W91CRB-23-R-0003-0002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of amendment 0002 is to add the Proposal Submission Date and address Offerors' questions. As a result, the Performance Work Statement (PWS), Section L 2.A and Section M.4.5 have been updated and language highlighted in yellow .

All other terms and conditions remain the same.

1. CONTRACT ID CODE PAGE OF PAGES

S 1 38

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 16-Dec-2022

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W91CRB23R0003

X 9B. DATED (SEE ITEM 11)

29-Nov-2022

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

16-Dec-2022

CODE

ACC - APG - W91CRB

BLDG 4310

6515 INTEGRITY COURT

ABERDEEN PROVING GROUND MD 21005-3013

W91CRB 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W91CRB23R0003

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time 03-Jan-2023 02:30 PM has been added.

The number of offeror copies required has increased by 1 from 0 to 1.

The following have been added by full text:

AMENDMENTS/ Q&A'S

AMENDMENT / Q&A'S

AMENDMENT 0001: To correct the solicitation number and remove multiple contract on the DD FORM 254 block 2c (Attachment 2) posted on 01 December 2022.

AMENDMENT 0002:

Question 1: Section L 2.A

“Are we required to submit past performance contracts only under NAICS Code 541614? Or can we provide past performance contracts similar in scope and size to the requirements in the solicitation?”

Government answer:

The language was updated in Section L 2.A, highlighted in yellow, to address this question and clarify this requirements.

Question 2: Section L 2.A

“L.2.A states, Each example shall not exceed three (3) pages and shall include:

The numbering of Section L.2 is unclear regarding what information is required to be included within the 3-page-per-example page count.

Will the Government please clarify if only items L.2.A (a-j) are intended for inclusion within the 3- page limit? Or does the Government intend for the Section 2 (Relevance to Solicitation Requirements) to also be included within the 3-page limit?”

Government answer:

Only items L.2A(a-j) are included within the 3-page limit.

Question 3: Section B

“Each CDRL CLIN is designated as FFP.

Typically, CDRLs are designated NSP. Additionally, if FFP is the correct designator, there is no location in the Attachment 6 workbook to add these costs.”

Government answer:

CLINs 0003, 1003, 2003, 3003, and 4003 were updated. (See Section B).

Question 4: Section M page 117

“Accounting System Adequacy.

Will the DCAA/DCMA approval memoranda suffice or is the audit report(s) also required to be provided with the memoranda?”

Government answer:

A DCMA/DCAA approval memoranda is acceptable as part of the accounting system and purchasing system adequacy.

Question 5: Section L.2.a

“L.2.a states, example under a different CAGE from the offeror, the offeror shall describe therelationship within the legal entity of the offeror and include an affirmative statement that the example was performed by the same legal entity as the offeror or major subcontractor and is not the experience of a subcontractor or teammate.

Will the Government please confirm that an offeror can submit examples performed under a different CAGE Code if they are both subsidiaries of a common parent company and therefore belong to the same legal entity?”

Government answer:

Yes, the Government will accept different CAGE Code if they are both subsidiaries of a common parent company.

Question 6: DD254 PWS 3.7.1

“PWS 3.7.1 states, “Contractor’s computer will have security to a level to meet SECRET.”

There appears to be a disconnect between the PWS and the DD254. PWS 3.7.1 requires that the Contractor computer security meets the level of SECRET. However, the DD254, Section 1.b does not include “safeguarding.”

Since Classified computers call for Risk Management Framework (RMF) implementation, DCSA approval, and personal clearances for system administrators, will the Government please clarify this disconnect?”

Government answer:

The first sentence in PWS 3.7.1 “Contractor’s computers will have a security to a level to meet SECRET” has been removed from the PWS. (See revised PWS dated 12/14/2022)

Question 7: PWS 3.7.2

“PWS 3.7.2 references NISPOM 5220.22-M

Will the Government please clarify if 32 CFR § 117 NISPOM was intended?”

Government answer:

The National Industrial Security Program Operating Manual 5220.22-M was replaced with 32 CFR part 117. (See revised PWS dated 12/14/2022)

Question 8: PWS 2.2.6.2

“PWS 2.2.6.2 states, “Arrange for transportation of material from the owner country to the Contractor's Source of Repair (SOR)/repair facility within 180 days of receipt of instructions and provide shipping documentation to the Contractor when available.”

Will the Government please clarify that USG will cancel if the 180 days is not met?”

Government answer:

The following has been added to PWS 2.2.6.2 “Material not shipped within 180 days is subject to cancellation by the USG”. (See revised PWS dated 12/14/2022).

Question 9: PWS 3.1.1.5

“The Contractor shall ensure Defense Contract Management Agency (DCMA) inspects CSI repairs in accordance with DFARS 209.270.

Will the Government please confirm the Contractor's responsibility for 3.1.1.5? Since the Contractor has no control other than notification to DCMA for inspection and acceptance the Contractor can only notify DCMA. Request the Government consider 3.1.1.5 state "The Contractor shall ensure Defense Contract Management Agency (DCMA) notification for inspection of CSI repairs in accordance with DFARS 209.270."”

Government answer:

The PWS 3.1.1.5 has been changed to read “The Contractor shall notify Defense Contract Management Agency (DCMA) to inspect CSI repairs in accordance with DFARS 209.270.” (See revised PWS dated 12/14/2022).

