PreProposal_Conference_Slides_.pdf

PRE-PROPOSAL CONFERENCE

17 April 2014

17 April 2014

USPFO Massachusetts

INTRODUCTION

CW2 Erika Reinikainen-Rovinelli : Contracting Officer (USPFO

P & C)

MAJ Shawn Brown: Contract Specialist (USPFO P & C)

MAJ Jonathan Carney: COR (MAARNG- FMO)

Mr. William R Pettingell: Project Manager (MAARNG- FMO)

Base + Options 1-4

540 Days after NTP

Construct a Regional Training

Institute (RTI)

Magnitude-$10,000,000-

25,000,000

One Firm-fixed Price

Contract Will Be Awarded

Project is being solicited 100% Small

Business Set Aside

The Contract Will Be Awarded Using

Source Selection Tradeoff

Procedures (FAR Part 15)

Evaluation Factors – Technical, Past

Performance and Price

The project is for the construction of a new Regional Training Institute (RTI) building and billeting facility.

The Contractor will provide all labor, materials, equipment, and supervision necessary to perform all work required in strict accordance with the detailed requirements of the technical provisions.

Provide all materials, labor and equipment to construct one 25,913 square foot Educational Facility.

Provide all materials, labor and equipment to construct one 32,125 square foot Billeting Facility.

On The Web - https://www.fbo.gov Solicitation Exhibits Questions & Answers Document Amendments Check Regularly & Refresh Web Page Plans & Specifications- must be registered and have password on FBO https://www.fbo.gov/

Export Controlled Materials Company must be certified (via an approved DD Form 2345) by the Joint Certification Program (JCP) administered by the DLA

Logistic Information Service (DLIS). Instructions may be found on their website:

http://www.logisticsinformationservice.dla.mil/jcp/Default.aspx

Questions about this program or DD Form 2345 should be addressed to U.S./Canada Joint Certification Office, DLA Logistics

Information Services (DLIS), Federal Center, 74 Washington

Avenue North, Battle Creek, MI 49017-3084. The Joint Certification

Office may be contacted by telephone at: 1-(800) 352-3572; or email: jcp-admin@.dla.mil http://www.logisticsinformationservice.dla.mil/jcp/Default.aspx mailto:jcp-admin@.dla.mil mailto:jcp-admin@.dla.mil

The U.S./Canada Joint Certification Program (JCP) office reported to this office that once a company is certified with the JCP office (normally 7 to 12 business days), the company should contact FBO to have them add their JCP number to their FBO account. JCP has indicated that they are currently experiencing a three (3) week delay in addition to the normal waiting period.

CONSTRUCTION PERIOD

IS 540 DAYS AFTER NOTICE

TO PROCEED

The Government Intends to Award

Without Discussions and There May

Not Be a Chance for Discussions, Corrections, or Revised Proposals

Offerors Are Strongly Cautioned To

Carefully Read The Requirements Of

The Solicitation And Comply

Accordingly

Section 00110 Of The RFP Details The

Submission Requirements and

Instructions

Be familiar with FAR Provision 52.215-1, Instructions to Offerors - Competitive

Acquisition

2 Volumes Are Required

VOL 1 – Price/Cost Proposal

Pro forma documents

Pricing information

VOL 2 – Two Parts

Part 1- Technical Capability Proposal

Part 2- Past/Present Performance Info

Offeror portion of SF1442 Section 00010 – Pricing Info – All Line items Exhibit D (Option Information) Section 00600 – Representations and

Certifications (R&C) Complete R&Cs in SAM on the web Complete and Return DoD R&Cs in

Section 00600 Complete & Include Supplemental

Information-Section 00110 Paragraph 3.4.1.2

Part I-Technical Capability

Comprised of two (2) sub factors:

Experience & Capability

LEED® Experience with building to US

Green Building Council (USGBC) LEED®

Standards

Technical Capability Ratings:

ACCEPTABLE: Proposal meets the minimum requirements.

UNACCEPTABLE: Proposal does NOT clearly meet the minimum requirements.

Subfactor 1

Limited to ten (10) pages

Demonstrate experience with building to perform a project of this magnitude & complexity

If no such experience indicate in detail how offeror plans to overcome this lack of experience

Subfactor 2 – (USGBC) LEED® Experience building to (USGBC) LEED® standards

Demonstrate that key construction personnel have experience in LEED®

If no experience, offeror must explain how they will overcome the lack of experience

Exhibit A- Part 1- Performance Relevancy Questionnaires – Use Exhibit Format!

Complete not more than 5 forms for Relevant

Contracts Completed Or Substantially Completed (75%) In The Last Five Years

Exhibit A-Part 2 – Describe compliance with FAR 52.219-8, Utilization of Small Businesses

Send Questionnaires for the Exhibit A Projects to your references

“Do This Early” – must be rec’d by the Contracting Office by the closing date.

