W91CRB-20-R-0027 - Logistics Support Services Solicitation - Amendment 0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Amendment 0001 is being issued to address Questions submitted by industry. All effected documents are also provided as part of this amendment.

1. CONTRACT ID CODE PAGE OF PAGES

S 1 21

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W91CRB20R0027

X 9B. DATED (SEE ITEM 11)

07-May-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

U0001

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

14-May-2020

CODE

ACC - APG - W91CRB

BLDG 4310

6515 INTEGRITY COURT

ABERDEEN PROVING GROUND MD 21005-3013

W91CRB 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W91CRB20R0027

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

The following have been modified:

LIST OF ATTACHMENTS

LIST OF ATTACHMENTS & EXHIBITS

ATTACHMENT # DOCUMENT NAME

Attachment 1 IAMAW 2424 CBA 2019-2022 Attachment 2 DD254- DoD Contract Security Specification Attachment 3 DD254- DoD Contract Security Specification (Attachment 1)

Contract Data Requirement List # DOCUMENT NAME

CDRL 01 ATC Transition Plan CDRL 02 ATC ICD GFP CAP Listing and Documentation CDRL 03 ATC Key Position Resumes CDRL 04 ATC Contractor Employee Information CDRL 05 ATC Financial Briefing CDRL 06 ATC Workload Execution Data CDRL 07 ATC Employee Installation Clearing Report CDRL 08 ATC OSHA300 OSHA 300A Reporting

TECHNICAL EXHIBIT # DOCUMENT NAME

TE-01 Incidental Property Listing TE-02 ATC Cost Transfer Worksheet TE-03 ATC Workload Execution Data TE-04 ATC Log Support Services QASP TE-05 Performance Requirements Summary (PRS)

LIST OF SOLICITATION ATTACHMENTS

SOLICITATION ATTACHMENT # DOCUMENT NAME

Solicitation Attachment 1 Summary of Experience Form Solicitation Attachment 2 Resume Format Solicitation Attachment 3 Past Performance Evaluation Questionnaire Solicitation Attachment 4 LOE Spreadsheet

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

INSTRUCTIONS TO OFFERORS

PROPOSAL SUBMISSION INSTRUCTIONS (Section L)

1. INTRODUCTION: This requirement is set aside for 8(a) Small Businesses under NAICS 561210, small business size standard of $38.5M. The RFP shall provide the Government address and receipt date for proposal submittal. Proposals shall remain valid for a period of at least 180 days of the closing date of the solicitation.

Proposals must be submitted by electronic mail to the Contract Specialist, Kristena Buleigh at kristena.m.burleigh.civ@mail.mil and copied to the Contracting Officer, Erin Weber, at erin.k.weber.civ@mail.mil. It is the responsibility of the offeror to allow adequate time to submit proposal files before the submission deadline. Any proposal that is received by ACC- APG after the appointed deadline is “late” and may not be considered for award.

In order to be considered for award, each offeror must submit their proposal in accordance with these instructions. Failure to adhere to these instructions may result in rejection of the offeror’s proposal without evaluation or consideration for award. All proposal information submitted shall be concise, complete and demonstrate that the offeror understands and meets the requirements established in the solicitation for all factors and sub-factors. The Government will consider how well the offeror complied with the instructions when evaluating the offeror’s ability to perform the requirements of the solicitation. The Government will consider an Offeror’s non-compliance with these instructions, or any attempt to take advantage of loopholes in these instructions, to be indicative of the type of conduct that it may expect from the Offeror during contract performance.

As this requirement is a small business set-aside, there are no subcontracting goals and a subcontracting plan is not required.

The offeror’s complete approach shall consist of six (6) proposal volumes in total. The Volumes are depicted below:

VOLUME 1: FACTOR 1 – TECHNICAL

Sub-factor 1a: Staffing and Management Plan Sub-factor 1b: Technical Capability Sub-factor 1c: Safety

VOLUME 2: FACTOR 2 - PAST PERFORMANCE

VOLUME 3: FACTOR 3 - EXPERIENCE

VOLUME 4: FACTOR 4 – TRANSITION PLAN

VOLUME 5: FACTOR 5 - COST/PRICE

VOLUME 6: SOLICITATION, OFFER, AND AWARD DOCUMENTS AND

CERTIFICATION/REPRESENTATIONS

Files shall not contain classified data. The use of hyperlinks in proposals is prohibited.

Offerors are cautioned that “parroting” of the Technical requirements or the PWS with a statement of intent to perform does not reflect an understanding of the requirement or capability to perform. Offerors are responsible for including sufficient details to permit a complete and accurate evaluation of each proposal. Proprietary information shall be clearly marked.

2. PROPOSAL SUBMISSION REQUIREMENTS. Proposals must be submitted by electronic mail to the Contract Specialist, Kristena Burleigh at kristena.m.burleigh.civ@mail.mil and copied to the Contracting Officer, Erin Weber, at erin.k.weber.civ@mail.mil and must be received by 08 June 2020 at 1200 P.M. EST. Along with their proposal, offerors must submit fully completed copies of any FAR certifications appearing in Section K of this solicitation.

