Solicitation W912WJ25Q0038.pdf

BUFFUMVILLE LAKE PROJ OF

NICOLE GILES

48 OLD OXFORD RD

CHARLTON MA 01507

TEL: 978.318.8411 FAX:

SEE SCHEDULE

REQUEST FOR QUOTATIONS

(THIS IS NOT AN ORDER) 1

PAGE OF PAGES

1. REQUEST NO. 2. DATE ISSUED RATING

W912WJ25Q0038 20-Feb-2025 5a. ISSUED BY

8. TO: NAME AND ADDRESS, INCLUDING ZIP CODE

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this

Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State, and local taxes)

ITEM NO.

(a)

SUPPLIES/ SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e) (f)

SEE SCHEDULE

AMOUNT

% No. %

NOTE: Additional provisions and representations [ ] are [ ] are not attached.

13. NAME AND ADDRESS OF QUOTER (Street, City, County, State, and ZIP Code)

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

15. DATE OF

QUOTATION

16. NAME AND TITLE OF SIGNER (Type or print) (Include area code)

TELEPHONE NO.

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 18 (REV. 6-95)

PREVIOUS EDITION NOT USABLE Prescribed by GSA FAR (48 CFR) 53.215-1(a)

THIS RFQ X[ ] IS [ ] IS NOT A SMALL BUSINESS SET-ASIDE

6. DELIVER BY (Date)

SEE SCHEDULE

AND/OR DMS REG. 1

UNDER BDSA REG. 2

4. CERT. FOR NAT. DEF.3. REQUISITION/PURCHASE

REQUEST NO.

U S ARMY ENGR DISTRICT, NEW ENGLAND

696 VIRGINIA RD

CONCORD MA 01742-2751

9. DESTINATION (Consignee and address, including ZIP Code)

7. DELIVERY

[ ]X FOB

DESTINATION

[ ] OTHER

(See Schedule)

12-Mar-2025(Date)

PLEASE FURNISH QUOTATIONS TO THE ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS:10.

978-318-8324JENNIFER M SAMELA

(Name and Telephone no.) (No collect calls)5b. FOR INFORMATION CALL:

d. CALENDAR DAYSc. 30 CALENDAR DAYSb. 20 CALENDAR DAYS12. DISCOUNT FOR PROMPT PAYMENT a. 10 CALENDAR DAYS

W912WJ25Q0038

Section B - Supplies or Services and Prices

INSTRUCTIONS TO VENDORS

VENDORS SUBMITTING A QUOTE IN RESPONSE TO A SOLICITATION ARE RESPONSIBLE FOR

ADHERING TO ALL INSTRUCTIONS AND TERMS AND CONDITIONS INCLUDED IN THE

SOLICITATION. FAILURE TO DO SO MAY RESULT IN QUOTES BEING DEEMED NON-

RESPONSIVE

INFORMATION:

1. This is a Request for Quotations (RFQ) in accordance with Federal Acquisition Regulation (FAR) Part 13.

2. Potential vendors are notified that the basis on which award will be made is price alone.

3. All responsible sources may submit a quote which, if timely received, must be considered by the Agency.

4. The Government may request that a vendor respond to a Quote Verification after the solicitation closes, but prior to award. The vendor shall respond in sufficient detail to all questions or statements no later than the response date and time listed in the correspondence. Failure to do so may result in quotes being deemed non-responsive and removed from consideration. The Government is under no obligation to provide extensions for responses.

QUESTIONS REGARDING SOLICITATIONS:

1. Questions regarding the solicitation shall be directed to the Contract Specialist:

a. Name: Jennifer M. Samela

b. Phone: 978-318-8324

c. Email: Jennifer.M.Samela@usace.army.mil

2. Technical Points of Contact shall not provide responses to interested vendors.

3. Please direct questions to the Contract Specialist. Any information received at the site visit which conflicts with this solicitation should be brought to the attention of the Contract Specialist. The solicitation and resulting contract shall be the governing document in all cases.

QUOTE SUBMISSION:

1. Quotes shall be submitted via email to the Contract Specialist listed above no later than the closing date and time identified in the solicitation or subsequent amendments.

2. The Government is under no obligation to consider any quote received after the solicitation closing date or time.

BID SCHEDULES:

1. If a Bid Schedule is included in the solicitation, vendors shall complete the bid schedule in its entirety

(all tasks, all years).

2. Vendors shall enter $0.00 on Bid Schedules in which items are Not Separately Priced. Blank entries will not be considered and will result in quotes being deemed non-responsive.

3. Failure to complete the Bid Schedule in its entirety and return same with a quote will result in quotes being deemed non-responsive.

SITE VISITS:

1. SITE VISITS ARE HIGHLY RECOMMENDED PRIOR TO PROVIDING A QUOTE. SEE CLAUSE

52.236-27 or 2.236-27 ALT I FOR ADDITIONAL INFORMATION.

2. If date(s)/time(s) for site visits are included in the solicitation, then interested vendors will be permitted to visit the site during those dates/times. No other dates/times will be permitted for site visits.