Question 10: PWS 3.1.7

“PWS 3.1.7 states, “The Contractor shall complete TT&E and provide an Estimated Completion Date (ECD) via WebRoR within a yearly average of 60 calendar days of receipt of the item at the repair facility.”

Will the Government please clarify that the timeline is a yearly average of 60 calendar days within receipt OR notification of receipt of the item at the repair facility?”

Government answer:

The PWS 3.1.7 has been changed to read “The Contractor shall complete TT&E and provide an Estimated Completion Date (ECD) via WebRoR within a yearly average of 60 calendar days of receipt, or notification of receipt, of the item at the repair facility.” (See revised PWS dated 12/14/2022).

Question 11: PWS 3.1.8

“PWS 3.1.8 states, “The Contractor shall complete all repairs within a yearly average of 150 calendar days from receipt at the repair facility.””

Will the Government please clarify that the timeline is an average of 150 calendar days within receipt OR notification of receipt of the item at the repair facility?

Government answer:

The PWS 3.1.8 has been changed to read “The Contractor shall complete all repairs within a yearly average of 150 calendar days from receipt, or notification of receipt, at the repair facility.” (See revised PWS dated 12/14/2022).

Question 12: PWS 3.1.9

“PWS 3.1.9 states, “The MEL waiver request shall include the repair cost and estimated lead time to enable the FMS customer to make an informed decision to continue with repair or not.”

Will the Government consider including a reasonable deadline for receiving the FMS customer's decision as well as Government issuance of a mod, if accepted?”

Government answer:

The PWS 3.1.9 has been changed to read, “The MEL waiver request shall include the repair cost and estimated lead time to enable the FMS customer to make an informed decision to continue with repair or not.” The FMS customer is given 30 days to accept or reject a MEL waiver, after 30 days the repair is subject to cancellation by the USG.

(See revised PWS dated 12/14/2022).

Question 13: PWS 3.1.2.2.2

“PWS 3.1.2.2.2 states, “The Contractor shall request approval from the COR for any deviations from the DMWR via email prior to implementation and within 60 days of receipt at the repair facility.”

Will the Government please clarify that the timeline is within 60 days of receipt OR notification of receipt of the item at the repair facility?”

Government answer:

The PWS 3.1.2.2.2 has been changed to read “The Contractor shall request approval from the COR for any deviations from the DMWR via email prior to implementation and within 60 days of receipt, or notification of receipt, at the repair facility.” (See revised PWS dated 12/14/2022).

Question 14:

“Solicitation Page 37 of 118

52.219-16, Liquidated Damages- Subcontracting Plan

Given this is a Small Business 8(a) set aside, it’s understood that a Subcontracting Plan (FAR 52.219-9) is not required. Is this clause not applicable?”

Government answer:

Clause 52.219-16, Liquidated Damages- Subcontracting Plan has been removed from Section I. (See Section I).

Question 15:

“Solicitation Page 107 of 118

3. VOLUME III Factor III-Small Business Participation (Attachment 4)

This section references a proposed SBP Plan. According to FAR 19.708(b)(1), 52.219-9, Small Business Subcontracting Plan, is not be included if the acquisition is set aside or is to be accomplished under the 8(a) program. Based on this understanding, is a Small Business Plan a requirement?”

Government answer:

The Small Business Participation Plan is required.

Question 16:

“Attachment 4 Small Business Participation Form

The detail being requested is typically what is seen for a Small Business Plan. If a Small Business Plan is not required per 19.708(b)(1), 52.219-9 does this form not apply?”

Government answer:

The Small Business Participation Form is required to be completed and submitted with proposal submission.

Question 17:

“Section L.4 Section L.4 states, “Total Evaluated Price (TEP) will include the summation of Section B CLINS as outlined in the Attachment 6 – Cost Model Spreadsheet”

Section M.4.5 Section M.4.5 lists all CLINS, not just the FFP CLINs. Section M.4.5 states, “…the costs for Repair and Return (R&R) will not be evaluated as part of the evaluation process.”

Attachment 6 Attachment 6 sums only the FFP CLINs in the ROLLUP tab.

There appears to be a discrepancy between how Attachment 6 calculates the TEP and how Sections L and M say it will be calculated. Please clarify.”

Government answer:

The Section M.4.5 has been changed to read “Total Evaluated Price: The total evaluated price (TEP) will be the sum of all Firm Fixed Priced CLINs (0001, 1001, 2001, 3001, and 4001). Pricing information shall be contained and addressed ONLY in the Factor 4 – Cost/Price volume.” (See Section M).

SECTION B - SUPPLIES OR SERVICES AND PRICES

CLIN 0003

The cost constraint NSP has been added.

CLIN 1003

CLIN 2003

CLIN 3003

CLIN 4003

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

SECTION C

PERFORMANCE WORK STATEMENT

14 December 2022

1.0 Scope

1.1 Introduction

The United States Army Security Assistance Command (USASAC) has a requirement for program management and technical services to sustain Foreign Military Sales (FMS) standard and non-standard military and commercial assets for the Army Security Assistance Enterprise (ASAE). This includes repairs on equipment sold by the U.S. Army Aviation and Missile Command (AMCOM), the Communications, Electronics Command (CECOM) and the Tank- Automotive Command (TACOM), as well as USASAC. These services encompass: repair, maintenance, system modifications, inspections, calibrations, tests and evaluations, engineering design and analyses, and prepare for return to the customer. This process is commonly referred to as Repair and Return (R&R) in the FMS community and will be referred to as such in this Performance Work Statement (PWS). An R&R process guide can be found at attachment one of this PWS.

