B06 ATTACH 9 W91CRB-21-R-0005 Solicitation QA 7.07.2021.xlsx
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- Solicitation number
- W91CRB-21-R-0005
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This final solicitation and related federal contract opportunity document request proposals for data collection support services at the U.S. Army Aberdeen Test Center. The Army Contracting Command-Aberdeen Proving Ground will award a single-source Indefinite Delivery, Indefinite Quantity contract for a five-year ordering period to provide cost-plus-fixed-fee and firm-fixed-price task orders for data collection, computer operation, technical writing, and range scheduling support across multiple test mission areas. The solicitation is set aside for small businesses under NAICS code 518210 with a size standard of $35 million. Offerors must submit proposals through the DoD Secure Access File Exchange by the closing date of 22 June 2021. The incumbent contractor is The Logistics Company, Inc. under contract W91CRB-18-D-0014.
The solicitation was revised in response to industry comments on the draft version. Key details include a requirement for a secret facility clearance, level of effort estimates for 350 full-time equivalents annually, collective bargaining agreement and service contract act labor rates, and attachments providing the performance work statement, surveillance plan, and cost model templates. Questions must be submitted to the contracting officer by 22 June 2021. Responses will be posted on SAM.gov with any amendments.
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Sheet1
| SOLICITATION QUESTION | |||||
| QUESTION # | Document | Section / Page | QUESTION | ANSWER | RFP edit needed? |
| 1 | Will the government consider providing Facility Clearance Sponsorship at time of award to a responsible contractor, taking into consideration that the contractor will provide personnel with active clearance at time of proposal submission and maintain through contract award. | No. The Contractor shall possess a SECRET Facility Clearance at the time of contract proposal. PWS 4.2.2 is revised to reflect this. | Yes. | ||
| 2 | Will the government kindly provide information in regards to the current incumbent, contractor name, and contract number | The current contract is W91CRB-18-D-0014 with The Logistics Company, Inc. | No | ||
| 3 | (Ref PWS 2.1.1 & Attachment 1) | The Position Descriptions and Qualifications include GPA requirements for Data Collection personnel in both PWS 2.1.1 and PWS Attachment 1. |
a. Will this requirement be grandfathered for current incumbent personnel, particularly given union protections for tenured employees?
b. Will the successful offeror be required to provide GPA evidence for any incumbents they hire during transition?
| The GPA requirement for Data Collectors 1-V will remain and is applicable to new and incumbent personnel, but the GPA requirement for Data Collector VI and the Data Collector Manager was removed. PWS and Attachment 1 updated. | ||
| Yes. | ||
| 4 | (Ref LOE Spreadsheet) | The LOE spreadsheet identifies 350 FTEs for each contract year. |
a. Is this the current or anticipated staffing and skill mix?
b. Is the contractor required to provide full staffing of 350 FTEs at contract start?
| This is our Level of Effort estimated for the next year. Due to the testing environment, FTEs can be increased or reduced due to certain requirements. At start of contract there will be a transition time of 45 days. | No | ||||
| 5 | (Ref LOE Spreadsheet) | Clarify if offerors are required to base their technical and management approaches in Volume 2 on the staffing (350 FTEs) and skill mix in Attachment 5 LOE spreadsheet. | A level of effort has been provided. The evaluation approach for technical is outlined in Section M of the RFP. | No. | |
| 6 | Solicitation | Section L, pg. 93-94 | Section L Volume 2 – Factor 2: Technical requirements does not address the technical work in Section 6 of the PWS. |
Question: Recommend the Government include a subfactor requirement for Section L Volume 2 – Factor 2 to address how the technical work in Section 6 of the PWS will be performed.