Cost information shall not appear in any document other than Volume 5. Proposals shall remain valid for a minimum of one hundred and eighty (180) days and shall not contain classified data/information.

Printing should be single spaced. Each paragraph shall be separated by at least one blank line. A standard, 12-point minimum font size applies. Arial or New Times Roman fonts are required.

Tables and illustrations may use a reduced font size no less than 8-point and may be landscape.

The following volumes of material shall be submitted:

VOLUME TITLE

MAXIMUM PAGES

Volume 1 - Factor 1: Technical 75 Volume 2 - Factor 2: Past Performance 25 Volume 3 - Factor 3: Experience 25 Volume 4 - Factor 4: Transition Plan 25

Volume 5 – Factor 5: Cost/Price N/A Volume 6 - Solicitation, Offer and Award Documents and Certification/ Representations

N/A

NOTE: Pages that exceed the required page limitations will not be evaluated. Page count includes all pages including but not limited to; body and all appendices, including tables and figures. Cover sheets, table of contents, list of figures/tables, list of abbreviations and resumes do not count toward page limits. Additional pages over the maximum allowed will be removed or not read and will not be evaluated by the Government.

3. PROPOSAL FILE FORMAT & ELECTRONIC COPIES

a. Format. The submission shall be clearly indexed and logically assembled. Each volume shall be clearly identified and shall begin at the top of a page. All pages of each volume shall be appropriately numbered and identified by the complete company name, date and RFP number in the header and/or footer. A Table of Contents should be created using the Table of Content feature in MS Word. MS Word (doc) files shall use the following page setup parameters:

Margins – Top, Bottom, Left, Right – 1” Gutter – 0” From Edge – Header, Footer 0.5” Page Size, Width – 8.5” Page Size, Height – 11”

NOTE: 11X17 folded pages are acceptable for tables/graphic representations; however, each 11X17 page counts as two pages.

b. File Packaging. Files shall be in read-only format, using PDF files. Each proposal volume shall be submitted in separate PDF files. All price breakdown information to aide in the cost/price evaluation shall be submitted in Microsoft Office Excel Read/Write format and viewable in Microsoft Excel 2007. **Please note – Self extracting exe files are not acceptable.

c. Content Requirement. All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the proposal in a concise manner, to permit a complete and accurate evaluation of each proposal. Each file of the proposal shall consist of a Table of Contents, Summary Section, and the Narrative discussion. The Summary Section shall contain a brief abstract of the file. The Government will use information provided under each Volume strictly to evaluate the applicable Factor/sub-factor and may not use that information to evaluate any other Factor/sub-Factor in other Volumes. Within the Technical Factor Volume, Sections for each sub-factor within the Technical Volume shall be clearly identified.

The following information shall be included in the Narrative discussion:

VOLUME 1- FACTOR 1: TECHNICAL

In accordance with the PWS and all other requirements outlined within the Solicitation, Offerors shall address the following within their proposals:

The volume shall be organized into the sections as listed below.

Sub-factor 1a –Staffing and Management Plan The Offeror’s response shall provide its approach to meet or exceed the following elements:

a) Provide a recruitment, retention, and staffing plan to meet dynamic mission requirements and explain how the plan supports adjustments to personnel levels, skills, and qualifications to meet the fluctuating requirements.

1) This plan should describe hiring and retention practices such as incentive programs, benefits, individual training and on the job training, to ensure the Offeror can readily obtain experience and expertise to accomplish the range of tasks described in PWS Section C.5 and as required under Section C.1.6 of the

PWS.

2) Address how the Offeror will ensure the continuation of services during personnel absences such that the impact to the Government is minimal.

Address how the Offeror will provide status updates to the Government regarding imminent vacancies; and how personnel turnover will be minimized.

3) Explain how the offeror will ensure compliance with the Limitations on

Subcontracting Clause, FAR 52.219-14 with Class DEVIATION 2020- O0008),, and how the offeror will ensure compliance with SBA’s affiliation regulations set forth under 13 CFR § 121.103. Offerors are reminded that no cost/pricing information shall be included in the technical proposal.

b) Provide proposed management approach for the contract, to include qualifications, roles and responsibilities, lines of communication, management chain, and how the proposed structure benefits the Government. Provide a chart of anticipated organization structure. Provide the resumes for the key/Essential personnel identified in PWS Section C.5.6. Use the format provided via the RESUME FORMAT in Solicitation Attachment 2. To be rated as acceptable, the offeror shall provide resumes that substantiate the personnel filling the following key personnel positions meet all of the requirements stated in the PWS and outline their responsibilities:

(1) Senior Logistician (GCCS-A), PWS section C.5.2.1

(2) Associate Logistician (Equip Spc), PWS section C.5.3

(3) Associate Logistician (Prop Mgt), PWS section C.5.4

c) Describe your cost control measures for management of labor, union labor negotiations, travel processes, training and certification programs, use of overtime and differentials.

