W9133L-18-R-0001_Solicitation.pdf

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94 - 104 H 105 - 110 ellieth.rodriguez.mil@MAIL.MIL

RATING PAGE OF PAGES

7. ISSUED BY

(Date)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

Previous Edition is Unusable 33-134 STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA FAR (48 CFR) 53.214(c)

1 110

(If other than Item 7)

15A. NAME 16. NAME AND TITLE OF PERSON AUTHORIZED TO

AND

ADDRESS SIGN OFFER (Type or print)

OF

OFFEROR

AMENDMENT NO. DATE

15B. TELEPHONE NO (Include area code) 17. SIGNATURE15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

18. OFFER DATE

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

2. CONTRACT NO.

W9133L 8. ADDRESS OFFER TO

See Item 7

9. Sealed offers in original and copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME (NO COLLECT CALLS)

MAJ ELLIETH RODRIGUEZ (703) 601-6938

11. TABLE OF CONTENTS

SOLICITATION/ CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/ COSTS

2 - 11

X I CONTRACT CLAUSES

DESCRIPTION/ SPECS./ WORK STATEMENT X

PACKAGING AND MARKING

12 - 51 J LIST OF ATTACHMENTS

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

53 - 54 X K REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

CONTRACT ADMINISTRATION DATA 55 X

SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror) X M

L INSTRS., CONDS., AND NOTICES TO OFFERORS

EVALUATION FACTORS FOR AWARD

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments

AMENDMENT NO. DATE

to the SOLICITATION for offerors and related documents numbered and dated):

FACILITY

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period

SOLICITATION, OFFER AND AWARD

X

(X) SEC. DESCRIPTION (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

EMAIL:TEL: (Signature of Contracting Officer)

CODE CODE

B. TELEPHONE (Include area code) C. E-MAIL ADDRESS

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( ) (4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

PART IV - REPRESENTATIO NS AND INSTRUCTIO NS

PART III - LIST O F DO CUMENTS, EXHIBITS AND O THER ATTACHMENTS

56 - 72

PART II - CO NTRACT CLAUSES

NGB-AQ - W9133L

111 SOUTH GEORGE MASON DR

BLDG. 2, 4TH FLOOR

ARLINGTON VA 22204-1373 703 604-4186

703-607-1742FAX:

TEL:

FAX:

TEL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

6. REQUISITION/PURCHASE NO.5. DATE ISSUED

23 Feb 2018

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

[ X ]

3. SOLICITATION NO.

W9133L-18-R-0001

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job CYS Services IAW PWS

FFP

The contractor shall provide all personnel and quality control necessary to perform Child Youth Program Services, as defined in the PWS. The contractor is authorized partial delivery payments for the services on this CLIN. Contractor may on a monthly basis, invoice the lesser of 1/12 the total CLIN price or this amount minus the value of any non-conforming services. The Government will honor and pay invoices where the contractor has satisfied the tasks and requirements identified in the Performance Work Statement (PWS), Performance Requirements Summary (PRS), Deliverables List, Quality Assurance Plan (QASP), as well as the method of execution identified in the contractor's proposal for the Contract/Task Order. Failure to deliver on one or all of the aforementioned documents may, at the discretion of the Government, result in a request for invoicing adjustment. Pricing in the CLIN will be consistent with the prices accepted by the Government at the time of award.

FOB: Destination

NET AMT

0002 Job Travel

COST

The Contracting Officer Representative must approve travel prior to commencement. Travel in support of this contract shall be in accordance with the Joint Travel Regulations (JTR) and FAR 31.205-46 (Travel Cost). The contractor may invoice for travel as costs are incurred, but no more often than monthly.

Invoices shall include breakdowns that show details of the travel costs incurred.

FEE/Profit is not authorized on travel.

ESTIMATED COST

0003 Job Contractor Manpower Reporting

FFP

The Contractor shall use the Enterprise-Wide Contractor Manpower Reporting Application (eCMRA) IAW AFARS 5137.910.The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address:

https://armycmra.dmdc.osd.mil/default.aspx?ReturnUrl=%2 . Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. If your contract overlaps two or more fiscal years, please enter the data separately for each year. You may divide the labor hours and labor dollars proportionally based on the length of time spent in each fiscal year. Contractors may direct questions to the help desk at:

https://armycmra.mdmc.osd.mil/default.aspx?ReturnUrl=%2f.

