electronic surveillance equipment?

Government (Requiring Activity) Response 38: None, maintenance of electronic security systems (access control devices, surveillance cameras and close circuit television systems, etc) it is not part of this contract requirement, these systems are maintained by a separate entity and their contractors on site; this requirement only maintains electrical and air conditioning equipment that are considered part of the buildings and support these systems.

Contractor Question 39: Since all restroom fixtures are motion actuated, would the government provide a battery count and type?

Government (Requiring Activity) Response 39: The current contractor replaces approximately 200 C-Type Batteries in Flushometers (Water Closets and Urinals) and 400 AA-Type batteries (Sinks) monthly.

Contractor Question 40: Will the government provide an Equipment Inventory List by building?

Government (Requiring Activity) Response 40: See Attachment 6.

Contractor Question 41: How many elevators are in this PWS; their location; Traction or Hydraulic?

Government (Requiring Activity) Response 41: All elevators are eight (8) Hydraulic Elevaotrs at the Doral/SOUTHCOM site, five (5) in Bldg 1, one (1) in Bldg 2 and two (2) in Bldg 3. There are four (4) Traction Elevators at the Homestead/SOCSOUTH site, all are located in Bldg 600. The elevators are included in Attachment 6.

Contractor Question 42: Will the government provide a list of the security cleared subcontractors currently serving the two centers?

Government Response 42: No. The Government will not provide a list of the security cleared subcontractors currently serving the two (2) locations.

Contractor Question 43: Does the O&M contractor have any responsibility for the roof anchoring system?

Government (Requiring Activity) Response 43: There are no requirements for preventative maintenance of roof anchoring systems, however if maintenance, repair or alteration of these systems were determined as necessary, the work would be requested by the Government as either a Demand Maintenance Order (DMO) or as an Individual Job / Project Order (IJO/PWO) depending on the type of work required and the urgency of need as determined by the Government.

Contractor Question 44: CLIN X005AB DMO – Materials; does the Cap. Of $808,800.00 include subcontractor costs for i.e.: Fire Alarm and Fire Suppression; Annual Infrared Imaging of Electrical Distribution; Physical Plant Water Systems, UPS and Battery Maintenance…………………………All subcontracted costs for PM and one-time services?

Government (Requiring Activity) Response 44: The Cap. Of $808,800.00 is an estimated level of effort derived from historical data. The estimate does include subcontractor costs. These numbers can be adjusted by the government from year to year as facilities age and require more maintenance effort, or due to the impacts of inflation and/or changes in Service Contract Act and/or Davis Bacon Act wage rates.

The following have been modified:

PERFORMANCE WORK STATEMENT

US Army Garrison Miami, Directorate of Public Works Facility Operations & Maintenance – Miami Doral/SOUTHCOM & Homestead/SOCSOUTH Sites

4 April 2019

Part 1

Part 1 General Information

1. GENERAL: This is a non-personal services contract under which the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the US Government and its employees. The United States (U.S.) Government shall not exercise any supervision or control over the contractor’s employees performing the tasks herein. Such contract employees shall be accountable solely to the contractor who, in turn shall be responsible to the U.S.

Government.

Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform facility operations and maintenance (O&M), to include preventative maintenance and demand maintenance, and minor military construction (MMC) services at US Army Garrison Miami’s Doral and Homestead sites, as defined in this Performance Work Statement (PWS) except for those items specified as government furnished property (GFP) and services (GFS). The contractor shall perform to the standards in this contract.

US Army Garrison Miami’s Doral site is a 55-acre site with over 650,000 square feet of primary facilities, a 10MW auxiliary power plant, a 4000-ton central air conditioning plant, and other supporting utilities, security, and other infrastructure at 9301 NW 33rd Street, Doral, FL 33172.

US Army Garrison Miami’s Homestead site is an 89-acre site with over 240,000 square feet of primary facilities, with auxiliary power plants, air conditioning plants, and other supporting utilities, security, and other infrastructure located at 29401 SW 125th Avenue, Homestead Air Reserve Base, FL 33039.

