W91CRB23R0005 Amendment 0004.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to update language in Sections L and M of the solicitation.

The language in Sections L and M are hereby updated; changes are highlighted in yellow .

1. CONTRACT ID CODE PAGE OF PAGES

J 1 34

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 12-Jun-2023

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W91CRB23R0005

X 9B. DATED (SEE ITEM 11)

09-May-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

12-Jun-2023

CODE

ACC - APG - W91CRB

BLDG 4310

6515 INTEGRITY COURT

ABERDEEN PROVING GROUND MD 21005-3013

W91CRB 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W91CRB23R0005

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

SECTION L PROPOSAL INSTRUCTION

D. PROPOSAL SUBMISSION INSTRUCTIONS (Section L)

1. INTRODUCTION: This requirement is set aside for Small Businesses under NAICS 562910 – Environmental Remediation Services, small business size standard of 750 employees.

Proposals shall remain valid for a period of at least 180 days after the closing date of the solicitation.

Proposals must be submitted electronically through the DoD Secure Access File Exchange (SAFE) website at https://safe.apps.mil/. The SAFE system will provide a confirmation to the sender when files are transmitted successfully. It is the responsibility of the Offeror to allow adequate time to submit ALL proposal files before the submission deadline. Any proposal that is received in the SAFE system after the appointed deadline is “late” and may not be considered for award.

All Offerors and Subcontractors that will be submitting proposal information to the Government shall notify the Contracting Officer, Erin Weber (erin.k.weber.civ@army.mil), and Contract Specialist, Roxanne Barbaris (roxanne.barbaris.civ@army.mil) by email at least 7 business days before the closing date of the solicitation. The Offeror will be sent a drop-off request with a link to use through the SAFE system. The drop-off request is valid for 14 days. Note that any submissions filed after the due date and time for proposal submissions will be late and will not be considered.

In order to be considered for award, each offeror must submit their proposal in accordance with these instructions. Failure to adhere to these instructions may result in rejection of the offeror’s proposal without evaluation or consideration for award. All proposal information submitted shall be concise, complete and demonstrate that the offeror understands and meets the requirements established in the solicitation for all factors. The Government will consider how well the offeror complied with the instructions when evaluating the offeror’s ability to perform the requirements of the solicitation. The Government will consider an Offeror’s non-compliance with these instructions, or any attempt to take advantage of loopholes in these instructions, to be indicative of the type of conduct that it may expect from the Offeror during contract performance.

This solicitation requires all offerors to submit proposals for Phase 1 and 2 seperately. Proposals for Phase 1 are due on 15 June 2023 and proposals for Phase 2 are due on 6 July 2023. During Phase 1, the Past Performance, Work Experience and A-E Services Qualifications will be evaluated. The contracting office shall safeguard the Phase 2 Technical and Cost Factor proposals from the technical and cost/pricing teams. In accordance with FAR 36.602-3, a minimum of 3 of the most highly qualified proposals will be selected to proceed to Phase 2.

More than 3 proposals may be selected if it is in the best interest of the Government. Offerors will be notified if their proposal is selected for Phase 2. After the offerors are notified of their selection, the Phase 2 proposals shall be sent by the contracting office to the technical and cost teams for evaluation. In order to be considered for Phase 2, a proposal must have an Acceptable rating in Factor 1 – Past Performance, Factor 2 – Work Experience, and Factor 3 – A-E Services Qualifications.

As this requirement is a Small Business set-aside, there are no subcontracting goals, and a subcontracting plan is not required.

The offeror’s complete approach shall consist of six (6) proposal volumes in total. The Volumes are identified below:

PHASE 1

VOLUME 1: FACTOR 1 - PAST PERFORMANCE

VOLUME 2: FACTOR 2 – WORK EXPERIENCE

VOLUME 3: FACTOR 3 – A-E SERVICES QUALIFICATIONS

PHASE 2

VOLUME 4: FACTOR 4 – TECHNICAL

Organizational Approach and Key Personnel/Positions Work Approach by Area

Safety and Health, Quality, and Environmental Compliance Approach

Transition Plan Realism of Hours Proposed

VOLUME 5: FACTOR 5 - COST/PRICE

VOLUME 6: SOLICITATION, OFFER, AND AWARD DOCUMENTS AND

CERTIFICATION/REPRESENTATIONS

Files shall not contain classified data. The use of hyperlinks in proposals is prohibited.

Offerors are cautioned that “parroting” of the Technical requirements or the PWS with a statement of intent to perform does not reflect an understanding of the requirement or capability to perform. Offerors are responsible for including sufficient details to permit a complete and accurate evaluation of each proposal. Proprietary information shall be clearly marked.

