26RA028 Microgrid Pre-Proposal Conference Agenda (1).pdf

PRE-PROPOSAL

CONFERENCE

Contract Number: W912QR26RA028

Contract Title: Installation-level Microgrid and Backup Power Design Fort Buchanan, PR

Date: March 25, 2026

**Pictures for Information Only

This is a Design-Bid-Build Construction project to provide an installation-level microgrid at Fort Buchanan consisting of approximately 8 MW of new diesel generators and 4 MWh battery energy storage system (BESS), as an option. In addition, the project will install a microgrid control system including, but not limited to, paralleling switchgear, transformers, transfer switches, circuit breakers, protective relaying and fiber optic communication connections. The project will install twelve 12,000-gallon above-ground, ballistic-resistant, diesel fuel tanks with a fuel polishing system to sustain critical operations continuously for 14 days. The microgrid will include integration of existing large-scale onsite generation (4.65 MW from solar photovoltaic (PV) array and two 275 kW wind turbines).

The project also includes site work, start-up commissioning, interconnection agreement, assessment & authorization and all associated costs.

The microgrid system will support energy resiliency by providing on-site energy generation, this includes the installation of diesel generators, microgrid control system, electrical interconnection switchgear, interconnection circuit wirings, and modification to the existing electrical distribution system as necessary to establish the Fort Buchanan microgrid network. The net metering and interconnection agreements will require approval from the utility provider, LUMA.

PROJECT SCOPE

EVALUATION FACTORS

Volume I – Factor I – Past Performance 1st

Volume I – Factor II –Technical Approach 2nd o Element I: Management Plan Equally as important as Element II o Element II: Schedule Narrative Equally as important as Element I

Volume II - Price and Pro Forma Information o Tab A Standard Form 1442 and Price Breakout Schedule Not Rated o Tab B Joint Venture Agreement Not Rated o Tab C Evidence of Ability to Obtain Bonding and Proof of Financial Ability Not Rated o Tab D Pre-Award Information Not Rated o Tab E Cybersecurity Maturity Model (CMMC) Level Certification Eligible/Not Eligible

Listed in relative order of importance. All evaluation factors, other than price, when combined are considered approximately equal to price. The Government intends to evaluate proposals and award a contract without discussions with offerors

PAST PERFORMANCE

Provide descriptions of up to three (3) projects substantially complete or completed by the offeror as the Prime Contractor within the last six (6) years (from the solicitation issue date) that are similar to this project in size and scope. Projects completed more than six (6) years before the solicitation issue date may be considered for evaluation purposes but may lessen the overall relevancy rating for that project. Projects are deemed substantially complete when at least 95% of the construction work, including commissioning activities, has been completed.

The prime contractor must have self-performed at least fifteen (15%) percent of the direct contract labor (including testing and layout personnel) with its own employees, exclusive of other general conditions or field overhead personnel, material, equipment, or subcontractors to be considered similar.

Additional consideration may be given for projects that contain at least one of the following features:

a. New construction project for USACE

b. New construction project in Puerto Rico

c. Construction of a project greater than $20M

PAST PERFORMANCE

Projects considered similar in size to this requirement shall include construction of projects for new construction diesel generation systems which meets or exceeds the following size elements:

a. Installation and construction of diesel generators able to handle loads of at least 2.5MW.

b. Installation of a BESS of 2.5MWh/4MW

Projects considered similar in scope shall include construction of a microgrid demonstrating at least five (5) of the following scope elements:

1.Installation of diesel centralized generators (various voltage configurations).

2.Information and communication systems, including fiber optics.

3.Installation of microgrid systems.

4.Installation of breakers and switchgear (low and medium voltage).

5.Integration of photovoltaic systems (including systems larger than 1 MW).

6.Installation of microgrid control systems, including generator and battery energy storagesystems (BESS).

7.Installation of electrical and telecommunication duct banks.

8.Installation of fuel storage systems for diesel generators.

TECHNICAL APPROACH: MANAGEMENT PLAN

Provide a management plan narrative for the project that describes how your labor, resources, designers, subcontractors, and material suppliers will be managed, supervised, coordinated, and used to ensure successful completion of the project. Additionally, the Management Plan shall include the following information:

• Identify significant areas of risk and provide your plan for mitigating the identified risk during contract performance to include coordination with subcontractor, general labor, privatized utilities, Base Civil Engineering, and Security Forces.

• Describe your communication process and frequency for progress meetings to include agenda topics for progress meetings to ensure successful project completion.