3. If no dates/times for site visits are included in the solicitation, then interested vendors shall contact the

Technical Point of Contact as identified in the solicitation to schedule a site visit.

4. No site visits will be permitted AFTER a solicitation closes.

BONDING:

1. In accordance with FAR 28.101-1(c), the Contractor will NOT be required to provide a Bid Guarantee.

2. In accordance with FAR 28.102-2(b), the Contractor will be required to provide the following payment protections for all construction contracts at or above $150,000.00.

(i) Payment Bond or

(ii) Irrevocable Letter of Credit and

(iii) Performance Bond

A Payment Bond or Irrevocable Letter of Credit is the SELECTED payment protection for the Government. The penal amount of bond shall be 100% of the original contract price. If the contract price increases, the Government will require an increase in the penal sum of the existing bond. This bond shall be submitted to the Contracting Officer within 10 days after receipt of award.

A Performance Bond shall be required if the total price of the quote is $150,000.00 or above. The penal amount of the Performance Bond shall be 100% of the original contract price. If the contract price increases, the Government will require an increase in the penal sum of the existing bond. This bond shall also be submitted to the Contracting Officer within 10 days after receipt of award.

3. In accordance with FAR Part 28.102-2(c), the Contractor will be required to provide one of the following payment protections for all construction contracts $35,000.00 or above, but not exceeding $150,000.00.

(i) Payment bond or

(ii) Irrevocable letter of credit

A Payment Bond or Irrevocable Letter of Credit is the SELECTED payment protection for the Government. The penal amount of bond shall be 100% of the original contract price. If the contract price increases, the Government will require an increase in the penal sum of the existing bond. This bond shall be submitted to the Contracting Officer within 10 days after receipt of award.

**No Payment Protections Required for construction contracts less than $35,000**

4. Prior to award, the Government may request that the Contractor provide a Letter of Bond Ability issued by a Surety that is listed on US Treasury Circular 570 (https://www.fiscal.treasury.gov/surety-bonds/list-certified-companies.html).

Letter of Bond Ability shall be issued to the Contractor and shall state that the Contractor is pre-qualified for bonding, include the single and aggregate bond limits that the bond company will support, and provide contact information of the bond agent or attorney-in-fact.

Failure to provide a Letter of Bond Ability as required will result in the Contractor’s quote being deemed non-responsive.

QUOTATION INSTRUCTIONS:

1. If subcontractor will be used for this work, please provide company name and contact information:

2. In accordance with FAR Part 52.204-7(b)(1) Contractors must be registered in the System for Award Management (SAM) database (www.SAM.gov) to submit a quote. Registered is considered when a SAM registration is marked “Active”.

3. In accordance with FAR Clause 52.204-8(d), Representations and Certifications are to be completed in www.sam.gov.

NOTE: SAM.gov registration takes approximately 3 weeks (Unique Entity Identified (UEI) 1-2 business days; CAGE code validation up to 10 business days; IRS validation and overall submission 7-10 business days). It is the contractor’s responsibility to track SAM.gov registration and follow-up with required tasks.

4. Provide business Unique Entity Identifier (UEI): _______________________________

5. Provide business CAGE code: __________________________________

6. Contractors are not required to submit an Accident Prevention Plan (APP) with their quote. The successful Contractor will be required to submit this document at the direction of the Technical Point of Contact. The APP must be accepted by the Government Designated Authority prior to the commencement of work.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job BVL Gallery Paint Removal and Sealant

FFP

Contractor shall furnish all labor, materials, and equipment necessary to remove paint and apply a sealant/hardener to the gallery at the Buffumville Lake Gatehouse, Charlton, MA in accordance with the Statement of Work, Specifications, and Appendices.

FOB: Destination

PURCHASE REQUEST NUMBER: W13G86434566330001

PSC CD: Y1QA

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0002 1 Job OPTION BVL Lower Basement Paint Removal/Sealant

FFP

Contractor shall furnish all labor, materials, and equipment necessary to remove paint and apply a sealant/hardener to the lower basement at the Buffumville Lake Gatehouse, Charlton, MA in accordance with the Statement of Work, Specifications, and Appendices.

FOB: Destination

PURCHASE REQUEST NUMBER: W13G86434566330002

PSC CD: Y1QA

NET AMT

Section C - Descriptions and Specifications

STATEMENT OF WORK

SPILLWAY DAM GALLERY PAINT REMOVAL

BUFFUMVILLE LAKE DAM

CHARLTON, MA

STATEMENT OF WORK

A. General Description of the Work to be Performed.

1. Location and Background of Project:

The dam at Buffumville Lake lies across the Little River in Charlton, Massachusetts.