2. PROPOSAL SUBMISSION REQUIREMENTS. Offerors shall submit a written proposal before or by the date and time specified in Block 9 of the Standard Form (SF) 33. Along with their proposal, offerors must submit fully completed copies of any FAR certifications appearing in Section K of this solicitation.

Cost information shall not appear in any document other than Volume 5. Proposals shall remain valid for a minimum of one hundred and eighty (180) days and shall not contain classified data/information.

Printing shall be single spaced. Each paragraph shall be separated by at least one blank line. A standard 12-point minimum font size, in Arial or New Times Roman fonts, are required for all text. Tables and illustrations may use a reduced font size no less than 8-point and may be landscape.

The following volumes of material shall be submitted:

VOLUME TITLE

MAXIMUM PAGES

Volume 1 - Factor 1: Past Performance 20 Volume 2 - Factor 2: Work Experience 25 Volume 3 - Factor 3: A-E Services Qualifications 20 Volume 4 - Factor 4: Technical 70 Volume 5 – Factor 5: Cost/Price N/A Volume 6 - Solicitation, Offer and Award Documents and Certification/ Representations

N/A

NOTE: Pages that exceed the required page limitations will not be evaluated. Page count includes all pages including but not limited to; body and all appendices. Cover sheets, table of contents, GFP Program Management Plan, list of figures/tables, list of abbreviations, resumes, Past Performance Questionnaires (PPQs), resumes, joint venture agreements, partnership agreements, teaming agreements, approved mentor-protégé agreement, letters of commitment and Non-disclosure agreements do not count toward page limits. Additional pages over the maximum allowed will be removed or not read and will not be evaluated by the Government.

3. PROPOSAL FILE FORMAT & ELECTRONIC COPIES

a. Format. The submission shall be clearly indexed and logically assembled. Each volume shall be clearly identified and shall begin at the top of a page. All pages of each volume shall be appropriately numbered and identified by the complete company name, date and RFP number in the header and/or footer. A Table of Contents should be created using the Table of Content feature in MS Word. MS Word (doc) files shall use the following page setup parameters:

Margins – Top, Bottom, Left, Right – 1” Gutter – 0” From Edge – Header, Footer 0.5” Page Size, Width – 8.5” Page Size, Height – 11”

NOTE: 11X17 folded pages are acceptable for tables/graphic representations; however, each 11X17 page will count as two pages.

b. File Packaging. Files shall be in read-only format, using PDF files. Each proposal volume shall be submitted in separate PDF files. All price breakdown information to aide in the cost/price evaluation shall be submitted in Microsoft Office Excel Read/Write format and viewable in Microsoft Excel 2013. **Please note – Self extracting exe files are not acceptable.**

c. Content Requirement. All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the proposal in a concise manner, to permit a complete and accurate evaluation of each proposal. Each file of the proposal shall consist of a Table of Contents, Summary Section, and the Narrative discussion. The Summary Section shall contain a brief abstract of the file. The Government will use information provided under each Volume strictly to evaluate the applicable Factor and may not use that information to evaluate any other Factor in other Volumes. Within the Technical Factor Volume, Sections for each subject area within the Technical Volume shall be clearly identified.

The following information shall be included in the Narrative discussion:

4. VOLUME 1: FACTOR 1 –PAST PERFORMANCE

This volume shall contain past performance information regarding recent and relevant contracts.

The narrative should clearly identify the number, name of the contractor, contract title, annual dollar value, period of performance, duration (in years), a description of the work performed, and the labor categories that were used that are similar to this RFP. References for past performance shall be provided on Solicitation Attachment A15 (Contract References Form).

Offerors shall, at a minimum, include the same projects/contracts submitted under Factor 2 (Work Experience) for evaluation under Factor 1 (Past Performance). Offerors shall submit a maximum of six (6) contracts. The contracts must have been performed or awarded during the past ten years, from the issue date of this RFP, which are relevant to the efforts required by this solicitation. Offerors shall describe how past performance information relates to specific paragraphs of Section C of the PWS and which entity (prime Offeror or major subcontractor(s)) within the Offeror’s organization will perform the work.

Additionally, at least 50% of the contracts submitted for Factor 1 (Past Performance) are required to have been contracts performed by the prime contractor, under the CAGE code of the prime contractor. If the offeror submits under another CAGE code then it must explain why it thinks the information is relevant. If the information is not relevant, then the Government evaluators may not attribute the information to the prime contractor and the offeror may be deemed Unacceptable.