1.2 Background

Providing R&R management support for Army FMS customers creates unique challenges.

There are situations when organic/U.S. Army Depot repair and return capabilities cannot meet the customers’ needs as U.S. Army Depots only support repair of items that are currently in use by the U.S Army. Specifically, non-standard items that are not of a type or configuration currently active in the Department of Defense (DoD) inventory and standard items that the United States Government (USG) Sources of Supply (SOS), cannot obtain within a reasonable period of time. Many FMS assets are aged or are customer unique and detailed technical information about them is not available. Some repairs are not supported at U.S. Army Depots due to low or infrequent usage of those items, and the occasional request for repair/service may not justify the administrative cost and time required to sustain a USG depot repair program. In cases where depot repair support does exist, resources are limited and high DoD demand often takes precedence over FMS customer requirements.

1.3 Objective

USASAC requires a contracted effort to integrate and support the performance, safety, reliability and maintainability of repairs of non-standard military and commercial assets for ASAE FMS customers. A representative list of the systems requiring support is included in this document in Section 3.2. The contract shall provide repair/evaluation and return of component parts or systems, failure reporting and analysis, program management, materiel management, financial administration, planning, monitoring, expediting, tracking, and reporting into the web-based information system, Web Repair of Reparables (WebRoR)

2.0 Applicable Documents

Aerospace Standard (AS) 9100 AS 9110 Quality Maintenance Systems – Aerospace – Requirements for Maintenance Organizations AR 190-11 Physical Security of Army, Ammunition and Explosives, 17 Jan 2019 AR 190-13 The Army Physical Security Program, 27 Jun 2019 AR 380-5 The Army Information Security Program, 22 Oct 2019 Association Connecting Electronic Industries Standards (Institute for Printed Circuits (IPC) J- STD) 001 Class 3 Defense Federal Acquisition Regulation Supplement (DFARS) 209.270-2 Department of Defense 8570-01 Environmental Protection Agency (EPA) Significant New Alternatives Policy (SNAP) Federal Aviation Administration (FAA) Form 337 FAA Form 8130-3 Homeland Security Presidential Directive 12 (HSPD-12) International Standards for Phytosanitary Measures (ISPM) 15 Guidelines IPC-A-610 Military Standard (MIL-STD) 2073-1E1, paragraphs 2.10 and

5.3 National Aerospace Standard (NAS) 411

Public Law 99-234 Public Law 108-136, Section 802 Security Assistance Management Manual (SAMM), Chapter 6 & 17 U.S. Army Technical Bulletin (TB) 1-1500-341-01

2.1 R&R Information

2.1.1 Critical Safety Items (CSI). Critical Safety Item determination is based on the actual designation of a particular part by the Aviation Engineering Directorate (AED) and is defined by Public Law 108-136, Section 802, and DFARS 209.270-2 as a part, an assembly, installation equipment, launch equipment, recovery equipment, or support equipment for an aircraft or aviation weapon system if the part, assembly, or equipment contains a characteristic any failure, malfunction, or absence of which could cause:

-A catastrophic or critical failure resulting in the loss of or serious damage to the aircraft or weapon system;

-An unacceptable risk of personal injury or loss of life; or -An un-commanded engine shutdown that jeopardizes safety. Fracture critical and fatigue critical are called out for special emphasis, and are examples of specific characteristics that would cause an item to be considered a CSI.

A Critical Characteristic is defined as follows: any feature throughout the life cycle of a Critical Item, such as dimension, tolerance, finish material or assembly, manufacturing or inspection process, operation, field maintenance, or depot overhaul requirement that if nonconforming, missing, or degraded may cause the failure or malfunction of the Critical Item.

2.1.2 Depot Maintenance Work Requirement (DMWR). A DMWR prescribes the scope of work to be performed on an item by a maintenance facility, types and kinds of materiel to be used, and quality of workmanship. The DMWR also addresses repair methods, procedures and techniques, modification requirements, fits and tolerances, equipment performance parameters to be achieved, quality assurance discipline and other essential factors to ensure than an acceptable and cost effective product is obtained.

2.2 Information for the Contractor (The USG responsible/duties)

2.2.1 The Contracting Officer’s Representative (COR) take action to have the Contracting Officer (KO) establish a Task Order (TO) by Country, Case and Line as Requests for Repair Services (RFRS) are received from FMS Customers. Funding for services may be provided based on the established Maintenance Expenditure Limit (MEL) or known USG historical costs for each asset. After all costs have been invoiced, residual funds may remain on the TO for future repairs. If the residual funds are not required, they will be de-obligated from the TO and the TO closed.

