W91CRB-24-R-0003 IPPS-A AMP AMD 0007.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of Amendment 0007 is for the follow ing:

1. Amend the RFP due date and time to 4:00PM EST on 26 February 2024.

2. Revise Section L. Revisions are highlighted in yellow .

3. Revise Section M. Revisions are highlighted in yellow .

4. Any Offeror or subcontractor that submitted a proposal by the previous due date and time of 10:00 AM Eastern Time on 21 February 2024, is considered timely and accepted and a full new proposal does not need to be submitted unless the offeror w ould like to resubmit their proposal or an individual Volume based upon the revisions in this Amendment. How ever, previously submitted proposals are required to meet all requirements provided w ithin this Amendment and RFP. Offerors are required to submit a signed SF 30 for this Amendment.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 27

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 22-Feb-2024

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W91CRB24R0003

X 9B. DATED (SEE ITEM 11)

18-Jan-2024

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

22-Feb-2024

CODE

ACC - APG - W91CRB

BLDG 4310

6515 INTEGRITY COURT

ABERDEEN PROVING GROUND MD 21005-3013

W91CRB 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W91CRB24R0003

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 21-Feb-2024 10:00 AM to 26-Feb-2024 04:00 PM.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

INSTRUCTION TO OFFERORS

GENERAL INSTRUCTIONS

If you choose to submit a proposal, it shall be submitted via email to the Government Points of Contact (POC):

Procurement Contracting Officer, Kristin Height, kristin.m.height.civ@army.mil and Contract Specialist, Robin Delossantos, robin.m.delossantos.civ@army.mil

Proposal submission shall be no later than (NLT) 4:00 PM Eastern Time on 26 February 2024. The size per e-mail shall not exceed 24MB. If necessary, Offerors may submit multiple emails. If a complete proposal is not submitted by this closing time, the Offeror’s proposal will not be considered for award. It is the responsibility of the Offeror to contact the Government POCs identified above to confirm their proposal has been received. Confirmation of receipt does not equate to confirmation of contents of the proposal.

With respect to Amendment 0007, any Offeror or subcontractor that submitted a proposal by the previous due date and time of 10:00 AM Eastern Time on 21 February 2024, is considered timely and accepted and a full new proposal does not need to be submitted unless the offeror would like to resubmit their proposal or an individual Volume based upon the revisions in this Amendment. However, previously submitted proposals are required to meet all requirements provided within this Amendment and RFP. Offerors are required to submit a signed SF 30 for this Amendment.

All FINAL questions shall be submitted via email to the POCs identified above NLT 10:00 AM Eastern Time on 2 February 2024 using Solicitation Attachment 11 - IPPS-A AMP RFP Questions Submission Form. It is preferred that only one set of questions be submitted by each Offeror instead of submitting multiple sets of questions.

Questions received after the date and time may not be answered prior to the closing date/time for receipt of submission. If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall notify the Government POCs identified above during the question period in writing with supporting rationale; the notification shall also include the remedies the Offeror is asking the Government to consider as related to the omission or error.

The Government intends to conduct a streamlined phased acquisition approach. Proposal Volumes I through V are required to be submitted by the above listed proposal submission due date and time. Proposal Volume VI is required to be submitted by the offeror within three (3) business days of receipt of the Phase 2 successful offeror invitation.

All inquiries shall be conducted in writing and directly to the Government POCs identified above. Offerors shall not contact any Government personnel other than the Government POCs identified above concerning this competition.

Contacting any Government personnel other than the individual identified above may result in an organizational conflict of interest (OCI) and may result in an Offeror being excluded from competition and award.

Offerors shall not submit any assumptions, terms, conditions, caveats, or exceptions with their proposals. All concerns shall be addressed and resolved by submitting questions by the date specified in paragraph 2 above. No assumptions, terms, conditions, caveats or exceptions submitted with proposals in response to RFPs will be accepted or incorporated into the resulting award.

Offerors may encrypt and/or password protect proprietary information as they see fit. Proprietary information shall be clearly marked. However, if the Government is unable to access the documents, the proposal will not be considered for award. The proposal submittal shall consist of separate files as set forth and named in the table below. Microsoft Office 2016 software or higher, and Adobe software if applicable, shall be used to create the required files. Proposals shall not contain any classified data or information.

Each volume shall be properly identified, numbered, clearly indexed, and logically assembled. Each volume shall also contain clearly identified sections and all pages shall be numbered and identified by the complete company name, date, and solicitation number in the header and/or footer.

Subcontractor cost proposals shall be submitted electronically directly to the above Government POCs email prior to the proposal due date and time if the subcontractor deems its proposal contains proprietary data. If the subcontractor does not deem that its proposal contains proprietary information, then the subcontractor shall submit its cost proposal to the prime contractor for inclusion in its proposal. The size per e-mail shall not exceed 24MB, and its proposal shall include all necessary supporting documents and narrative.