1001 1 Job OPTION CYS Services IAW PWS

FFP

The contractor shall provide all personnel and quality control necessary to perform Child Youth Program Services, as defined in the PWS. The contractor is authorized partial delivery payments for the services on this CLIN. Contractor may on a monthly basis, invoice the lesser of 1/12 the total CLIN price or this amount minus the value of any non-conforming services. The Government will honor and pay invoices where the contractor has satisfied the tasks and requirements identified in the Performance Work Statement (PWS), Performance Requirements Summary (PRS), Deliverables List, Quality Assurance Plan (QASP), as well as the method of execution identified in the contractor's proposal for the Contract/Task Order. Failure to deliver on one or all of the aforementioned documents may, at the discretion of the Government, result in a request for invoicing adjustment. Pricing in the CLIN will be consistent with the prices accepted by the Government at the

1002 Job OPTION Travel

COST

The Contracting Officer Representative must approve travel prior to commencement. Travel in support of this contract shall be in accordance with the Joint Travel Regulations (JTR) and FAR 31.205-46 (Travel Cost). The contractor may invoice for travel as costs are incurred, but no more often than monthly.

Invoices shall include breakdowns that show details of the travel costs incurred.

1003 Job OPTION Contractor Manpower Reporting

FFP

The Contractor shall use the Enterprise-Wide Contractor Manpower Reporting Application (eCMRA) IAW AFARS 5137.910.The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address:

https://armycmra.dmdc.osd.mil/default.aspx?ReturnUrl=%2 . Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. If your contract overlaps two or more fiscal years, please enter the data separately for each year. You may divide the labor hours and labor dollars proportionally based on the length of time spent in each fiscal year. Contractors may direct questions to the help desk at:

2001 1 Job OPTION CYS Services IAW PWS

FFP

The contractor shall provide all personnel and quality control necessary to perform Child Youth Program Services, as defined in the PWS. The contractor is authorized partial delivery payments for the services on this CLIN. Contractor may on a monthly basis, invoice the lesser of 1/12 the total CLIN price or this amount minus the value of any non-conforming services. The Government will honor and pay invoices where the contractor has satisfied the tasks and requirements identified in the Performance Work Statement (PWS), Performance Requirements Summary (PRS), Deliverables List, Quality Assurance Plan (QASP), as well as the method of execution identified in the contractor's proposal for the Contract/Task Order. Failure to deliver on one or all of the aforementioned documents may, at the discretion of the Government, result in a request for invoicing adjustment. Pricing in the CLIN will be consistent with the prices accepted by the Government at the

2002 Job OPTION Travel

COST

The Contracting Officer Representative must approve travel prior to commencement. Travel in support of this contract shall be in accordance with the Joint Travel Regulations (JTR) and FAR 31.205-46 (Travel Cost). The contractor may invoice for travel as costs are incurred, but no more often than monthly.

Invoices shall include breakdowns that show details of the travel costs incurred.

2003 Job OPTION Contractor Manpower Reporting

FFP

The Contractor shall use the Enterprise-Wide Contractor Manpower Reporting Application (eCMRA) IAW AFARS 5137.910.The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address:

https://armycmra.dmdc.osd.mil/default.aspx?ReturnUrl=%2 . Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. If your contract overlaps two or more fiscal years, please enter the data separately for each year. You may divide the labor hours and labor dollars proportionally based on the length of time spent in each fiscal year. Contractors may direct questions to the help desk at:

3001 1 Job OPTION CYS Services IAW PWS

FFP

The contractor shall provide all personnel and quality control necessary to perform Child Youth Program Services, as defined in the PWS. The contractor is authorized partial delivery payments for the services on this CLIN. Contractor may on a monthly basis, invoice the lesser of 1/12 the total CLIN price or this amount minus the value of any non-conforming services. The Government will honor and pay invoices where the contractor has satisfied the tasks and requirements identified in the Performance Work Statement (PWS), Performance Requirements Summary (PRS), Deliverables List, Quality Assurance Plan (QASP), as well as the method of execution identified in the contractor's proposal for the Contract/Task Order. Failure to deliver on one or all of the aforementioned documents may, at the discretion of the Government, result in a request for invoicing adjustment. Pricing in the CLIN will be consistent with the prices accepted by the Government at the

3002 Job OPTION Travel

COST

The Contracting Officer Representative must approve travel prior to commencement. Travel in support of this contract shall be in accordance with the Joint Travel Regulations (JTR) and FAR 31.205-46 (Travel Cost). The contractor may invoice for travel as costs are incurred, but no more often than monthly.