If You Do Not Have Relevant Past Performance

And Are Using Experience Of Key Personnel, Predecessor Companies Or Subcontractors To

Obtain This Ensure You Clearly State This In

The Proposal

To Be Considered Subcontractor Must

Complete the Information and Consent Form -

Exhibit B

• Proposal Due 1300 Hours (1:00 P.M.) on 19 May 2014.

• Proposal Must Be Signed By an authorized Officer Of Your Company.

• NO Facsimile Or Electronic Offers.

• Send or deliver to: (follow instructions in

Sec 00110)

USPFO- MA Purchasing & Contracting

Massachusetts Army National Guard

2 Randolph Road

Hanscom AFB, MA

• OFFERORS MUST REQUEST ACCESS TO

THE BASE NLT 72 HOURS PRIOR TO BID

CLOSING DATE (as described in Section

00100, Para 5).

• LATE PROPOSALS DUE TO DELAYS AT

THE BASE ENTRANCE WILL NOT BE AN

EXCUSABLE DELAY

PLAN ACCORDINGLY FOR BASE ACCESS!!!

Reference Questionnaires Are Also Due By This Time And Date

Send Reference Questionnaires Out

EARLY!

Return to KO Via E-mail at:

erika.l.reinikainenrovinelli.mil@mail.mil

Exhibit A- Performance Relevancy Questionnaire

PART 1 (NTE 3) PART 2 (1) (submit with Vol 2 – Past Performance (PP))

Exhibit B-Subcontractor/Teaming Partner/Key Personnel Info & Consent Form (if applicable) (submit with Vol 2 PP)

Exhibit C- Reference Questionnaire Package Exhibit D- Option Information Form (submit with Vol 1 Pricing )

EXHIBIT F– FORWARD PRICING

AGREEMENT RATES FOR MODIFICATIONS

EXHIBIT G – SAMPLE EVALUATED TOTAL

OFFER METHOD

EXHIBIT H - EVALUATED TOTAL OFFER

CALCULATION

Process Is Detailed In RFP Section 00120

Carefully Review Section 00120 When Preparing Proposal

Comply With Section 00100 And 00110 Requirements

Failure To Furnish A Complete Proposal May Result In Elimination From Consideration

Best Value Is Defined As An Award

Based On The Greatest Overall Benefit

In Response To The Requirement.

Award Is Based On Price And Other

Non-cost Related Factors.

• Technical and Past/Present Performance are approximately equal to each other and when combined are approximately equal to the Price

Factor.

1. Technical will be evaluated first, Price

Factor second and Past Performance last.

2. If an offeror is deemed unacceptable, no further competition will take place.

3. If Price is determined to be reasonable & realistic, the offer will continue in the competition for a PP evaluation.

Submit a Complete Proposal In

Accordance With Instructions – Use

Formats Provided

Prime Contractors are responsible for coordination among the divisions with subcontractors

• Award is contemplated to be made without discussions- Do Not anticipate a chance to make corrections or changes

• Your first proposal will probably be your only proposal!!

• Read the solicitation requirements carefully!!

• Consider using Section 00120 to “rate” yourself before submitting the proposal-is it complete??

When Using A Subcontractor To

Obtain/Enhance Relevancy Provide

Subcontractor Consent Form, Exhibit

B, Or it Will Not Be Considered

Award In This Process Does Not

Necessarily Mean The Lowest Price

Wins

All amendments will be posted on the FBO web site

Check site regularly for changes & refresh the page

After closing no information will be available until award Awards will be posted to the web Results should be announced in approximately 90 days FAR 52.219-14 Limitations on Subcontracting Apply-

Small Business must perform 15% of cost of contract, not including the cost of materials with its own employees

• Questions Must Be Submitted Via Email To:

shawn.m.brown4.mil@mail.mil and erika.l.reinikainenrovinelli.mil@mail.mil.

• All questions and requests for information (RFI) must be received NOT LATER THAN the fifth working day prior to closing and will be posted not later than two working days prior to closing.

• The Contracting Officer Reserves The Right To Address

Questions Received After The Fifth Day Prior To Solicitation

Closing With Those Offers Deemed Compliant and/or To Be

In The Competitive Range If Discussions Are Deemed

Necessary

• Do Not Call Technical Personnel Or A&E- This Will Only

Delay Getting An Answer

• All Questions, On A Non-Attribution Basis, And The Answers Will Be Posted To The Web Site:

https://www.fbo.gov/

• If Necessary Addendums, Issued By An

Amendment, Will Also Be Posted

• Check Web Site Regularly And Don’t Forget To Refresh Web Page

• https://www.fbo.gov

• https://www.acquisition.gov/

• https://www.sam.gov/

• http://www.wdol.gov/wdol/scafiles/ davisbacon.ma.html

1:00:59 p.m.

(1:01:00 is LATE)

19 May 2014

DON’T FORGET TO HAVE REFERENCES SENT IN BY THIS TIME &

DATE

Important information to know before we begin our site visit.