Relevant efforts are defined as services/efforts that are the same as or similar in scope and complexity to the portion(s) of the PWS that the prime offeror or applicable major subcontractor is proposed to perform. In order for an Offeror to rely on the experience or past performance of the Offeror’s parent, sister, subsidiary or an affiliate company, the offeror shall identify the relevant parent, sister, subsidiary company or affiliate company as a Major Subcontractor in its proposal and identify what portion of the work that entity will perform under this contract (must be at least ten (10) percent (%) or more of the total proposed price for this effort). Data concerning the offeror shall be provided first, followed by each proposed major subcontractor, in alphabetical order. The offeror shall also submit the written consent of its major subcontractors to allow the disclosure of its subcontractor’s past performance information to the Government. In addition, letters of commitment shall be included for all major subcontractors for their past performance to be considered. Letters of consent and/or commitment will not count against the stated page limits.

Joint ventures. If an offeror proposes as a legal joint venture, the CAGE provided shall be specifically for the joint venture submitting the proposal as the offeror. If an offeror proposes using the CAGE for only one of the companies participating in the joint venture, that company shall be considered the one and only offeror. If an offeror proposes as a legal joint venture, experience examples from individual partners may be submitted; the offeror shall note the relationship of the partner to the joint venture.

Predecessor companies. If the proposed past performance was performed by a predecessor company, provide the information for the recent and relevant contract of the predecessor company, document the history of the evolution from the predecessor company, and provide explanation for why the past performance information of the predecessor company should be attributed to the offeror, not to exceed one (1) page. Any past performance of a company that in the future might, but has not yet, become part of the offeror's company, including but not limited to any pending novation agreements, mergers, and acquisitions, will NOT be considered. Any past performance of a predecessor company or division divested away from the offeror also will NOT be considered. Submission requirements in accordance with this paragraph are not included in the page limitations in Section L.2.

This volume shall be organized into the following sections:

(1) Section 1 – Contract Descriptions. This section shall include the following information in the following format.

(a) Contractor/Subcontractor place of performance, CAGE Code and DUNS Number. If the work was performed as a subcontractor, also provide the name of the prime contractor and Point of Contact (POC) within the prime contractor organization (name, current address, e-mail address, and telephone number(s)).

(b) Government or Commercial contracting activity, current address, Procuring Contracting Officer’s name, e-mail address, telephone and fax numbers.

(c) Government’s technical representative/COR, current email address, telephone and fax numbers.

(d) Contract administration activity and the Administrative Contracting Officer’s name, current e-mail address, telephone and fax number.

(e) Contract administration activity’s Pre-Award Monitor’s name, current e-mail address, telephone and fax numbers.

(f) Contract Number and, in the case of Indefinite Delivery type contracts, GSA contracts, and Blanket Purchase Agreements, include Delivery/Task Order Numbers.

(g) Contract Type (specific type such as Fixed-Price (FP), Cost Reimbursement (CR), Time & Material (T&M), etc.). In the case of Indefinite Delivery contracts, indicate specific type (Requirements, Definite Quantity, and Indefinite Quantity) and secondary contract type (FP, CR, T&M, etc.).

(h) Awarded price/cost.

(i) Final or projected final price/cost.

(j) Original delivery schedule, including dates of start and completion or work.

(k) Final or projected final, delivery schedule, including dates of start and completion of work.

(2) Section 2 – Performance. Offerors shall provide a specific narrative explanation of each contract listed above in Volume 1, Section 1, a contract description, describing the objectives achieved and detailing how the effort is relevant in size and complexity to the PWS task area(s) that the applicable prime or major subcontractor is expected to perform. Past Performance can be defined/limited to a single contract/task order, but may also be defined as work at a site that has been continuously performed under successive/multiple contracts/task orders. The Government will consider contracts that are still in progress and performance is not yet complete.

(a) For any contracts that did not/do not meet the original schedule, technical performance requirements or cost estimates, provide a brief explanation of the reason(s) for the shortcomings and any corrective action(s) taken to avoid recurrence. The offerors shall list each time the delivery schedule was revised and provide an explanation of why the revision was necessary.

All Requests for Deviation and Requests for Waiver shall be addressed with respect to causes and corrective actions. The offerors shall also provide copy of any Cure Notices or Show Cause Letters received on each contract listed and a description of any corrective action implemented by the Offeror or proposed subcontractor. The offerors shall indicate if any of the contracts listed were terminated and the type and reasons for the termination.

(3) Section 3 – Subcontracts. Offerors shall provide a description of how the effort required by the RFP will be assigned for performance within the offeror’s corporate entity and among the proposed major and other subcontractors. This description shall include an estimate of the percentage of the total contract value that the prime and all major subcontractors are each expected to perform. The information provided for the prime Offeror and each proposed major subcontractor must include the entire company name, company address, CAGE Code, DUNS Number and type of work to be performed under this contract by citing the applicable Government PWS paragraph number. This includes all subcontractors whose subcontract is for more than 10% of the total proposed cost/price (Major Subcontractor).