The entire proposal shall remain valid for a minimum of 180 days from receipt by the Government and shall not contain classified data or information. Proposals offering a shorter period of time will not be considered for award.

In order to reduce proposal size, proposals shall be limited to the number of pages as outlined below for each volume. All proposal information shall be confined to the appropriate file. The page limit (identified in the table below) is viewed as total pages within a file, excluding a table of contents, cover page, and glossary page. The Government will not evaluate any pages that exceed the page limitation(s) identified below. Unless noted otherwise in the Section below, pages containing text shall be typewritten using the standard letter size (8.5 x 11) in Microsoft Word. Text shall be a minimum of 12- point Times New Roman or Arial font and no less than one-inch margins/borders. Any headers/footers, call out boxes, captions, table, graphics, or drawings shall use a minimum of 10-point Times New Roman or Arial font. (Note: The aforementioned submission requirements do not apply to Volume VI, Factor 5 - Oral Demonstrations. See Volume VI for specific submission requirements)

The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements but, rather, shall provide convincing rationale to address how the Offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities or experience and will base its evaluation on the information presented in the Offeror's proposal.

All information the Offeror intends to have considered, including the Offeror’s best cost, shall be submitted with the initial proposal. The Government proposal evaluation will be limited to the information provided by the Offeror, and nothing will be assumed. Offerors are responsible for including sufficient details to permit a complete, thorough, and accurate evaluation of the submitted proposal.

All previous released Draft versions of the solicitation and question and answers relating to those Draft versions are non-binding and do not apply to this final released solicitation.

PROPOSAL CONTENTS

Phase 1 Submission:

Volume Document File Name(s) Notes

Volume I: Factor 1 – Agile Corporate Experience

Corporate Experience Proposal xxxxEXPxxxx.docx (or PDF) *

See Volume I instructions for page limits.

Volume II: Factor 2 – Small Business Participation

Small Business Participation and Subcontracting Plan xxxxSmallBusinessxxxx.

docx (or PDF)*

See Volume II instructions for page limits.

Volume III: Factor 3- Cost/Price Cost Narrative xxxxCOSTNARRxxxx.do cx (or PDF)*

No page limit

Volume III: Factor 3 - Cost/Price Cost Proposal xxxxCOSTxxxx.xlsx* See Volume III instructions

Volume IV: Factor 4 - Program Management Plan

Labor Excel and Staffing Plan xxxxPMPStaffingxxxx.do cx (or PDF) and xxxxPMPLabor.xxxx.xlsx (or PDF)*

See Volume IV instruction

Volume V: General Cover Letter;

Property Management Plan;

Subcontracting; OCI xxxxGENERALxxxx.doc x (or PDF) *

No page limit.

*Offerors shall replace “xxxx” with the Offeror’s name and the date of the proposal. For example:

OfferorNameCOST03202023.xlsx.

Phase 2- Submission:

Volume VI: Factor 5– Oral Demonstration

Oral Demonstration xxxxORALDEMOxxxx.

docx (or PDF or PPT) file only

See Volume VI instructions, Oral Demonstration.

VOLUME I: FACTOR 1 – AGILE CORPORATE EXPERIENCE (9 PAGES)

Offerors shall submit three (3) examples of contracts, task orders, or projects to demonstrate experience with executing requirements of a similar scope and complexity to those required in the PWS, to include Agile methodologies. The below areas (items 1-5) shall be demonstrated across the three (3) examples and are not required to be demonstrated in each of the three (3) examples.

1. Developing solutions with PeopleSoft HCM and Global Payroll to include (1) technical integration of Human Resources, and (2) technical integration of Pay business process workflows and data.

2. Implementing a Payroll (1) technical environment and (2) its critical interfaces (e.g., Defense Joint Military Pay System (DJMS), Transition Processing (TRANSPOC), Regional Level Application Software (RLAS), General Fund Enterprise Business System (GFEBS), Treasury) which (3) align to DoD Military Payroll.

3. Implementing Payroll business rules relative to Laws, Policies, Regulations (LPRs)) to include (1) type of implementation (e.g., configuration, customization) and (2) alignment with to DoD Military Payroll.

4. Using DevSecOps environments and realized efficiencies (e.g., automated vs. manual processes, quality software). A minimum of two (2) efficiencies must be described with associated evidence / data aligned to efficiency gained.

5. Using Continuous Integration/Continuous Delivery (CI/CD) pipelines to automate the build, testing, and deployment of software, along with realized efficiencies. A minimum of two (2) efficiencies must be described with associated evidence / data aligned to each efficiency gained.

Any combination of U.S. Federal Government, State Government, International Public Sector, and Non-Government projects awarded from the private sector can be submitted with a description of how each example aligns with and is applicable to DoD Military Payroll and/or the IPPS-A AMP Functional Requirements List in the Performance Work Statement (PWS) (PWS Reference 004).