Invoices shall include breakdowns that show details of the travel costs incurred.

3003 Job OPTION Contractor Manpower Reporting

FFP

The Contractor shall use the Enterprise-Wide Contractor Manpower Reporting Application (eCMRA) IAW AFARS 5137.910.The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address:

https://armycmra.dmdc.osd.mil/default.aspx?ReturnUrl=%2 . Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. If your contract overlaps two or more fiscal years, please enter the data separately for each year. You may divide the labor hours and labor dollars proportionally based on the length of time spent in each fiscal year. Contractors may direct questions to the help desk at:

4001 1 Job OPTION CYS Services IAW PWS

FFP

The contractor shall provide all personnel and quality control necessary to perform Child Youth Program Services, as defined in the PWS. The contractor is authorized partial delivery payments for the services on this CLIN. Contractor may on a monthly basis, invoice the lesser of 1/12 the total CLIN price or this amount minus the value of any non-conforming services. The Government will honor and pay invoices where the contractor has satisfied the tasks and requirements identified in the Performance Work Statement (PWS), Performance Requirements Summary (PRS), Deliverables List, Quality Assurance Plan (QASP), as well as the method of execution identified in the contractor's proposal for the Contract/Task Order. Failure to deliver on one or all of the aforementioned documents may, at the discretion of the Government, result in a request for invoicing adjustment. Pricing in the CLIN will be consistent with the prices accepted by the Government at the

4002 Job OPTION Travel

COST

The Contracting Officer Representative must approve travel prior to commencement. Travel in support of this contract shall be in accordance with the Joint Travel Regulations (JTR) and FAR 31.205-46 (Travel Cost). The contractor may invoice for travel as costs are incurred, but no more often than monthly.

Invoices shall include breakdowns that show details of the travel costs incurred.

4003 Job OPTION Contractor Manpower Reporting

FFP

The Contractor shall use the Enterprise-Wide Contractor Manpower Reporting Application (eCMRA) IAW AFARS 5137.910.The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address:

https://armycmra.dmdc.osd.mil/default.aspx?ReturnUrl=%2 . Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. If your contract overlaps two or more fiscal years, please enter the data separately for each year. You may divide the labor hours and labor dollars proportionally based on the length of time spent in each fiscal year. Contractors may direct questions to the help desk at:

Section C - Descriptions and Specifications

Performance Work Statement

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform Child & Youth Program (CYP) services to 46 states, Puerto Rico, the US Virgin Islands, Guam and the District of Columbia, as defined in this PWS.

1.2 Background: The ARNG is a geographically-dispersed force whose members do not generally have the benefit of easily accessible installation-based CYS support. To meet these CYP needs, the National Guard Bureau established the Army National Guard Child & Youth Program in the 46 states, Puerto Rico, the US Virgin Islands, Guam and the District of Columbia.

The purpose of the program is to promote and sustain the quality of life and resilience of Army National Guard children and youth by providing secure, timely, flexible, high-quality support services and age-appropriate development programs that support program goals. Army National Guard Child & Youth Program provides evidence-based, developmentally-appropriate life skill and resilience-building activities during out of school time and supports prevention initiatives to mitigate youth violence, gang activities, substance abuse, suicide and other at-risk behaviors, and school transition and support services. The Army National Guard Child & Youth Program fulfills this mission by addressing the child care, youth development and school support needs of Army National Guard children and youth through National, State/Territory and community based programs.

1.3 Period of Performance (PoP): The Period of Performance shall be a base year and four option years.

1.4 General Information:

1.4.1 Quality Control (QC): The contractor shall develop and maintain an effective QC Plan to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractors QC program is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary. QC Plan shall be submitted NLT 30 days after contract award. After acceptance of the QC Plan, the contractor shall obtain the Contracting Officer (KO) acceptance in writing of any proposed changes to its QC Plan.