Past Performance Questionnaire. For all contracts identified above in Volume 1, Section 1, Contract Descriptions, the offeror shall complete Part 1 of the Past Performance Questionnaire.

For Government contracts, the offeror shall e-mail the questionnaire to both the Government contracting activity and the Government technical representative responsible for the past/current contract. For private industry, the offeror shall email the questionnaire to the private industry technical representative responsible for the past/current contract. The POCs shall be instructed to electronically complete Part II of the questionnaire and e-mail the entire questionnaire to the Contracting Office no later than the proposal due date, to (roxanne.barbaris.civ@army.mil and erin.k.weber.civ@army.mil). The Offeror shall e-mail to the Contracting Officer a list of all the POCs who were sent a questionnaire. The Government must receive this list no later than the proposal due date. The POC List shall be submitted in Word for Windows Table Format to include the following fields: Solicitation Number; Company Name; Contract Number;

Government Agency (if applicable); POC Last Name, First Name; POC Title; POC Telephone Number; POC E-mail Address; and Date E-Mail to POC (month/day). Submission of this list does not relieve the contractor of the responsibility to ensure all Past Performance Questionnaires are submitted on time. Furthermore, receipt of this list does not obligate the Government to contact any of the POCs identified.

The Government will focus its inquiries on the offeror’s (including major subcontractors) record of performance as it relates to the solicitation requirements that the Offeror or major subcontractor is proposed to perform, including cost, schedule, performance and management of subcontractors. Offerors are reminded they must include the most recent and relevant efforts (performance within the past ten (10) years) in their proposal. Absent any recent and relevant past performance history or when the performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned, the Offeror will not be evaluated either favorably or unfavorably on past performance.

5. VOLUME 2 - FACTOR 2: WORK EXPERIENCE

For the purposes of the evaluation, the term “Offeror” refers to the entire entity proposing to the requirement which may include a Prime Contractor and all subcontractors. Subcontractors who perform ten (10) percent (%) or more of the total proposed price for this effort are considered Major Subcontractors.

The submitted projects may be completed for the U.S. Government or other clients. For all submitted projects, a narrative of the project shall clearly describe the scope of work performed and the relevancy to the project requirements of this solicitation.

In order for an Offeror to rely on the experience of the Offeror’s parent, sister, JV member, subsidiary or an affiliate company, the Offeror shall identify the relevant parent, sister, subsidiary company or affiliate company as a Major subcontractor in its proposal and identify what portion of the work that entity will perform under this contract (must be at least ten (10) percent (%) of the contract proposed cost/price or more). Offerors shall provide a description of how the effort required by the solicitation will be assigned for performance within the Offeror’s corporate entity and among the proposed major and other subcontractors. This description shall include an estimate of the total contract value that the prime and all Major Subcontractors are expected to perform.

Joint ventures. If an offeror proposes as a legal joint venture, the CAGE provided shall be specifically for the joint venture submitting the proposal as the offeror. If an offeror proposes using the CAGE for only one of the companies participating in the joint venture, that company shall be considered the one and only offeror. If an offeror proposes as a legal joint venture, experience examples from individual partners may be submitted; the offeror shall note the relationship of the partner to the joint venture.

Predecessor companies. If the proposed work experience was performed by a predecessor company, provide the information for the contract of the predecessor company, document the history of the evolution from the predecessor company, and provide explanation for why the work experience of the predecessor company should be attributed to the offeror, not to exceed one (1) page. Any work experience of a company that in the future might, but has not yet, become part of the offeror's company, including but not limited to any pending novation agreements, mergers, and acquisitions, will NOT be considered. Any work experience of a predecessor company or division divested away from the offeror also will NOT be considered.

Submission requirements in accordance with this paragraph are not included in the page limitations in Section L.2.

At least 50% of the contracts submitted for Factor 2 (Work Experience) are required to have been contracts performed by the prime contractor, under the CAGE code of the prime contractor.

If the offeror submits under another CAGE code then it must explain why it thinks the information is relevant. If the information is not relevant then the Government evaluators may not attribute the information to the prime contractor and the offeror may be deemed Unacceptable.

A maximum of six (6) projects can be submitted to demonstrate relevant, recent experience. The Offeror shall demonstrate that they have a minimum 3-years (occurring within the past 10 years) of experience providing support in the following primary competency work areas:

Groundwater Treatment Operations & Maintenance (PWS C5.2) Groundwater Monitoring and Sampling (PWS C5.3) Landfills and Covers Operations and Maintenance (PWS C5.4)

Infrastructure and Facilities Maintenance (PWS C5.5) Design and Field Project Management and Oversight (PWS C5.1.1 and C5.14)

Work Experience can be defined/limited to a single contract/task order, but may also be defined as work at a site that has been continuously performed under successive/multiple contracts/task orders. The Government will consider contracts that are still in progress and performance is not yet complete.