Offerors shall not propose a base IDIQ contract or a Blanket Purchase Agreement (BPA) vehicle as an example, however offerors may propose individual or a compliation of orders or projects executed under one (1) vehicle as an example. One (1) contract, one (1) order, one (1) project, OR multiple orders under the same IDIQ contract or BPA for identical requirements, constitutes one (1) example. Multiple projects under the same contract provided each project represents a distinct deliverable and meets all other requirements in this section may constitute as one example. The volume shall not exceed nine (9) pages.

Each example shall not exceed three (3) pages and shall provide the following information:

a. Contractor Name

b. Contract Number

c. Order or Project Number, if applicable

d. Project Title

e. Requiring Activity, Customer, or Ordering Entity

f. Final (actual) or projected final (if ongoing) start and end dates of the period of performance, including option periods

g. Initial Project Value and Final Project Value

h. Relationship to the Prime Offeror

i. Percentage of effort, based on the total cost of the work in the proposed example, performed by the offeror itself as prime contractor or subcontractor at the time of the proposal submission

j. Agile Corporate Experience example Point of Contact information (Name, Title, Agency/Company, Phone, and

Email) of the agency/company point of contact with cognizance over the project

k. Agile Corporate Experience example Point of Contact information (Name, Title, Agency/Company, Phone, and

Email) of the COR/COTR.

l. Description of the technical solution(s)/requirement(s) and relevancy to the PWS scope of work and/or 1 –

5 focus areas, as stated above.

m. Description of the specific tasks or activities performed by the offeror itself under the contract and explanation of how they are relevant to the PWS.

n. Details demonstrating timeline required to develop and deliver complete and working software, to include start date to end date of delivered software.

o. Methodologies and tools employed (e.g., agile, DevSecOps, CI/CD, Incremental Release, Automation)

Each of the three (3) examples included in the corporate experience proposal shall meet all of the following minimum requirements:

a. One (1) of the three (3) examples, the Contract, order, or project performance duration, including option periods, shall be, at a minimum, one (1) year. Performance duration includes work previously performed and not work anticipated to be performed in the future.

b. As stated above, Offerors shall not propose a base IDIQ contract or a Blanket Purchase Agreement (BPA) vehicle as an example, however offerors may propose individual or a compilation of orders or projects executed under one vehicle as an example. The series of task orders or projects shall be listed as one example with all TO or project numbers listed together and under the same base contract number.

c. Any portion of contract, order, or project performance occurred within five (5) years of the date of this solicitation.

d. Percentage of effort, based on the total cost of the work required in the proposed contract or order, performed by the offeror as prime contractor or subcontractor is not less than 30%.

e. The requirements of the contract, order, or project are the types of services required in the PWS.

f. The specific tasks or activities performed by the offeror are the types of services required in the PWS.

Predecessor companies. If the proposed corporate experience was performed by a predecessor company, provide the information for the contract of the predecessor company, document the history of the evolution from the predecessor company, and provide explanation for why the corporate experience information of the predecessor company should be attributed to the offeror, not to exceed one (1) page, which does not count towards the page limitations. Any corporate experience of a company that in the future might, but has not yet, become part of the offeror's company, including but not limited to any pending novation agreements, mergers, and acquisitions, will NOT be considered.

Any corporate experience of a predecessor company or division divested away from the offeror will also NOT be considered.

Offeror may propose corporate experience examples of major subcontractors or teammates. The Government will only consider the corporate experience of each "entity," and will not consider the corporate experience of individual employees. “Entity" is defined as the Prime Contractor and major subcontractors performing at least 20% of the overall value of the contract. If an offeror proposes an example under a different CAGE from the offeror, the offeror shall describe the relationship within the legal entity of the offeror and include an affirmative statement that the example was performed by the same legal entity as the offeror and is not the experience of a subcontractor or teammate. The offeror shall also submit the written consent of its major subcontractors to allow the disclosure of its subcontractor’s corporate experience information to the Government. In addition, letters of commitment shall be included for all major subcontractors for their corporate experience to be considered. Letters of consent and/or commitment will not count against the stated page limits.

Joint ventures. If an offeror proposes as a legal joint venture, the CAGE provided shall be specifically for the joint venture submitting the proposal as the offeror. If an offeror proposes using the CAGE for only one of the companies participating in the joint venture, that company shall be considered the one and only offeror, and the experience of partners, teammates, or subcontractors shall not be submitted. If an offeror proposes as a legal joint venture, experience examples from individual partners may be submitted; the offeror shall note the relationship of the partner to the joint venture.

Offeror shall sanitize information relative to proprietary and/or classified contracts or orders.

VOLUME II: FACTOR 2 – SMALL BUSINESS PARTICIPATION (5 PAGES)

All Offerors (including both other than small businesses (OTSB) and small businesses) shall submit a Small Business Participation Commitment Document (SBPCD) as outlined in Solicitation Attachment 1 – SBPCD and provide substantiating documentation to demonstrate how the Offeror will meet the objective for the Government to use Small Business Concerns to the maximum extent practicable. The Offeror shall follow the instructions set forth below and in the SBPCD. The information that the Offeror provides will be used to evaluate the Offeror’s proposed participation /commitment to use U.S. small businesses in the performance of this acquisition (as a small business prime, joint venture, teaming arrangement, and/or small business subcontractors) relative to Section M, Volume II:

Factor 2 – Small Business Participation. The SBPCD will be incorporated into the base contract vehicle as binding commitments and are considered enforceable contractual requirements.