Background: Both the Doral site, stablished in 2010, and the Homestead site, established in 2014, and represented a transition from full service commercial leases and Air Force Reserve facilities and space to Army real property sites and facilities fully operated and maintained independently by US Army Garrison Miami.

The Doral/SOUTHCOM site requirement was established in November 2010 when the US Army completed construction and assumed beneficial occupancy of a new campus style facility on 55-acres of land leased from the State of Florida, with over 650,000 square feet of Army real property and other supporting infrastructure.

Limited facility operations and maintenance (O&M) services were performed from November 2010 to June 2012 under an out-of-scope modification to the original US Army Corps of Engineers construction contract, by Hensel Phelps Construction Company. Full facility O&M services were performed from July 2012 to January 2018 through a competitive 8(a) contract awarded to Information Continuity Exchange (ICE), a joint venture between an 8a certified small business and a large business, for facility operations, maintenance, repair, and minor construction improvements. Services were provided from February 2018 to present through an 8(a) set aside contract awarded to Integrated Systems Development Corporation, the original 8(a) partner of the ICE joint venture.

The Homestead/SOCSOUTH site was a new requirement established in January 2014 when the US Army completed construction and assumed beneficial occupancy of a new facility on 84-acres of land leased from Miami- Dade County and 5-acres of land permitted from Homestead Air Reserve Base, with over 240,000 square feet of Army real property and leased facilities and other supporting infrastructure. Facility operations and maintenance (O&M) and minor military construction (MMC) services were performed by GSE Facility Services, LLC under a US Army Corps of Engineers GSA schedule 8(a) Set Aside contract that performed limited facilities operations, maintenance, repair, and minor construction improvements, as well as grounds maintenance and custodial services from September 2013 through September 2016. There was a break in service other than minor self-help and Government Purchase Card repairs from October 2016 to January 2018, and services were provided from February 2018 to present through an 8(a) set aside contract awarded to Integrated Systems Development Corporation, the original 8(a) partner of the ICE joint venture at the Doral site in paragraph 1.2.1 above.

Objectives: Provide scheduled facilities operations and maintenance, unscheduled facility demand maintenance and repair, and minor construction facility alterations and improvements for facilities and tenant organizations at US Army Garrison – Miami’s Doral and Homestead sites IAW in established schedules and standards as identified in this Performance Work Statement (PWS) , in order to meet the following objectives:

Safety and Security. Ensure that facilities and utilities at the two sites are maintained in a manner that provides safe, secure and fully operable facilities for all occupants, users, and visitors on the sites.

Operational Efficiency and Mission Support. Ensure continuous and reliable utilities (electrical power, heating and air conditioning, water and sewer services) and facilities are available to meet military mission requirements at the two sites.

Appearance. Ensure facilities are maintained and repaired in a manner that maintains a level of appearance appropriate for each site given their high visibility missions. The Doral site it home to US Southern Command (SOUTHCOM), a combatant command headquarters that routinely hosts visits from high-level US and Foreign military and government officials, to include heads of state and cabinet level officials; while the Homestead site is home to a Special Operations Command South (SOCSOUTH), a Theater Special Operations Command (TSOC) headquarters that routinely hosts visits from mid-level US/Foreign military and government officials.

Scope: The contractor shall provide non-personal facility operations and maintenance services, to include general work management, utility plant operations, preventative maintenance, demand maintenance and minor construction services. A more detailed description of the general requirements is in the remainder of Part 1 and the actual facilities operations and maintenance service requirements are in Part 5.

General Work Management. The contractor shall provide overall management, coordination, supervision and administration of the operations, maintenance, repair and minor alteration and improvement of facilities and installed building equipment, utilities plants and systems, security and other real property throughout USAG- Miami’s Doral and Homestead sites and included facilities.

Utility Plant Operations. The contractor shall operate electrical distribution and stand-by power systems, central heating and cooling plants and distribution systems, and energy management and control systems in such a manner that provides uninterrupted electrical power and heating and cooling services throughout USAG-Miami’s Doral and Homestead sites and included facilities.