The 220 feet long gallery is located inside the dam spillway and runs the entire length of the spillway structure with Control House at its northern end and Entrance Way (aka Entrance House) at its south. The Access Galleries, about 75 feet from each end, are 5 feet wide with barrel shape ceiling 8 feet up from the floor to its peak. The Access Galleries then transition into 9 feet wide by 15 feet high Operating Gallery at the center where three sluice gates are located to serve the conduits below them. Continuous gutters run along the west side of the Access Gallery floors. Runoff from these gutters is collected into a sump pit and mechanically discharged to the downstream side of the spillway wall.

The interior surfaces of the southern end of the Access Gallery are exposed concrete devoid of any coating while the remaining gallery have their interior surfaces (floor, walls, and ceiling) painted.

2. Description of Work: The general description below is given to indicate the approximate scope of this project only. It does not limit the work required under this Scope of Work.

a. In general, the Base Scope of the project is to remove paint from all surfaces of concrete inside the Access and Operating Galleries.

Remove all paintings/coatings down to bare concrete at North Access and Operating Galleries floor, walls and ceilings.

Exception: Operating Gallery wall recess containing Operation panels and controls.

Pressure inject and seal one actively leaking wall crack at South Access Gallery.

Note: Concrete surfaces in South Gallery is currently not painted, thus excluded from paint removal and sealer/hardener work.

After paint removal, clean all previously painted surfaces of dirt, debris, and other deleterious substances, then apply two coats of penetrating sealer/hardener to stabilize and minimize future dusting.

Metal surfaces embedded or part of the affected surfaces may contain a reportable level of lead compound. These surfaces shall receive surface preparation as called out in Technical Specification 09 97 02 then coated with epoxy primer/sealer and overcoat with color matching previously painted colors.

Note: Floor drain grate and frame at South Access Gallery shall also be cleaned and recoated.

b. Optional scope of the project is removal of paint on all concrete surfaces (ceiling, walls and floor) located at the Lower Basement of the Control House (El 500.08).

c. Overall, condition of the painted surfaces varies from fair/good, well adhered to surface, to poor showing various degree of peeling or missing altogether.

d. Surfaces were painted pre-1994. While paint material is unknown at this time, it has been tested and found to be lead free, except on metal handrail showing a reportable level of lead. Proper disposal of lead containing debris shall be exercised. See testing results dated April 2024 in APPENDIX D.

e. Graphical representation of the work area is shown in APPENDIX A.

f. Contractor access and staging area as shown in APPENDIX B.

g. Representative As-Built drawings for the structure are shown in APPENDIX C.

Additional As-Built drawings are available upon request.

h. Prior to commencement of any removal or cleaning work, all dam operation equipment, controls and accessories shall be securely protected to preclude any dust and debris from the construction.

i. Mask all items that will not be painted to protect them from construction work.

j. Paint removal means and methods shall be selected by the Contractor that will best remove the existing paint from the concrete surfaces and will not damage the existing concrete surfaces. Removal approach shall be presented in sufficient detail in the Work Plan to allow review and approval by the Government.

k. Any damages to existing concrete while performing the work shall be repaired by the Contractor. Submit repair approach and materials to the Government for review and approval.

l. All non-concrete surfaces called out to be repainted shall receive surface preparation for repainting. Mask all adjacent areas from repainting operation. Apply sealer and overcoat with color matching existing paint color(s) that have been removed.

m. Active work area shall have proper containment to preclude construction dust and debris from migrating into other areas of the structure. Provide adequate means of air borne dust removal including supplemental ventilation within the work area for worker protection. Dust removal means shall contain adequate filtration to preclude discharge of dust laden air into the environment.

n. All drains within the work area shall be securely blocked during work to preclude construction debris from entering the drains. As noted above, these drains directly discharge into the stream below the dam.

o. All solid and sludge debris from construction shall be properly removed from the work area and legally disposed offsite.

p. Crack repair:

Actively leaking crack located in the West wall of the South Access Gallery shall be repaired by pressure injection to stop the leak.

Clean all surfaces from efflorescence built up and other deleterious matters.

Drill and install sufficient amount of pressure injection ports either side of the crack.

Pressure inject epoxy in accordance with the manufacturer’s recommendations.

Repeat process as necessary for proper seal.

Upon confirmation that all leaks have been arrested, remove all injection ports and plug holes with grout closely matching in color with wall surface. Scrape all excess grout/epoxy and sand smooth surfaces around work area to a smooth and neat appearance.

q. Clean all concrete surfaces by low pressure wash or other means in preparation of application of penetrating sealer/hardener. Dry surfaces, with supplemental heat as necessary, until maximum moisture content as recommended by sealer/hardener manufacturer have been achieved and validated by testing. Apply two coats of sealer/hardener in uniform fashion following manufacturer’s recommendation on lapse time between applications.

Note: Concrete surfaces at South Gallery shall be cleaned only. Application of penetrating sealer/hardener is not required at this Gallery.

r. Restore all areas affected by construction to a clean and sound operating condition. All masking, covering and debris shall be removed and properly disposed of.