2.2.2 The USG may provide the following information via the Web Based Repair of Reparables database, (WebRoR):

Tracking Number for repair Country, FMS Case Designator and FMS Case Line National Stock Number (NSN) and/or Part Number (P/N) Nomenclature Serial Number (S/N) End item of component to be serviced Failure Remarks (if known) Freight Forwarder (FF) contact information Points of Contact (POCs)

MEL

CSI indicator Authorized CSI repair source Replacement Value Historical documentation Proof of delivery to the repair facility

2.2.3 The Government may identify each asset submitted for service with an FMS tracking number. This number consists of 14 to 15 alpha-numeric positions and must accompany all information pertaining to the asset. The USG may provide codes for the tracking record. An example of a tracking record is BBW0EN-2037-R001. Breakdown of the tracking record information is currently as follows:

B = Army - All Army records begin with B. BW = Country Code 0 = The 4th Character of the document is the Mark for Code E = Delivery Term Code (DTC).

N = Type Assistance Code.

(Next 4 Characters, 2037, are the last four digits of the Julian Date on which the record was entered.

The last four characters are the serial number. The “R” indicates this is a Repair and Return record.

A = following the 14 digit tracking record, signifies that this record has been re-submitted X, Y or Z = following the 14 digit tracking record, signifies that this record is a Supply Discrepancy Report (SDR)

2.2.4 Submit a tracking record in the quantity of one (1) each. More than one (1) tracking record may be submitted at a time, each will have a unique tracking record number.

2.2.5 Identify the MEL and item replacement value to ensure proper calculation of the expenditure limit.

2.2.6 USG/Country Provided Transportation Services. These services will be provided by a cognizant Defense Contract Management Agency (DCMA) office or the FMS customer’s FF as specified in the TO. The cognizant DCMA office or FF will:

2.2.6.1 Apply for and obtain the applicable import/export licenses.

2.2.6.2 Arrange for transportation of material from the owner country to the Contractor's Source of Repair (SOR)/repair facility within 180 days of receipt of instructions and provide shipping documentation to the Contractor when available. Material not shipped by the owner country to the SOR within 180 days is subject to cancellation by the USG.

2.2.6.3 Arrange for transportation from the SOR/repair facility to the owner country upon receipt of a Notice of Availability (NOA) from the Contractor that an item is ready for shipment.

2.2.6.4 Assist Customs Agents in resolving customs issues when necessary.

2.2.6.5 Assist the Contractor and the COR, in processing Transportation Discrepancy Reports (TDR's).

3.0 Contractor Requirements

The Contractor shall perform R&R upon receipt of a TO for end items owned by U.S.

Army FMS customers. The contractor shall plan, organize, schedule, control and direct all activities to manage the detailed requirements set forth below in support of the ASAE FMS R&R program. The contractor shall provide all supervision, labor, materials, and other services to perform the requirements specified herein, including the documentation of these efforts, in order to bring systems/sub-systems/ component parts to Condition A Serviceable (repaired or reconditioned and issuable without limitation or restriction).

3.1 R&R Management

3.1.1 Critical Safety Item (CSI)

3.1.1.1 The Contractor shall utilize only authorized repair facilities provided by the Aviation Engineering Directorate (AED) which are annotated in the tracking record remarks in WebRoR.

The AED conducts Product Verification Audits (PVA) or utilizes FAA standards for obsolete weapon systems or platforms to authorize CSI repair facilities.

3.1.1.2 The Contractor shall verify that the AED authorized repair facility is still qualified to repair the CSI before issuing shipping instructions to the repair facility. Notify the COR within 15 days of contract award if the repair facility is no longer certified as qualified.

3.1.1.3 The Contractor shall procure supplies needed to complete repairs on aviation items from Original Equipment Manufacturer (OEM) approved vendors only.

3.1.1.4 The Contractor shall ensure historical repair documentation provided by the customer for each CSI is updated IAW U.S. Army TB 1-1500-341-01. The updated historical repair documentation shall be included in the package with the returned asset IAW Contract Data Requirement List (CDRL) A001. The COR may provide a copy of the original historical documentation if it is not included with the asset upon receipt at the repair facility. The Contractor shall not proceed with repair of CSIs unless required historical documentation is included with the asset.

3.1.1.5 The Contractor shall notify Defense Contract Management Agency (DCMA) to inspect CSI repairs in accordance with DFARS 209.270.

3.1.2 Aviation Non-Critical Safety Item (CSI)

3.1.2.1 The Contractor shall IAW A002 “Supplier Qualification Plan (SQP)”, Implement, utilize and maintain a repair facility rating system to serve as a Supplier Qualification Plan (SQP) for repair sources IAW A002. Evaluation considerations and research are included the following:

a) Prior USG contract support of item or similar item within the last 3 years

b) CAGE code

c) Original Equipment Manufacturer (OEM)*

d) OEM Approved/Licensed Sources (documented)*

e) Source with documented traceability to OEM*

f) Not on the suspended and debarred bidders list

g) Joint Engineering Data Management Information and Control System (JEDMICS) (for missiles)

h) Passed a PVA *OEMs can be found at the following. Federal Logistics (FEDLOG), HAYSTACK, Web Federal Logistics Information System (WebFLIS) and Army Stationing and Installation Plan (ASIP) websites.

3.1.2.2 Depot Maintenance Work Requirement (DMWR).

3.1.2.2.1 The Contractor shall utilize the DMWR as the primary source of Maintenance and Overhaul (M&O)/R&R technical data used to repair or overhaul any aviation items.