Sub-factor 1b – Technical Capability The Offeror’s response shall provide its approach to meet or exceed the following elements:

a) Provide a plan to maintain, update, and review at least annually, Internal Operating

Procedures (IOPs). The plan must clearly demonstrate how the Offeror will ensure that IOP’s are maintained, updated, reviewed, and complied with to achieve a continuity and standardization of support for PWS requirements and should provide details as to how the requirements presented in PWS Section C.5.1 will be accomplished by the Offeror.

b) Provide a plan to address ATC Equipment and Maintenance Management Support.

The plan must clearly demonstrate the Offeror’s understanding of the equipment and maintenance support requirements and should provide details as to how the requirements presented in PWS Section C.5.3 will be accomplished by the Offeror.

c) Provide a plan to address ATC Property Management Support. The plan must clearly demonstrate the Offeror’s understanding of Property Management and should provide details as to how the requirements presented in PWS Sections C.5.4 will be accomplished by the Offeror.

d) Provide a plan to operate the ATC Small Arms Control Center (SACC), ensure 100% accountability of SACC weapons, and complete required inventory requirements. The plan must clearly demonstrate the Offeror’s understanding of Arms Room Management and should provide details as to how the requirements presented in PWS Sections C.5.4.3 will be accomplished by the Offeror.

Sub-Factor 1c - Safety This sub-factor evaluates the Offeror’s processes to ensure a safe working environment in performance of the contract. The Offeror’s response shall provide its approach to meet or exceed the following elements:

a) In accordance with PWS Section C.1.9, describe the personnel involved and their responsibilities for reducing the chances of an accident while performing PWS Sections C.5.

b) In accordance with PWS Section C.1.9, describe your safety program processes that will meet the requirements set forth in PWS Sections C.1.9.1-C.1.9.4

a) Address inspections, audits, identification and elimination of hazards, property and equipment damage control necessary to ensure a safe work environment.

b) Include a plan for scheduled and unscheduled safety meetings, safety stand downs, accident investigation, and After Action Reviews.

c) Address operator licensing and tracking as outlined in PWS Section

C.1.11.5 that demonstrates personnel are properly trained and certified to perform contract efforts.

c) Demonstrate your understanding of the types of safety involved with Logistics

Support Requirements as specified in PWS Section C.5.

VOLUME 2: FACTOR 2 –PAST PERFORMANCE

This volume shall contain past performance information regarding recent and relevant contracts.

The narrative should clearly identify the contract reference number, name of the contractor, contract title, annual dollar value, period of performance, duration (in years), a description of the work performed, and the labor categories that were used that are similar to this RFP.

References for past performance shall be provided in Volume 2 and include the reference's name, title, Agency, phone number, email address, and the contract they are associated.

Offerors shall submit the same contracts submitted under the Experience Factor that have been in performance or awarded during the past nine years, from the issue date of this RFP, which are relevant to the efforts required by this RFP. Contracts provided by the Offeror that do not meet the definitions of “recent” or “relevant” will not be considered for the purposes of Past Performance.

Offerors shall submit the same contracts submitted under Factor 3 (Experience) for evaluation under Factor 2 (Past Performance). Offerors shall provide a description of how the effort required by the RFP will be assigned for performance by PWS subtask area within the offeror’s corporate entity and among the proposed major and other subcontractors. This description shall include an estimate of the total contract value that the prime and all major subcontractors are expected to perform. Relevant efforts are defined as services/efforts that are the same as or similar in scope and complexity to the portion(s) of the PWS that the prime offeror or applicable major subcontractor is proposed to perform. Data concerning the offeror shall be provided first, followed by each proposed major subcontractor, in alphabetical order. The offeror shall also submit the written consent of its major subcontractors to allow the disclosure of its subcontractor’s past performance information to the Government. In addition, letters of commitment shall be included for all major subcontractors for their past performance to be considered. Letters of consent and/or commitment will not count against the stated page limits.

This volume shall be organized into the following sections:

(1) Section 1 – Contract Descriptions. This section shall include the following information in the following format.

(a) Contractor/Subcontractor place of performance, CAGE Code and DUNS Number. If the work was performed as a subcontractor, also provide the name of the prime contractor and Point of Contact (POC) within the prime contractor organization (name, current address, e-mail address, and telephone and fax numbers).

(b) Government contracting activity, current address, Procuring Contracting Officer’s name, e-mail address, telephone and fax numbers.

(c) Government’s technical representative/COR, current email address, telephone and fax numbers.

(d) Government contract administration activity and the Administrative Contracting Officer’s name, current e-mail address, telephone and fax number.

(e) Government contract administration activity’s Pre-Award Monitor’s name, current e-mail address, telephone and fax numbers.

(f) Contract Number and, in the case of Indefinite Delivery type contracts, GSA contracts, and Blanket Purchase Agreements, include Delivery Order Numbers.

(g) Contract Type (specific type such as Fixed-Price (FP), Cost Reimbursement (CR), Time & Material (T&M), etc.). In the case of Indefinite Delivery contracts, indicate specific type (Requirements, Definite Quantity, and Indefinite Quantity) and secondary contract type (FP, CR, T&M, etc.).

(h) Awarded price/cost.

(i) Final or projected final price/cost.

(j) Original delivery schedule, including dates of start and completion or work.