3. Time of Year Restrictions on Site Work: No restrictions.

4. Flood Event: In the event that there is a flood event during the prosecution of the work, the Buffumville Dam Operating Gallery needs to be accessed by NAE Operations personnel, the Contractor shall have equipment, labor, and materials available to relocate and/or remove temporary staging and related Contractor items from the gallery to provide unimpeded Government access to the gallery for emergency operations within 24 hours notice by the TPOC.

5. Photographs: Attached to APPENDIX E of this document are photographs taken at the project site during a recent site visit in 2024. The photographs are intended to show the approximate existing conditions. Items shown are not generally shown in their entirety. The Government does not guarantee that the conditions shown in the photographs will exist at the time of the performance of the work, and the Contractor is advised to make his own investigation of existing conditions.

6. Site Visits and Requests for Information:

The project areas are open to the public during daylight hours. No extra payment will be allowed for perceived additional work caused by unfamiliarity with site conditions and requirements.

Scheduled site visits will be provided for all interested vendors, with a date and time to be listed in the solicitation. The Technical Point of Contact (TPOC) for this project is Park Manager Nicole Giles: (978) 318-8411 (Office line) or via email at Nicole.C.Giles@usace.army.mil.

7. Schedule:

The period of performance shall be 180 days from Notice to Proceed. Work shall be performed Monday through Friday between the hours of 7:00 AM and 3:30 PM unless otherwise approved by the TPOC. Any proposed changes to an approved schedule must be submitted to the TPOC in writing and are not finalized until approved. No work shall be done on weekends or government holidays.

B. Measurement and Payment

The Contractor must furnish within 30 days after the date of Notice to Proceed, and prior to the submission of its first partial payment estimate, a breakdown of its job pay item which will be reviewed by the Technical Point of Contact as to propriety of distribution of the total cost to the various accounts. Any unbalanced item as between early and late payment or other discrepancies will be revised by the Technical Point of Contact to agree with a reasonable cost of the work included. This Contract cost breakdown will then be utilized as the basis for progress payments to the Contractor.

The Payment item for the work of this contract for which contract job payments will be made is listed in the Bidding Schedule and is described below. The job price payment made for the item listed shall constitute full compensation for furnishing all plant, labor, materials, and equipment, and performing any associated Contractor quality control, environmental protection, meeting safety requirements, tests and reports, and for performing all work required for which separate payment is not otherwise provided. All costs for items of work, which are not specifically mentioned to be included shall be included in this item.

Base: Item Number 0001 - Galleries Paint Removal and Sealer/Hardener Application

All costs for labor, equipment, and materials for all work required for preparation and painting removal of the Access Galleries, Operating Gallery and related items, in accordance with this Statement of Work. Application of penetrating sealer/hardener to all previously painted concrete surfaces and application of sealer and overcoat to all metal surfaces within the work area.

Unit of Measure: Job.

Option: Item Number 0002 – Control House Lower Basement (El. 500.08’) Paint Removal and Sealer/Hardener Application

All costs for labor, equipment, and materials for all work required for preparation and painting removal of all surfaces within the Lower Basement of the Control House and related items, in accordance with this Statement of Work. Application of penetrating sealer/hardener to all previously painted concrete surfaces.

Unit of Measure: Job.

C. General Project Requirements

1. Work Site. The site of the work is at the US Army Corps of Engineers New England District Facility at Buffumville Lake Dam, in Charlton, Massachusetts. All rules and regulations of the facility covering general safety, security, sanitary requirements, pollution control and traffic regulations shall be observed by the Contractor. Information regarding these requirements may be obtained by contacting the TPOC, who will provide such information or assist in obtaining same from appropriate authorities.

2. Security. The Contractor shall report any vandalism, suspicious activities or devices to the TPOC or local police as soon as possible. The TPOC will notify the Contractor of any heightened security measures and will expect vigilant monitoring of equipment, grounds and security fencing while working. At a heightened security posture, there may be work areas that are restricted. The TPOC will notify the Contractor of these restricted areas, and work may be delayed or restricted or will be performed in these areas under the direct supervision of U.S.

Army Corps of Engineers personnel.

At the close of each workday, Government facilities, equipment, and materials shall be secured.

The Contractor shall be responsible for maintaining a secure construction site and ensure the area of the scope of this contract is secure at all times during and after work hours.

All project work and conduct of construction activity shall comply with security requirements, regulations, and policies as directed by the TPOC.

No alcoholic beverages or drugs are allowed on the project site. If found in violation the violator shall be requested to leave the premises immediately.

3. Identification of Equipment and Tools. Affix to Contractor- or Subcontractor-owned machinery, motor vehicles, equipment, and tools, clearly legible identification showing the Contractor's or Subcontractor's name, and where space permits, addresses and telephone numbers, to distinguish them from Government-owned items and can be returned to the rightful owner if inadvertently left on Government property.

4. Contractor’s Responsibility. The Contractor shall furnish all plant, labor, equipment, and materials and carry out all operations as necessary to accomplish the work of this project as described in this document and on the contract drawings.

