Pre-Bid_Conference_minutes_B102.pdf

179 AW/MSC 30 July 2019

MEMORANDUM FOR RECORD

SUBJECT: Pre-Bid Conference, Site Visit

Solicitation: W91364-19-B-7001, Repair Maintenance Hanger, B102

Location and/or Unit: 179th AW, Mansfield Ohio ANG

1. The site visit was conducted on 30 Jul 19, @ 10:00am. List of contractor attendees is attached.

The following Government personnel were present:

a. Gordon Strom, 179AW Contracting Office

b. James Kliewer, LT, 179AW, Contracting Office, OIC

2. Everyone was welcomed; handouts of slide show presentation were provided. The following was discussed (see slides for all topics covered):

a. Subcontractors present are not to be considered as an endorsement by the

Government; they are welcome to attend, interact with other contractors of their volition.

b. Any contractors present who have performed work for the Government are to keep discussions and conversations specific to this project only – no sidebar conversations or inquiries related to past, present or future work is to be a topic of discussion. The same applies to any relationships any contractor personnel may have with other

Government personnel who currently work at the 179th Airlift Wing.

c. Pictures are authorized; however, no pictures shall include any part of aircraft or aircraft parking apron/flight line.

d. All items specified in specifications are considered “Brand name or equal”. If contractors want to make sure an alternative product, material, piece of equipment, etc., will meet the Government’s specifications, they may submit a request for information (RFI) for clarification.

e. Bid opening will be in same building/same room as the pre-bid conference (B164-

Aircrew Briefing Room). Contractors are cautioned – should they choose to hand-walk bid package to bid opening, to ensure they hand-deliver package to Contracting

Officer no later than bid closing time.

W91364-19-B-7001 - PRE-BID CONFERENCE - SITE VISIT MINUTES

f. The expanse/breakout of contract CLIN’s (line items) is necessary due to

Government-specific funding requirements – all CLIN’s are considered a part of base bid (none are considered options). Reminder that:

CLIN’s 0001 – 0004 shall be broken out per category, as consistent as possible, with the details provided in Exhibit A-CLIN Pricing Summary.

The pricing summary document is provided as a guide only and is not to be filled out separately/submitted as part of bid package.

CLIN 0005: specific to Temporary Facilities (restrooms) for Government use only.

CLIN 0006, 0007: each will be considered complete, once all documents related to that line item have been submitted/accepted by the Government

(no partial payments are authorized).

CLIN 0008: this is an administrative effort (read CLIN description), related to estimated labor hours that apply to E-CMRA reporting standards. Site holds additional information.

g. Ensure solicitation is read thoroughly. Note the complete bid package submission requirements.

h. Submission of RFI’s in as timely manner as possible is critical, and will be answered in as expeditiously a manner as possible. In the event that pertinent RFI(s) submitted within the stated timeframes of solicitation are not answered in a timely manner, the bid opening date will most likely be extended to accommodate via solicitation amendment (Contracting Officer determination).

i. ALL RFI’s will be answered on a non-attribution basis; FBO will be sole site/source for obtaining answers/supporting documents if applicable, as well as any official solicitation amendments and/or addendums.

j. Contractors encouraged to ensure they understand availability of utilities (see DIV 1, Part 50, Temp Construction Facilities and Controls).

k. B102 area outside hangar bay (and consequently the interior hangar floor) will be available for staging/storage. Note there will be parameters (red line/standoff distance from aircraft apron and adjacent Fire Station), and that parking for personal vehicles will need to be outside of this restricted area (other base parking available). Other staging/storage area – should it be necessary, would exist just down road from B102

(gravel area/Mathis Park).

l. All were reminded that RFI’s shall be in writing (utilizing Attach9-RFI template)/document in expandable format, and are due no later than 5 business days prior to bid due date (30 Jul 19).

m. Contractors (primes and any subcontractors) SHALL NOT contact the

Architect/Engineer (AE) or any personnel who have worked for the AE to assist with design of project, as well as any 179th Civil Engineering (CE) personnel. All

W91364-19-B-7001 - PRE-BID CONFERENCE - SITE VISIT MINUTES

RFI’s/contact related to this project is restricted the Contracting Officer (Gordon

Strom).

3. There were no other questions at this time; all proceeded to Bldg 102 to view hangar exterior and interior, where the following was noted.

a. All contractors viewed interior/exterior of Bldg. 102; took pictures.

b. Mechanical and Communication rooms were provided access to.

c. Contractors viewed existing shops, office areas, and hangar floor.

d. Contractors viewed existing sprinkler systems/took pictures.

e. Contractor requested existing utilities layout and other details; was informed to ensure RFI was submitted for all requested information/documents.

Note: If there are any questions related to these minutes or any aspect of this project, please contact Gordon Strom at 419-520-6390 or via email gordon.m.strom.mil@mail.mil (questions asked over the phone will be taken out of courtesy; however, the Government will only be responsible for those that are answered in writing.

GORDON STROM, Ohio ANG

Contracting Officer mailto:gordon.m.strom.mil@mail.mil