Evaluation Criteria:

Management Plan narratives will be evaluated based on the level of understanding of the work and the involvement the contractor will have in the management, oversight, control, and coordination of the work performed during construction of the project. The Management Plan will be evaluated for how well it demonstrates how the offeror plans to manage this project in particular, what critical tasks in this solicitation they believe needs more attention to help mitigate risk, experience managing other USACE projects, and experience using the Resident Management System (RMS).

Narratives that demonstrate a clear understanding of the project requirements and provide a thorough approach for successfully managing the solicited project may be rated more favorably by the SSEB.

TECHNICAL APPROACH: SCHEDULE NARRATIVE

Based on the project budget and scope, provide a schedule narrative describing the construction sequence/process for successful completion of the project within the duration shown in FAR 52.211-10. At a minimum, the Schedule Narrative shall address the timing and process(es) necessary to complete the key activities indicated below:

• Pre-Construction Submittals and Government Review

• Long Lead Items

• Storm Water Pollution Prevention Plan (SWPP) Process Activities

• Key Permits including coordination with local power company(ies)

• Equipment start-up through full system Commissioning Activities and Critical Submittals

• Project Closeout Planning and Coordination including Red Zone Meeting

• As-Builts

Additionally, Offerors are to provide a simple bar chart that shows the key activities indicated above.

Evaluation Criteria:

The schedule narrative will be evaluated based on the understanding of the key activities identified in above and the offeror’s capability to complete the schedule within the contract duration. The bar chart will be evaluated based on the Offeror’s understanding of the appropriate sequencing and durations of the identified key activities. Narratives that demonstrate a clear understanding of the schedule impacts of the key activities and tasks and provide a thorough approach for successfully completing the contract within the contract duration may be rated more favorably by the SSEB.

TAB E: CMMC LEVEL CERTIFICATION

• The Contractor shall have and maintain for the duration of this contract, order, or agreement a current CMMC status at the following CMMC level, or higher for all information systems used in performance of the contract, task order, or delivery order that process, store, or transmit FCI or CUI.

o CMMC Level 2 (Self)

• Award can only be made to an Offeror with a CMMC Level that is fully compliant with the contract requirements.

• In accordance with, 32 CFR 170.23, Prime contractors shall comply and shall require subcontractors to comply with and to flow down CMMC requirements, such that compliance will be required throughout the supply chain at all tiers with the applicable CMMC level and assessment type.

• Reference DFARS 252.204-7021 for additional guidance on processing, storing, or transmission of FCI or CUI, subcontractor compliance, assessments, and reporting.

CYBERSECURITY MATURITY MODEL CERTIFICATION FLOW CHART

Start: Obtain Restricted Solicitation Documents

Step 1: Send Notification of Interest

Email SFC Henry Caldera

Include Company Info: CAGE Code, UEI, and CMMC Level 2 Confirmation

Step 2: Government Verification

Verify CMMC Status in SPRS

CMMC Verified? Yes or No

Step 3: Receive Solicitation Package

Documents Provided via PIEE Solicitation Module

End

No. Cannot Provide Documents Until Verified

CYBERSECURITY MATURITY MODEL CERTIFICATION

USACE Updates:

• A programmatic determination is currently under review that establishes a minimum CMMC Level 2 posture for contractors supporting Energy Resilience and Conservation Investment Program (ERCIP) projects.

• The policy applies to all ERCIP design and construction contracts across Army installations, including energy resilience, water resilience, energy conservation, and water unclassified information by implementing standardized cybersecurity practices, with compliance verified through self-assessments or third-party audits.

CYBERSECURITY MATURITY MODEL CERTIFICATION

USACE Policy (Pending Approval)

a. Compliance with CMMC Level 2 standards, including the implementation of the 110 security controls outlined in NIST SP 800-171.

b. Acceptance of self-assessment attestation or third-party certification by an authorized CMMC Third-Party Assessment Organization (C3PAO) in accordance with prior to contract award.

c. Contractor will provide an annual affirmation of compliance with CMMC Level 2 requirements in the Supplier Performance Risk System (SPRS). The SPRS (https://sprs.csd.disa.mil/) is the authoritative source for DoW acquisition community to use in identifying, assessing, and monitoring unclassified performance. (DoDI 5000.79).

ALL SUBMISSIONS SHALL BE SUBMITTED ELECTRONICALLY. No paper copies, CD-ROMs or facsimile submissions will be accepted.