3.1.2.2.2 The Contractor shall request approval from the COR for any deviations from the DMWR via email prior to implementation and within 60 days of receipt, or notification of receipt, at the repair facility.

3.1.2.2.3 The Contractor shall IAW CDRL A003, new or changed baseline technical data, change and non- conformance action or new updated documentation will require a Request for Deviation (RFD).

3.1.2.3 If no DMWR exists

3.1.2.3.1 The Contractor shall identify prospective FAA - approved repair station or OEM - approved repair facility.

3.1.2.3.2 The Contractor shall ensure all components are repaired/overhauled to FAA or OEM specifications/standards by an FAA certified technician. Provide an FAA Form 337, Major Repair and Alteration (Airframe, Power Plant, Propeller, or Appliance), or FAA Form 8130-3, Authorized Release certificate, for each item repaired IAW CDRL A014.

3.1.2.3.3 The Contractor shall review all manufacturer’s service bulletins, service information letters, airworthiness directives, repair facility circulars, and equipment revisions for applicability against the reworked item’s part number.

3.1.3 All other Repairs.

3.1.3.1 The Contractor shall utilize the SQP IAW CDRL A002.

3.1.3.2 Repair Facilities must be certified to the International Organization for Standards (ISO) 9000 of the item to USG standards of quality and safety. Documented evidence of ISO 9000 must be maintained by the Contractor.

3.1.3.3 The Contractor shall establish and maintain teaming agreements with OEMs and other qualified repair facilities located within the CONUS or OCONUS.

3.1.3.4 All quality, technical and engineering requirements/clauses of the contract shall apply to the subcontractor repair facility as well.

3.1.4 The Contractor shall provide disposition instructions to the repair facility via WebRoR, for each tracking record, within a yearly average of 45 days after contract (task order) award. The Contractor shall notify the COR and provide a reason if disposition instructions cannot be provided within 45 days. The repair facility must agree that no costs will be incurred for assets NOT received at the repair facility. If the only available repair facility available will not agree to this, the Contractor shall notify the COR within 45 days of contract award.

3.1.5 The Contractor shall obtain and validate a quote for R&R or Test Teardown & Evaluation (TT&E) of an item. If the TT&E quote is 50% or more of the MEL value, the Contractor shall inform the COR within 45 days of contract award. The FMS customer may choose not to go forward with repair as it is possible that the MEL will be exceeded upon repair completion.

3.1.6 The Contractor shall obtain competitive quotes when soliciting for repairs, as defined by FAR Part 6 (Competition Requirements). The contractor shall adequately document the fair and reasonable price for all repairs. Repairs for CSI items are exempt from this requirement. When competition is not obtained, the contractor shall document their files and WEBRoR to reflect all attempts made to compete the repair and obtain a fair and reasonable price.

3.1.7 The Contractor shall complete TT&E and provide an Estimated Completion Date (ECD) via WebRoR within a yearly average of 60 calendar days of receipt, or notification of receipt, of the item at the repair facility. If an ECD cannot be provided by the repair facility within 60 days, ECDs can be derived from historical repair turnaround times (RTATs) for that NSN.

3.1.8 The Contractor shall complete all repairs within a yearly average of 150 calendar days from receipt, or notification of receipt, at the repair facility. The Contractor shall post the completion date in WebRoR.

3.1.9 The Contractor shall identify items which are Beyond Economical Repair (BER).

BER is defined as any item that cannot be repaired within the MEL. The MEL is the acceptable one-time cost to repair an item to a fully serviceable condition. The MEL is set at 65% of the cost to replace an item, the majority of the time as determined by the USG. There are times when historical costs are much lower than 65% of the cost to replace, in those cases, the historical cost may be used as the MEL. IAW CDRL A004, the Contractor shall submit a MEL waiver request to the COR any time the total repair cost exceeds the MEL.

The MEL waiver request shall include the repair cost and estimated lead time to enable the FMS customer to make an informed decision to continue with repair or not. The FMS customer is given 30 days to accept or reject the MEL waiver, after 30 days the repair is subject to cancellation by the USG. The Contractor shall not perform any further service on the item until notified by the COR to continue with repair, cannibalize, scrap or return the item as is.

3.1.10 The Contractor shall identify items which are Beyond Repair (BR). BR is defined as any item so physically damaged to be deemed un-repairable or obsolete replacement parts can no longer be procured or manufactured. If an item has been torn down for inspection and identified to be BR due to physical damage, digital photos shall be provided to the COR upon request. In either event, the Contractor shall notify the COR immediately by submitting a Notice of BR requesting disposition instructions IAW CDRL A005. The COR will issue disposition instructions to the Contractor.

3.1.11 The Contractor shall utilize Cannibalization (Cann)/Controlled exchange of BER/BR items only when expediting the repair of assets belonging to the same customer and there is a shortage of long- lead time parts that would prevent a timely repair. The Contractor shall request approval of a Cann action from the COR IAW CDRL A006. Under no circumstances shall a Cann action be approved for items with different end users.

3.1.12 The Contractor shall provide a certificate of destruction to the COR for BR or BER items in which a decision to scrap has been received from the COR IAW CDRL A007.