To demonstrate experience under this evaluation factor, the Offeror may utilize experience of another Major Subcontractor that will perform support in the primary competency work areas as identified above . If an Offeror is utilizing experience of Major Subcontractors, then Major Subcontractor projects submitted must include recent and relevant work similar to the work to be performed by the Major Subcontractor for this requirement. Years of experience are measured by elapsed time of directly applicable experience of the entity and not the equivalent accumulated time of personnel on staff. For the purposes of the proposal and subsequent evaluation, Experience is defined as experience on the part of the offeror and any major subcontractor.

Each offeror shall submit their summary of the experience on Solicitation Attachment A16 (Summary of Experience Form). As stated above, at least 50% of the contracts submitted for Factor 3 (Work Experience) are required to have been contracts performed by the prime contractor.

As applicable, Offerors must submit a signed copy of their joint venture agreement, partnership agreement, teaming agreement, approved mentor-protégé agreement, or letter of commitment for each above member of the Offeror's team in order to receive credit for their work experience.

6. VOLUME 3 FACTOR 3: A-E SERVICES QUALIFICATIONS

Offerors shall complete a Standard Form 330 that provides information about the qualifications and experience of the Prime Contractor or qualified Subcontractor for Architect-Engineering Services. The Government will determine whether the Offeror has demonstrated an ability to provide qualified A-E Services. The Government will base this determination on the information provided by the Offeror on Standard Form 330. SF 330s will be evaluated to determine if the offeror has demonstrated an ability to provide licensed architects, engineers, and surveyors that would be required to perform program management, construction management, architectural and engineering, surveying and mapping, and related services as necessary in performance of this contract.

Offeror’s should limit the number of resumes submitted to the minimum required to demonstrate their qualifications to perform A-E services for this contract (minimum of three, maximum of five). Offeror’s shall submit descriptions of three projects that are similar in nature to the example projects listed in Section C.5.14 of the RFP. The projects can be the same as provided for Factor 1 and 2. The Offeror shall demonstrate that example projects have occurred within the past ten (10) years. Projects will be evaluated to confirm the Offeror’s capability to perform design and fieldwork oversight on projects similar to the examples listed in Section C.5.14 of the

RFP.

A teaming agreement or letter of commitment from a qualified subcontractor that is proposed on the SF 330 shall be included in Volume 3 and shall not count towards page limitations.

7. VOLUME 4- FACTOR 4: TECHNICAL

In accordance with the PWS and all other requirements outlined within the Solicitation, Offerors shall address the following within their proposals:

a. Organizational Approach and Key Personnel/Positions/ The Offeror’s response shall provide its approach to meet or exceed the following elements:

1) Organizational Approach:

a) Offeror shall describe its proposed organizational structure and how it is capable of functioning effectively and efficiently as the Contractor for this solicitation. Provide an organizational chart with both key and non-key personnel depicted. Key positions must be clearly identified in the organizational chart, and their relationship to other key positions and non-key positions must be clearly depicted. The Offeror’s organization chart must clearly show all positions being proposed. If any of the positions proposed are part-time, indicate the full-time equivalent (e.g., 0.5 FTE) for that position. Clearly show the lines of authority of the Offeror’s Project Manager, Quality Control and Safety Organizations, and all proposed Team Members as applicable. Relationships between the headquarters’ office and the RMA site office shall be clearly identified. Describe the proposed organization and its advantages. Describe responsibility and authority for commitment of resources. Indicate which personnel will be located full-time on-site and which personnel (if any) will be located either part-time on-site or located off-site. For any personnel that may be located off-site, describe the reason and advantage to the Government.

Offeror may propose a variation(s) to the staff positions indicated in the ERS Cost Model (Attachment L1). Variations may include a change to the number of positions proposed (either increase or decrease), or a change to the job titles and/or job functions indicated in the ERS Cost Model. Offerors must propose the seven key positions described in Section C1.15.2. Should an Offeror elect to propose a variation(s) to the staff positions indicated in the ERS Cost Model, the Offeror must clearly describe the change(s) made and the advantage to the Government for the change(s). In addition, the ERS Cost Model must be revised to clearly reflect the change(s).