NOTE: The SBPCD outlines the "specifics" or the "how" or the "details" of the Offeror’s firm intentions to maximize the utilization of small businesses within this acquisition. The Offeror shall articulate small business contributions to contract performance at the Prime contract through first tier subcontract levels. Second and lower tier small business subcontractors will not be considered towards the total small business participation percentage.

Small Business Participation annotated in the Offeror’s SBPCD is a separate requirement from the FAR 19.704 Subcontracting Plan Requirements, which will only be reviewed for acceptability for the Offeror deemed to be apparent awardee.

The Offeror shall provide the Prime Offeror’s Size as outlined in the SBPCD.

Pursuant to FAR Part 19, the Government’s objective is that Small Business Concerns (SBC) are used to the maximum extent practicable in the Offeror’s proposed approach to satisfy the requirements of this solicitation for the entire performance period. The Offeror shall identify SBCs that are to be used in their proposed approach to satisfy the requirements. As outlined in the SBPCD, the Offeror shall:

Identify the type, variety, and complexity of work to be performed by small business firms in accordance with the

PWS.

Describe and demonstrate a substantive commitment to small business firms.

The Offeror shall provide the participation percentage of small businesses in terms of the Total Contract Ceiling Value, as outlined in the SBPCD.

For this requirement the Governments market research shows that a minimum of 25% of the work can be performed by small business concerns; therefore, the minimum quantitative requirement has been established at 25%.

The Offeror shall provide explanation and documentation to support small business participation percentages.

Binding commitments shall become enforceable, contractual requirements. For partnerships, teaming arrangements, joint ventures, etc, Letters of Commitment, teaming agreements, etc. shall be supplied to document the business relationship.

Large business contractors may achieve the small business participation requirements through subcontracting to small business. Small business contractors may achieve small business participation requirements through their own performance/ participation as a prime and also through a joint venture, teaming arrangement, and subcontracting to other small businesses.

NOTE: All supporting documentation is excluded from the page count. Supporting documents will not be incorporated into any resulting contract.

All Small Businesses submitted as part of the Small Business Concerns will be verified to ensure they are a small business. The Government will use websites or databases such as, the Dynamic Small Business Search (DSBS) or Sam.gov to verify small business status.

Only Other Than Small Businesses (OTSB) shall provide a separate Small Business Subcontracting Plan that contains all of the elements required by FAR 52.219-9. The Small Business Subcontracting Plan shall be submitted separately from the information required above and in the SBPCD that both OTSB and small businesses are required to submit. The plan, at a minimum, shall address the elements set forth in FAR Clause 52.219-9(d)(1) through (15).

Subcontracting Plans shall reflect and be consistent with the commitments offered in the SBPCD. OTSB Firms shall submit acceptable subcontracting plans to be eligible for award. Subcontracting plans will only be reviewed for acceptability for the Offeror deemed to be apparent awardee. The Small Business Subcontracting Plan will be incorporated into the resultant contract and is excluded from the small business page count limit.

The work to be performed directly by a small business Prime Offeror shall be evaluated as Small Business Participation. Small business Prime Offerors shall include their information in the above requested subparagraphs and SBPCD as required.

The SBPCD, which is an enforceable, contractual requirement, shall require periodic progress reporting to facilitate government monitoring in the event of an award. The Offeror shall propose annual reporting of the requirements set forth in the SBPCD paragraphs 1-3 (contractor format is acceptable) in accordance with CDRL A009 – Small Business Utilization Report (DI-MGMT-82041B).

Offerors that have enforceable agreements shall provide fully executed copies (i.e., the entire agreement and not just first and last pages). An enforceable commitment is defined as a written and signed agreement (by both parties) detailing that all parties have agreed to a business relationship for this procurement; the agreement shall be specific in nature. The agreement shall be clear that both parties have defined and agreed to the extent of the relationship to include the type or types of work the subcontractors/partners shall perform. These agreements are excluded from the small business page count limit.

A small business joint venture offeror must submit, with its offer, the representation required in paragraph (c) of FAR solicitation provision 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services, and paragraph (c) of FAR solicitation provision 52.219-1, Small Business Program Representations, in accordance with 52.204-8(d) and 52.212-3(b) for the following categories:

(A) Small business;

(B) Service-disabled veteran-owned small business;

(C) Women-owned small business (WOSB) under the WOSB Program;

(D) Economically disadvantaged women-owned small business under the WOSB Program; or

(E) Historically underutilized business zone small business.”