(k) Final or projected final, delivery schedule, including dates of start and completion of work.

(2) Section 2 – Performance. Offerors shall provide a specific narrative explanation of each contract listed above in Volume 2, Section 1, a contract description, describing the objectives achieved and detailing how the effort is relevant in size and complexity to the PWS task area(s) that the applicable prime or major subcontractor is expected to perform.

(a) For any contracts that did not/do not meet the original schedule, technical performance requirements or cost estimates, provide a brief explanation of the reason(s) for the shortcomings and any corrective action(s) taken to avoid recurrence. The offerors shall list each time the delivery schedule was revised and provide an explanation of why the revision was necessary.

All Requests for Deviation and Requests for Waiver shall be addressed with respect to causes and corrective actions. The offerors shall also provide copy of any Cure Notices or Show Cause Letters received on each contract listed and a description of any corrective action implemented by the Offeror or proposed subcontractor. The offerors shall indicate if any of the contracts listed were terminated and the type and reasons for the termination.

(3) Section 3 – Subcontracts. Offerors shall provide a description of how the effort required by the RFP will be assigned for performance within the offeror’s corporate entity and among the proposed major and other subcontractors. This description shall include an estimate of the total contract value that the prime and all major subcontractors are expected to perform. The information provided for the prime Offeror and each proposed major subcontractor must include the entire company name, company address, CAGE Code, DUNS Number and type of work to be performed under this contract by citing the applicable Government PWS paragraph number.

This includes all subcontractors whose subcontract is for more than 10% of the total proposed cost/price (Major Subcontractor).

(4) Past Performance Questionnaire. For all contracts identified above in Volume 2, Section 1, Contract Descriptions, the offeror shall complete Part 1 of the Past Performance Questionnaire and e-mail the questionnaire to both the Government contracting activity and the Government technical representative responsible for the past/current contract. The POCs shall be instructed to electronically complete Part II of the questionnaire and e-mail the entire questionnaire to the Contracting Office no later than the proposal due date, to (kristena.m.burleigh.civ@mail.mil and erin.k.weber.civ@mail.mil). The Offeror shall e-mail to the Contracting Officer a list of all the POCs who were sent a questionnaire. The Government must receive this list no later than the proposal due date. The POC List shall be submitted in Word for Windows Table Format to include the following fields: Solicitation Number; Company Name; Contract Number;

Government Agency; POC Last Name, First Name; POC Title; POC Telephone Number; POC E-mail Address; and Date E-Mail to POC (month/day). Submission of this list does not relieve the contractor of the responsibility to ensure all Past Performance Questionnaires are submitted on time. Furthermore, receipt of this list does not obligate the Government to contact any of the POCs identified.

The Government will focus its inquiries on the offeror’s (including major subcontractors) record of performance as it relates to the solicitation requirements that the Offeror or major subcontractor is proposed to perform, including cost, schedule, performance and management of subcontractors. Offerors are reminded they must include the most recent and relevant efforts (performance within the past nine (9) years) in their proposal. Absent any recent and relevant past performance history or when the performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned, the Offeror will not be evaluated either favorably or unfavorably on past performance.

VOLUME 3 - FACTOR 3: EXPERIENCE

In order for a contract effort to be considered under this factor, the proposal must confirm that the prime or major subcontractor that has experience in the competency areas identified in the Experience Form will support the same competency areas if the offeror receives the resultant award. Note: In order for an Offeror to rely on the experience of the Offeror’s parent, sister, subsidiary or an affiliate company, the Offeror shall identify the relevant parent, sister, subsidiary company or affiliate company as Major Subcontractor in its proposal and identify what portion of the work that entity will perform under this contract (must be at least ten (10) percent (%) or more).

Offerors shall provide a description of how the effort required by the RFP will be assigned for performance within the offeror’s corporate entity and among the proposed major and other subcontractors. This description shall include an estimate of the total contract value that the prime and all major subcontractors are expected to perform.

The prime contractor must demonstrate experience in at least half of the minimum required competency areas.

In accordance with the PWS and all other requirements described in the solicitation, offerors shall address the following within their proposals.

The offeror shall demonstrate that they have a minimum 3 years (occurring within the past 9 years) of experience providing contract support in at least 5 of the following 8 Equipment Management competency areas:

a) Equipment TDA management activites (PWS Section C.5.3.2)

b) Equipment Surveys and inspections (PWS Section C.5.3.3)

c) Equipment Dispatching (PWS Section C.5.3.4)

d) New Equipment acceptance and induction (PWS Section C.5.3.5)

e) Equipment life cycle planning (PWS Section C.5.3.6)

f) NTV Management (PWS Section C.5.3.7)

g) GSA Short and Long Term Rental Management (PWS Sections C.5.3.8 and

C.5.3.9)

h) Army drivers licensing and training program (PWS Section C.5.3.13)

The offeror shall demonstrate that they have a minimum 3 years (occurring within the past 9 years) of experience providing contract support in at least 4 of the following 6 Maintenance competency areas:

a) Test, Measurement, and Diagnostic Equipment (TMDE) program management (PWS Section C.5.3.10)

b) Class IX Repair parts management (PWS Section C.5.3.11).