Date Offers Due 1 May, 2026 10:00 AM EDT

BID INQUIRY

COMMENCEMENT PROSECUTION AND COMPLETION OF WORK (52.211-10)

CLIN STRUCTURE

CLIN Supplies/Service Quantity Unit 0001 Primary Facility - Base Bid Pricing Arrangement: Firm Fixed Price All civil site work on Site A (Microgrid Site) with all foundations designed to full size. 9 tanks each filled to 25%. All diesel generators and fuel DEF day tanks at 90% and DEF bulk filled to 25% capacity after completion of testing and commissioning.

Pricing Arrangement: Firm Fixed Price

1 Job

0002 Electrical Utility Pricing Arrangement: Firm Fixed Price Total Price for this CLIN (0002) is $50,000.00 Pricing Arrangement: Firm Fixed Price

1 Job

Option Line Item

Bid Option 1 - Half of BESS Capacity. Civil Site Work. Pricing Arrangement: Firm Fixed Price Pricing Arrangement: Firm Fixed Price

1 Job

Option Line Item

Bid Option 2 - 2nd Half of BESS Capacity Pricing Arrangement: Firm Fixed Price Pricing Arrangement: Firm Fixed Price

1 Job

Option Line Item

Bid Option 3 - Add 3 Fuel Tanks (Including polishing and transfer systems) Pricing Arrangement: Firm Fixed Price Pricing Arrangement: Firm Fixed Price

1 Job

Option Line Item

Bid Option 4 - Fuel Tanks filled to 90% Capacity Pricing Arrangement: Firm Fixed Price Pricing Arrangement: Firm Fixed Price

1 Job

DIVISION 01 - GENERAL REQUIREMENTS

00 10 00 PRICE BREAKOUT SCHEDULE

00 80 00.00 06 SPECIAL PROVISIONS

01 14 00 WORK RESTRICTIONS

01 32 01.00 06 PROJECT SCHEDULE

01 33 00 SUBMITTAL PROCEDURES

01 35 26.00 06 GOVERNMENT SAFETY REQUIREMENTS

01 42 00 SOURCES FOR REFERENCE PUBLICATIONS

01 45 00.15 10 RESIDENT MANAGEMENT SYSTEM CONTRACTOR MODE (RMS CM)

01 45 04.10 06 CONTRACTOR QUALITY CONTROL

01 45 35 SPECIAL INSPECTIONS

01 50 00 TEMPORARY CONSTRUCTION FACILITIES AND CONTROLS

01 57 19.00 06 TEMPORARY ENVIRONMENTAL CONTROLS AND PERMITS

01 74 19 CONSTRUCTION WASTE MANAGEMENT AND DISPOSAL

01 78 23 OPERATION AND MAINTENANCE DATA

01 91 00.16 COMMISSIONING - MICROGRID

SPECIFICATION DIVISION 01

1.13 SUPERINTENDENCE OF SUBCONTRACTORS

a. The Contractor shall be required to furnish the following, in addition to the superintendence required by clause 52.236-6.

1. If more than 50 percent and less than 70 percent of the value of the contract work is subcontracted, one superintendent shall be provided at the site and on the Contractor's payroll to be responsible for coordinating, directing, inspecting and expediting the subcontract work.

2. If 70 percent or more of the value of the work is subcontracted, the Contractor shall be required to furnish two such superintendents to be responsible for coordinating, directing, inspecting and expediting the subcontract work.

b. If the Contracting Officer, at any time after 50 percent of the subcontracted work has been completed, finds that satisfactory progress is being made, he may waive all or part of the above requirements for additional superintendence subject to the right of the Contracting Officer to reinstate such requirement if at any time during the progress of the remaining work he finds that satisfactory progress is not being made.

SECTION 00 80 00.00 06 SPECIAL PROVISIONS

1.16 WARRANTY OF CONSTRUCTION

a. In addition to the requirements found in clause 52.246-21 "WARRANTY OF CONSTRUCTION" in Section 00 70 00 the following shall be included:

1. This warranty shall continue for a period of 1 year from the date of final acceptance of the work. If the Government takes possession of any part of the work before final acceptance, this warranty shall continue for a period of 1 year from the date the Government takes possession.

2. Provide names, addresses, and telephone numbers of all subcontractors, equipment suppliers, or manufacturers with specific designation of their area of responsibilities if they are to be contacted directly on warranty corrections.

SECTION 00 80 00.00 06 SPECIAL PROVISIONS

EM 385-1-1 (2024) Safety and Occupational Health (SOH) Requirements

1.5.1.1 Site Safety and Health Officer Qualifications(SSHO)

a. A Site Safety and Health Officer (SSHO)and alternate(s) shall be provided at the work site at all times and shall be a member of the onsite work organization and be responsible for overall management of the safety and occupational health program. The SSHO shall have the authority to act in all safety matters for the Contractor at all times to perform safety and occupational health management, surveillance, inspections, and safety enforcement for the Contractor. The SSHO and alternate(s) shall be employed by the Prime Contractor and shall report to a corporate safety official or other corporate official not engaged in quality control or supervision.