1.4.2 Quality Assurance (QA): The government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s)).

1.4.3 Recognized Holidays: The following are recognized US holidays. The contractor shall not perform services on these days:

1.4.3.1 New Year’s Day: January 1st

1.4.3.2 Martin Luther King, Jr.’s Birthday

1.4.3.3 President’s Day

1.4.3.4 Memorial Day

1.4.3.5 Independence Day: July 4th

1.4.3.6 Labor Day

1.4.3.7 Columbus Day

1.4.3.8 Veteran’s Day: November 11th

1.4.3.9 Thanksgiving Day

1.4.3.10 Christmas Day

1.4.4 Place and Performance of Services: The contractor shall provide services between the hours of 0730 – 1730, Monday through Friday, in a designated service location (see Attachment A), but services may also be performed at an alternate location for a short-term (less than 30 days), case-by-case basis, in coordination with, and approval by, the State Family Program Director (SFPD) with concurrence of the government Contracting Officer Representative (COR). Service hours may be adjusted to meet individual states and territories service requirements based on weekly work schedules, as well as program and event requirements that may include nights and weekends. Exceptions to services will be on recognized US holidays or when the government facility/installation is closed due to local or national emergencies, administrative closings, or similar government-directed facility/installation closings. The contractor shall develop an Alternate Work Standard Operating Procedure to address these situations. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

The Child, Youth and School services shall be provided on-site within the Joint Forces Headquarters State Family Program Office or CYS program event locations. The Lead CYPC will be located at the State Joint Forces Headquarters (JFHQ). The contractor shall not change CYPC allocations without written directive from the Contracting Officer nor locations without written approval of the COR.

Standards of Conduct: Contractor personnel shall adhere to standards of conduct as established by the Installation Commander and will be subject to removal at any time due to violation of law, regulation, or imminent danger to government employees, facilities, or interests.

1.4.4.1 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.4.2 The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times. The contractor shall ensure compliance with all regulations and orders of the installation which may affect performance.

1.4.5 Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the COR. The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office.

The contractor shall ensure compliance with all personal identity verification requirements as directed by Department of Defense (DOD), Headquarters Department of the Army (HQDA) and/or local policy. Should the Force Protection Condition (FPCON) change, the government may require changes in contractor security matters or processes.

1.4.5.1 COMSEC/IT Security. All communications with DOD organizations are subject to communications security (COMSEC) review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DOD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DOD organizations. Therefore, the contractor is advised that any time contractor place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DOD information. The contractor shall abide by all government regulations concerning the authorized use of the government's computer network, including the restriction against using the network to recruit government personnel or advertise job openings.

1.4.5.2 Use of government Information Systems (IS) and access to government networks is a revocable privilege, not a right. Users are the foundation of the DoD strategy and their actions affect the most vulnerable portion of the AEI. Contractor employees shall have a favorable background investigation or hold a security clearance and access approvals commensurate with the level of information processed or available on the system. Contractor employees shall:

a. Comply with the command's Acceptable Use Policy (AUP) for government owned IS and sign an AUP prior to or upon account activation.

b. Complete initial and/or annual Information Assurance (IA) training as defined in the IA Best Business Practices (BBP) training (https://informationassurance.us.army.mil).

c. Mark and safeguard files, output products, and storage media per classification level and disseminate them only to individuals authorized to receive them with a valid need to know.

d. Protect IS and IS peripherals located in their respective areas in accordance with physical security and data protection requirements.

e. Practice safe network and Internet operating principles and take no actions that threaten the integrity of the system or network.

1.4.5.3 Protection of Personally Identifiable Information (PII). The contractor shall protect all PII encountered in the performance of services in accordance with DFARS

224.103 and DoDD 5400.11, Department of Defense Privacy Program, and DoD 5400.11-R. If a PII breach results from the contractor’s violation of the aforementioned policies, the contractor shall bear all notification costs, call-center support costs, and credit monitoring service costs for all individuals who’s PII has been compromised.