The staffing levels and positions indicated on the ERS Cost Model (Attachment L1) approximately reflect the current positions and level of effort of the current contract. If combining or sharing position(s), the offeror’s proposal shall clearly indicate the position(s) being combined or shared to provide the capabilities needed to execute the position requirements.

b) Provide a recruitment, retention, and staffing plan to meet the solicitation requirements. This plan should describe hiring and retention practices such as incentive programs, benefits, individual training and on the job training, to ensure the Offeror can readily obtain required experience and expertise to accomplish the range of tasks described in the PWS. Address how the Offeror will ensure the continuation of services during personnel absences such that the impact to the Government is minimal.

c) Discuss approach to any teaming relationships. Include any established relationships with proposed team members, including number of projects that have been completed together and/or number of years of partnering. For any teaming arrangements, the Offeror shall describe which entity will have the lead in performing the following roles and responsibilities: Groundwater Treatment Operations & Maintenance, Groundwater Monitoring and Sampling, Design and Field Project Management and Oversight, Landfills and Covers Operations and Maintenance, and Infrastructure and Facilities Maintenance. The Offeror shall describe the roles and responsibilities for each Team Member in detail.

d) Describe Management Information System (or equivalent) capabilities regarding tracking, planning and scheduling, cost estimating, budgeting and accounting reports, technical and regulatory reports, submittals and other relevant data.

e) Executive Sponsor - Identify the individual that will be the Executive Sponsor for this contract together with his or her title and qualifications and how this individual can benefit the program.

f) Company Support - Describe any additional resources, specialized personnel, and expertise that the Offeror or Team Member(s) is able to provide should they be needed to support the program and how the program might benefit from this additional support.

g) Identify any additional and/or unique advantages the proposed organizational approach provides to the Government.

2) Key Personnel:

a) Describe the seven key personnel identified in C1.15.2 and the ERS Cost Model by name, position title, and responsibilities. For each key position identified, indicate whether the employee was involved in any of the projects(s) listed in Factor 3 – Work Experience together with their role and duration assigned to that project. Key personnel may work for the Offeror or Team Member. Clearly indicate the employer for each key position listed. Demonstrate how the experience, education, and other qualifications of the key positions identified qualifies them for their proposed position in the organization and how these qualifications will benefit the program. The Offeror shall provide resumes for each of the key personnel identified which clearly meet the education and/or experience specified in PWS C1.15.2. The resumes shall be a maximum of two pages each and will not count against the page limitation for this factor. Letters of commitment, and agreement to be located full time at RMA, shall be included and signed by each of the proposed key personnel and will not count against the page limitation for this factor. Resumes and commitment letters for key personnel must be received by the Government by the Phase 2 proposal deadline. The Offeror shall discuss a succession plan, personnel strategy, or other process for replacing key personnel. Resumes and signed letters of commitment for each of the key personnel shall be provided as an attachment to Volume 4 of the proposal.

b. Work Approach by Area

The Offeror shall describe its approach for accomplishing the work for the following work areas to ensure that the work as detailed in the PWS is accomplished in an efficient and effective manner:

1) Groundwater Treatment Plant Operations and Maintenance Approach (PWS C5.2): Describe the proposed approach to operating the groundwater treatment systems.

Provide information that demonstrates the Offeror’s understanding and ability to properly maintain the facilities, minimize down time, respond to treatment plant problems, make any needed plant modifications, meet water treatment standards, and comply with sampling program requirements. Describe any ideas or processes that will be used to continuously improve the efficiency of the water treatment systems.

2) Groundwater Monitoring and Sampling Approach (PWS C5.3): Describe the Offeror’s understanding and approach to meeting the groundwater monitoring requirements at the RMA, including the Long-Term Monitoring Plan and Post-Closure Plan requirements for the Hazardous Waste Landfill, Enhanced Hazardous Waste Landfill (ELF), and Basin F. Provide information that demonstrates the Offeror’s ability to manage a large sample collection program, including; collecting and analyzing samples, meeting data quality requirements, and timely submittal of required reports.

3) Landfill and Covers Operation and Maintenance Approach (PWS C5.4): Provide information that demonstrates the Offeror’s understanding and ability to conduct required inspections in a timely manner, make needed repairs promptly, comply with documentation and reporting requirements, handle and dispose of leachate, and ensure that all landfills and cover areas are operated and maintained in good working condition and in accordance with the requirements of the following applicable plans:

• Integrated Cover System Long-Term Care Plan (ICS LTCP)

• Hazardous Waste Landfill Post-Closure Plan

• Enhanced Hazardous Waste Landfill Post-Closure Plan

• Basin F Post-Closure Plan

4) Infrastructure and Facility Maintenance Approach (PWS C5.5): Describe the Offeror’s approach to managing work that will be self-performed and the approach for procuring and managing any additional resources necessary to operate and maintain facilities, roads, and utilities. In the discussion, describe how the Offeror will ensure that inspections will be conducted in a timely manner, needed repairs will be made promptly, and that all systems for each of the facilities will be maintained in good working condition.

5) Regulatory Interface Approach (PWS C5.6): Describe the Offeror’s recommended approach to supporting the Government Site Representative(s) interface with the Regulatory Agencies (EPA, CDPHE, and TCHD). Include a discussion of the proposed support of the specific activities described in Section C5.6 (Regulatory Interface). In addition, discuss the Offeror’s approach for ensuring that all reports submitted to the Regulatory Agencies are timely, accurate, and complete.