VOLUME III: FACTOR 3 – COST/PRICE

This solicitation is for a hybrid Cost-Plus-Fixed-Fee (CPFF) Term, CPFF completion, Firm Fixed Price (FFP) and Cost Reimbursement (CR) Indefinite Delivery/Indefinite Quantity (ID/IQ) contract for services and the necessary travel and Other Direct Costs (ODCs) to support those services.

Each PRIME OFFEROR AND SUBCONTRACTOR shall complete the Cost Model found within Solicitation Attachment 2 in its entirety. If any prime Offeror or any of its respective subcontractors do not provide a completed Cost Model (Solicitation Attachment 2) and a cost narrative, inclusive of the requirements set forth below, the entire prime proposal may be considered nonresponsive and ineligible for award.

1. Period of Performance: The overall contract ordering period will be for seven (7) years.

2. Offerors shall propose their own unique estimates for the labor requirements associated with the Performance Work Statement within the Cost Model, Solicitation Attachment 2 . Work under the Planning Interval (PI) CLINs shall be proposed in terms of each offeror’s estimate for standardized Small, Medium, and Large Agile Development teams, and each offeror shall include their estimate for the number of sprint iterations each team size will execute in each contract year for each Planning Interval. The Cost Model shall be representative of the Staffing Plan required in Factor 4 – Program Management Plan and the Product Roadmap required in Factor 5 – Oral Demonstrations. .

This shall include all proposed labor categories and hours for the Offeror and its subcontractor(s) regardless of the contractual relationship between the Offeror and subcontractor(s) (i.e., Firm-Fixed- Price (FFP), Time and Materials (T&M), Cost Plus Fixed Fee (CPFF), etc.). To allow for flexibility during contract execution, the total proposed amount for Planning Intervals (PIs) shall be increased by a normalized amount of 30% of the offeror’s proposed PI total. This normalized “surge” amount is automatically calculated within the provided cost model. Offerors are permitted to adjust the Solicitation Attachment 2 – Cost Model to reflect the Offeror’s proposed Product Roadmap.

However, Offerors shall cost out all PI team sizes (small, medium, large) for all seven (7) years, regardless of the Offeror’s proposed Product Roadmap timeline. Offerors shall not adjust the cost model’s government provided amounts for Licenses, Travel or ODCS, as discussed in item 11 below.

3. Each Offeror and its subcontractor(s) shall provide whatever information is necessary to help the

Government understand why the proposed costs are realistic in the xxxxCOSTNARRxxxx.docx (or PDF). Each Offeror's cost proposal shall contain sufficient quantitative and narrative documentation to adequately support and explain the costs proposed, to include subcontractor proposed costs. The Offeror and its subcontractor(s) shall disclose the location (Government site or the Contractor site per the PWS) of each proposed labor category’s performance in their respective cost proposal(s).

4. Each Offeror shall identify all proposed subcontractors and the contract type the Offeror has with each subcontractor in its xxxxCOSTNARRxxxx.docx (or PDF). IAW FAR 15.404-3(b), the prime contractor or subcontractor shall: (1) Conduct appropriate cost or price analyses to establish the reasonableness of proposed subcontract costs/prices; and (2) Include the results of these analyses in the cost/price proposal. If the Offeror or subcontractor relied upon its approved purchasing system to establish its subcontracts, it shall state so and provide documentation of its approved purchasing system (including date of approval) within its xxxxCOSTNARRxxxx.docx (or PDF) (see FAR 15.404-3).

5. Reference FAR 15.404-3: If the Offeror is unable to obtain the required documentation from its subcontractors to conduct the appropriate cost or price analysis as required, the subcontractor shall provide the information directly to the Government following the submission instructions of this RFP.

However, the Offeror and its subcontractor in this scenario shall provide the rationale detailing exactly why the Offeror is unable to conduct the price or cost analysis required by FAR 15.404-3 in its xxxxCOSTNARRxxxx.docx (or PDF). For example, if a price/cost analysis is required for a subcontractor, that analysis requires a breakout of the individual cost elements to a prime, and a subcontractor is unable to provide its proprietary data to the Offeror, the Offeror may then do a total price analysis IAW FAR 15.404-1(b) and the subcontractor shall submit its proprietary cost breakout directly to the Government.

Reference FAR 15.403-1: If an exception to certified cost or pricing data requirements applies to the subcontractor's proposal submission, the Offeror shall provide, within its xxxxCOSTNARRxxxx.docx (or PDF), an explanation as to which exception applies and why.

6. IAW FAR 15.403-1(b), data other than certified cost or pricing data is required to support cost realism.

Each Offeror's and subcontractor’s cost proposal shall be broken out by cost element as specified in FAR 15.408, Table 15-2, and in further supporting detail as shown in the SAMPLE cost breakdown provided in RFP Cost Model workbook, Solicitation Attachment 2. If a subcontractor submits its cost proposal directly to the Government, the subcontractor’s xxxxCOSTNARRxxxx.docx (or PDF) and xxxxCOSTxxxx.xlsx, shall contain all the same documentation, by cost volume, required by this RFP.