1.4.5.4. CAC Requirements: The Common Access Card (CAC) is the DOD Federal Personal Identity Verification (PIV) credential. In accordance with Directive Type Memorandum (DTM) 08-003, December 1, 2008, incorporating Change 5, October 8, 2013, Initial issuance of a CAC requires at a minimum, the completion of FBI fingerprint check with favorable results reflecting "No Record" and submission of a National Agency Check with Inquiries (NACI) to the Office of Personnel Management (OPM), or a DoD-determined equivalent investigation. The issuance of a CAC will be based on four criteria; (a) eligibility for a CAC; (b) verification of DoD affiliation from an authoritative data source; (c) completion of background vetting requirements according to the Federal Information Processing Standards Publication 201-1, Personal Identity Verification (PIV) of Federal Employees and Contractors, March 2006, and DOD Regulation 5200.2-R, Department of Defense Personnel Security Program, January 1987, and (d) verification of a claimed identity. CAC eligible personnel must be registered in the Defense Enrollment Eligibility Reporting System (DEERS) through either an authoritative personnel data feed from the appropriate Service or Agency or Trusted Associate Sponsorship System (TASS).

https://informationassurance.us.army.mil/

1.4.5.4.i. HSPD-12 Background Investigation Requirements: The contractor shall ensure CACs are obtained by all contract or subcontract personnel assigned to work on the government site and by personnel requiring access to a DoD network (and other eligible populations as specified in DTM-08-003 Attachment 3, paragraph 3a.) are required to, at a minimum, have received a favorable FBI fingerprint check and must have submitted to the Office of Personnel Management (OPM) a National Agency Check with Inquiries (NACI) or equivalent/higher investigation. It is the responsibility of the contractor to ensure that all employees requiring an initial background investigation complete a Personnel Security Investigation Portal (PSIP) form at attachment (TBD), at the earliest possible date and that this form is forwarded to the COR immediately. The COR will review the form for completeness and accuracy and forward to the NGB Personnel Security manager who will initiate the investigation process via the PSIP.

Contractor personnel will then receive two e-mail messages; the first will confirm that the request has been received by the Office of Personnel Management, and the second will provide instructions for the completion of the appropriate form via the Electronic Questionnaires for Investigations Processing (e-QIP) system. Upon completion of the e- QIP questionnaire and submittal of all required documents, including fingerprint card to the security manager, the BI will be initiated. The contractor shall ensure all instructions regarding background investigation processing, including those provided verbally, by e-mail or via a government system are complied with immediately. The contractor is cautioned that the entire process from submittal of the PSIP form to return of the FBI fingerprint check may routinely take from 2-6 weeks and shall factor this lead time into its hiring/placement process. The contractor shall make all reasonable efforts to ensure that contractor employees meet CAC eligibility standards upon assignment to the contract and shall be held responsible for delays, failure to meet performance requirements or decreases in efficiency in accordance with the applicable inspection clause.

1.4.5.4.ii. Trusted Associate Sponsorship System (TASS): The contractor is responsible for processing applications for CAC for every contractor employee who deploys with the military force OR who has need to access any government computer network in accordance with FAR 52.204-9, "Personal Identity Verification of Contractor Personnel."

The contractor is responsible for managing requests for new or renewal CAC cards in sufficient time to ensure that all contractor employees have them when needed to perform work under this contract. The norm is at least ten calendar days advance notice to the Trusted Agent (TA), unless there are extenuating circumstances approved by the COR or KO.

The contractor shall obtain an Army Knowledge Online (AKO) email address for each applicant, including subcontractors, who may be deployed or require logical access to a government computer network. This can be done by going to: http://www.us.army.mil and register as an "Army Guest," with the sponsor being the COR or a COR designated individual if the COR is ineligible to Serve as an AKO Sponsor. Note: If an employee of http://www.us.army.mil/ a contractor loses the Privilege to access AKO, they lose the ability to renew their CAC.

Therefore it is critical that contractor employees maintain their AKO accounts.

It is recommended that a "Corporate Facility Security Officer" (FSO) be designated to serve as your firm's single point of contact for Background Investigation (BI), the TASS application process and other CAC and security related matters. If a FSO is not established, each contractor employee requiring a CAC will be required to process their own applications.

CAC applications shall be processed through the TASS. The contractor's FSO or contractor employee shall submit requests for a CAC via email to the designated TASS Trusted Agent (TA) before accessing the TASS website. The TASS TA for this requirement will be:

The government will establish a TASS application account for each CAC Request and will provide each contractor employee a USER ID and Password, via email, to the FSO.