6) Records Management Approach (PWS C5.7): Describe the Offeror’s approach for operating and maintaining the various databases and programs, and providing effective records management.

7) Reports Approach (PWS C5.9): Describe the Offeror’s approach for ensuring that all required reports as described in C5.9 are of high quality, completed, reviewed, submitted, and tracked in an efficient, effective manner

8) Land Use Controls (LUCs) Approach (PWS C5.10): Describe the Offeror’s approach for ensuring that the Government remains compliant with all LUC requirements as described in section C5.10.

9) Financial Management and Project Controls Approach: Describe the Offeror’s proposed financial management process for incurring, tracking, and invoicing reimbursable costs. Provide information to demonstrate the Offeror’s ability to collect and invoice labor and reimbursable costs for multiple task orders. Discuss how elements under the Fixed Price Bid Items of this contract will be identified and excluded from reimbursable costs.

Describe the Offeror’s demonstrated practices for controlling cost and schedule and a means of reporting this information to the Government in a timely manner. Discuss how the Offeror will implement real time, accurate, cost and schedule controls. Discuss how manpower resources will be effectively scheduled and utilized. Provide information that demonstrates that these reporting systems have been used successfully in the past.

c. Safety and Health, Quality, and Environmental Compliance Approach

1) Safety and Health Approach (PWS C1.14)

a) Describe the Offeror’s safety program and the importance of safety within the organization. Describe how the Offeror’s corporate safety philosophy and experience will benefit the RMA program. Discuss the benefits of the intended approach to safety for the RMA program and demonstrate how it will result in safety excellence for the RMA program. Include a discussion of how the Offeror will comply with all applicable safety standards and regulations including reporting and training.

Note: The RMA is an OSHA Voluntary Protection Program (VPP) Star site. The Contractor is encouraged, but not required, to participate in this program. Please discuss any previous experience the Offeror may have had with OSHA’s VPP.

2) Safety Experience:

Discuss the Offeror’s company safety record, as well as the safety record of any proposed team members. Include the information for items i. through iv. below for both the Offeror and any proposed team members. Describe how the Offeror’s experience has contributed to the improvement of the Offeror’s overall safety program.

a). OSHA Recordable Case Rate for 2020, 2021, and 2022 (including exposure hours for each year). Describe actions that have been or will be taken to improve any rates greater than 3.0.

b.). OSHA Days Away Case Rate for 2020, 2021, and 2022 (including exposure hours for each year). Describe actions that have been or will be taken to improve any rates greater than 1.0.

c.). Experience Modification Rate (EMR) for worker’s compensation for 2020, 2021, and 2022 (including exposure hours for each year).

d.). List of any OSHA upheld citations during the last five years assessed to all the projects or subcontractors managed by the Offeror (or Team Members), including what they were, the basis for the citation, and what corrective actions have been taken.

3) Quality Approach (PWS C1.7): Describe the Offeror’s approach for ensuring that all work is performed in a quality manner. Discuss the Offeror’s plans for ensuring that documentation and reports are accurate and complete and that all physical work is performed in accordance with specifications, manufacturer’s recommendations, and project requirements.

4) Environmental Compliance Approach (PWS C5.11): Describe the Offeror’s approach to environmental compliance and ensuring that the Government remains in compliance with all environmental regulatory notification and reporting requirements.

Address the Offeror’s environmental compliance past performance record. Provide the number of State and Federal EPA Notices of Violation (NOVs) for the past five years that have been assessed to projects managed by the Offeror (or Team Members).

Describe corrective actions and the results in detail. Describe what measures have been implemented to avoid recurrence. Show how the Offeror’s experience has contributed to the continuous improvement of the Offeror’s environmental compliance program.

d. Transition Plan

In accordance with the PWS and all other requirements described in the solicitation, Offerors shall address the following within their proposals:

The Offeror shall provide a Transition Plan for the period from the contract award date and not to exceed 30 calendar days after award. The Transition Plan shall detail the Offeror’s plan to assume operations from the incumbent contractor in a manner that will ensure a smooth transition of responsibilities with minimal disruption to operations. This plan shall also include a transition-out section detailing plans to transfer the work to the incoming contractor during the last 30 calendar days of contract performance. Full performance of the contract shall begin on day 31 after award. The Transition Plan shall address the following:

1). Events, actions and associated time frames required during the transition-in period, including; interviewing, hiring, human resource actions, training, start work dates, health screening, acquisition of Government computer Common Access Cards (CAC), and any other items that the Offeror deems important to ensure a smooth transition of work shall be addressed in the plan. The plan shall also include delivery and timeline of Contract Data Items (reference C1.23) required during the transition-in period.