| Please refer to Section M, Factor 1, Experience, which requires offerors demonstrate Experience in performing various aspects of Section 6 of the PWS. | No | ||
| 7 | Solicitation | Section H, pg. 53 | Offerors shall be required to manage to the contract ceiling stated in their proposal. Offerors will be evaluated on their ability to manage to the target cost for each task order. Any overrun above the target cost will result in a negative CPARS rating under Cost Control.” |
| Question: Most of the labor categories under this contract are either under the CBA or are SCA, which means no escalation to the labor rates may be proposed for all those labor categories based on the instructions in the RFP. How will the Government determine the “target cost” for the contract as a whole or for each year of the contract? | Adjustments to CBA and/or SCA labor rates may be needed throughout the life of the contract and may be executed via modification in accordance with 52.222-43 and 52.222-44 | No | ||||
| 8 | Solicitation | Section L, 3. Volume 5 – Factor 5: Cost Price, pg. 99 and new Section H in Final RFP | Question: Because the SCA and CBA rates will change annually during the contract, recommend the Government include a clause stating “the contract estimated cost will be adjusted appropriately for each contract year upon receipt of each new SCA wage determination and CBA change and any increases (or decreases) will not be counted as cost overruns or underruns for performance rating purposes”? | Adjustments to CBA and/or SCA labor rates may be needed throughout the life of the contract and may be executed via modification in accordance with 52.222-43 and 52.222-44. Regardless of required adjustments to SCA/CBA labor rates over the life of the contract, the awardee is to expected manage the Level of Effort (LOE) support requested within the funding provided, bring awareness to the government as funds are almost consumed, and not allow a cost overrun. | No | |
| 9 | Solicitation | Section M, Factor 5, Cost/Price | “Note: The offeror is cautioned that the variance from proposed rates will be used as a performance metric for the awardee and used as input for the award of additional contracts/ordering periods as well as for past performance reviews issued under CPARS.” |
| Question: As CBA/SCA will change in the out years from the labor rates we required to propose (no escalation). Will the Government change this note to indicate this statement only applies to Exempt labor categories? | Adjustments to CBA and/or SCA labor rates may be needed throughout the life of the contract and may be executed via modification in accordance with 52.222-43 and 52.222-44. Regardless of required adjustments to SCA/CBA labor rates over the life of the contract, the awardee is to expected manage the Level of Effort (LOE) support requested within the funding provided, bring awareness to the government as funds are almost consumed, and not allow a cost overrun. | No | ||
| 10 | Attachment 7A, CBA | Last Page | The CBA includes Shift Differential for Employees that Regularly Work 2nd and 3rd Shift. |
| Question: Will the Government provide shift information (labor categories, hours) generally worked in a contract year? | The LOE Cost Model has been updated to provide shift information. | Yes | ||||
| 11 | Attachment 7A, CBA | Last Page | Question: How will shift work impact the “target cost” of the contract? | The LOE Cost Model has been updated to provide shift information. | Yes | |
| 12 | Section B, CLIN 0003, Page 3 | DCSS Years 1-5 Labor FFP list NORMALIZED AMOUNT as “$21,771,133.57” whereas Cost Model (Attachment 5, Tab Price Summary) list $2,177,134.00”. Please clarify. | Cost Model has been updated to reflect $21,771,133.57 | Yes | ||
| 13 | Section F, P 49 | Should CLIN 0006 POP end date be 14-NOV-2026 versus 24-NOV-2026? | Section F CLIN 0006 PoP updated to 14 Nov 2026 | Yes | ||
| 14 | PWS 4.1.7 | |||||
| CDRL-002 | PWS Para 4.1.7 states that a Property Control Plan will be developed IAW FAR Part 45 and FAR 52.245-1 and submitted within 30 days after full contract performance. CDRL-002, Block 5 Contract Reference identifies PWS 4.1.2.2, which does not exist. Please clarify. | Note the CDRL 002, corrected. Section 4.1.7 | Yes | |||
| 15 | PWS 4.3.1, pg 28 | |||||
| PWS 4.3.11, pg 31 | PWS 4.3.1 requires contractors to conduct safety meetings at least monthly for their employees and attend Government safety meetings when requested. Since this is a Government requirement, will the time employees spend attending those meetings be billable to the contract or do you require offerors to include as an indirect cost as discussed in PWS 4.3.11? | This is an indirect cost. | No | |||