Register at www.dcma.mil for access to the Plant Clearance Automated Reutilization Screening System (PCARSS) for directions on scrapping items.

3.1.13 The Contractor shall notify the COR when test and evaluation or failure analysis of a component results in No Evidence of Failure (NEoF) IAW CDRL A008. NEoF occurs when an originally reported mode of failure cannot be duplicated or identified through the analysis process and therefore the potential defect cannot be repaired.

3.1.14 The Contractor shall provide documentation, within 90 days of action, for costs incurred by the repair facility for repair efforts undertaken for items that are scrapped or otherwise returned without repair such as, BER or BR, NEoF etc. Issue a Notice of Significant Closing Action IAW CDRL A009 within 90 days of action which details the reason why the work could not be completed and include with the invoice submitted.

Payment will not be made unless documentation is provided. No cost will be incurred by the repair facility for assets not received at the REPAIR FACILITY.

3.1.15 The Contractor shall prepare the asset for return to the FMS customer IAW the shipping instructions provided by the USG for each TO. A country specific FF or cognizant DCMA office, (if no FF exists) will arrange for transportation of items from the repair facility to the owning country upon receipt of notification from the Contractor that an item is ready for shipment. Follow all International Traffic in Arms Regulation (ITAR), 22 CFR 120-130 that comply with the security requirements for the item being shipped.

3.1.16 The Contractor shall warrant items for one (1) year from date of FF pick-up to be free from defects in workmanship and materials. Warranty Exclusions: normal wear and tear; use for other than intended purposes; misuse or abuse; physical tampering;

unauthorized repairs or modifications, destruction. If the repair facility will not provide a one (1) year warranty, notify the COR so the customer can make the decision to proceed or cancel the tracking record.

3.1.17 The Contractor shall accept and adhere to requests from the COR for cancellation of assets on contract. No cost will be incurred by the repair facility for assets not received at the repair facility.

3.1.18 The Contractor shall provide a Certificate of Conformance (CoC) for each asset repaired/serviced NLT 90 days after completion of the repair/service. The CoC is documented affirmation that the repair or service provided conforms to the most current and effective technical data (technical orders, drawing, specifications, regulatory guidance, etc.).

The CoC shall reflect the tracking record, serial number, lot, batch or part number, or other identification markings of the material provided IAW CDRL A010. The warranty period shall also be reflected on the CoC. The Contractor shall ensure the CoC is prepared and signed by an authorized representative of the repair facility with firsthand knowledge or supporting documentation that the item repaired/serviced conforms in all respects. For the purpose of the contract, the CoC or “FAA tag when applicable” is considered to be a serviceable tag.

3.1.19 The Contractor shall track and report, at a minimum, the following milestones and information for each repair, by tracking record number, and post to WebRoR, as they occur:

Disposition instructions Date received Date of estimated completion (ECD) Date repair/service complete Date Notice of Availability (NOA) issued to FF Date shipped/returned Date delayed – reason Date of BER or BR notification Date of BER or BR response Date MEL waiver requested Amount of additional funds required for MEL waiver Justification for MEL waiver Date MEL waiver approved/disapproved Date cancelled Date missing – details Repair facility Cage Code Date Supply Discrepancy Report (SDR) asset received Date SDR asset shipped

3.1.20 The Contractor shall explain ECDs in excess of 180 calendar days with a substantive narrative message in WebRoR providing the reason for the delay and any information that may assist the customer in logistics planning. The Contractor shall update WebRoR justification any time an ECD becomes past due and provide an updated ECD.

3.1.21 Conduct research and provide Price and Availability (P&A), when requested, to either the COR or Technical Monitor (TM) for items where little information is known IAW

CDRL A011.

3.2 R&R

3.2.1 Repair assets to full functionality as originally designed and engineered. The intent is to maintain form, fit and function and to return fully serviceable, fully mission capable items that are free from defects. The required repair shall be accomplished IAW the most current, applicable technical manual or the manufacturer’s latest applicable, manuals, drawings, specifications, and test procedures. Ensure that repairs are completed with country-specific software, as required, and special test equipment necessary to repair, modify, test, calibrate, preserve, package, and mark the item.

3.2.1.1 Painting, Electrical, and Soldering. Adhere to the following specific USG-mandated quality standards for painting, electrical and soldering processes:

3.2.1.1.1 Exterior/Appearance: It is not intended that repaired items be returned to a “like-new” appearance. However, the contractor shall include performance of preventative maintenance which shall provide for removal of all foreign matter, corrosion, removal of deep scars and scratches and painting, as necessary; the restoration of all exterior functional identification markings to a legible condition using a permanent marking technique; and the replacement of all fluids. Surface finishes or coatings removed/damaged during repair operations shall be restored.

3.2.1.1.2 Electrical: Satisfy workmanship standards for electrical and electronic equipment using Association Connecting Electronics Industries Standards (IPC J-STD)-001, and IPC- A-610. Standard repair procedures that are USG-approved for electrical and electronic equipment shall be used.

3.2.1.1.3 Soldering: Satisfy workmanship standards for soldering using IPC J-STD-001 and IPC- A-610 and not allow regression of contractor or subcontractors currently meeting the terms of the high reliability soldering specifications. IPC J-STD-001and IPC-A-610, shall be the applicable solder specification when engineering documentation makes reference to soldering requirements.