5. Commencement, Prosecution and Completion of Work. The Contractor shall employ ample personnel and sufficient equipment to accomplish the work of this project in the least amount of time, within the prosecution period specified in the SPECIAL CONTRACT REQUIREMENTS, Subpart COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK (APR 1984) FAR 52.211-10. Restrictions concerning the prosecution and completion of work are as follows:

a. The Contractor shall attend a Preconstruction Conference prior to the start of on-site construction work (see paragraph entitled "Preconstruction Conference", below).

b. The on-site work is restricted to 0700 (7:00 AM) to 1530 (3:30 PM), Monday through Friday. See Paragraph B.12 "Hours of Operation for additional information.

6. Superintendence by the Contractor. At all times during the performance of the contract and until the work is completed and accepted, the Contractor shall directly superintend the work or assign and have on the worksite a competent project superintendent who is satisfactory to the TPOC and has the authority to act for the Contractor.

The qualified superintendent, and competent alternate, shall be capable of reading, writing, and conversing fluently in the English language.

The project superintendent must have a minimum of five years’ experience in construction with at least two of those years as a superintendent on projects similar in scope, size, and complexity.

The individual must be familiar with the requirements of EM 385-1-1 and have experience in the areas of hazard identification and safety compliance. The individual must be capable of interpreting a critical path schedule and construction drawings. The qualification requirements for the alternate superintendent are the same as for the project superintendent. The TPOC may request proof of the superintendent's qualifications at any point in the project if the performance of the superintendent is in question.

The project superintendent is primarily responsible for managing and coordinating day-to-day production and schedule adherence on the project. The superintendent is required to attend quality control meetings.

The project superintendent shall always maintain a physical presence at the site when work is in progress and be responsible for all construction and related activities at the site, except as otherwise acceptable to the TPOC. Failure to comply with these requirements shall be deemed as cause for a non-compensatory stoppage and suspension of work until the deficiency is remedied.

The Project Superintendent is subject to removal by the TPOC for non-compliance with requirements specified in the contract and for failure to manage the project to insure timely completion. Furthermore, the TPOC may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to such stop orders is acceptable as the subject of claim for extension of time for excess costs or damages by the Contractor.

7. Contractor Personnel Conduct. The Contractor personnel's conduct shall not reflect discredit upon the Government. Contractor shall ensure that personnel present a professional appearance.

Contractor's employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. Contractor is responsible for ensuring that any Contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove from the job site any employee for reasons of misconduct or security. The Contractor shall ensure no Contractor employees conduct political related activities or events on Government Property.

8. Traffic Regulation and Control. During construction the Contractor shall provide access as necessary to maintain traffic and to provide vehicle access to all residential and commercial structures in the project area. The Contractor shall maintain and protect traffic on all affected roads during the construction period, except as otherwise specifically directed by the TPOC. The traveling public shall be protected from damage to person and property. The Contractor's traffic on roads selected for hauling material to and from the site shall interfere as little as possible with public traffic. The Contractor shall investigate the adequacy of existing roads and the allowable load limit on these roads. The Contractor shall be responsible for the repair of any damage to roads caused by construction operations.

9. Access to the Project Site. Access to the project site is currently available for construction.

The Contractor shall be responsible for providing and maintaining access necessary for his equipment and plant to and from the work site.

10. Construction Site Plan. Prior to the start of work, the Contractor shall submit a site plan showing the locations and dimensions of temporary facilities including layouts and details, equipment and material storage areas, access and haul routes, avenues of ingress/egress to fenced areas (e.g., the assigned storage and staging area), details of the fence installation (if used), and the number of trailers to be used. Identify any areas which may have to be graveled to prevent the tracking of mud. Indicate if the use of a supplemental or other staging area is desired. Show locations of safety and construction fences, site trailers, construction entrances, trash dumpsters, temporary sanitary facilities, and worker parking areas. The plan shall also show where temporary utility hook-ups are to be located, if required, and how grounding of equipment and trailers will be achieved, as appropriate. The storage and staging area will be discussed at the Preconstruction Conference. Any items removed from the property shall be recycled to the furthest extent possible.

11. Hours of Operation. On site work hours are as stated in Part B.5.b, above. The Contractor will not be permitted to perform on-site work on Saturdays, Sundays, or legal holidays, unless otherwise authorized by the TPOC. The exclusion of work on Saturdays, Sundays, and legal holidays has been considered in computing the performance time of this contract. The following legal holidays are observed:

January 1st Third Monday in January Third Monday in February Last Monday of May June 19th July 4th 1st Monday of September 2nd Monday of October 11th of November Fourth Thursday of November 25th of December

When one of the above designated legal holidays falls on a Sunday, the following Monday will be observed as a legal holiday. When a legal holiday falls on a Saturday, the preceding Friday is observed as a holiday.

Work outside the hours of operation requires TPOC approval. The request to work outside the hours of operation shall be made in writing to the TPOC 10 calendar days prior to such work to allow arrangements to be made by the Government. The request application shall include specific dates, hours, location, type of work to be performed, contract number and project title, and names of all individuals who will be working outside the hours of operations. If work is performed during periods of darkness, the different parts of the work shall be lighted in a manner approved by the TPOC.