| 16 | Sections L and M, Volume 1 – Experience, pgs 93-94 and 106 | Proposal instructions and evaluation criteria for Volume 1 – Experience requires offerors to demonstrate they have a minimum of 3 years’ experience (with the past 5 years) in all 15 subtask areas identified. Please clarify if the 5 year period is from the issue date of this RFP (06/11/2016– 06/10/2021). |
Duprey, Nellie Ms CIV USA ATEC: Duprey, Nellie Ms CIV USA ATEC:
| Mean "within" the past five years? Should remove the worrd "for". | Occuring within the past 5 years from the date this RFP was issued (06/11/2016– 06/10/2021). | Yes | ||||
| 17 | Attch 5 LOE Spreadsheet | |||||
| Price Summary Tab | The RFP provided FFP Labor amount of $2,177,134 in the Base Period is not included in the summation for the Total Labor & ODC amount for the Base Period. Please confirm that it should be included. | LOE Cost Model Updated. FFP Labor is normalized in the amount of $21,771,133.57 | Yes | |||
| 18 | Section L, Volume 4 – Past Performance, Page 97 | RFP instructions require letters of commitments or Teaming Agreements be included for all major subcontractors in the Past Performance Volume. Since Teaming Agreements can be lengthy and offerors may propose more than one major subcontractor, request they be excluded from the page restriction for Volume 4 - Past Performance | Please refer to Section L, paragraph 2. Proposal Submission Requirements. Letters of Commitment/Teaming Arrangments do not count toward page limits. | No | ||
| 19 | Solicitation Page 1 | Standard Form 33 appears to be the DRAFT version. Will the government provide the final, completed version for use with Offerors submission? | Corrected to remove DRAFT watermark under Amendment 1. | Yes | ||
| 20 | Solicitation Page 3 & Attachment 5 Cost Model Section B Tab | Section B, page 3 has a normalized amount of $21,771,133.57 listed in the CLIN description. This amount is listed in the Cost Model spreadsheet on the Section B tab under CLIN 003 as $2,177,134. Which amount should Offerors use for the proposed amount in our price submission? | LOE Cost Model updated to $21,771.133.57. | Yes | ||
| 21 | Attachment 5 Cost Model Section B Tab | The Double Check figure formula in cell F51 refers back to an invalid cell on the Labor Detail tab. Will the government provide the correct formula? | The correct formula is placed here. Please use updated LOE. | No | ||
| 22 | RFP | 1 | Will the Government provide a SF 33 document that is not marked “DRAFT” prior to proposal submission? | Corrected to remove DRAFT watermark under Amendement 1. | Yes | |
| 23 | RFP Section E | 49 | The Delivery Date for CLIN 0006 (Accounting for Contract Services) goes to 24 NOV 2026, while 0002 - 0005, 0007 end on 14 NOV 2026 Is there any reason why the PoP for this CLIN would be longer? Think it is probably a typo. Are they all intended to be 14 NOV | |||
| Section F CLIN 0006 PoP updated to 14 Nov 2026 | Yes | |||||
| 24 | QASP | |||||
| Table 1 | 4 | The QASP Table 1 refers to PWS Section 5.2 Data Collection Support. Shouldn’t this reference be “6.2 Data Collection Support”? | The QASP Table 1 has been updated to Section 6.2 Data Collection Support | Yes | ||
| 25 | QASP |
Table 1
| Surveillance Activity Checklist | 5 |
| A-2 | The below Performance Threshold in Table 1 for “6.2.2 Submit all data” does not match the Performance Threshold in the Surveillance Activity Checklist. Would the Government please indicate which Performance Threshold is applicable? |
Table 1:
For custom data forms created in ODIN, no more than 2 instances of late submissions per week, with 0 incidents of late submissions for critical/safety related incidents.
Surveillance Activity Checklist:
For custom data forms created in ODIN, no more than the allotted number of late submissions specified by the government with no more than 1 complaint per quarter.
| Table 1 is applicable. | Yes |
| 26 | QASP |
Table 1
| Surveillance Activity Checklist | 5 |
| A-2 | The below is an incomplete sentence in Table 1, 6.2.2 Submit all data. Would the Government please provide the additional description of the Performance Threshold? Is the additional description the same as that provided in the Surveillance Activity Checklist? |
Table 1:
“For ADMAS harvests, no more than 1 failed or late data harvest for every 20 harvests per day, with any late or failed data harvests completed”
Surveillance Activity Checklist:
For ADMAS harvests, no more than 1 failed or late data harvest for every 20 harvests per day, with any late or failed data harvests completed within the time specified by the government, but not to exceed one day from identification of failed or late data harvest.