2.). Processes to transition-in/out of Government facilities, to include acceptance/return and accountability of Government-furnished Equipment listed in Attachment A4. The Government Furnished Property Management Plan (Attachment L62) shall be part of this Transition Plan. The Government Furnished Property Management Plan will not count against the Volume 4 page count (70).

3.) Provide a plan for Government/Contractor IT Systems transition (e.g., programs, applications, and databases).

4.) Provide a process for records management transition.

5). Identification of events and associated time frames to complete transition-out at the end of contract performance, to include the transfer back to the Government of inventories, property, documentation, electronic data, and work in process.

6). Information on how a qualified, skilled workforce will be available for performance on the full performance date of the contract.

7). The transition-out section of the Transition Plan shall address the requirements stated in FAR 52.237-3, “Continuity of Services”.

The successful Offeror’s Transition Plan will be made a part of the awarded contract.

e. Realism of Hours Proposed

Each offeror may propose manpower identical to the levels stated in the ERS Cost Model provided as an attachment to the RFP. If the offeror proposes to match the LOE then the offeror shall state in this portion of its proposal that its proposal matches the LOE. In which case its proposed LOE shall be deemed realistic and no additional proposal information is required.

If, however, the offeror has an alternative concept for manpower, then the offeror may deviate from the LOE manpower in the ERS Cost Model. In which case, the offeror shall clearly indicate, on a labor category by labor category basis, its proposed revisions and shall include written narrative for each deviation explaining how the revisions enable completion of the required tasks and provide benefits to the Government. The Government’s technical evaluators will then evaluate the deviations in the labor categories, labor mix, and labor hours for strengths, weaknesses, and deficiencies, as well as for realism. If the manpower levels, upon Government evaluation, are not feasible then the Government evaluators may also adjust the manpower levels, in which case such adjustments shall have a corresponding dollar value adjustment in the Government’s evaluation of the offeror’s cost/price proposal.

8. VOLUME 5 – FACTOR 5: COST/PRICE:

Price/cost data shall only be included in the cost volume, Volume 5, and not within any other proposal volume. Major subcontractors must provide a separate cost proposal directly to the Government and in accordance with the information below.

This volume shall consist of all information, required to support proposed costs and prices.

Competition is anticipated therefore Certified Cost and Pricing Data are not currently required in accordance with FAR 15.403-1(b)(3); however, the Government reserves the right to request such data prior to award if none of the exemptions in FAR 15.403-1(b) apply. There is no page limitation for this volume.

Offerors shall consider the Section H clause which states, “Offerors shall be required to manage to the contract ceiling stated in their proposal. Offerors will be evaluated on their ability to manage to the target cost for each year of the contract. Any overrun above the target cost will result in a negative CPARS rating under cost control.”

Proposed cost/price will not be adjectively rated. A total price will be evaluated for each Offeror.

The total evaluated price will be the summation of the Section B CLINs, including any probable cost adjustments made by the Government. Each offeror must propose manpower identical with the levels stated in the ERS Cost Model, unless there is another approach the Contractor believes will be preferred for this requirement. The alternative approach must be clearly documented, and supporting rationale must be provided to demonstrate how the proposed approach can meet the technical requirements and benefit the Government.

Each offerors’ cost/price proposal will be evaluated for price fairness and reasonableness in accordance with FAR 15.404-1. Only cost reimbursable requirements/CLINS will be evaluated for cost realism in accordance with FAR 15.404-1. Each offeror’s proposed direct labor rates will be analyzed for realism. It is incumbent upon all offerors, subcontractors, and teaming partners to propose realistic direct and indirect rates.

To support its total compensation plan of professional employees in accordance with FAR 52.222-46, offerors shall submit a total compensation plan setting forth salaries and fringe benefits proposed for the professional employees who will work under the contract. Supporting information will include data, such as recognized national and regional compensation surveys and studies of professional, public and private organizations, used in establishing the total compensation structure.

As noted above, the offeror's proposed costs will be evaluated by determining what the Government expects the offeror's approach would most probably cost the Government when the work performed under the contract is completed. To the degree that the Government's most probable cost estimate is higher than the Offerors proposed cost; the cost will be adjusted upward for the purposes of evaluation only.

NOTE: The Government may use external sources of information in performing its cost analysis to include, but not limited to, Bureau of Labor Statistics, Department of Labor, Department of State, DCAA, or DCMA. This DOES NOT excuse the Offeror from following the proposal submission instructions.

Offeror and subcontractor proposals will be evaluated based on the cost/price reasonableness and cost realism criteria contained in FAR 15.404-1. The manner and degree of the criteria used will be determined by the contracting officer based on competition and other factors.