12. Weekly Progress Meetings. Conduct a weekly meeting with the Government (or as otherwise mutually agreed to) for the purpose of jointly reviewing the actual progress of the project as compared to the as planned progress, and to review planned activities for the upcoming two weeks. Use the current approved schedule update for the purposes of this meeting and for the production and review of reports. At the weekly progress meeting, address the status of RFIs, RFPs and Submittals.

13. Preconstruction Conference. The TPOC will conduct a Preconstruction Conference after receipt of Notice to Proceed by the Contractor and prior to the start of on-site construction activities. The date, time, and place for this conference shall be mutually agreed upon by the Contractor and the TPOC. It is mandatory that the Contractor's project site supervisory personnel assigned to this project attend the conference; no personnel substitutions will be permitted. The purpose of the conference is to review contract requirements and to establish a working relationship between the Contractor's Staff and the U.S. Army Corps of Engineers personnel who will be closely associated with the project. During the conference, the TPOC will inform the Contractor concerning job safety, project phasing, work hour restrictions, traffic control, quality control, labor relations, and environmental protection. The Preconstruction Conference will be arranged by the TPOC.

14. Material Substitutions. This contract is based on the materials and methods as shown on the contract drawings and as described in this document. The Contractor shall not substitute materials or methods unless such substitution has been specifically approved in writing by the

TPOC.

15. Quality Control. The Contractor shall establish a three-phase quality control system (the three phases are described below) to perform sufficient inspection of all items of work, including that of any subcontractors, to ensure conformance to this document with respect to materials, workmanship, construction, finish and functional performance. The system shall cover all construction operations, both onsite and offsite. The site project superintendent will be held responsible for the quality of work on the job and is subject to removal by the TPOC for non-compliance with the quality requirements specified in the contract. The site project superintendent in this context shall be the highest-level manager responsible for the overall construction activities at the site, including quality and production. The site project superintendent shall maintain a physical presence at the site at all times when work is in progress, except as otherwise acceptable to the TPOC, and shall be responsible for all construction and construction related activities at the site.

The Quality Control Manager shall be a construction person with a minimum of three years in related work. This Quality Control Manager shall be on the site at all times during construction and shall be employed by the Prime Contractor. The Quality Control Manager shall be assigned as System Manager but may have other duties in addition to quality control. The Quality Control Manager may serve as the Site Safety and Health Officer (SSHO) but may not also serve as the Contractor’s Site Superintendent.

The Contractor shall employ three phase Quality Control as follows:

Preparatory Phase: This phase is performed prior to beginning work after all required plans/documents/materials are approved/accepted, and after copies are at the work site.

This phase includes:

a. A review of each paragraph of applicable specifications, reference codes, and standards. Maintain and make available in the field for use by Government personnel until final acceptance of the work.

b. Review of the contract drawings.

c. Check to assure that all materials and/or equipment have been tested, submitted, and approved.

d. Review of provisions that have been made to provide required control inspection and testing.

e. Examination of the work area to assure that all required preliminary work has been completed and is in compliance with the contract.

f. Examination of required materials, equipment, and sample work to assure that they are on hand, conform to approved shop drawings or submitted data, and are properly stored.

g. Review of the appropriate activity hazard analysis to assure safety requirements are met.

h. Discussion of procedures for controlling quality of the work including repetitive deficiencies

i. Discussion of the initial control phase.

j. The Government must be notified at least 24 hours in advance of beginning the preparatory control phase. Include a meeting conducted by the Quality Control Manager and attended by the superintendent. Document the results of the preparatory phase actions on a daily Quality Control Report. Instruct applicable workers as to the acceptable level of workmanship required in order to meet contract specifications.

Initial Phase: This phase is accomplished at the beginning of a definable feature of work. Accomplish the following:

a. Check work to ensure that it is in full compliance with contract requirements.

b. Verify adequacy of controls to ensure full contract compliance. Verify required control inspection and testing.

c. Establish level of workmanship and verify that it meets minimum acceptable workmanship standards.

d. Resolve all differences.

e. Check safety to include compliance with and upgrading of the safety plan and activity hazard analysis. Review the activity analysis with each worker.

f. The Government must be notified at least 24 hours in advance of beginning the initial phase.

Follow-up Phase: Perform daily checks to assure control activities, including control testing, are providing continued compliance with contract requirements, until completion of the particular feature of work. Record the checks in the quality control documentation.

Conduct final follow-up checks and correct all deficiencies prior to the start of additional features of work which may be affected by the deficient work. Do not build upon nor conceal non-conforming work.

16. Quality Assurance. All items of work not addressed in the contract documents shall be completed in strict accordance with the manufacturers’ specifications.

The Government is not obligated to inspect the Contractor’s work, or to protect the Contractor from the consequences of its work. Government inspections are a general examination of the Contractor’s conduct and workmanship and are solely for the purpose of the Government.