The FSO or contractor employee shall access the TASS account and complete the CAC application (entering/editing contractor information as applicable) at:

https://www.dmdc.osd.mil/tass/.

The FSO or contractor employee will submit completed applications in TASS and will follow up to ensure that the TA is processing the request.

A CAC cannot be issued without evidence that the FSO has initiated a National Agency Check with Written Inquires (NACI).

The government will inform the contractor's applicant, via email, of one of the following:

a. Approved.* Upon approval, the information is transferred to the Defense Enrollment Eligibility Reporting System (DEERS) database and an email notification is sent to the contractor with instructions on obtaining their CAC. The contractor proceeds to a Real-Time Automated Personnel Identification System (RAPIDS) station (RAPIDS Site Locator: http://www.dmdc.osd.mil/rsl/).

b. Rejected.* The government, in separate correspondence, will provide reason(s) for rejection.

c. Returned. Additional information or correction to the application required by the contractor employee.

*The contractor shall maintain records of all approved and rejected applications.

At the RAPIDS station, the RAPIDS Verification Officer will verify the contractor by SSN and two forms of identification. Identity source Documents must come from the list of acceptable documents included in Form I-9, OMB No. 115-0136, "Employment Eligibility Verification." Consistent with applicable law, at least one document from the Form I-9 https://www.dmdc.osd.mil/tass/ http://www.dmdc.osd.mil/rsl/ list shall be a valid (unexpired) State or Federal Government-issued picture identification (ID). The Identity documents will be inspected for authenticity and scanned and stored in the DEERS upon issuance of an ID. The photo ID requirement cannot be waived, consistent with applicable statutory requirements. The Verification Officer will capture primary and alternate fingerprints, picture, and updates to DEERS and will then issue a CAC.

Issued CACs shall be for a period of performance not longer than three (3) years or the individual's contract end date (inclusive of any options), whichever is earlier.

The contractor shall return issued CAC's to the DEERS office upon departure or dismissal of each contractor employee. Obtain a receipt for each card and provide to the TA/COR.

The TASS TA for this requirement will be:

State/Territory TA - For contractor personnel providing services within the state/territory

NGB TA (Arlington Hall Station) - For the CYPA and personnel providing services in the Military District of Washington (MDW) area.

1.4.5.4.iii. Child-Related Suitability Requirements: In accordance with DOD Instruction 1402.5, September 11, 2015, individuals who have regular contact with children under 18 years of age in DoD-sanctioned child care services programs will undergo a criminal history background check in order to protect the health, safety, and well-being of children in such programs. Until further updated, Army Directive 2014-23, September 10, 2014, Enclosure 3, 4(b) defines the required checks for contractors, and the contractor shall adhere to this directive which applies to all contractor personnel under this contract. Contractor personnel will operate under Line of Sight Supervision (LOSS) until the National Agency Check with Child Care Inquiries is favorably adjudicated by the government.

1.4.5.5 AT Level 1 Awareness Training (AT): All contractor employees requiring access to Army Installations, facilities, and controlled access areas shall complete Level 1 AT within 30 calendar days after contract start date and within 30 calendar days of new employees commencing performance. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee, to the COR within 15 calendar days after completion of training. Level 1 AT is available at https://atlevel1.dtic.mil/at/.

1.4.5.6 Information Assurance (IA)/Information Technology (IT) Training: All contractor employees shall complete the DoD IA Awareness Training before issuance of network access and annually thereafter. All contractor employees performing services involving IA/IT functions shall comply with DoD and Army training requirements in DoDD 8570.01, DoD 8570.01-M and AR 25-2 within six months of the start of contract performance. In accordance with DoD 8570.01-M , DFARS 252.239.7001 and AR 25-2, https://atlevel1.dtic.mil/at/ contractor employees performing services supporting IA/IT functions shall be appropriately certified upon contract award. The baseline certification as stipulated in DoD 8570.01-M shall be completed upon contract award.

1.4.5.7 Information Awareness: All contractor employees with access to a government information system shall be registered in the ATCTS (Army Training Certification Tracking System) (https://atc.us.army.mil/iastar/index.php) prior to commencement of services, and shall successfully complete the DOD Information Assurance awareness training prior to access to the IS and then annually thereafter.