3.2.2 Conduct investigations, calibrations, inspections, analyses, tests and evaluations of items undergoing repair.

3.2.3 Provide system, component and support equipment design and engineering/ technical support services, including engineering design, integration, system modification, and maintenance.

3.2.4 Furnish labor, materials, technical instructions, tools, support equipment, special test equipment necessary and all services to complete the requirements in a timely manner.

3.2.5 Comply with applicable federal, state, and local environmental laws and regulations.

Ensure that design, maintenance, operation, manufacturing, programmatic decisions and trade- off studies strive to eliminate or reduce hazardous materials and waste. Implement a Hazardous Material Management Program (HMMP) IAW NAS 411. Prepare a HMMP Plan IAW CDRL A012 if requested by the COR if the handling of Hazardous Material requires verification. The contractor shall not use any Class I Ozone Depleting Chemicals or Ozone Depleting Substances (ODC//ODS) (identified at ttp://www.epa.gov/ozone/ods.html) or any unacceptable ODC/ODS solvents (identified at http://www.epa.gov/ ozone/snap/lists/index.html) in the manufacture or support of items required by this PWS unless a waiver is obtained from the Army Acquisition Executive. Any ODC/ODS refrigerant alternatives used must appear in the EPA’s SNAP list (identified at http://www.epa.gov/ozone/snap/lists/index.html) and have received a toxicity clearance from the U.S. Army Public Health Command (USAPHC).

Prepare a HMMP Report IAW CDRL A013 if requested by the COR if the handling of Class I ODC/ODS requires verification. The HMMP Reports shall provide the following information: (1) Any of the following materials that are contained within a user end item:

EPA 17 list materials (identified at http://www.epa.gov/opptintr/3550/33finb1.htm), beryllium, coatings (identified by Military Specification (MIL SPEC), functional fluids (e.g.

coolant, hydraulic fluid, petroleum products), energetics/solid rocket motor components (including Explosives Class Number), advanced composite materials (e.g. fabricated from silica, graphite, carbon, boron, fiberglass), batteries, Class I/Class II ODS/ODC materials, and asbestos; (2) A general description (to include a graphic or drawing) of where these materials are located within the end item; (3) Required maintenance/repair/support materials to include; EPA 17 List materials, sealants, adhesives, coatings (identified by MIL SPEC), and Class I/Class II ODS/ODC materials; and (4) any Emergency Planning and Community Right-To-Know Act (EPCRA) 302/313 materials (identified at http://www.epa.gov/emergencies/docs/chem/list_of_lists.pdf) utilized in the manufacturing process. Provide immediate notification to the COR of any proposed hazardous material mitigation/elimination efforts that may adversely impact schedules, cost and/or performance.

3.3 Packaging and Marking

3.3.1 Clearly and legibly mark the outside of each box in red with the FMS Case Designator and FMS record number.

3.3.2 Attach an Issue Release/Receipt Document, to the outside and inside of each package.

The repair service value, not the material acquisition value, is to be printed on the form, per Defense Security Cooperation Agency (DSCA) Policy 12-17.

3.3.3 Pack and preserve in compliance with the International Plant Protection Convention (IPPC) regulation of Wood Packaging Material (WPM) in International Trade. All WPM must bear the IPPC official mark to signify compliance with the IPPC standard. In order to ensure your WPM is compliant a listing of inspection agency contacts may be obtained by visiting the American Lumber Standards Committee (ALSC) website at www.alsc.org or by contacting the ALSC at 301-972-1700. When shipping containers are received that meet requirements and are suitable for return shipment of serviceable assets, they shall be reclaimed, stored, and protected for reuse IAW MIL-STD 2073-1E1, paragraphs 2.10 and 5.3, Standard practice for Military Packaging.

3.3.4 Identify hazardous material designated as such under 49 United States Code (USC) 5101 to 49 USC 5127. Hazardous material must be placarded under 49 Code of Federal Regulations (CFR) 172, Subpart F, or any quantity of material listed as a select agent or toxin in 42 CFR 73. Additionally, substances must be placarded if they have hazardous characteristics such as flammable, corrosive, reactive, toxic, radioactive, poisonous, carcinogenic or infectious, properties capable of producing adverse effects on the health and safety or the environment of a human being. Legal definitions are found in individual regulations. Any substance or material, that when involved in an accident and released in sufficient quantities, poses a risk to people’s health, safety, or property. These substances and materials include explosives, radioactive material, flammable liquid or solids, combustible liquids or solids, poisons, oxidizers, toxins, and corrosive material (Federal Emergency Management Agency definition). The Department of Transportation (DoT) uses the term Hazardous material which covers eight hazard classes, some of which have subcategories called classifications and a ninth class covering other regulated material. The DoT includes in its regulations hazardous substances and hazardous wastes as other regulated material, both of which are regulated by the EPA, if their inherent properties would not otherwise be covered.