c) Maintenance Management Information System (MMIS) (PWS Section

C.5.3.11)

d) Maintenance/Readiness Reporting (PWS Section C.5.3.11)

e) GCSS-Army Maintenance Roles and Procedures (PWS Section C.5.3.11)

f) Air Compressor Maintenance (PWS Section C.5.3.16)

The offeror shall demonstrate that they have a minimum 3 years (occurring within the past 9 years) of experience providing contract support in at least 5 of the following 7 Property Management competency areas:

a) GCSS-A Property Book Management (PWS Section C.5.4.2)

b) Arms Room Operations (PWS Section C.5.4.3)

c) Tool Crib Operations (PWS Section C.5.4.4)

d) Maintain Property Accountability Records (PWS Section C.5.4.5)

e) Financial Liability Investigation Processing (PWS Section C.5.4.7)

f) Shipping/Receiving Operations (PWS Section C.5.4.8, C.5.4.9)

g) Military Standard Requisitioning And Issue Procedures (MILSTRIP) (PWS

Section C.5.4.10)

For the purposes of the proposal and subsequent evaluation, Experience is defined as experience on the part of the offeror and any major subcontractor. Years of experience are measured by elapsed time of directly applicable experience of the entity and not the equivalent accumulated time of personnel on staff.

Each offeror shall submit their summary of the experience on Solicitation Attachment 1 (Summary of Experience Form). The prime contractor must demonstrate experience in at least half of the minimum required competency areas.

VOLUME 4: FACTOR 4 –TRANSITION PLAN

In accordance with the PWS and all other requirements described in the solicitation, offerors shall address the following within their proposals:

All costs associated with the transition plan will be reflected in the Cost Volume, Solicitation Attachment 4 (LOE Spreadsheet) and shall NOT be reflected in this Volume. The offeror shall provide a transition-in plan for the period from the contract award date and 30 calendar days after award. The transition plan shall be in accordance with paragraph C.1.23 of the PWS and detail its plan to take over from the incumbent contractor ensuring minimal disruption of operations, as well as a transition-out plan detailing its plan to transfer to the incoming contractor during the last 30 days of contract performance. Full performance of the contract shall begin on day 31 after award. The incumbent is: Bowhead Marine Services LLC, contract W91CRB19C0033. The transition plan shall address the following:

a. Events, actions and associated time frames required during the Transition-In period, e.g., interviewing, hiring, human resource actions, training, start work dates, health screening, necessary badges, and personnel security requirements/clearances. This includes delivery and timeline of Contract Data Items required during the Transition- In period.

b. Processes to Transition-In/Out of Government facilities, to include acceptance/return of Incidental Property listed in Technical Exhibit 1. of the RFP, material, and accountability.

c. Identification of events and associated time frames to complete Transition-Out at the end of contract performance, to include the transfer back to the Government of inventories, property, documentation, electronic data, and work in process

d. Information on how a qualified, skilled workforce will be available for performance on the contract full performance date. The offeror shall also provide information on how the CBA (attachment 1) will affect wages of employees.

e. Transition-out plan shall address the requirements stated in FAR 52.237-3, “Continuity of Services”.

The successful Offeror’s transition-in plan will be made a part of the awarded contract.

VOLUME 5 – FACTOR 5: COST/PRICE:

Price/cost data shall only be included in the cost volume, Volume 5, and not within any other proposal volume. Competition is anticipated therefore Certified Cost and Pricing Data are not currently required in accordance with FAR 15.403-1(b)(3); however, the Government reserves the right to request such data prior to award if none of the exemptions in FAR 15.403-1(b) apply.

Major subcontractors must provide a separate cost proposal directly to the Government and in accordance with the information below.

Offeror shall provide proposed cost and/or fee as required for all CLINs in Section B.

Each offeror's cost/price proposal shall contain sufficient quantitative and narrative documentation necessary to adequately support and explain the reasonableness and realism of the proposed cost/price proposed in proposal Section B. Offeror proposals shall conform to the reporting criteria in FAR 15.408, Table 15-2. FAR 15.408, Table 15-2 prescribe the FAR’s generally accepted format for cost proposals. More specifically, each offeror's cost proposal shall be broken out by cost element as specified in Table 15-2, II Cost Elements. To help ensure this requirement, a Microsoft Excel workbook titled "LOE Spreadsheet" has been provided as an attachment to this solicitation.

Instructions for completing LOE_Spreadsheet.xls are contained in that file. FAR 15.403-5(b) allows the Contracting Officer to specify the format of other than cost or pricing data or data other than cost or pricing data to facilitate and enhance cost/price and cost realism analysis.

These spreadsheets will help facilitate a more efficient, consistent, and fair evaluation of each offeror's proposal, and aid in post-award contract administration. Offerors are permitted to alter the format of the spreadsheet (i.e. add and subtract rows, columns, and formulas as necessary, etc) in order to conform to the nuances of the offeror's accounting and estimating systems.

However, it is requested that the general format be maintained as much as possible for Government evaluation purposes.

