Q A Lodging 1JUN-15JUN Updated.pdf
PDF 59 KB Posted
- Attached to
- Lodging 1JUN-15JUN Ft Meade, MD
- Solicitation number
- W912PQ26QA012
About this file
This is a Questions and Answers (Q&A) document addressing inquiries regarding a federal hotel lodging contract solicitation.
The contract requires hotel accommodations for personnel at a single facility located within a 15-mile radius of Fort Meade. All occupants must be housed at the same hotel, with no anticipated changes to check-in or check-out dates across the Contract Line Item Numbers (CLINs). The government will not provide a rooming list prior to arrival; it will be supplied to the awarded vendor upon contract award. Third-party companies providing hotel lodging services are eligible to bid, and the government is not restricted to working directly with hotels. The minimum hotel class required is no less than 3 stars, and motels with exterior doors are acceptable. There is no incumbent contractor for this requirement.
Billing will be consolidated to a master account with no individual responsibility for room charges; no taxes are to be included as this is a Federal Acquisition, and the government can provide a letter in lieu of a Tax Exemption Certificate if needed. No commissionable rate is permitted or required under the contract. While there is no set submission deadline, contract award is anticipated within 2 weeks of solicitation closure. Specific billing information and procedures will be detailed in the final solicitation and award documents.
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Other files
| File | Type | Posted |
|---|---|---|
| Q A Lodging 1JUN-15JUN.docx | DOCX document | |
| Lodging Contract_SOW .pdf | ||
| Solicitation - W912PQ26QA012.pdf |
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Text version
1) For each of the CLINs, will there be any changes to the check-in date or check-out date?.
There are no anticipated changes to CLINs
2) Is there an incumbent? If so, what is their name and the contract number? Is the Statement of Work the same size and scope?
No incumbent
3) Is the government only interested in working directly with hotels? Can a third-party company like ours, which provides hotel lodging, also bid on this contract? (Can a third-party company that provides hotel lodging also bid on this contract?)
Yes, third-party companies that provide hotel lodging can bid
4) Will you provide a Tax Exemption Certificate to the awarded vendor?
We can provide a letter if needed
5) How soon after the deadline for submission will the contract be awarded?
There is no set deadline, but it is anticipated to be within 2 weeks of solicitation end
6) Does everyone have to be in the same hotel?
Yes. If it is determined that this cannot be done based off response to solicitation, the solicitation will be amended
7) Please advise on below, as Ft Meade can be in a high traffic area, the minutes distance can vary greatly based on traffic. As an option, is there a specific mileage distance that you are looking to be within?
Anything within a 15-mile radius is what we’re looking for
8) Rooming List
Will the Government provide a finalized rooming list prior to arrival?
List will be provided to the awarded vender upon award
9) Billing Structure
Should all room and tax charges be billed to a master account, or will individuals be responsible for their own charges?
Billing information is listed in the solicitation and will be provided in the award.
Individuals will NOT be responsible for their own charges. No taxes are to be included as this is a Federal Acquisition.
10) Commissionable Rate
Is a commissionable rate required or permitted under this contract?
No Commissionable Rate
11) What is the minimum hotel class required, i.e. 3 Star, 3 AAA Diamond Rating, etc.
No less than 3 stars
12) Are motels acceptable with exterior doors?
Motels with exterior doors are acceptable
File details come from the government source that posted it. Updated .