Preventative Maintenance (PM). The contractor shall perform, at a firm fixed price, scheduled preventative maintenance (PM) services on specific facilities and facility components in order to keep the facilities operating as designed, and to ensure the reliability, safety, functionality, and sustainment of each facility and its installed equipment. Preventive Maintenance (PM) represents recurring maintenance and minor repair performed on a scheduled basis using an approved Preventative Maintenance Order (PMO) or task list. PM tasks include activities that recur annually or more frequently such as the recurring inspection and maintenance services on electrical distribution and stand-by power systems and components, HVAC plants and equipment, fire prevention and notification systems, and other facility components. “Minor repair” is defined as work that the contractor can perform in less than ten (10) labor hours and $500 or less in combined labor and material costs.

Demand Maintenance (DM). The contractor shall perform, at a cost plus fixed fee, unscheduled demand maintenance (DM) services on facilities and facility components in order to keep the facilities operating as designed, and to ensure the reliability, safety, functionality, and sustainment of each facility and its installed equipment.

Demand Maintenance (DM) represents unscheduled services to include inspection, maintenance, repair, or minor construction alterations and improvements that are not included in scheduled preventative maintenance services and are performed under an approved Demand Maintenance Order (DMO). DMOs are non-recurring and unscheduled, and result from an unknown requirement. Minor construction alterations or improvements performed as a DMO cannot exceed $2,000 in combined labor and material costs.

Project Work Orders (PWO). The contractor shall perform, at a firm fixed price, PWOs as requested by the government for maintenance, repair or minor construction alterations and additions. These PWOs represent unscheduled work for maintenance and repair or that are not emergency or urgent in nature or minor construction alterations and additions of facilities that exceed $2,000 in combined labor and material. Work performed under Individual Job Orders (IJO) will be a minimum of $2,000 and may not exceed $250,000 for a single complete and usable maintenance service, repair service or minor construction alteration or addition.

Period of Performance: The period of performance shall be for one (1) 12-month base period and four (4) 12-month option periods.

General Information:

1.6.1 Quality Control Plan (QCP). The contractor shall develop, implement, and maintain an effective QCP and program to ensure all work performed under the contract conforms to contract requirements and is performed at or above the standard defined in the Performance Requirements Summary (PRS), whether performed by the contractor, or procured from subcontractors or vendors. The QCP is developed by the contractor for its internal use to ensure that it performs and delivers high-quality service. The contractor’s QCP is the means by which the contractor ensures all work complies with the requirements of the contract and is accomplished in an acceptable manner. The QCP identifies and corrects potential and actual problems throughout the entire scope of the contract.

1.6.1.1 The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The QCP shall be submitted within thirty (30) days of contract award. After acceptance of the QCP, the contractor shall receive the contracting officer’s (KO) acceptance in writing or any proposed changes to the QC procedures. The contractor shall submit QCP changes within five (5) days to the KO and Contracting Officer’s Representative (COR) for review and approval prior to implementation.

The contractor’s Quality Control Plan shall address as a minimum:

Inspection Program. Included shall be a quality control inspection program covering all general and specific tasks included in the contract scope of work. It shall specify tasks or areas to be inspected on a scheduled or unscheduled basis, the manner in which inspections are to be conducted, the titles of the individuals who will perform the inspections, and the percentage of the work that will be inspected on a recurring basis. In developing this inspection program, the contractor shall identify the key activities and associated characteristics in each process that have a significant influence on specific services and provide for methods for evaluation of the selected characteristics.

Deficiency Identification. The QCP shall include a method of identifying deficiencies in the quality of services performed before the level of performance becomes unacceptable as defined in the PRS. This shall contain processes for corrective action without dependence upon Government direction.

Deficiency Correction. The program shall contain process control and process performance measurement procedures that shall include how the Contractor shall implement preventive corrective actions, before the level of performance becomes unacceptable. The Contractor shall demonstrate that it has designed quality into the delivery of services thereby mitigating the risk(s) associated with delivery of deficient or nonconforming services.

Documentation and Enforcement. The QCP shall include a method of documenting and enforcing quality control operations of both prime contractor and subcontractor work; including inspection and testing.

Trend Analysis. The QCP shall include a method of performing trend analysis and assessments through the use of metrics.

Surveillance Methods. The QCP shall contain specific surveillance techniques for all contract services. The surveillance methods shall be comprehensive and adaptable to the reporting system of the plan.