| The Surveillance Acitvity Checklist was correct, Table 1 has been udpated. | Yes |
| 27 | QASP |
Table 1
| Surveillance Activity Checklist | 5 |
| A-3 | The below is an incomplete sentence in Table 1, 6.2.2 Submit all data. Would the Government please provide the additional description of the Performance Threshold? Is the additional description the same as that provided in the Surveillance Activity Checklist? |
Table 1:
“Any instances where inaccuracies, incompleteness, or lateness of any deliverables are identified shall be corrected within 6 hours of notification, unless”
Surveillance Activity Checklist:
| Any instances where inaccuracies, incompleteness, or lateness of any deliverables are identified shall be corrected within 6 hours of notification, unless otherwise specified by the Government. | The Surveillance Acitvity Checklist was correct, Table 1 has been udpated. | Yes |
| 28 | QASP |
Table 1
| Surveillance Activity Checklist | 5 |
| A-3 | The below Performance Threshold in Table 1 for “6.2.3 Instrumentation, image, video, and/or other related data efforts” does not match the Performance Threshold in the Surveillance Activity Checklist. Would the Government please indicate which Performance Threshold is applicable? |
Table 1:
All documents generated to support this requirement shall have no more than 1 non-technical error, inclusive of spelling, punctuation, grammar, word usage, format, and style, for every 4 forms
Surveillance Activity Checklist:
| All documents generated to support this requirement shall have no more than 1 non-technical error, inclusive of spelling, punctuation, grammar, word usage, format, and style, for every 3 pages of a document, whereby a page is defined as 8.5 x 11” in size, single spaced with 12 point font. | Table 1 is correct. | Yes | ||||
| 29 | C - PWS 2.2.9.14 | 16 | PWS Section 2.2.9.14 states contractor shall provide a telework plan, but there are no instructions in Section L as to where a telework plan should be included in proposals. Which volume should it be included in if required? | This is no longer applicable, PWS 2.2.9.14 was removed from the RFP. | Yes | |
| 30 | C - PWS 2.2.9.14 | 16 | PWS Section 2.2.9.14 states that contractor shall notify the Government if there is a cost for the telework plan. Should this cost, if any, be included in the cost model submitted as a part of the proposal? And if so, how/where should this cost be included? Will the Government provide equipment for telework? | This is no longer applicable, PWS 2.2.9.14 was removed from the RFP. | Yes | |
| 31 | C - PWS 4.13.4 | 40 | PWS Section 4.13.4 states “Examples of direct labor include test planning, setup, preparation, conduct, teardown, cleanup, data collection, analysis, and report preparation/review. It is only appropriate for supervisors to charge projects when their time is dedicated to a specific program and is not general in nature. Labor that does not directly support a specific program will be charged to the appropriate indirect overhead job number. Examples of labor that would typically be considered indirect include range control workforce that supports multiple programs during normal operating hours, a test course manager who provides support to multiple programs, staff functions, general supervision, etc.”. From these examples, it is not clear what charges would be considered a direct charge to the overall program, and what charges should be included in the contractor’s indirect rates. Would the Government please provide additional clarification on this subject? Does the Data Collection VI Leader labor category charge 100% direct? | The PM (PWS 2.1.1.1), DCM (2.1.1.2) and the Data Collection VI ( PWS 2.1.1.3) are to be charged to the Indirect Charges as stated in the PWS. They oversee the entire contract. The other labor categories are charged to Direct Labor. | No | |
| 32 | L - Instructions, Conditions and Notices to Bidders | 103 | Does each subcontractor represent to the clauses on page 103 in their sealed packages? And do JV members provide the same representations? | JV members are required to represent to clauses, but not subcontractors. | No | |
| 33 | Att 5 LOE Cost Model | Direct Labor Rate Schedule Tab | Since the Collective Bargaining Agreement expires less than six months after award, will Government confirm that Offerors are to bid the final year rates for each CBA Labor Category for all contract periods beyond Dec 31st, 2021 with no escalation applied? | Yes. | No | |
| 34 | Att 7 - CBA | 27 | To ensure adequate ceiling for the contract, will the Government confirm that the following paragraph from the attached IAM National Pension Fund letter, dated April 29, 2020, found at the following link: https://www.iamnpf.org/sites/iamnpf.org/files/2020%20Notice%20of%20Critical%20Status.pdf) is applicable to this procurement and should be priced in conjunction with the tables listed in Attachment 7 (page 27) Pension Year 4 rates for all contract years? |
The law requires that all contributing employers pay to the Fund a surcharge to help correct the Fund’s financial situation. The amount of the surcharge is equal to a percentage of the amount an employer is otherwise required to contribute to the plan under the applicable collective bargaining agreement. With some exceptions, a 5% surcharge is applicable in the initial critical year (2019), and a 10% surcharge is applicable for each succeeding plan year thereafter in which the plan is in critical status until the employer’s collective bargaining agreement is renewed and includes a schedule under the rehabilitation plan.
| The IAM National Pension Fund Letter is applicable to the current CBA and should be priced in conjuction with the tables listed in Attachment 7 page 27. IAM National Pension Fund Letter is added as a reference and is provided as an attachment to the solictation. | Yes |
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