The SSHO shall be assigned no other duties except being the SSHO, shall not be the CQC System Manager or Superintendent.

SECTION 01 35 26.00 06 GOVERNMENT SAFETY

REQUIREMENTS

b. The SSHO and alternate(s)shall have an experience Level as follows and the Contractor must show evidence that the SSHO and alternate(s) have met these requirements. When an alternate is required for the project, the alternate shall have the same experience level and other qualifications as the SSHO. In addition, the SSHO and alternate(s) are also required to have:

(1) Completed, as a minimum, the 30-Hour OSHA Construction Industry safety class with current First Aid and CPR Training / AED.

(2) Either a person with 10 years of demonstratable SSHO experience on similar projects or a College graduate with Five (5) years of Construction Industry safety experience on similar projects in supervising or managing general or industry construction (managing safety programs or processes or conducting hazard analyses and developing controls).

(3) Maintained experience through having taken 120 hours of documented formal or on-line safety and health related coursework in the past three years. The training must be applicable to the work being performed on the contract. Teaching is not considered the equivalent of attending training.

(4) SSHO shall be able to demonstrate training in the following areas: personal protective equipment and clothing to include selection, use and maintenance; hazard communication; excavation;

scaffolding; fall protection; hazardous energy; confined space; health hazard recognition, evaluation and control of chemical, physical and biological agents.

SECTION 01 35 26.00 06 GOVERNMENT SAFETY

REQUIREMENTS

3.5.2 CQC System Manager Qualifications and Duties

a. The CQC System Manager shall be a graduate of construction management, with a minimum of 5 years construction experience on construction similar to this contract, or a construction person with a minimum of 10 years in related quality management work.

b. This CQC System Manager shall be employed by the Prime Contractor and be on the site at all times during construction. Alternate(s) for the CQC System Manager shall be identified in the CQC Plan to serve in the event of the CQC System Manager's absence. The requirements for the alternates shall be the same as for the designated CQC System Manager.

The CQC System Manager shall be assigned no other duties except being the CQC System Manager.

Shall not be the SSHO or the superintendent.

SECTION 01 45 04.10 06 CONTRACTOR QUALITY CONTROL

1.2 GENERAL REQUIREMENTS

Perform Special Inspections in accordance with the Statement of Special Inspections, Schedule of Special Inspections and Chapter 17 of ICC IBC. The Statement of Special Inspections and Schedule of Special Inspections are included as an attachment to this specification. Special Inspections are to be performed by an independent third party and are intended to ensure that the work of the Prime Contractor is in accordance with the Contract Documents and applicable building codes. Special inspections do not take the place of the three phases of control inspections performed by the Contractor's QC Manager, or any testing and inspections required by other sections of the specifications.

1.3.4 Special Inspector (SI)

A qualified person retained by the Contractor and approved by the Contracting Officer as having the competence necessary to inspect a particular type of construction requiring Special Inspections. The SI must be an independent third party hired directly by the Prime Contractor.

SECTION 01 45 35 SPECIAL INSPECTIONS

SECTION 01 45 35 SPECIAL INSPECTIONS

1.1 SYSTEMS TO BE COMMISSIONED

a. Natural gas generators

b. Power Transformers

c. Interconnection switchgear, electrical systems, and mechanical systems within the Switchgear House

d. Microgrid Control System (protection, control, and automation)

e. Cables and Wiring f. Instrument Transformers

g. Trip, Interlock and Alarm circuits h. Lockout Relays

i. Auxiliary Relays

j. DC Systems Including Batteries, Chargers and Distribution Equipment

k. Data Communication/Network Infrastructure

l. NG Fuel Supply Infrastructure

m. Sprinklers, fire protection

n. Security o. Fire Alarm System

SECTION 01 91 00.16 COMMISSIONING - MICROGRID

1.6.2 Contractor's Commissioning Team Members

Provide a commissioning representative for each subcontractor associated with the systems to be commissioned. Contractor's Commissioning Team must include the following:

a. Construction Manager (CM)

b. Quality Control Manager (QCM)

c. Project Safety Lead

d. Representatives for each trade responsible for installation of systems to be commissioned:

(1) Mechanical Commissioning Representative (MC)

(2) Electrical Commissioning Representative (EC)

(3) Microgrid Commissioning Representative (MGC)

1.6.2.1 Commissioning Firm's Team Members

Employ the services of an independent Commissioning Firm. The Commissioning Firm must be a 1st-tier subcontractor of the General or Prime Contractor and must be financially and corporately independent of all other subcontractors. The principal members of the Commissioning Firm's Team must include the following:

a. Lead Commissioning Specialist (CxC)

b. Electrical Commissioning Specialist (CxE)

c. Mechanical Commissioning Specialist (CxM)

d. Microgrid Integration Commissioning Specialist (CxMGCS)

e. Cybersecurity Commissioning Specialist (CxCYB)

Permitting Requirements

The successful contractor shall be responsible for obtaining all necessary permits and endorsements required for project execution.