1.6.1.3 Operations Security (OPSEC) SOP/Plan Requirements: The contractor shall implement and maintain an OPSEC program for preventing the disclosure of critical information or sensitive information which could jeopardize the Government’s ability to execute its mission or to adequately protect its personnel and/or equipment.

The contractor shall develop an OPSEC Standing Operating Procedure (SOP)/plan within 90 calendar days of contract award to the COR or KO to be reviewed and approved by the Government OPSEC Officer on the supporting installation. The SOP must contain a training plan that includes an initial OPSEC brief, continuous awareness, and annual OPSEC training. Awareness/training includes, but not limited to information disclosure via letters, conversations, photographs, resumes, electronic mail (e-mail), Social media/networking sites, dissemination of information and documents disposal. OPSEC Program shall fully comply with the provisions of AR 530-1, Operations Security.

Quality Assurance (QA): The government shall evaluate the contractor’s performance under this contract in accordance with (IAW) the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed IAW the performance standards and contract quality requirements are met. Contract quality requirements” means the technical requirements in the contract relating to the quality of the product or service and those contract clauses prescribing inspection, and other quality controls incumbent on the contractor, to ensure the product or service conforms to the contractual requirements. It defines how the performance standards will be applied, the frequency of surveillance, the performance threshold, and deductions, if applicable.

Recognized Holidays: Except when responding to an emergency, coordinated in advance during work planning to preclude disruption of Government operations, or as otherwise specified in the PWS, routine contractor work shall not be scheduled on the recognized Federal Holidays identified below. The COR shall provide the contractor the exact dates of Federal Holiday observance on an annual basis.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

Hours of Operation: The contractor is responsible for conducting business between the hours of 7:30 AM to 4:30 PM, Monday through Friday, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Routine inspection, maintenance, repair and minor construction work shall be accomplished during normal duty hours from 7:30 AM. to

4:30 PM., Monday through Friday (excluding observed Federal Holidays), or as otherwise specified by the KO. All emergency repair or maintenance work shall be accomplished whenever directed by the KO or COR, and shall be continued without interruption until the repair is complete or the condition mitigated to urgent or routine status. The contractor shall also perform scheduled work outside of normal working hours (typically nights and weekends) when planned and coordinated in advance by the KO or COR, when the work requires utility or other disruptions that cannot be accommodated by the Government during normal hours of operation due to impact on mission essential functions. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons, and the contractor shall be required to reschedule all affected work to days and times acceptable to the KO and/or COR. The contractor must, at all times, maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

Place of Performance: The work to be performed under this contract will be performed at the following two US Army Garrison Miami sites:

Doral Site for US Southern Command (SOUTHCOM), US Marine Forces South (MARFORSOUTH), US Army Garrison Miami (USAG-Miami) and other supporting tenants, located in Doral, Florida, with a physical address of 9301 NW 33rd Street, Doral, FL 33172. Access to this site is controlled by US Army Garrison Miami’s Directorate of Emergency Services (DES) with coordination through the Directorate of Public Works (DPW).

Homestead Site for US Special Operations Command South (SOCSOUTH) and other supporting tenants, located adjacent to and contiguous with Homestead Air Reserve Base (HARB), with a physical address of SW 125th Avenue, Building 600, Homestead Air Reserve Base, Florida 33039. Access to this site is controlled by Homestead Air Reserve Base with coordination through US Army Garrison Miami Directorate of Public Works (DPW).

Type of Contract: The Government anticipates the award of an indefinite delivery indefinite quantity (IDIQ) type contract, that includes firm-fixed priced preventative maintenance, cost plus fixed fee (CPFF) demand maintenance performed as demand maintenance orders (DMOs), and indefinite delivery indefinite quantity capacity for unscheduled maintenance, repair and minor construction projects performed as IJOs.

Access and General Protection Policy and Procedures: The contractor and all associated subcontractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by the US Army Garrison Miami Director of Emergency Services or Security Office and/or Homestead Air Reserve Base Security Forces. The Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by Department of Defense, Department of the Army, Department of the Air Force and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) or Threat Condition (THREATCON) at any individual site, facility or installation change, the Government may require changes in contractor security matters or processes.