Offerors are required to fill in rates for all labor categories included in the LOE Spreadsheet, regardless of whether or not projected LOE hours are associated with the labor category.

However, only those labor categories with projected LOE hours will be used in calculating each offeror’s total evaluated cost/price. Offerors must not deviate from the stated LOE hours provided in the LOE_Spreadsheet.xls, or their proposal will not be considered for award.

Offerors shall provide a CPFF price for the Transition-In which will include the labor mix required to accomplish the Transition-In mission and shall reflect the Transition-In Plan described under Technical Factor 4, Transition Plan.

Each offeror (and subcontractor) is to provide two electronic copies of their cost/price proposal.

The Excel version of the completed LOE_Spreadsheet.xls shall also be included with the rest of the proposal submission. One shall be locked (read only) and one shall be open. Worksheet formulas shall be readable.

Offerors shall consider the Section H clause which states, “Offerors shall be required to manage to the contract ceiling stated in their proposal. Offerors will be evaluated on their ability to manage to the target cost for each year of the contract. Any overrun above the target cost will result in a negative CPARS rating under cost control.”

Each Offeror shall identify all proposed subcontractors and the contract type the Offeror has with each subcontractor in its xxxxCOSTNARRxxxx.docx (or PDF). IAW FAR 15.404-3(b), the prime contractor or subcontractor shall: (1) Conduct appropriate cost or price analyses to establish the reasonableness of proposed subcontract costs/prices; and (2) Include the results of these analyses in the cost/price proposal. If the Offeror or subcontractor relied upon its approved purchasing system to establish its subcontracts, it shall state so and provide documentation of its approved purchasing system (including date of approval) within its xxxxCOSTNARRxxxx.docx (or PDF) (see FAR 15.404-3).

Reference FAR 15.404-3: If the Offeror is unable to obtain the required documentation from its subcontractors in order to conduct the appropriate cost or price analysis as required, the subcontractor shall provide the information directly to the Government following the submission instructions of this RFP. However, the Offeror and its subcontractor in this scenario shall provide the rationale detailing exactly why the Offeror is unable to conduct the price or cost analysis required by FAR 15.404-3 in its xxxxCOSTNARRxxxx.docx (or PDF). For example, if a price/cost analysis is required for a subcontractor, that analysis requires a breakout of the individual cost elements to a prime, and a subcontractor is unable to provide its proprietary data to the Offeror, the Offeror may then do a total price analysis per FAR 15.404-1(b) and the subcontractor shall submit its proprietary cost breakout directly to the Government.

Direct Labor - In support of the proposed Direct Labor Rates, the Offeror and its subcontractor(s) shall provide documentation of the most recent Direct Labor Rates, to include at least one of the following (A, B,C, or D):

A. Forward Pricing Rate Agreements (FPRAs) or Forward Pricing Rate Recommendations (FPRRs) from Defense Contract Audit Agency (DCAA) or Defense Contract Management Agency (DCMA) or DCAA/DCMA-approved Compensation Rate Tables mapped to the proposed Labor Categories B. Letter(s) of Intent (LOIs), which include, at a minimum, the following:

Position;

Direct hourly rate;

Submitted on offeror’s or subcontractor’s letterhead;

Signed by the employer and prospective employee; and

A statement that the LOI is in response to the referenced solicitation number

C. Payroll records and/or paystubs showing Rate of Pay, and referenced to the Labor Category in the Proposal.

D. Salary Survey data, which shall include, at a minimum, the following:

Source of data;

Job title and description;

Geographic location; and Range of salary amounts with reference to applicability of amounts

Note: Offerors/subcontractors are cautioned not to use labor rates on the lower end of the salary survey bell curve. Use of such rates may be considered to be unrealistic. Again it is incumbent upon the offeror to prove and document that the proposed direct labor rates are both reasonable and realistic.

For purposes of this solicitation, each offeror’s proposed direct labor rates will be analyzed. If more than 16% of the individual direct labor rates* are determined to be unrealistic, the offeror’s entire cost proposal may be determined to be unrealistic and un-awardable. In accordance with FAR 15.404-1, the Government may use various statistical analysis techniques to determine realism. Among them, the agency may perform, but is not limited to, a standard deviation analysis or median absolute deviation analysis under which direct labor rates will be determined unrealistic if they fall more than one standard deviation or one median absolute deviation below the competitive mean or median, respectively. The results of this analysis may be used in making cost realism adjustments under FAR 15.404-1. It is incumbent upon all offerors, Subcontractors, and teaming partners to propose realistic direct and indirect rates in response to this solicitation.

Indirect Rates - In support of the proposed Indirect Expense Rates, the Offeror and its subcontractor(s) shall provide documentation of the most recent Indirect Expense Rates, to include at least one of the following (a, b, c, or d):

a. Forward Pricing Rate Agreements (FPRAs) with DCAA or DCMA

b. Forward Pricing Rate Recommendations (FPRRs) from DCAA or DCMA

c. Forward Pricing Rate Proposal (FPRP), Approved Provisional Rates Proposal or other statement of current rates. If FPRP, Approved Provisional Rates Proposal, or other statement of current rates is submitted as supporting documentation, the offeror shall also include three (3) years of Incurred Cost Submissions to DCAA detailing pools and bases (by expense accounts) information that validates the calculations or three (3) years historical actual detailing pools and bases (by expense accounts) information that validates the calculations.

d. If an entity cannot include a-c above because it restructured or is a new entity, that company shall provide proof to include the date it restructured or the date the new entity was formed and include the pools and bases as well as all historical data detailing pools and bases information (by expense account) which validates the calculation from the date of the restructuring.