The subcontractor shall identify in its xxxxCOSTNARRxxxx.docx (or PDF) the associated prime Offeror and the solicitation number.

7. In support of the proposed Direct Labor Rates, the Offeror and its subcontractor(s) shall provide supporting documentation to include at least one of the below forms (a, b, c, and/or d).

a. Forward Pricing Rate Agreements (FPRAs) or Forward Pricing Rate Recommendations

(FPRRs) from Defense Contract Audit Agency (DCAA) or Defense Contract Management Agency (DCMA) or DCAA/DCMA-approved Compensation Rate Tables mapped to the proposed Labor Categories

b. Letter(s) of Intent (LOIs), which include, at a minimum, the following:

i. Position;

ii. Direct hourly rate;

iii. Submitted on Offeror’s or subcontractor’s letterhead;

iv. Signed by the employer and prospective employee; and

v. A statement that the LOI is for RFP <W91CRB-24-R-0003>

c. Payroll records and/or paystubs showing Rate of Pay and referenced to the Labor

Category in the Proposal.

d. Salary Survey data, which shall include, at a minimum, the following:

i. Source of data;

ii. Job title and description;

iii. Years/level of experience applicable to the selected salary amount;

iv. Geographic location; and

v. Range of salary amounts with reference to applicability of amounts

e. NOTE: If an Offeror is basing the proposed labor rates on salary survey data only, then in order to be considered eligible for award from a realism standpoint, the Offeror shall propose direct labor rates as follows:

For non-subject matter expert (SME)/non-specialized labor categories, direct labor rates shall correspond to the 90th percentile for the appropriate work location and level of experience (prior to adding contract-specific premiums, such as security clearance premiums) from the utilized salary survey;

For SME/highly specialized labor categories, direct labor rates shall correspond to the 90th percentile plus 33% for the appropriate work location and level of experience (prior to adding contract-specific premiums, such as security clearance premiums) from the utilized salary survey.

Referenced salary surveys must be from industry-recognized, audited surveys (such as ERI).

Commercial/consumer-oriented sites such as Glassdoor, Salary.com, etc. will not be accepted. Offerors must provide screenshots/PDF prints of the data used with a clear crosswalk to the proposed rate and labor category. The Government reserves the right to determine a rate unrealistic, even if it is at the above percentiles or higher, based upon competitive analysis.

8. In support of the proposed Indirect Expense Rates, Offeror and its subcontractor(s) shall provide documentation of the most recent Indirect Expense Rates, to include one of the following (a, b, c, or d):

a. Forward Pricing Rate Agreements (FPRAs) with DCAA or DCMA

b. Forward Pricing Rate Recommendations (FPRRs) from DCAA or DCMA

c. Forward Pricing Rate Proposal (FPRP), Approved Provisional Rates Proposal or other statement of current rates including three (3) years of Incurred Cost Submissions to DCAA detailing pools and bases (by expense accounts) information that validates the calculations or three years historical actual detailing pools and bases (by expense accounts) information that validates the calculations. Forecasted pools and bases for the current year (by expense account) shall also be submitted.

d. If an entity cannot include a. – c. above because it restructured or is a new entity, that company shall provide proof to include the date it restructured or the date the new entity was formed and include the pools and bases as well as all historical data detailing pools and bases information (by expense account) which validates the calculation from the date of the restructuring.

NOTE 1: The rates reflected in the FPRA, FPRR, FPRP, Approved Provisional Rates Proposal or other statement of current rates should directly match the rates proposed by the Offeror or subcontractor. If the rates do not match, the Offeror or subcontractor shall provide sufficient detail explaining how the proposed rates are realistic.

NOTE 2: For all documents that are provided to support the proposed rates, such documents shall be explained within the xxxxCOSTNARRxxxx.docx (or PDF). The explanation shall include a mapping of the supporting documentation to the proposed rate(s) and how the proposed rate(s) was developed.

9. Expedited Delivery and Enhanced Performance (EDEP) Firm-Fixed Price (FFP) CLIN Offerors shall propose a FFP for the Expedited Delivery and Enhanced Performance CLIN in accordance with PWS Section 1.5.1. This FFP CLIN amount is capped at 5% of the total cost of each Planning Interval by team size and offeror shall propose the FFP dollar amounts by team sizes of small, medium and large in dollar values. EDEP shall be payable only in accordance with PWS Section 1.5.1 and shall convert to a fixed dollar amount corresponding to the proposed team size and quantity of each team supporting a PI. Offerors may propose less than the capped 5% for EDEP and can adjust the EDEP rate accordingly within the Indirect Rate Summary tab in accordance with the instructions embedded in the cost model workbook.

10. In support of the Evaluation of Compensation for Professional Employees, in accordance with FAR 52.222-46, the Offeror and its subcontractor(s) shall provide documentation that supports a total compensation plan, setting forth salaries and fringe benefits proposed for the professional employees who will work under the contract that assures it reflects a sound management approach and understanding of the contract requirements and relevant industry standards.

