Pre-Bid Conference Minutes 25JUL23 FENCE.pdf
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- Attached to
- Perimeter Road Restoration and Fence Replacement
- Solicitation number
- W91364-23-B-0003
About this file
This document contains minutes from a pre-bid conference for solicitation number W91364-23-B-0003 from the Department of the Army Ohio Army National Guard. The solicitation is for a perimeter road restoration and fence replacement project at an Army facility. Key details discussed at the pre-bid conference include a noted defect in the statement of work to be amended, the requirement for a 4-inch gravel depth rather than 3 inches. A second site visit was announced for August 1st and bid opening will be in the same room as the pre-bid conference. Contractors were reminded to submit any requests for information in writing and in a timely manner, with responses to be posted non-attributively on SAM.gov. The site visit allowed attendees to view the work site for the road and fence replacement services required by the solicitation.
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W91364-23-B-0003 - PRE-BID CONFERENCE MINUTES
USPFO - Ohio 27 July 2023
MEMORANDUM FOR RECORD
SUBJECT: Pre-Bid Conference, Site Visit 25 JUL 2023 Solicitation: W91364-23-B-0003, Perimeter Road Restoration & Fence Replacement
1. The site visit was conducted on 25 July 2023 at 9:00 am local time. A sign in roster is attached.
The following project personnel were present:
a. Hugh Holley, Construction Specialist
b. Josh Lenhart, Construction Specialist
c. Brian Persing, Contracting Officer Representative
d. Grant Stoner, Contracting Officer Representative
e. Brad Wahl, Contracting Officer
f. Amanda Britton, Contract Specialist
g. Corey Kuhn, Independent Project Manager, MacDonald-Bedford, LLC
2. The following was discussed:
a. Ensure solicitation is read thoroughly. Note the complete bid package submission requirements & environmental factors. NOTE a defective item in SOW, page 6.
Gravel depth to be changed from 3” to 4” on bullet point four via amendment and posted to SAM.gov. Announced a date for second site visit on 01 August 2023 at 9:00 am local time.
b. Bid opening will be in same building/room as the pre-bid conference. Contractors are cautioned to ensure they hand-deliver their bid to the Bid Repository no later than bid closing time.
c. Submission of RFI’s should be in as timely a manner as possible and will be answered in as expeditiously a manner as possible.
d. ALL RFI’s will be answered on a non-attribution basis; Contracting Opportunities (via SAM site) will be sole site/source for obtaining answers/supporting documents if applicable, as well as any official solicitation amendments and/or addendums.
e. All were reminded that RFI’s shall be in writing (utilizing RFI format sent out with solicitation) and are due no later than 5 business days prior to bid due date (10 August 2023).
f. All RFI’s/contact related to this project is restricted to submission to the
Contracting Officer (Brad Wahl) and Contract Specialist (Amanda Britton).
g. Contractors were reminded that they are only responsible for what contained within the specifications, drawings, and all other information provided prior to bid submission (answered RFI’s, etc.), which include references to required regulations
W91364-23-B-0003 - PRE-BID CONFERENCE MINUTES
that apply.
3. Site visit followed pre-bid conference, where the following was noted.
a. Attendees viewed work site.
Note: If there are any questions related to these minutes or any aspect of this project, please contact the Contracting Officer at 614-336-7430 (questions asked over the phone will be taken out of courtesy; however, the Government will only be responsible for those that are answered in writing). Due to current operations, ensure that you receive a response when submitting RFI, that it has been received. Also note SAM updates, to ensure all RFI’s have been answered.
Brad Wahl Contracting Officer
| 2023-07-27T13:43:50-0400 | |
| WAHL.BRADLEY.ALAN.1078908390 |
File details come from the government source that posted it. Updated .