Total Compensation Plan - In support of the Evaluation of Compensation for Professional Employees, IAW FAR 52.222-46, the Offeror and its subcontractor(s) shall provide documentation and submit a total compensation plan setting forth salaries and fringe benefits proposed for the professional employees who will work under the contract that assures that it reflects a sound management approach and understanding of the contract requirements.

Supporting information shall include data such as, but not limited to, recognized national and regional compensation surveys and studies of professional, public and private organizations, used in establishing the total compensation structure.

NOTE: The rates reflected in the FPRA, FPRR, FPRP, Approved Provisional Rates Proposal or other statement of current rates shall directly match the rates proposed by the offeror or subcontractor. If the rates do not match, the offeror or subcontractor shall provide sufficient detail explaining how the proposed rates are realistic.

NOTE: For all documents that are provided to support the proposed rates, such documents shall be explained within the xxxxCOSTNARRxxxx.docx (or PDF). The explanation shall include a mapping of the supporting documentation to the proposed rate(s) and how the proposed rate(s) was developed.

Other Direct Costs - Offeror shall include the exact Government-provided estimates for Travel/ODC costs in its cost proposal, plus applicable G&A/burden.

Accounting System Adequacy - Since the contemplated contract will contain cost reimbursable CLINs in accordance with FAR 16.301-3(a)(3) and DFARS 252.242-7006, each offeror, and any subcontractors, proposing on a cost reimbursable basis must have an accounting system that is adequate for determining costs to be incurred on the contract. The Contracting Officer will make the determination as to the adequacy of the offeror’s accounting system for the purposes of this solicitation. Merely stating that the accounting system is adequate is insufficient. If current signed DCMA or DCMA audit reports/memoranda addressing the adequacy of the offeror's'/subcontractor's accounting systems are available, copies of the reports/memoranda shall be referenced and attached to the offeror's/subcontractor's cost/price proposal. If current DCAA/DCMA audit reports/memoranda do NOT exist, each offeror/subcontractor indicate the name and the version of the accounting software used, shall submit a completed and signed copy of SF 1408, and shall provide proof and supporting documentation addressing EACH of the criteria in DFARS 252.242- 7006(c). This requirement also applies to subcontractors, if the subcontractor proposes on a cost reimbursable basis for effort under a cost CLIN. If a subcontractor proposing effort on a cost reimbursable CLIN does not have an adequate accounting system, the contractor should consider awarding the subcontract on a fixed price or time and materials basis. Copies of SF 1408 can be obtained at https://www.gsa.gov/forms-library/pre-award-survey-prospective-contractor-accounting- system.

NOTE: The Government may use external sources of information in performing its cost analysis to include, but not limited to, Bureau of Labor Statistics, Department of Labor, Department of State, DCAA, or DCMA. This DOES NOT excuse the Offeror from following the proposal submission instructions. Offeror and subcontractor proposals will be evaluated based on the cost/price reasonableness and realism criteria contained in FAR 15.404-1. The manner and degree of the criteria used will be determined by the contracting officer based on competition and other factors. A proposal is presumed to represent the offeror's best effort to respond to the solicitation. Any significant inconsistency, if unexplained, raises a fundamental issue of the offeror's understanding of the nature and scope of the work required and may be grounds for rejection of the proposal.

VOLUME 6 – PARTICIPATION– SOLICITATIONS, OFFER AND AWARD

DOCUMENTS AND CERTIFICATIONS/REPRESENTATIONS

Certifications and Representations – Each offeror shall complete (fill-in and signatures) the solicitation sections indicated below using the file (without modification to the file) provided with the RFP. An authorized official of the firm shall sign the SF 33 and all certifications requiring original signature. An Acrobat PDF file shall be created to capture the signatures for submission.

Section A – Standard Form 33 (SF 33), Solicitation, Offer and Award

Section K – Representations, Certification and Other Statements of Offerors

52.209-5 – Certification Regarding Responsibility Matters 52.209-7 – Information Regarding Responsibility Matters 52.222-25 – Affirmative Action Compliance 52.204-3 – Taxpayer Identification 52.204-8 – Annual Representations and Certifications 52.209-11 – Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction Under Any Federal Law 52.219-1 – Small Business Program Representations

E. DISCUSSIONS

1. GENERAL INFORMATION. In accordance with FAR 15.306(d), discussion sessions with each offeror may be held. Should discussions take place, all offerors in the competitive range will be allowed an opportunity to submit Final Proposal Revisions.