Supporting information for total compensation plans shall include data derived from recognized, current national and regional compensation surveys and/or studies of professional, public and private organizations, used in establishing the total compensation structure. Specific references to this supporting survey/study information shall be directly cross walked/indexed to the proposed compensation details with relevant reference excerpts included as indexed appendices within the cost narrative xxxxCOSTNARRxxxx.docx (or PDF).

In addition, each Offeror and subcontractor shall complete the Fringe Benefit Worksheet in the Cost Model, Solicitation Attachment 2. Anything not included is assumed to not be offered.

11. Offeror shall include the exact Government-prescribed estimates for Licenses, Travel and Other

Direct Costs (ODCs) in its cost proposal. The Government-prescribed estimates included in the cost model are the total costs for Licenses, Travel and ODCs exclusive of any Offeror’s associated indirect charges. The Offeror shall propose any applicable indirect charges on the Licenses, Travel and/or ODC estimates in accordance with its disclosed accounting practices.

12. If only one offer is received in response to this RFP, the Government may request additional information to include certified cost or pricing data and a Certificate of Current Cost or Pricing Data.

13. For CONUS labor, Offerors shall provide justification for proposing on any basis other than an eight-hour workday, forty-hour workweek.

14. If proposing a salary instead of hourly rates, Offerors shall indicate the hours upon which the salary is based.

15. IAW FAR 52.215-22, if the Offeror intends to subcontract more than 70% of the total cost of work to be performed under the contract, the Offeror shall identify in its proposal i) The amount of the Offeror’s indirect costs and profit/fee applicable to the work to be performed by the subcontractor(s);

and ii) A description of the added value provided by the Offeror as related to the work to be performed by the subcontractor(s).

16. For Offerors who propose any indirect rates on an intra-divisional company, the Government will view these efforts as subcontractors. As such, Offerors shall propose accordingly in their Technical and Cost Volumes.

17. Identification of Uncompensated Overtime: “Uncompensated overtime” means the hours worked without additional compensation more than an average of 40 hours per week by direct charge employees who are exempt from the Fair Labor Standards Act. Compensated personal absences such as holidays, vacations, and sick leave shall be included in the normal work week for purposes of computing uncompensated overtime hours.

IAW FAR 37.115, the use of uncompensated overtime is not encouraged. Any usage of it shall be explained in detail and describe how recruitment and retention will not be affected. Offerors are cautioned that in the cost realism analysis the adjusted hourly rate (including uncompensated overtime) (see definition at 37.101), rather than the hourly rate, shall be applied to all proposed hours, whether regular or overtime hours. If uncompensated overtime is used, the Offeror shall clearly identify the labor category or categories on which uncompensated overtime will be applied.

All Offerors, whether proposing uncompensated overtime or not, shall provide a copy of its policy addressing uncompensated overtime with its proposal.

a. For any proposed hours against which an uncompensated overtime rate is applied, the Offeror shall identify in its proposal the hours more than an average of 40 hours per week by labor category at the same level of detail as compensated hours, and the uncompensated overtime rate per hour, whether at the prime or subcontract level. This shall include uncompensated overtime hours that are in indirect cost pools for personnel whose regular hours are normally charged directly.

b. The Offeror’s accounting practices used to estimate uncompensated overtime must be consistent with its cost accounting practices used to accumulate and report uncompensated overtime hours.

c. Proposals that include unrealistically low labor rates, or that do not otherwise demonstrate cost realism, a risk assessment will be conducted, and this assessment will be taken into consideration during the evaluation of their proposal.

d. The Offeror shall include a copy of its policy addressing uncompensated overtime with its proposal.

18. Offerors shall structure their xxxxCOSTxxxx.xlsx document IAW the CLIN structure annotated in the Cost Model Solicitation Attachment 2. No price information is to be found in any other Volume.

19. Each Offeror shall provide documented evidence of their possession of an accounting system adequate for determining and recording costs applicable to the contract. In the event that the Offeror, or any subcontractor proposed on a cost reimbursable basis, has not received a determination from DCAA or DCMA on the adequacy of their respective accounting system, they should submit to the Contracting Officer a completed Standard Form 1408.

20. The first TO/DO issued under this IDIQ contract will be for the Transition-In Period, CLIN 0007.

The total value for this first TO/DO will be in accordance with the Offeror’s cost/price information evaluated within Volume III: Factor 3 for Transition-In.

VOLUME IV: FACTOR 4 - PROGRAM MANAGEMEMT PLAN (12 PAGES not including Labor Excel and Key Personnel)

Element 1: Staffing Plan

Offeror’s shall provide a feasible Staffing Plan that explains how it’s proposed labor categories, hours, and mix necessary to support the requirements of the PWS and aligns with Factor 3 Cost/Price. The Offeror shall provide any other information necessary to support evaluation of the labor categories, hours, and mix to support cost realism analysis. This Element shall include the following information:

Labor Excel:

For CLINs 0001 (Planning Interval Software Delivery), 0002 (Program Management), 0003 (Training Delivery), 0007 (Transition In), and 0008 (Production Operations Transition Out): Offerors shall provide an excel chart with all labor categories along with descriptions, and qualifications and indicate under which CLINs each labor category will be expected to perform.