Government-designated Quality Assurance Representatives (QARs) do not have the authority to accept work, nor is a Government inspection to be construed as conclusive.

Government agents including QARs and project engineers are not authorized to change the contract; this lack of authority extends to all situations in which the action of these agents could be construed as constituting a change.

The quality of workmanship is subject to audit by Government or Government-designated QARs at any time during the contract. The Contractor shall cooperate fully and provide all information necessary for this audit.

The Contractor shall submit all requests for changes in writing to the TPOC. Do not proceed with changes without possession of written authorization of the Contracting Officer.

The Contractor shall not conceal any work unless the TPOC has approved all items of work which are to be concealed. The Contractor shall notify the TPOC of its intention to conceal work at least 24 hours in advance of concealment.

17. Utilities. The Government will allow Contractor to use the available electricity for the Project from existing points of supply on the facility. The contractor, however, shall furnish his own water for use in the project. The Contractor shall make his own investigations as to the location and suitability of this supply for use on this project.

18. Temporary Electrical Equipment and Connections. The Contractor, at his own expense and in a workmanlike manner satisfactory to the TPOC, shall install and maintain all necessary temporary connections and distribution lines. All required temporary electrical equipment and lines shall be furnished, installed, connected, and maintained by the Contractor according to EM 385-1-1, Section 11.E, NFPA 241 and NFPA 70, Article 305-6(b), "Assured Equipment Grounding Conductor Program". All temporary equipment and lines shall be removed prior to final acceptance of the work. Materials and equipment need not be new but must be in good repair and serviceable condition. Periodic inspections of systems and devices will be made by the Contractor at intervals not to exceed one week.

19. Environmental Protection. The Contractor shall minimize environmental pollution and damage that may occur as the result of construction operations. The environmental resources within the project boundaries and those affected outside the limits of permanent work shall be protected during the entire duration of this contract. Comply with all applicable environmental Federal, State, and local laws and regulations. Any delays resulting from failure to comply with environmental laws and regulations will be the Contractor's responsibility.

a. Environmental Protection Plan: Prior to commencing construction activities or delivery of materials and equipment to the site, the Contractor shall submit an Environmental Protection Plan for review and approval by the TPOC. The purpose of the Environmental Protection Plan is to present a comprehensive overview of known or potential environmental issues which the Contractor must address during construction.

Issues of concern shall be defined within the Environmental Protection Plan. The Contractor shall address each topic at a level of detail commensurate with the environmental issue and required construction task(s). The Environmental Protection Plan shall be current and maintained onsite by the Contractor.

b. Erosion and sediment control, when necessary, shall be addressed in the Environmental Protection Plan to identify the type and location of the erosion and sediment controls to be provided, including monitoring and reporting requirements to assure that the control measures are in compliance with Federal, State, and local laws and regulations. The Contractor shall select and maintain the erosion and sediment controls such that water quality standards are not violated as a result of construction activities.

The area of bare soil exposed at any one time by construction operations should be kept to a minimum. Construct or install temporary and permanent erosion and sediment control best management practices (BMPs). BMPs may include, but not be limited to, vegetation cover, slope stabilization, silt fences, construction of terraces, interceptor channels, sediment traps, and inlet and outfall protection. Remove any temporary measures after the area has been stabilized.

c. Obtaining and complying with all environmental permits and commitments, required by Federal, State, Regional, and local environmental laws and regulations is the Contractor’s responsibility.

d. Fuels and Lubricants: Storage, fueling and lubrication of equipment and motor vehicles shall be conducted in a manner that affords the maximum protection against spill and evaporation. Manage and store fuel, lubricants and oil in accordance with all Federal, State, Regional, and local laws and regulations. Used lubricants and used oil to be discarded shall be stored in marked corrosion-resistant containers and recycled or disposed in accordance with State, and local laws and regulations. Storage of fuel on the project site is not allowed. Fuel shall be brought to the project site each day that work is performed. Storage and usage of lubricants and daily fueling of machinery and equipment shall occur at least 50 feet from any drainage inlets, water bodies (rivers, streams, lakes), and environmentally sensitive areas (wetlands, vernal pools).

20. Waste Management. The Contractor shall provide on-site containers for the collection of demolition debris, waste materials, construction debris, and rubbish. The Contractor shall clean the project site on a daily basis to prevent the accumulation of waste materials and rubbish resulting from construction activities. The Contractor shall transport all sludge and solid waste off of the project site and dispose of it in compliance with Federal, State and local requirements for solid waste disposal. Upon completion of the construction work, the project site shall be returned to its pre-work condition.

Government policy is to apply sound environmental principles in the design, construction and use of facilities. As part of the implementation of that policy: (1) practice efficient waste management when sizing, cutting, and installing products and materials and (2) use all reasonable means to divert construction and demolition waste from landfills and incinerators and to facilitate their recycling or reuse.

21. Information Drawings. Information drawings showing the as-built facility are included with this document.

22. Damages. The Contractor shall exercise caution and follow sound construction practices in the conduct of the work to avoid construction-related damage to existing features to remain.