3.4 Program Management

3.4.1 Provide a Program Manager (PM) to serve as the primary POC for leading and integrating maintenance support on behalf of an international program that supports Army FMS customers. The PM must interface with the COR for the purpose of tracking, analyzing, and managing maintenance repairs; interfacing with subcontractors to solve maintenance issues in accordance with contractual standards; providing maintenance updates and exchanging information with the COR; and possessing expertise in contract execution. Provide a resume for the PM who must possess a Bachelor’s degree and have a minimum of five (5) years experience in maintenance management of items similar to those managed by the program (e.g. for example, tanks, trucks, aircraft and communications equipment etc.) and international program support. PM must have experience in contract execution and logistical planning.

The PM must have a Secret Clearance and provide a completed DD form 2875 with the type and date of the investigation for the Secret clearance in order to obtain WebRoR access within seven (7) days of contract award. A token will be issued that will provide an access code to WebRoR. Any replacement staff for key personnel through the life of this contract shall have equal or better experience than what was proposed by the offeror during the competition for the base contract award.

3.4.2 Contractor personnel assigned to manage FMS repair assets must have specialized and two (2) years experience in maintenance management of items similar to those managed by the program (e.g. for example, tanks, trucks, aircraft and communications equipment etc.) (Must have experience in logistics planning, including transportation planning, with basic knowledge in contract execution. Provide resumes that show two (2) years experience. It is required that Contractor personnel are skilled in the use of computer programs such as Microsoft Excel, Word, and PowerPoint. Contractor personnel must be able to communicate effectively, both orally and in writing. Must possess a Secret clearance and submit a completed DD form 2875 with the type and date of the investigation for the Secret clearance in order to obtain access to WebRoR within seven (7) days of contract award. A token will be issued that will provide an access code to WebRoR.

3.4.3 Respond to daily email and telephone inquiries regarding the statuses of repairs and the overall program. Discuss/resolve any program issues with the KO, COR, as required.

3.4.4 Develop a supplier management plan IAW CDRL A015, to ensure repair facilities are meeting contract standards.

3.4.5 Participate in bi-monthly program reviews, upon request of the USG, IAW CDRL A016 to review specific country programs or to address current issues. Participate in a bi-annual program review, upon request of the USG, to discuss near- mid-, and long-term planning; program status; issues affecting program performance. Bi-annual reviews may be held at various locations, including the U.S. Army Contracting Command (ACC), Aberdeen Proving Ground, MD; USASAC, New Cumberland, PA; USASAC, Redstone, AL; the Contractor’s facility or via Video Telephone Conference (VTC). Respond to ad hoc data requests, as required. Assist in preparation of briefings and presentations, as required.

3.4.6 Develop a staffing plan IAW CDRL A017 to prepare for significant surges in workload.

3.4.7 Provide recommendations, economical solutions or other information, which would be beneficial to the customer country, to the COR.

3.4.8 Submit invoices within 90 days of repair return in Wide Area WorkFlow (WAWF).

All applicable signed documents such as, repair/service invoice, Material Inspection and Receiving Report (DD 250), Commercial Bill of Lading, CoCs, Component Removal and Repair/Overhaul Records (Department of the Army 2410), Disposal Certificates must be provided with submission of the invoice. Payment will be held in abeyance if all applicable documents are not provided. The FMS case/line, tracking record number, quantity, NSN or P/N, S/N and repair/service cost must be noted on the invoice.

3.4.9 Investigate and assist the COR in resolving Supply Discrepancy Reports (SDR). An SDR is submitted by the customer country when an item has been returned but not properly repaired. An Equipment Inspection and Maintenance Worksheet, Department of Army (DA) Form 2404 will be included with the SDR submission as well as any Quality Deficiency Reports (QDRs) prepared. The Contractor shall log all information received, review and investigate SDRs. The investigation results including conclusive definitive cause and corrective action shall be provided to the COR within 30 calendar days of receipt of the SDR. FMS customer countries are permitted up to one (1) year from the time of shipment to submit SDRs per Defense Logistics Agency Instruction (DLAI) 4140-55, Chapter 17, SDR Processing, and Chapter 6 of the Security Assistance Management Manual (SAMM).

3.4.9.1 Provide a recommendation of validity/non-validity for all SDRs. The USG, however, is the final authority for determining SDR validity and closure. SDR processing could extend beyond the contract period of performance.

3.4.9.2 If deemed valid, the item shall be serviced at no cost or an equitable adjustment shall be provided IAW Army Regulation (AR)-735-11-2 “Reporting of Supply Discrepancies” and the Defense Logistics Manual for Non-Standard Issues. In the event of an equitable adjustment required of the vendor, the Contractor shall provide a credit on the contract the repair was billed so funds can be returned to the FMS customer.

3.4.9.3 If deemed invalid, provide results of the investigation and estimated cost of repair to the COR.

3.4.9.4 Track progress of SDR resolution in WebRoR beginning with receipt of the SDR and providing disposition instructions: (1) If a TT&E cost is involved and TT&E ECD; (2) Receipt of asset at the repair facility and (3) Return shipment to the customer.

3.4.10 Assist the COR in resolving Transportation Discrepancy Reports (TDR). A TDR is a loss or damage of an asset while in-transit. The Contractor shall investigate a TDR ONLY if it has occurred on a shipment made by their carrier while in-transit for testing or component repair, at no additional cost to the customer. The investigation results, including conclusive definitive cause and corrective action, shall be provided to the COR within 30 calendar days of receipt of the TDR.