This project is subject to a legal consultation (“Pre-Consulta”) through the PR Oficina de Gerencia de Permisos (OGPe). The process, currently, is initiated using the Single Business Portal for OGPe which can be accessed using the following link: https://www.sbp.pr.gov/Security/Login?ReturnUrl=%2F. The contractor is responsible for initiating the request immediately after NTP and to investigate the process in place at the time of award.

SECTION 03 30 00 – AVAILABLE INFORMATION

https://www.sbp.pr.gov/Security/Login?ReturnUrl=%2F

In addition to submitting a request for legal consultation through OGPe, this project requires obtaining the approval from the electric service provider, currently LUMA Energy ServCo, LLC (“LUMA”), for the installation and operation of renewable distributed generation (DG) systems in accordance with the applicable regulation from the service provider.

Currently, LUMA’s Regulation 8916 is applicable and is included for reference. The Evaluation and Endorsement process is anticipated to take approximately twelve (12) months; the contractor should account for that timeframe following Administrative Notice to Proceed. Completion of the Evaluation and Endorsement phases are prerequisites for mobilization activities and must be completed prior to proceeding with any on-site work.

During the project Evaluation and Endorsement phases, the contractor will be responsible for providing technical documentation, such as the make and model, product data sheets, installation, operation and/or maintenance manuals, etc. for several equipment, including but not limited to protection relays, diesel generators, and storage system/s. This information will be provided to LUMA for review. Note that acceptance of the proposed equipment will require review and acceptance from the Government in accordance with the requirements of this contract, as well as review and acceptance from LUMA in accordance with the requirements for issuing the Evaluation letter and Endorsement.

Procurement, fabrication, and delivery of the equipment is subject to the permitting process and will not be permitted until acceptance by both, the Government and the service provider.

Acceptance is expected to occur within the period allocated, approximately 12 months, for the Evaluation and Endorsement process. A list of Renewable Energy Systems previously certified by the Permit Management Office (“Oficina de Gerencia de Permisos” – OGPe) is available at the following link (https://app.powerbigov.us/view?r=eyJrIjoiYWY2MWJjOTItNjc3OS00Yjc0LTlkN2QtYzc2NTNkYjJ hZDVmIiwidCI6ImYxNTg4MTZhLWM0OTUtNDMyZC1hYjJlLWVjODdjOTg3MjdmYSJ9). It is advised that equipment not included in that list may require extensive review times by LUMA.

SECTION 03 30 00 – AVAILABLE INFORMATION

https://app.powerbigov.us/view?r=eyJrIjoiYWY2MWJjOTItNjc3OS00Yjc0LTlkN2QtYzc2NTNkYjJhZDVmIiwidCI6ImYxNTg4MTZhLWM0OTUtNDMyZC1hYjJlLWVjODdjOTg3MjdmYSJ9 https://app.powerbigov.us/view?r=eyJrIjoiYWY2MWJjOTItNjc3OS00Yjc0LTlkN2QtYzc2NTNkYjJhZDVmIiwidCI6ImYxNTg4MTZhLWM0OTUtNDMyZC1hYjJlLWVjODdjOTg3MjdmYSJ9

BUY AMERICAN ACT - CONSTRUCTION MATERIAL (52.225-11) – 2026-02

Use only domestic or designated country construction material in performing this contract. Requires two-part test:

1) A construction material manufactured in the United States

2) The cost of its components mined, produced, or manufactured in the United

States exceeds 65 percent for items delivered in calendar years 2024 to 2028 and 75 percent for items delivered starting in calendar year 2029.

*Second part (domestic content test) is waived for Commercially available off-the-shelf (COTS) item. Other restrictions apply to construction materials that consist wholly or predominantly of iron or steel or a combination of both.

Requests for determination of inapplicability should have been submitted to the KO in time to allow a determination BEFORE submission of offers.

LIQUIDATED DAMAGES – CONSTRUCTION (52.211-12)

OPEN DISCUSSION