Lodging Contract_SOW .pdf
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- Attached to
- Lodging 1JUN-15JUN Ft Meade, MD
- Solicitation number
- W912PQ26QA012
About this file
Summary: Statement of Work for Lodging Services
This Statement of Work/Performance Work Statement outlines lodging requirements for Army National Guard personnel conducting annual training at Fort Meade, Maryland. The contractor shall provide 19 double-occupancy rooms for a 14-night period from June 1-15, 2026. Facilities must be located within 20 minutes' commuting distance of Fort Meade and meet commercial hotel or motel standards, including complimentary breakfast, private bathrooms, heating/air conditioning, clean bedding and towels, functional lighting, desks or tables, television, and internet access (if available).
The contractor is responsible for housekeeping services including room cleanliness prior to guest arrival, fresh linens between guests, trash removal, and sanitized bathrooms meeting hotel industry sanitation standards. Safety and security requirements include operational smoke detectors, fire extinguishers, proper exterior lighting, secure room locks, and compliance with local fire codes and municipal/state regulations. The contractor must accept government rooming lists, maintain accurate reservation records, and provide itemized invoices detailing soldier names, room rates, stay dates, and total costs. A Quality Assurance Surveillance Plan establishes performance standards: room cleanliness (95% acceptable level with no visible dirt or odors), room availability (100% ready at check-in), billing accuracy (100% correct invoices), and maintenance response (95% with prompt issue resolution). Additional requirements include flexible check-in accommodations, parking for three 15-person vans, ADA accessible rooms, pet restrictions for service animals only, and government tax exemption. The primary point of contact is SSG Amanda Luengas at 914-944-6577 or amanda.m.luengas.mil@army.mil.
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Other files
| File | Type | Posted |
|---|---|---|
| Q A Lodging 1JUN-15JUN Updated.pdf | ||
| Q A Lodging 1JUN-15JUN.docx | DOCX document | |
| Solicitation - W912PQ26QA012.pdf |
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Text version
STATEMENT OF WORK / PERFORMANCE WORK STATEMENT
Lodging Services for National Guard Personnel
1. Scope: The contractor shall provide lodging accommodation for members of the National Guard and Reserve components traveling for official military duty including drill weekends, annual training, temporary duty (TDY), or mobilization support. Lodging must be safe, clean, secure, and within reasonable proximity to the designated military installation or training site. Applicable organizations include units from the: Army National Guard
2. Place of Performance: Lodging facilities must be located within 20 minutes’ commuting distance of Fort Meade, MD.
3. Period of Performance:
• Contract period includes 1-15 June 2026 (14 Nights).
• Lodging required during: Annual Training
4. Lodging Requirements:
The contractor shall provide rooms that include:
• 19x Double occupancy rooms
• Complimentary breakfast
• Private bathroom
• Heating and air conditioning
• Clean bedding and towels
• Functional lighting
• Desk or table
• Television (if available)
• Internet access (if available)
• Rooms must meet commercial hotel or motel standards.
5. Check-In / Check-Out Requirements:
Check-In: 1 June 2026 Check-Out: 15 June 2026 The contractor must provide flexible check-in capability to accommodate military travel schedules.
6. Housekeeping:
Contractor shall provide:
• Clean rooms prior to guest arrival
• Fresh linen between guests
• Trash removal
• Sanitized bathrooms
• Rooms must meet hotel industry sanitation standards.
7. Safety and Security:
The contractor shall ensure:
• Operational smoke detectors
• Fire extinguishers
• Proper exterior lighting
• Secure room locks
• Compliance with local fire codes
• Safety compliance must meet local municipal and state regulations.
8. Reservation and Billing:
The contractor shall:
• Accept unit rooming lists provided by the Government
• Maintain accurate reservation records
• Provide itemized invoices to the Government
Invoices must include:
• Soldier name
• Room rate
• Date(s) of stay
• Total cost
9. Quality Assurance Surveillance Plan (QASP):
Performance Area Standard Acceptable Level Room Cleanliness No visible dirt or odors 95% Room Availability Rooms ready at check-in time 100% Billing Accuracy Correct invoices 100% Maintenance Response Issues addressed promptly 95%
The Government reserves the right to conduct random inspections.
10. Contractor Responsibilities:
The contractor shall:
• Provide adequate staff to support lodging operations
• Maintain professional customer service
• Coordinate with the Government Point of Contact
• Ensure compliance with federal, state, and local regulations
11. Government Responsibilities
The Government will:
• Provide rooming lists in advance
• Notify the contractor of schedule changes
• Verify services performed prior to payment
12. Special Requirements (if applicable)
• Government tax exemption
• Block room reservations
• Late arrivals
• Pet restrictions (for service animals)
• ADA accessible rooms
13. Parking
• Available spaces for 3ea 15 PAX Vans
14. Points of Contact:
Primary: (Contract) SSG Luengas, Amanda Office: 914-944-6577 Email: amanda.m.luengas.mil@army.mil
File details come from the government source that posted it. Updated .