(https://ia.signal.army.mil/DoDIAA/).

1.4.5.8 iWATCH Training. The contractor with an area of performance within an Army-controlled installation, facilities or area shall brief all employees on the local iWATCH program. This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR or the KO. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance. The contractor shall report completion for each affected contractor employee and subcontractor employee, to the COR within 15 calendar days after completion of training.

1.4.5.9 OPSEC Training. In accordance with AR 530-1, Operations Security, new contractor employees shall complete Level I OPSEC training within 30 calendar days of their reporting for duty and annually thereafter. The contractor shall submit certificates of completion for each affected contractor employee, to the COR within 15 calendar days after completion of training. Level 1 OPSEC training is available at http://cdsetrain.dtic.mil/opsec/. The contractor shall develop an OPSEC Standing Operating Procedure (SOP)/Plan within 90 calendar days of contract award, to be reviewed and approved by the responsible Government OPSEC officer. This plan will include a process to identify critical information, where it is located, who is responsible for it, how to protect it, and why it needs to be protected. The contractor shall implement OPSEC measures as ordered by the commander. In addition, the contractor shall have an identified certified Level II OPSEC coordinator per AR 530-1.

1.4.5.10 Additional Training Requirements. In accordance with DODI 6060.3 and DODI 6060.4, direct service staff (CYPCs) must complete 24 hours of annual, ongoing training in areas including, but not limited to child & youth growth and development, health and nutrition, developmental programming, discipline & guidance techniques, parent relations, family style dining, child abuse identification, reporting and prevention, and safety. A minimum of 12 hours of this annual training requirement shall including training on such topics as the latest studies on youth development; youth activity programming; child abuse prevention, identification, and reporting procedures; Youth Program administration; and eliciting parent involvement. The government will provide the Army School-Age and Youth Training Modules as a basis for this training requirement, See Attachment C. These modules may need to be adjusted to reflect a non-facility based delivery platform. CYPCs are also required to maintain current certification in CPR and first aid. CYPCs are required to participate in the National https://atc.us.army.mil/iastar/index.php https://ia.signal.army.mil/DoDIAA/ http://cdsetrain.dtic.mil/opsec/

Guard J1 Professional Development Seminar, when conducted, which may meet some, but not all, of this requirement, or approved annual Staff Professional Development Seminar. Each CYPC will complete the Army Comprehensive Soldier & Family Fitness (CSF2) Master Resilience Training, Level 1 course within 6 months of hire. States may have additional training requirements for personnel supporting the State Family Program, such as ASIST Suicide Prevention Training. CYPCs may attend in a non-travel status, and when the cost to the government for attendance is incidental.

1.4.5.11 Classified Information. There is no requirement for handling of classified information for personnel under this contract. However, the contractor shall ensure proper safekeeping, storage, and disposition and destruction of records or documents related to Child & Youth Programs, and computer output (IAW State and Army records disposition guidelines, e.g. AR 25-400-2), especially documents containing PII.

1.4.6 Physical Security. The contractor shall safeguard all government property provided for contractor use. At the close of each work period, government facilities, equipment and materials shall be secured.

1.4.6.1 Key Control. The contractor shall establish and implement methods of ensuring all keys/key cards issued by the government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued by the government shall be duplicated. The contractor shall include procedures covering key control in the QC Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The contractor shall immediately report any occurrences of lost or duplicated keys/key cards to the COR.

1.4.6.1.1 In the event keys, other than master keys, are lost or duplicated the contractor shall, upon direction by the KO, re-key or replace the affected lock or locks; however, the government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the government and the total cost deducted from the monthly payment due the contractor.

1.4.6.1.2 The contactor shall prohibit the use of the government issued keys/key cards by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contactor employees engaged in the performance of services in those areas, or personnel authorized entrance by the KO.

1.4.6.2 Lock Combinations: Not Applicable.

1.4.7 Special Qualifications: The contractors shall have and maintain a current and valid driver’s license. The contractors shall be U.S. citizens. At a minimum, contractors shall hold current certificates in Cardiopulmonary Resuscitation (CPR) and first aid within 30 days of hire date. Four years of college is required, in combination with a minimum of 3 years of demonstrated work experience in a related field; i.e. Education, Youth Development, Reserve Component Family Programs or Child & Youth Programs, social sciences, human resources, or business/program management. In the absence of a four-year degree, a combination of post-secondary education and at least 7 years of applicable program/work experience may substitute for a degree.