For CLINs 0001 (Planning Interval Software Delivery), 0002 (Program Management), 0007 (Transition In), and 0008 (Production Operations Transition Out): The Offeror shall propose the hours necessary to execute the requirements of the PWS for each CLIN.

The Offeror shall provide any other information necessary to support evaluation of the labor categories, hours, and mix to support cost realism analysis.

Staffing Narrative (6 pages, not including the Product Roadmap):

Offeror’s shall provide the corresponding Volume VI: Factor 5 – Oral Demonstration, Element 1 Product Roadmap to support the Staffing Plan. The Product Roadmap shall be provided as a legible graphic on 1 page that when printed does not require a page size greater than 11x17 to retain legibility. Font size shall be no smaller than 8pt Arial or Times New Roman.

For CLIN 0001 (Planning Interval Software Delivery): The Offeror shall propose its own teaming mix to support execution of the Offeror’s Proposed Product Roadmap as required by Factor 5 – Oral Demonstration and as represented in the Solicitation Attachment 2 – Cost Model. Offerors shall provide details of each team size (small, medium, large) to include the personnel count and associated hours. The Offeror shall explain how it’s proposed labor categories, hours, and mix necessary to support the requirements of the PWS. The Offeror shall provide any other information necessary to support evaluation of the labor categories, hours, and mix to support cost realism analysis.

For CLINs 0002 (Program Management), 0007 (Transition In), and 0008 (Production Operations Transition Out): The Offeror shall explain how it’s proposed labor categories, hours, and mix necessary to support the requirements of the PWS. The Offeror shall provide any other information necessary to support evaluation of the labor categories, hours, and mix to support cost realism analysis.

For CLIN 0003 (Training Delivery): The offeror shall explain how it’s proposed labor categories and mix will be used to support the requirements of the PWS.

Note: The proposed labor categories, labor hours, and teaming mixes shall be consistent with the Volume III – Cost Price and as presented in the Offeror’s Staffing Approach during Oral Demonstrations.

Key Personnel: Offerors shall provide a resume (not to exceed 3 pages) and a letter of intent (not to exceed 1 page) for each Key Personnel outlined in PWS Section 1.6.8 demonstrating how each Key Personnel meets the requirements of the PWS.

Element 2: Transition-In Plan (6 pages)

The Offeror shall provide a feasible and executable Transition-In plan for the period from the contract award date and not to exceed 6 months after award. The transition-in plan shall be in accordance with Section 5.1 of the PWS (and all other requirements described in the solicitation) and shall detail the Offeror’s approach to perform the contract requirements, to include detailing the resources and activities required.

The Transition-In plan shall include:

a) a detailed description of when and how transition will occur,

b) an onboarding staffing plan that provides a detailed description of when and in what order the contractor proposes to provide personnel, including the key personnel names and qualifications aligned with PWS requirements, to support the requirement,

c) a proposed transition schedule for all Transition-In activities with a critical event path and milestones addressing the risks associated with implementing the plan and ways to mitigate those risks,

d) data / information deemed necessary to be provided by the Government in the forms of knowledge transfer,

e) Transition metrics,

f) Agile Team formation,

g) Transition process(es) to be executed, accounting for agile execution, where applicable, and

h) 100% of the hiring activities by end of the transition period with a full description of the plan to accomplish this.

The successful Offeror’s Transition In plan will be made a part of the awarded contract.

VOLUME V – GENERAL

Element 1: COVER LETTER

Offerors shall submit a cover letter on company letterhead. The following information shall be included in the cover letter:

a. The point of contact for the proposal, including the individuals name, company position/title, phone number, and e-mail address.

b. A statement that the offeror is proposing as either a small business or a large business.

c. An affirmative statement that the identified point of contact has the authority to enter into an agreement on behalf of the offerors company.

d. An affirmative statement of agreement to all terms, conditions, and provisions of this solicitation and that the proposal does not include any assumptions, terms, conditions, caveats, or exceptions (except for an exemption to the requirement for a disclosure statement in accordance with FAR Provision 52.230-1,if applicable)

e. An affirmative statement that the offeror is not aware of any OCI with itself, subcontractors, partners or any other offeror as it applies to this solicitation, or an affirmative statement that any OCI that the offeror is aware of for any offeror as it applies to this solicitation has been disclosed to the Contracting Officer and the date it was disclosed including if disclosed with proposal submission.

f. The offerors Commercial and Government Entity (CAGE) code, Unique Entity ID number, and cognizant DCAA and DCMA offices

g. Information in accordance with FAR 52.215-1(e)(1)

h. Information for SF 33 Block 15C,…