23. Sequence of Work and Work Plan. The work shall be performed in the following sequence:

existing conditions verification, preparation of submittals, material procurement, establish site safety, construct new work, and project close out. The Contractor shall submit a written Work Plan describing the methods and equipment required to accomplish the work and provide the required environmental and worker protection. As part of the Work Plan, submit proposed surface preparation procedures for approval before work is started. Include in the plan a detailed description of methods and equipment to be used for each operation and of the sequence of operations. Provide procedures for safe conduct of the work in accordance with EM 385-1-1.

The Work Plan must be approved by TPOC prior to work beginning.

24. Contractor's Receipt of Supplies. The Contractor shall be responsible for all arrangements for the receipt of materials and supplies at the job site. Government personnel are not permitted to receive or sign for items delivered to the site.

25. Storage Area. A storage and staging area is available for use by the Contractor for work, storage of equipment, materials and trailers during the life of this contract. This area is shown on the Site Plan at APPENDIX B of this document. The storage area is in the general vicinity of the work area within the limits of the Buffumville Dam Government Project Office and will be discussed at the Preconstruction Conference. The Contractor shall confine his storage area to the limits as designated or approved by the TPOC and shall be responsible for the security of the area. Upon completion of the contract, the Contractor shall remove all equipment and materials, except as otherwise specified, and restore the site to its original condition as approved by the TPOC at no additional cost to the Government.

Trailers, equipment, or materials must not be open to public view with the exception of those items which are in support of ongoing work on any given day. Do not stockpile materials outside the storage area in preparation for the next day's work. Park mobile equipment, such as tractors, wheeled lifting equipment, cranes, trucks, and like equipment within the storage area at the end of each work day.

The Contractor may construct a temporary six foot high galvanized chain link fence around trailers and materials at the storage/staging area if desired. Galvanized chain-link fence shall have a minimum height of six feet. The fence posts shall placed in concrete or metal bases on the ground. Fence posts shall not be driven. Except for equipment and materials which are in support of ongoing work on any given day or unless such equipment or materials are assigned a separate and distinct storage area by the TPOC away from the vicinity of the construction site but within the project site boundaries, equipment and materials shall be stored and placed inside the temporary chain-link fencing, if used.

Trailers, if utilized by the Contractor for administrative or material storage purposes, shall present a clean and neat exterior appearance and shall be in a state of good repair. Trailers which, in the opinion of the TPOC, require exterior painting or maintenance will not be allowed on the project site.

The temporary six foot high chain link fence, if used, shall be kept in a state of good repair and proper alignment. Should the Contractor elect to traverse, with construction equipment or other vehicles, grassed or unpaved areas which are not established roadways, such areas shall be covered with a layer of gravel as necessary to prevent rutting and the tracking of mud onto paved or established roadways; gravel gradation shall be at the Contractor's discretion. Grass located within the boundaries of the construction site shall be mowed for the duration of the project.

Grass and vegetation along fences, buildings, under trailers, and in areas not accessible to mowers shall be edged or trimmed neatly.

26. Restoration of Storage Area and Other Areas. Upon completion of the project remove barricades, temporary utilities, sanitation facilities, construction vehicles, materials and equipment, temporary chain-link fencing if used, and any other temporary equipment, materials, or products from within and around the work areas and temporary storage areas and all other impacted areas. Clean and repair damage caused by installation or removal of temporary materials, equipment, or utilities. Areas used by the Contractor for the storage of equipment or material, or other use, shall be restored to the original or better condition, including pavement repair, or topsoil and seeding as necessary.

27. Contractor Use of Premises. Work shall be restricted the dam spillway galleries and Control House, and related adjacent areas as needed to complete the work, access routes to the work site, and to storage areas assigned to this Contractor. Access to the project site is currently available for construction traffic. The Contractor shall be responsible for providing and maintaining access necessary for his equipment and plant to and from the work site.

28. Protection and Security of Property and Personnel: Protection to Contractor personnel or their equipment cannot be provided by the Government at the worksite nor at the travel routes to/from the worksite.

The Contractor shall protect all workmen, civilian and Government personnel and the general public from injury. The Contractor shall coordinate and schedule all work with the TPOC.

The Contractor shall conduct all work to cause the least interference possible with the normal activities of the Buffumville Dam facility and the surrounding areas.

29. Subcontractors and Personnel Contacts. Furnish a list of contact personnel of the Contractor and subcontractors including addresses and telephone numbers. As changes occur and additional information becomes available, make corrections and change the information contained in previous lists.

30. Work Limits. Work shall be restricted to the immediate area of the spillway dam gallery and Control House, in addition to storage areas assigned to this Contractor. Travel through any other parts of the installation or into any buildings by Contractor personnel will not be permitted unless under escort by a Government employee.

31. Damaged Property. Work shall proceed in a manner which will minimize disturbance or risk of damage to surrounding structures, interior finishes, personal belongings, equipment, or infrastructure.