Force Protection Condition (FPCON): In addition to the changes otherwise authorized by the changes of clause of contract, should the US Government Force Protection Condition (FPCON) at any individual installation change, the Government may require changes in contractor security matters or process in accordance with DoDI

2000.16. During FPCONs Charlie and Delta, only contract services that have been deemed “mission essential” by the Government will continue. Contract services will resume when the FPCON is reduced to Bravo or lower.

Physical Security: The contractor shall be responsible for safeguarding all government equipment, information, and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured IAW Army Regulation (AR) 190-13, “The Army Physical Security Program.”

Personnel Security Clearance Requirements: The contractor must maintain sufficient personnel performing work under this contract with an active personnel security clearance at the SECRET level in the Joint Personnel Adjudication System (JPAS) in order to routinely perform services unescorted or escort non-routine subcontractors when necessary in Buildings 1, 2 and selected areas in Building 3 at the Doral site and Building 600, 736 and selected areas in Building 741 at the Homestead site, and must maintain the level of security required for the life of the contract. The security requirements are IAW with the attached DD Forms 254, “Department of Defense (DOD) Security Classification Specification”. The contractor and all associated subcontractor employees performing services under this contract shall be escorted at all times by designated Government personnel while accessing facilities or areas within facilities that are designated as a Special Compartmented Information Facility (SCIF). The contractor shall ensure that contractor employees and subcontractor employees performing services under this contract comply with FAR 52.204-2, Security Requirements when the employee has access to information classified “Confidential,” “Secret,” or “Top Secret.” The contract will ensure the employee complies with the Security Agreement (DD Form 441), including the National Industrial Security Program Operating Manual (DOD 5220.22- M), and any revisions to DOD 5220.22-M, notice of which has been furnished to the Contractor.

Background Checks: The contractor shall ensure contractor employees and subcontractor employees performing services under this contract have passed a security check conducted by the State Police Department of their U.S. state of residence. Security checks that have been completed as part of a personnel security clearance background investigation, or a previous background check that was a condition of employment, meet this requirement. Documentation of these checks will be made available to the KO or COR upon request. The US Government retains the right to exclude any employee from performance of duties under this contract if a background security check reveals an employee is a security risk. The exclusion of an employee for security reasons will not relieve the contractor from performance of services required under this contract. If the Government determines additional background checks are required, at a minimum, and upon request from the Government, the contractor shall provide to the KO or COR, the following information on any contractor or subcontractor employee performing services under this contract:

Full birth name Married name (if applicable) SSN or local equivalent (ID card number) Date of birth Place of birth (city, country)

Background Check Notification Requirements: If a background check on any contractor employee or subcontractor employee performing services under this contract, whether the check was conducted as a condition of employment or as part of the contract with the Government, reveals any information from any source (including foreign country law enforcement) of criminal activity by Contractor employees, subcontractors, or subcontractor employees, the contractor shall immediately notify the KO and COR of that information. The contractor shall make notification of:

Traffic violations, other than parking, will be reported to the KO or COR only if the contract is for drivers for the Government;

Any suspicious activity by contractor employees, subcontractors, or subcontractor employees the contractor believes may pose a risk to US national security or imminent risk of deadly bodily harm to any person;

and

Any actions taken against contractor employees, subcontractors, or subcontractor employees pursuant to this requirement.

Remedies. In addition to other remedies available to the Government, the contractor’s failure to comply with the requirements of this paragraph my result in requiring the contractor to remove a contractor employee or employees from the performance of the contract.

Subcontracts. The contractor shall include the substance of this paragraph and the preceding paragraph in all subcontracts.

Uncleared Contractor Common Access Card (CAC) Credentialing and Access Procedures.

Contractor Common Access Card (CAC) Eligible Requirements: Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation IAW Army Directive 2014-05. The Contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DOD facility and access, via logon, to DOD networks on-site or remotely; (2) Remote access, via logon, to a DOD network using DOD-approved remote access procedures; or (3) Physical access to multiple DOD facilities or multiple non-DOD federally controlled facilities on behalf…