QUESTIONS AND ANSWERS

Q1: Section L.2, Proposal Submission Requirements states – Offerors shall submit a written proposal before or by the date and time specified in Block 9 of the SF-33. No date and time are specified in Block 9 of the SF-33. Please clarify

A1: W91CRB-20-R-0027 Amendment 0001 – Logistics Support Services Solicitation updated the section L.2, Proposal Submission Requirements to: Proposals must be submitted by electronic mail to the Contract Specialist, Kristena Burleigh at kristena.m.burleigh.civ@mail.mil and copied to the Contracting Officer, Erin Weber, at erin.k.weber.civ@mail.mil and must be received by 08 June 2020 at 1200 P.M. EST.

Q2: Section L.3, Volume 2, Past Performance, (4) Past Performance Questionnaire: Can the offerors submit CPARs in lieu of Past Performance Questionnaires as many Government POCs are not likely to complete the questionnaires if there are CPARs already issued for the reference contracts?

A2: No, the Past Performance Questionnaire is a requirement of the solicitation. No change is being made to the solicitation.

Q3: The PWS Section 5.5 listed Associate Logistician – Equipment Specialist and Associate Logistician – Property Book Specialist; but Attachment 1, Cost Model listed only one (1) Associate Logistician (ATEC) with 1880 hours which is one (1) FTE. Please clarify.

A3: Cost Model - Amendment 0001 - Logistics Support Services was updated to clarify the Associate Logistician – Equipment Specialist and Associate Logistician – Property Book Specialist positions.

Q4: Page 82 of the pdf of W91CRB-20-R-0027_Logistics_Support_Services_Solicitation document, section 2 (PROPOSAL SUBMISSION REQUIREMENTS) states, "Offerors shall submit a written proposal before or by the date and time specified in Block 9 of the Standard Form (SF) 33." Boxes 9 and 10 of the SF33 on page one of the W91CRB-20-R- 0027_Logistics_Support_Services_Solicitation document are not completed. Will the Government please re-issue the SF33 with Boxes 9 and 10 completed.

A4: See Question 1.

Q5: Will the Government please extend the due date for responses to at least 29 June 2020 to allow for corrections so offerors can more properly respond to the solicitation request?

A5: No due date extension is being granted at this time.

Q6: In consideration of FAR clause 15.305 (a) (2) (iii) for past performance; and per Government Accountability Office (GAO) decisions such as B-282456, B-275725, and B-401560, which provide guidance that in determining whether one company's performance should be attributed to another, an agency must consider the nature and extent of the relationship between the two companies--in particular, whether the workforce, management, facilities, or other resources of one may affect contract performance by the other, it is appropriate to consider a company's performance record where it will be involved in the contract effort or where it shares management with the offeror. Sister companies are subsidiaries that are related because they are owned by the same parent company.

Based on the Government's allowance that an Offeror may rely on the past performance of the Offeror’s parent, sister, subsidiary or an affiliate company as long as that entity will perform at least 10% or more of the work (RFP, p. 100, Factor 2, paragraph 3), and with the understanding that a sister company shares a parent company's workforce, management, facilities, and other resources, will the Government please consider allowing the experience of a sister company performing as a major subcontractor to count towards the Prime's Factor 3 experience requirement?

A6: Per the terms of the RFP, Offerors are permitted to rely on the past performance of one of its sister companies provided the sister company is identified as a significant subcontractor that will perform at least 10% of the work.

Q7: Will the Government please consider changing the minimum experience requirements from greater than 3 years to greater than 6 months?

A7: The requirement for Volume 3, Experience, remains unchanged as “a minimum of 3 years of experience (performed within the past 9 years)”.

Q8: Page 81 of the pdf of W91CRB-20-R-0027_Logistics_Support_Services_Solicitation document, section L.1, paragraph 5 states, "The offeror’s complete approach shall consist of seven (6) proposal volumes in total." Will the Government please confirm there are six, not seven, volumes due?

A8: There are 6 Volumes that must be submitted as part of the proposal as stated in Solicitation Sections L.1. and L.2.

Q9: The document released as Solicitation Attachment 2 is labeled as the Past Performance Evaluation Questionnaire. Will the Government please issue the document outlining the Resume Format instructions as required on page 84, section Volume i, Sub-factor 1a, part b?

A9: Solicitation Attachment 2 and 3 have been corrected.

Q10: RFP p. 86 states "References for past performance shall be provided on Solicitation Attachment 3 (Contract References Form)." An Attachment 3 Contract Reference Form was not in the solicitation package. Will the Government please issue the missing Attachment 3 Contract References Form or revise the RFP to direct Offeror's to use a different attachment?

A10: The requirement to use a Contract Reference Form has been removed and Section L has been updated.

Q11: RFP p. 86 Volume 2, Factor 2, paragraph 3 states that the offeror shall submit written consent of major subcontractors to allow disclosure of past performance information, as well as letters of commitment from major subs for past performance to be considered. It also states that "letters of consent and/or commitment will not count against the stated page limits."

1. Will the Government please clarify whether the Offeror is to submit two separate documents or one document?

2. Will the Government please clarify what they require in the commitment letter from the major subcontractor?

A11:

1. An Offeror may submit a separate "consent of major subcontractors to allow disclosure of past performance information" and separate "letter…