1.4.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR Subpart 42.5. The KO, COR, and other government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the government views the contractor’s performance and the contractor shall apprise the government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the government.

1.4.9 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO.

The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.10 Key personnel identified in this contract must be committed to remain active on the contract for the first 180 days, and any substitutions thereafter must be approved by the Contracting Officer, who will determine whether the substitute has equal or better qualifications of the key person being replaced. The following are contractor Key Personnel and required minimum qualifications; Program Manager, Regional Assistant Program Manager, National Training Coordinator, and Child Youth Program Analyst:

1.4.10.1 Program Manager (PM)

A four year college degree in social sciences, education, human resources, or business/program management and a minimum of 3 years of management experience is required. In the absence of a four-year degree, a combination of post-secondary education and at least 7 years of applicable program management experience may substitute for a degree. Military experience or direct civilian supervisory experience in managing Family Programs/Youth Development Programs in a military organization is preferred, including broad based knowledge, experience, and skills in the areas of military personnel, education/youth development, human resources, and a general understanding of the ARNG. Attributes of an ideal PM would include:

• Demonstrated experience managing military well-being programs along with working knowledge of Child, Youth and School Services Programs, ARNG Family program and Deployment Cycle Support requirements

• A broad based knowledge, experience, and skills in the areas of military personnel, human resources, and family programs as well as an understanding of the ARNG.

• Experience in making oral presentations to various size groups

• Good interpersonal communication skills

• Computer literate and proficient in preparing Microsoft Word, Excel, and

PowerPoint documents.

• Have the ability to gather information, make recommendations for program improvement, synthesize information, and provide communication (orally and written) to disseminate information throughout the organization.

• Have the ability to create and maintain PowerPoint briefings.

1.4.10.2 Regional Assistant Program Manager (RAPM)

Four years of college is required in combination with a minimum of 3 years of demonstrated work experience in a related field; i.e. Education, Youth Development, Reserve Component Family Programs or Child & Youth Programs, social sciences, human resources, or business/program management).

Attributes of an ideal RAPM would include:

• Have a broad based knowledge, experience, and skills in the areas of military personnel, human resources, and family programs as well as an understanding of the ARNG. Military OR direct civilian experience in managing Family Programs/Child & Youth Programs in a military organization.

• Have program management and implementation experience.

• Supervisory experience and ability to analyze statistical data and brief trend analysis based on compiled data.

• Have a working knowledge of military well-being programs, Child, Youth and School Services Programs, in addition to ARNG Family program and Deployment Cycle Support requirements.

• Have experience in making oral presentations to various size groups.

• Be computer literate and proficient in preparing Microsoft Word, Excel, and PowerPoint documents.

• Have the ability to gather information, make recommendations for program improvement, synthesize information, and provide communication (orally and written) to disseminate information throughout the organization.

1.4.10.3 National Training Coordinator (NTC)

Four years of college and at least 3 years of training/curriculum development experience required (or a combination of post-secondary education and at least 5 years of equivalent life/work experience in a related field; i.e. family support, human resources, training/curriculum development, business/program management). A broad based knowledge, experience, and skills in the areas of youth development, education, curriculum development and family programs as well as an understanding of the ARNG is preferred. Attributes of an ideal NTC would include:

• Have program management and implementation experience.

Demonstrated supervisory experience and ability to analyze statistical data and brief trend analysis based on compiled data.

• Have experience in training development and curriculum work with adult and school-aged youth populations.

• Have knowledge of principles and methods for curriculum and training design, teaching and instruction for individuals and groups, and able to measure training effects.

• Have experience in on-line training delivery to include on-line and e-learning techniques and involvement in the creation and/or delivery of training packages.

• Have knowledge of training media production, communication, and dissemination techniques and methods. This includes alternative ways to inform and train via written, oral, and visual media.

• Have experience in making oral presentations to various size groups.

• Have good interpersonal communication skills.

• Be computer literate and proficient in preparing Microsoft Word, Excel, and PowerPoint documents, with the ability to gather…